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53 results for Entry Level Administrative Assistant in Newport Beach, CA

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client is a growing life sciences company in Carlsbad looking for an Administrative Assistant to provide support across Operations, Sales, and Finance. This is a great opportunity for someone who likes having a variety of responsibilities rather than doing the exact same thing every day. The person in this role will become a key resource for the office, helping coordinate schedules, maintain records, assist with purchasing, and keep internal teams organized. The ideal candidate is proactive, polished, and comfortable learning new systems quickly.Responsibilities<ul><li>Manage calendars, meetings, conference rooms, and internal schedules</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Assist with purchase orders and vendor documentation</li><li>Enter and maintain information in internal databases</li><li>Coordinate office supplies, equipment, and facility needs</li><li>Assist with invoice tracking and basic accounting administration</li><li>Maintain electronic and physical filing systems</li><li>Coordinate employee meetings, events, and team activities</li><li>Answer incoming calls and respond to general inquiries</li><li>Assist Operations and Finance with special projects</li><li>Track deadlines and follow up with internal teams</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to provide high-level support to leadership in Los Angeles, California. This role blends executive coordination with analytical and operational follow-through, requiring someone who can manage competing priorities while keeping sensitive information organized and secure. The ideal candidate is practical, resourceful, and comfortable working across departments to keep projects, reporting, and executive activities moving forward. Responsibilities:• Drive special assignments for leadership by gathering information, conducting research, and translating findings into useful recommendations.• Monitor key business metrics and help assemble executive-ready reports, dashboards, and presentation materials for leadership discussions.• Partner with leaders across multiple departments to keep shared initiatives on schedule and ensure action items are completed on time.• Spend time in operational areas to follow up with managers and supervisors, clarify needs, and support execution on leadership priorities.• Maintain structured and confidential records for agreements, policies, and other important business documents.• Manage complex calendars, coordinate executive meetings, and anticipate scheduling conflicts before they affect priorities.• Arrange business travel and related logistics, ensuring itineraries, reservations, and meeting details are accurate and well organized.Ad
2026-08-11T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
27.075 - 31.35 USD / Hourly
We are looking for an Administrative Assistant to support data operations and general office coordination for a team in Los Angeles, California. This Long-term Contract position is ideal for someone who is highly organized, comfortable handling detailed information, and confident working across databases and recurring reporting processes. The role will contribute to data accuracy, internal communication, and administrative support while partnering with colleagues across departments. Responsibilities: • Maintain and update records across designated database systems, ensuring account details and coding information remain complete and accurate. • Enter, validate, and organize information received from multiple sources while following established data standards and internal procedures. • Prepare and distribute routine departmental reports, using both automated tools and manual reporting methods as needed. • Partner with technical team members to support efficient methods for loading high volumes of information into organizational systems. • Communicate with internal stakeholders to gather corrections, clarify requests, and translate business needs into appropriate data entries and coding updates. • Provide guidance to staff on correct data entry practices and database usage to help improve consistency and accuracy. • Review workflows to identify inefficiencies, recommend process improvements, and support the rollout of updated procedures or system features. • Perform quality checks, maintain documentation related to coding and records management, and assist with additional administrative duties as assigned.
2026-08-19T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Sales coordinator to support sales-related operations in Orange, California. This contract position offers the potential for a permanent opportunity and is ideal for someone who thrives in a fast-paced environment, keeps information organized, and communicates effectively across teams and with customers. The role will contribute to reporting, order coordination, documentation management, and day-to-day administrative support while helping the team stay efficient and responsive. Responsibilities:• Prepare and share recurring sales activity reports, including updates related to bookings, shipments, backlog, and forecasted business.• Monitor outstanding requests, prepaid transactions, and open orders, following up to help keep sales activity on schedule.• Assist with creating and processing customer quotes and sales orders while checking details for accuracy before communication is sent.• Organize and maintain sales files, invoices, shipment records, and other required documentation for easy access and compliance purposes.• Send shipment updates and supporting paperwork to customers and help route incoming inquiries or web-generated leads to the appropriate team members.• Coordinate internal meetings, customer visits, and routine team communications, including documenting key discussion points and action items.• Provide administrative coverage during busy periods and support department needs such as office supply coordination and general clerical tasks.• Contribute to trade show preparation, marketing-related support activities, and ongoing efforts to improve procedures and special projects.
2026-08-19T00:00:00Z

