We are looking for a detail-oriented Administrative Assistant to support property management operations in Bronx, New York. This contract position is ideal for candidates experienced in leasing and renewals for tax credit properties, as well as recertifications. The role requires a strong understanding of housing programs and compliance regulations to ensure smooth and efficient administrative processes.<br><br>Responsibilities:<br>• Process and manage lease agreements, ensuring accuracy and compliance with tax credit property guidelines.<br>• Handle renewals for existing tenants, maintaining organized documentation and timelines.<br>• Assist with recertifications, verifying eligibility and adhering to housing program requirements.<br>• Maintain records for HUD and Section 8 programs, ensuring compliance with all applicable standards.<br>• Collaborate with the property management team to address tenant inquiries and administrative needs.<br>• Ensure all leasing and recertification processes align with legal and regulatory requirements.<br>• Prepare and submit necessary documentation for supportive housing programs.<br>• Provide administrative support to streamline leasing operations and improve efficiency.<br>• Communicate effectively with tenants and stakeholders regarding leasing and housing matters.
We are looking for a dedicated Office Assistant to join our team on a contract basis in Cranbury, New Jersey. This role involves providing essential administrative and clerical support to ensure smooth daily operations. Ideal candidates will possess strong organizational skills and attention to detail.<br><br>Responsibilities:<br>• Perform document scanning and ensure files are accurately digitized and organized.<br>• Handle various clerical tasks, including filing, data entry, and correspondence.<br>• Assist with order entry processes to maintain accurate records and streamline operations.<br>• Utilize SAP software to manage and update relevant business information.<br>• Support the team by managing routine administrative duties and addressing operational needs.<br>• Maintain a well-organized workspace and uphold office standards.<br>• Communicate effectively with team members to facilitate workflow and resolve issues.<br>• Prioritize tasks and manage multiple assignments efficiently.<br>• Collaborate with other departments to ensure seamless coordination of activities.
<p>We are looking for a detail-oriented Office Assistant to join our manufacturing team in Newark, New Jersey. This is a contract position that offers a dynamic work environment and an opportunity to support critical office operations. The ideal candidate will assist with various administrative tasks and ensure smooth day-to-day functionality of the office.</p><p><br></p><p>Responsibilities:</p><p>• Assist with shipping, purchasing, and receiving processes to support operational efficiency.</p><p>• Perform data entry tasks accurately and maintain organized records.</p><p>• Print labels and manage documentation for shipping and order handling.</p><p>• Process claims for lost or damaged packages with the appropriate carriers.</p><p>• Compile and review weekly order shipment reports to track deliveries.</p><p>• Manage inventory and order office supplies when necessary.</p><p>• Support contract reviews and order entry tasks with precision.</p><p>• Provide general clerical assistance, including answering calls and addressing inquiries.</p><p>• Handle ad hoc administrative tasks to meet evolving office needs.</p>
<p>We are looking for a dedicated Office Assistant to join our team in the New Brunswick area. This is a contract to permanent opportunity within the food and food processing industry, offering a pathway to long-term employment with competitive benefits and growth potential. The ideal candidate will play a key role in supporting our sales team and ensuring seamless operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and managers to enhance their productivity.</p><p>• Process customer orders with accuracy and ensure prompt delivery.</p><p>• Collaborate with sales executives to create and implement effective sales strategies.</p><p>• Address and resolve customer inquiries and issues in a timely and detail-focused manner.</p><p>• Prepare essential sales documents, including contracts, proposals, and quotes.</p><p>• Coordinate with the marketing team to develop impactful sales materials and campaigns.</p><p>• Assist in organizing and managing sales events, such as tradeshows and promotional activities.</p><p>• Conduct market research to identify opportunities and trends that support sales objectives.</p><p>• Manage customer accounts in the system and ensure accurate record-keeping.</p><p>• Process customer sample requests and provide basic quality documents or certifications when needed.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Maspeth, New York. As part of this long-term contract position, you will play a vital role in ensuring the smooth operation of daily administrative functions while maintaining a high standard of attention to detail. This role offers an excellent opportunity to contribute to an organized and efficient office environment.<br><br>Responsibilities:<br>• Handle incoming calls, providing courteous and attentive responses to inquiries.<br>• Perform accurate data entry tasks to maintain up-to-date records and documentation.<br>• Support general office operations by organizing files, scheduling appointments, and managing correspondence.<br>• Act as the first point of contact by welcoming visitors and directing them appropriately.<br>• Assist with administrative tasks, including preparing reports, maintaining office supplies, and coordinating meetings.<br>• Ensure the timely handling of emails and other communications.<br>• Collaborate with team members to address various administrative needs.<br>• Monitor and maintain office equipment to ensure functionality.<br>• Uphold confidentiality when managing sensitive information.<br>• Contribute to a positive and productive work environment through effective communication and teamwork.