Administrative Assistant

Brentwood, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
A Jewish nonprofit in West LA is seeking a Temporary Administrative Assistant to support its development team. This role will provide critical administrative support to fundraising, membership, donor relations, events, and calendaring functions. This is a temporary position with the chance to go permanent for the right candidate! The ideal candidate will bring professionalism, excellent communication skills, strong attention to detail, and a front-facing presence. Role is onsite daily Monday - Friday, hours are 9-5. Key Responsibilities<ul><li>Support the Development team with administrative tasks related to fundraising and membership operations</li><li>Assist with mailings, donor acknowledgements, and personalized correspondence</li><li>Draft first versions of donor letters and other written communications</li><li>Manage invoicing and general administrative workflows</li><li>Coordinate and maintain calendars, including scheduling support for a senior leader</li><li>Answer and route occasional phone calls in a professional manner</li><li>Assist with event support, including RSVP tracking, check-in, and coordination logistics</li><li>Help coordinate volunteers for events and departmental needs</li><li>Attend interdepartmental meetings and take notes in person as needed</li><li>Help maintain organized systems and ensure timely follow-up on action items</li><li>Anticipate administrative needs and proactively provide solutions</li></ul>
2026-08-19T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-08-19T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-08-19T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
This is a great opportunity for an administrative professional who likes being busy, organized, and involved in the bigger picture.Our client is a growing medical device company in Carlsbad that is looking for an Administrative Assistant to support its Operations and Finance teams. This role is ideal for someone who can keep multiple priorities moving at once and isn't afraid to jump in wherever the team needs additional support.You'll work in a professional, collaborative environment alongside Operations, Purchasing, Accounting, and Sales. The right person will be naturally proactive, comfortable working with spreadsheets and systems, and confident communicating with both internal teams and outside vendors.What You'll Be Doing<ul><li>Coordinate calendars, meetings, conference rooms, and internal events</li><li>Prepare reports, spreadsheets, presentations, and correspondence</li><li>Enter purchase orders and maintain vendor and customer information</li><li>Assist with invoice tracking and administrative accounting support</li><li>Coordinate shipping documents and follow up with vendors on outstanding items</li><li>Maintain electronic and physical filing systems</li><li>Assist with onboarding paperwork and general employee administration</li><li>Manage incoming calls, emails, and office communications</li><li>Help coordinate office supplies, equipment, and facility needs</li><li>Provide administrative support for special projects and process improvements</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Artesia, CA
onsite
Temporary / Contract
36.1 - 41.8 USD / Hourly
Temporary City ClerkSchedule: Monday–Friday, 8:00 AM–5:00 PM (office is closed every other Friday). Occasional evening hours are required for City Council meetings and special events.Our client is seeking an experienced City Clerk or closely related municipal professional to support legislative and administrative operations. The ideal candidate will have experience with City Clerk functions, public records, agenda management, and City Council meeting support. Candidates with closely related public sector experience may also be considered.Responsibilities<ul><li>Prepare, compile, and distribute City Council agendas and meeting packets.</li><li>Attend City Council meetings and other public meetings, including evening meetings as needed.</li><li>Record, prepare, and maintain official meeting minutes.</li><li>Maintain ordinances, resolutions, contracts, and other official records.</li><li>Process Public Records Act requests.</li><li>Coordinate legal notices, public hearings, and required publications.</li><li>Maintain records retention and document management systems.</li><li>Ensure compliance with the Brown Act, Public Records Act, and other applicable municipal regulations.</li><li>Provide administrative support to the City Clerk's office and assist internal departments and the public with records requests and inquiries.</li><li>Perform other related duties as assigned.</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Your next job shouldn't feel like “just admin.”A growing biotech company in Carlsbad is looking for an Administrative Assistant who wants to become a true partner to the team. This role sits at the intersection of Operations, Finance, and People, so you'll have plenty of variety and the opportunity to learn how a growing life sciences company actually operates.We're looking for someone who is naturally organized, thinks two steps ahead, and isn't afraid to take ownership when something needs to get done. What you'll own<ul><li>Coordinate calendars, meetings, conference rooms, and team events</li><li>Prepare spreadsheets, reports, presentations, and internal communications</li><li>Assist with purchase orders and vendor coordination</li><li>Track invoices and provide basic accounting support</li><li>Maintain employee and operational records</li><li>Coordinate office supplies, equipment, and facility requests</li><li>Assist with onboarding and new employee setup</li><li>Organize digital files and confidential documentation</li><li>Help Operations leadership with special projects</li><li>Communicate with vendors and internal teams to keep projects moving</li></ul>
2026-08-19T00:00:00Z

Administrative Assistant

Anaheim, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an Administrative Assistant to support construction-related operations and departmental coordination in Anaheim, California. This Long-term Contract position will help keep project paperwork, financial records, and daily administrative activities organized, accurate, and on schedule. The role is well suited for someone who can balance detailed documentation, communication with multiple stakeholders, and fast-moving deadlines in a structured office environment. Responsibilities: • Coordinate administrative activities for construction and capital improvement projects, ensuring documents move efficiently through review and approval processes. • Prepare, organize, and maintain records such as bid notices, completion documentation, contract files, and other project-related materials. • Process invoices from contractors, consultants, and vendors, confirm required information is complete, and route items for timely authorization. • Monitor payment and documentation status, following up with internal teams to help prevent delays and resolve outstanding issues. • Support budget and expense tracking by compiling project cost information, consultant spending details, reconciliations, and related payment records. • Create, update, and distribute reports covering operational activity, expenditures, and project documentation for department staff and leadership. • Provide day-to-day administrative support by preparing correspondence, assembling meeting materials, handling mail, and assisting with scanning, copying, and filing. • Serve as a point of contact for internal departments, contractors, consultants, and project staff by responding to inquiries and sharing accurate information. • Maintain organized electronic and physical filing systems so records remain accessible for audits, compliance reviews, and project closeout needs.
2026-08-19T00:00:00Z

Administrative Assistant

Elfin Forest, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Become the Go-To Person for a Busy Commercial Real Estate TeamA growing commercial real estate company in San Marcos is looking for an Administrative Assistant to support its property management and operations teams. This role is a great fit for someone who enjoys a professional environment, likes interacting with people, and is extremely organized.You'll provide day-to-day administrative support while working with property managers, vendors, tenants, and leadership. There is plenty of variety in this role, including scheduling, document management, vendor coordination, reporting, and office support.Responsibilities<ul><li>Support property managers with daily administrative needs</li><li>Coordinate calendars, meetings, inspections, and appointments</li><li>Communicate with tenants, vendors, and service providers</li><li>Maintain property files, contracts, and electronic records</li><li>Prepare correspondence, reports, and presentations</li><li>Assist with work orders and service requests</li><li>Track vendor documentation and certificates of insurance</li><li>Enter invoices, purchase orders, and property information</li><li>Assist with basic Accounts Payable and expense tracking</li><li>Prepare spreadsheets and recurring property reports</li><li>Coordinate office supplies and administrative needs</li><li>Support special projects for management</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

Torrance, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
About the RoleWe are seeking a detail-oriented Administrative Assistant to provide support to a busy office environment. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities.Key Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage calendars, meetings, and appointments</li><li>Prepare correspondence, reports, and documents</li><li>Maintain filing systems and office records</li><li>Assist with data entry and administrative projects</li><li>Provide general office support as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-08-19T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Commerce, California. This Long-term Contract position is ideal for someone who enjoys balancing front-desk interaction, phone support, and detailed administrative tasks in a fast-paced setting. The role requires strong attention to detail, excellent communication, and the ability to keep records, communications, and office workflows running smoothly. Responsibilities: • Manage incoming calls and direct inquiries to the appropriate contacts while providing courteous and detail-oriented assistance • Welcome visitors and handle front-office activities to maintain an efficient and organized reception area • Perform data entry tasks with accuracy and consistency, ensuring records and documents remain up to date • Provide day-to-day administrative support such as filing, document preparation, and coordination of office materials • Maintain organized records and assist with routine clerical duties that support overall business operations • Communicate effectively with internal teams to help ensure administrative processes are completed in a timely manner
2026-08-19T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-08-19T00:00:00Z