<p>We are looking for an Administrative Assistant to support a client in the White Plains area.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as a first point of contact for visitors, clients, and staff</li><li>Manage calendars, schedule meetings, and organize appointments</li><li>Handle correspondence (phone, email, mail) efficiently</li><li>Maintain both digital and paper filing systems</li><li>Help prepare reports, event logistics, and presentations</li><li>Assist with general office duties</li></ul><p><br></p>
<p>Robert Half is partnering with a respected local organization to find a detail-oriented Administrative Assistant. In this vital role, you will provide daily administrative support to ensure efficient office operations and a positive workplace environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, coordinate meetings, and schedule appointments for staff</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Maintain organized filing systems (physical and electronic)</li><li>Answer and direct incoming calls, respond to inquiries, and greet visitors</li><li>Process invoices, track expenses, and order office supplies</li><li>Assist with basic HR and payroll documentation as needed</li><li>Provide general support to managers and team members</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team. This long-term contract position offers a hybrid work schedule, combining onsite and remote work. The role involves providing extensive administrative support across multiple teams, ensuring smooth operations and efficient coordination within the department.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate bi-weekly payroll processing for hourly employees, ensuring accuracy and adherence to pay schedules.</p><p>• Develop and maintain monthly desk schedules and calendars for team operations.</p><p>• Create and manage work schedules for hourly employees to meet departmental needs.</p><p>• Send out agency interest forms and maintain updated records in Salesforce during placement processes.</p><p>• Track and update practicum placement documentation, including Employment Based Agreements and Affiliation Agreements.</p><p>• Organize and maintain statistical data after each semester, ensuring records are updated.</p><p>• Prepare training documents, payment memos, and materials for technical assistance programs.</p><p>• Facilitate the distribution of certificates, track attendance, and manage program procedures.</p><p>• Communicate with program participants using prepared templates and assist in developing outreach materials.</p><p>• Support purchasing and documentation processes for training initiatives.</p>
We are looking for an experienced Administrative Assistant II to join our team in New York, New York. In this role, you will support daily operations by performing diverse administrative tasks, ensuring efficiency and accuracy in all assignments. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and enjoys providing organizational support.<br><br>Responsibilities:<br>• Schedule and manage appointments and meetings to ensure smooth daily operations.<br>• Respond to inquiries and provide relevant information to callers and colleagues.<br>• Draft and edit memos, reports, and presentations with attention to detail.<br>• Transcribe notes and take dictation in support of accurate documentation.<br>• Conduct research and compile data to assist in creating comprehensive analyses.<br>• Prepare and monitor invoices, ensuring timely processing and accuracy.<br>• Manage expense reports and assist in budget preparation and development.<br>• Coordinate multiple projects simultaneously while adhering to deadlines.<br>• Maintain familiarity with established procedures and practices to ensure efficiency.<br>• Collaborate closely with supervisors and managers to support overall goals.