Legal Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
24 - 28 USD / Hourly
Robert Half Legal is partnering with a global organization in the entertainment, sports, and media space to identify a Legal Administrative Assistant to support the Office of the Chief Legal Officer. This is an excellent opportunity for a candidate with a paralegal or legal assistant background who is seeking exposure to corporate legal work in a fast-paced, high-profile environment. Position SummaryThe Legal Administrative Assistant will support the Office of General Counsel with a focus on corporate law and entity management. This role requires a proactive, detail-oriented professional who can support a busy in-house attorney in a fast-paced environment. Key Responsibilities<ul><li>Manage calendaring, scheduling, rolling calls, and daily follow-up for a busy in-house attorney</li><li>Redline, edit, and revise confidential legal documents and agreements</li><li>Assist with annual reports, Secretary of State filings, and other corporate filings</li><li>Maintain minute books, corporate records, and legal database records</li><li>Support entity formations and dissolutions</li><li>Assist with outside counsel coordination, e-filing, travel, and expense reporting</li><li>Support corporate legal matters, including cybersecurity, insurance, and international compliance</li></ul>
2026-08-12T00:00:00Z

Accounting Administrative Assistant

Torrance, CA
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance. • Coordinate internal announcements and help distribute communications clearly and promptly across teams. • Assist with planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support. • Track office equipment records and support basic fixed asset administration for internally used items. • Help maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements. • Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.
2026-08-19T00:00:00Z

Part-Time Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Temporary Assignment | August–December 2026Part-Time | 4–5 Hours Per Day | Monday–FridayOnsite | Flexible Daytime ScheduleWe are seeking a polished, organized, and detail-oriented Administrative Assistant to provide direct clerical and administrative support to the Chief Compliance Officer/General Counsel. This is an excellent part-time opportunity for an experienced administrative professional who enjoys working in a professional office environment and is looking for a consistent Monday–Friday schedule with flexibility in daily start and end times.The ideal candidate will have experience supporting an executive, senior-level manager, attorney, legal department, or compliance team and will be comfortable handling confidential information, managing competing priorities, and communicating professionally across all levels of an organization.What You'll Do<ul><li>Provide day-to-day administrative support to the Chief Compliance Officer/General Counsel</li><li>Organize and maintain electronic and physical files and prepare records for storage and transfer</li><li>Process incoming mail, invoices, timesheets, and other administrative documentation</li><li>Assist with subpoenas, records requests, and related documentation</li><li>Monitor, respond to, and appropriately route internal and external communications</li><li>Assist with calendar management, meeting coordination, and scheduling</li><li>Prepare draft correspondence, documents, and other business materials</li><li>Support the coordination and set-up of meetings, trainings, and events</li><li>Perform data entry and additional administrative projects as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant/Accounting Clerk

Cerritos, CA
onsite
Permanent / Full Time
20 - 23 USD / Hourly
We are looking for a dependable Administrative Assistant/Accounting Clerk to support daily office operations and provide administrative assistance to the accounting team in Cerritos, California. This position combines front-office coordination, document handling, and data entry with accounting support tasks that help keep records organized and deposits processed accurately. The ideal candidate is organized, attentive to detail, and comfortable managing multiple administrative priorities in an office environment. Responsibilities: • Manage incoming and outgoing mail by collecting, sorting, opening, and distributing correspondence to the appropriate departments. • Review received checks, identify the correct related entity, and document the information accurately on supporting records. • Prepare and organize bank deposits for remote deposit processing while maintaining clear and complete documentation. • Enter deposit and financial tracking details into spreadsheets and other internal records with a high level of accuracy. • Coordinate shipping activity, including handling package preparation and supporting courier services such as FedEx. • Scan office and accounting documents, confirm image quality and completeness, and maintain properly organized electronic records. • Provide administrative support to accounts payable by assisting with invoice and expense report copying, filing, and document organization. • Draft letters, reports, and routine business correspondence as requested by managers and department staff. • Maintain office and accounting files, including preparing year-end records for storage and supporting special projects assigned by leadership.
2026-08-10T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
44 - 50 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This Long-term Contract position requires someone with significant experience and a detail-oriented approach who can manage complex schedules, coordinate travel and events, and keep executives thoroughly prepared for meetings and external engagements. The ideal candidate brings strong judgment, exceptional organization, and prior experience working in government or public sector environments. Must have government or public sector experience. Responsibilities:• Manage the day-to-day administrative needs of the executive team, including arranging calendars, resolving scheduling conflicts, and organizing meetings across multiple stakeholders.• Coordinate domestic and, when needed, extended travel plans by securing itineraries, transportation, lodging, and related logistics for leadership.• Create, refine, and maintain executive materials such as letters, reports, presentation decks, briefing documents, and speaking notes.• Prepare leaders in advance of meetings and public appearances by assembling relevant background information, agendas, and key discussion points.• Serve as a central point of coordination for executive events and high-priority meetings, ensuring timelines, participants, and logistics are handled efficiently.• Safeguard sensitive business and organizational information while exercising sound judgment and a high degree of confidentiality in all interactions.• Support communication and follow-up activities with internal teams and external partners, including contacts within government agencies and public sector organizations.
2026-08-13T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 33.044 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-08-19T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-08-19T00:00:00Z

Executive Assistant

West Los Angeles, CA
onsite
Temporary to Hire
90000 - 115000 USD / Yearly
Robert Half is looking for an Executive Assistant to support a c-level executive at a financial services firm located in West LA. This is a direct hire position. You will provide high-level support and act as an Executive Assistant/Personal Assistant to a dynamic and progressive executive. This is a direct hire position and is ideal for someone who thrives in a fast-moving environment. Your main job duties will include: • Assist with business and personal calendar coordination, meeting logistics, and confirmations. • Handling routine vendor communications including utilities and phone services as well as managing files, databases, inboxes and contacts. • Assist with property management related items, such as vendor coordination, security coverage, maintenance appointments and check-in visits when principal is out of town. Coordinate contracts, NDA and vendor issues with in-house legal counsel. Drive projects with contractors or designers as needed or requested by principal. • Assist with securing reservations for dining and entertainment as well as special events. • Assist in travel planning including booking flights, ground transportation, coordinating with travel agents, travel research and tracking travel expenses. • Prepare travel itineraries for all travelers and ensure travel requirements are understood and executed for all people • Provides household and personal support which includes coordinating needs between the office and residences and running errands and assisting with vehicle logistics as requested. • Keeping a regular cadence of proactive home maintenance as well as coordinating renovations and repair work • Maintaining an accurate inventory of all art, including value and relevant details • Assist with wardrobe maintenance such as dry cleaning • Assist with event preparation and execution, including residential and personal celebrations. Responsibilities include venue research and proposals, drafting invitations, guest communications at all levels, guest list management and liaising on menus and on-site logistics. • Assist with the office visitor experience, including clearing with security, greeting, providing beverages, parking validations, etc. • Reconcile principal credit cards and other related personal and business expenses • Receive and distribute mail and other deliveries, prepare outgoing shipments, maintain tracking and refund records and receipts. Accepting deliveries at personal residence. • Draft personal correspondence and thank you notes
2026-08-18T00:00:00Z

Executive Assistant

Beverly Hills, CA
onsite
Temporary / Contract
40 - 48 USD / Hourly
A small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two very busy entrepreneurs/executives. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client emails and handle client follow up, and run errands. Additional duties will be to build PowerPoint presentations, organize the office, conduct research, reach out to vendors, and complete special administrative projects. Every day is different, so the ability to change gears and work independently is a must! This is an onsite position and hours are 8am-5pm Monday-Friday. Robert Half is looking for a tech savvy candidate who considers themselves very strong in Microsoft Office Suite. At least 5 years of administrative experience is required. The Executive Assistant position is starting out as a 6 month contract role, with the chance to turn permanent.
2026-08-17T00:00:00Z