<p>We are looking for an entry level Administrative and Finance Coordinator to join our team client's team. In this role, you will handle a variety of financial, administrative, and HR-related tasks, ensuring smooth operations and compliance. This position requires excellent organizational skills and the ability to manage multiple responsibilities efficiently. This potion is 100% remote for a start-up company.</p><p><br></p><p>Responsibilities:</p><p>• Generate, send, and track customer invoices to ensure accurate and timely billing.</p><p>• Monitor payment statuses and perform light follow-up on overdue accounts.</p><p>• Organize and respond to incoming state notices and employment-related mail.</p><p>• Oversee recurring compliance activities and assist with administrative tasks, such as updating contractor payments and managing payroll adjustments.</p><p>• Facilitate the rollout of corporate credit cards and handle subscription migrations.</p><p>• Prepare and manage HR documentation, including offer letters and employee file updates.</p><p>• Support offboarding processes by ensuring proper documentation and compliance.</p><p>• Assist in maintaining and revising the employee handbook as needed.</p><p>• Handle ad hoc administrative projects to support business operations.</p><p><br></p><p>If this person is you, please email me at victoria.iacoviello@roberthalf or apply today!</p>
<p>We are looking for a detail-oriented Administrative Assistant to support our team during the busy tax season. This Contract position, offers an excellent opportunity to contribute to a CPA firm's operations by managing and organizing critical tax-related documents. The role requires someone with strong organizational skills, a high level of confidentiality, and familiarity with document scanning software.</p><p><br></p><p>Responsibilities:</p><p>• Process and handle a large volume of tax-related documents with accuracy and efficiency.</p><p>• Scan and save files while maintaining a well-organized digital filing system.</p><p>• Coordinate and prepare tax documents for review by tax preparers.</p><p>• Assemble finalized tax documents for distribution to clients.</p><p>• Download and manage files from various sources to ensure accessibility.</p><p>• Draft and send correspondence to clients in a thorough and accurate manner.</p><p>• Uphold strict confidentiality standards when dealing with sensitive information.</p><p>• Utilize SurePrep or similar scanning software to upload and extract data from scanned documents.</p><p>• Adhere to a business casual dress code and work Monday through Friday during standard business hours.</p>
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
<p>Our team is seeking a reliable Office Assistant for a temporary assignment beginning this month through the end of May in Mahopac, NY. This role supports daily administrative activities with a focus on client service and efficient office operations. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls in a professional manner</li><li>Welcome clients and visitors to the office, ensuring a positive experience</li><li>Mail out completed tax returns and manage related documentation</li><li>Track tax return progress and status using a CRM system</li><li>Assist with processing payments in QuickBooks</li><li>Manage the office administrative email account</li><li>Perform general office duties such as filing, copying, and document organization</li></ul><p><br></p>
<p>We are looking for a detail-oriented General Office Clerk to join our team on a contract basis. In this role, you will be responsible for maintaining accurate records and ensuring compliance with organizational processes. Your contributions will play a vital role in streamlining operations and supporting the efficiency of our non-profit organization.</p><p><br></p><p>Responsibilities:</p><p>• Digitize and securely store approximately 800 Justice Center Code of Conduct forms by scanning them into a designated shared folder.</p><p>• Maintain accurate records of scanned forms in a spreadsheet and track receipt of signed forms.</p><p>• Follow up with managers to obtain missing or unsigned forms in a timely manner.</p><p>• Review employee records to verify active or inactive status based on organizational data.</p><p>• Organize active employee records alphabetically by company for streamlined access.</p><p>• Sort inactive employee records alphabetically by company to ensure systematic filing.</p><p>• Enhance operational efficiency by updating and organizing employee filing systems.</p><p>• Provide back-office support to ensure compliance with organizational standards.</p><p>• Collaborate with team members to address any discrepancies in record management.</p>
We are looking for a detail-oriented Administrative Coordinator to provide essential support to our team during a busy operational period. This long-term contract position is ideal for someone who thrives in a fast-paced environment and can manage multiple priorities effectively. The role will involve a variety of administrative tasks, ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Maintain and update reports to ensure accurate tracking of team activities.<br>• Deliver comprehensive administrative support to the organization, including document management and correspondence.<br>• Coordinate vendor communications and oversee scheduling for related activities.<br>• Assist in planning and organizing meetings, ensuring all logistics are handled efficiently.<br>• Manage daily administrative tasks, responding to emerging needs with flexibility.<br>• Support project-related activities such as coordinating moves and managing vendor interactions.<br>• Handle inbound calls professionally and provide information or redirect inquiries as needed.<br>• Oversee calendar management and scheduling to optimize team productivity.<br>• Collaborate with colleagues to ensure seamless execution of administrative processes.
<p>Key Responsibilities:</p><ul><li>Maintain printer functionality by regularly loading and unloading paper, monitoring printer supplies, and promptly clearing paper jams.</li><li>Move paper stock from pallets to print shop shelves, ensuring materials are organized and accessible for daily operations.</li><li>Demonstrate a high level of attention to detail to maintain print quality and prevent equipment issues.</li><li>Communicate clearly with team members regarding printer status, shift progress, and any problems encountered, ensuring smooth handoffs between operators.</li><li>Report any equipment issues or maintenance needs to fellow operators and management in a timely manner.</li><li>Support general print shop operations and assist with other tasks as assigned.</li></ul><p><br></p>
Onsite Position 9:00 am- 5:00 pm<br>Potential for Temp to Hire for the right candidate<br>In-person Interview- manager wants local candidates no long commutes.<br>Duties are standard however looking for a more intermediate candidate to be a self starter and take on additional tasks with limited supervision.<br><br>I. Job Summary<br><br><br>Intermediate level position under general supervision provides a wide variety of administrative and staff support services to an organizational unit.<br><br>II. Duties and Responsibilities include the following. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned. <br><br>· Formats types and edits a variety of routine material including: correspondence memos reports and confidential material.<br><br>· Receives and screens telephone calls and visitors schedules appointments and meetings resolves routine problems and refers other matters to appropriate staff members.<br><br>· Prepares and updates recurring and routine internal reports collects and verifies data refers problems to manager for resolution.<br><br>· Maintains and updates department files records and publications maintains confidential files and materials.<br><br>· Schedules meetings and appointments notifies attendees and makes necessary arrangements.<br><br>· Arranges domestic and international travel.<br><br>· Assists in the preparation and control of records statistics and reports regarding operations personnel changes etc.<br><br>· Administers programs projects and/or processes specific to the operating unit served.<br><br>· May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing personnel facilities and operations.<br><br>III. Supervisory Responsibilities<br><br>This job has no supervisory duties.<br><br>IV. Qualifications:<br><br>Education and Experience: <br><br>Education: High School Diploma or GED accredited. <br><br>Experience: 3 years of relevant work experience.<br><br><br><br>Skills or Abilities Required:<br><br> Proficient with Microsoft Office Excel and knowledge of general office equipment.<br><br>V. Work Environment:<br><br>Normal setting for this job is: office setting.
<p>Our team is seeking a detail-oriented Administrative Assistant to provide vital support across daily operations. In this role, you will help streamline office workflows, facilitate communications, and ensure the smooth functioning of our business activities. The ideal candidate is proactive, resourceful, and able to multitask in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage scheduling, calendar coordination, and meeting logistics for staff and leadership.</li><li>Prepare, format, and edit correspondence, reports, and presentations.</li><li>Greet visitors, answer phones, and handle routine inquiries with professionalism.</li><li>Maintain filing systems and databases for efficient document storage and retrieval.</li><li>Order office supplies and support facilities management needs.</li><li>Coordinate travel arrangements and process expense reports as required.</li><li>Assist with event planning, project tracking, and other administrative initiatives.</li></ul><p><br></p>
Are you a talented and experienced administrative detail oriented seeking an opportunity to make an impact in the healthcare field? Our team is seeking a Senior Administrative Assistant to provide contract support for a clinical group operating within a leading university setting in Connecticut. This is a dynamic role for individuals who thrive on organization, confidentiality, and efficiency. Key Responsibilities: Coordinate and manage complex schedules and calendars for clinical staff, including doctors. Communicate professionally with healthcare professionals and stakeholders via phone, email, and conference calls. Prepare and organize documentation for meetings and events. Accurately maintain records using Epic and other healthcare systems. Provide essential office support: filing, data entry, and document preparation. Collaborate with clinicians and staff to resolve administrative needs and improve processes. Assist with travel arrangements and accommodations as needed. Ensure compliance with internal policies and procedures. Serve as a reliable point of contact for internal and external partners. Uphold confidentiality and data accuracy with sensitive healthcare information. Why Join Us? Direct impact supporting patient care and clinical excellence. Work within a collegial, mission-driven environment. Enhance your skills in a fast-paced university healthcare setting. Ready to take the next step in your career? Apply now to join our talented team and help us deliver outstanding service to our clinicians and patients. To Apply: Submit your resume and a brief introduction outlining your relevant experience. Our company is committed to diversity and equal opportunity. All experience in candidates will receive consideration for employment.
<p><strong><u>Entry Level - Contracts and Operations Assistant</u></strong><em> - CONTSTRUCTION INDUSTRY </em></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com.</u></p><p><br></p><p>Fully onsite role, 5 days per week in office</p><p><br></p><p>Great team environment, great benefits, strong reputation, and growing business!</p><p><br></p><p>This is a blended role of assisting with payroll processing and assisting with entering bid and job documentation into the system. </p><p><br></p><p><em><u>Position Details:</u></em></p><p>· Reviewing work order hours in payroll time keeping system for accuracy</p><p>· Generating certified payrolls after payroll is processed with in-house software</p><p>· Organizing, emailing, and filing certified payrolls on a weekly basis</p><p>· Answering certified payroll and other payroll related questions from customers</p><p>· Union weekly and monthly hour reporting / payments</p><p>· Setting up jobs / contracts in ERP system once awarded</p><p>· Assisting with bid prep and document needs</p><p>· Contract review, edits, and filing </p><p><br></p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to <u>Drew.Schroll@RobertHalf com. </u>All inquiries will remain confidential.</p><p><br></p>
<p>About the Company</p><p>The organization is a full-service provider of <strong>Alternative Dispute Resolution (ADR)</strong> services, helping parties resolve legal disputes outside of traditional court litigation. ADR includes processes such as <strong>mediation and arbitration</strong>, which are typically faster, more private, and often less costly than going to court. The organization works with <strong>over 10,000 commercial entities</strong>, including <strong>more than half of Fortune 100 companies</strong>, and maintains a <strong>nationwide roster of more than 2,600 arbitrators and mediators</strong>, many of whom are former judges or experienced legal practitioners.</p><p><br></p><p>Job Summary</p><p>We are seeking a dependable and motivated <strong>Office Assistant</strong> to support multiple departments with day-to-day administrative and clerical tasks, as well as special projects. This is an <strong>entry-level position</strong> with room for growth within the organization.</p><p>The ideal candidate is a <strong>team player</strong> who is friendly, organized, and customer service-oriented, with strong communication skills and the ability to multitask effectively.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide daily administrative support to multiple departments, including scanning, filing, copying, emailing, mailing documents, and assisting with special projects</li><li>Assist with case-related document preparation and management for internal teams and external parties</li><li>Enter and maintain accurate data for firms, clients, and new cases</li><li>Follow up on required documentation as needed</li><li>Support large document submissions</li><li>Provide occasional coverage at the Manhattan office</li></ul><p><br></p><p><br></p><p><br></p><p><br></p><p><br></p><p><br></p>
