We are looking for a motivated and detail-oriented Administrative Assistant to join our team in New York, New York. This is a Contract-to-permanent position, offering an excellent opportunity for someone eager to grow and contribute to a dynamic work environment. The ideal candidate will have strong technical skills, particularly with Microsoft Office Suite, and a proactive attitude to support the team effectively in various administrative tasks.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring prompt and clear communication.<br>• Assist with scheduling appointments and maintaining an organized calendar for the team.<br>• Perform data entry tasks with accuracy and efficiency to support operational needs.<br>• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.<br>• Provide excellent customer service by addressing inquiries and resolving issues effectively.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets as needed.<br>• Prepare and edit documents using Microsoft Word and PowerPoint.<br>• Support the team with day-to-day administrative tasks and act as a reliable point of contact.<br>• Collaborate with team members to ensure seamless workflow and task completion.
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Rye, New York. This role is ideal for someone with strong organizational skills and the ability to handle diverse administrative tasks efficiently. You will play a key role in ensuring smooth operations and supporting day-to-day activities.<br><br>Responsibilities:<br>• Manage and coordinate daily administrative tasks, including scheduling and maintaining calendars.<br>• Perform accurate data entry to support organizational needs and maintain records.<br>• Handle shipping and mailing processes, such as preparing and tracking FedEx shipments.<br>• Provide general support to the team, responding to inquiries and resolving administrative issues.<br>• Organize and maintain files and documentation for easy access and reference.<br>• Assist in preparing reports, presentations, and other business materials as required.<br>• Communicate effectively with internal and external stakeholders to ensure smooth workflow.<br>• Monitor office supplies and coordinate inventory replenishment.<br>• Ensure compliance with company policies and procedures during daily operations.<br>• Contribute to process improvements to enhance administrative efficiency.
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position offers an excellent opportunity to support project management processes by handling documentation, paperwork, and administrative tasks. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth workflow operations.<br><br>Responsibilities:<br>• Manage and organize project documentation, including submittal paperwork and certified payroll records.<br>• Scan, file, and maintain digital and physical records, such as sign-in sheets and other project-related forms.<br>• Collaborate with the project manager to ensure accurate tracking of on-site activities and billing information.<br>• Coordinate with accounting teams to provide necessary documentation and resolve any discrepancies.<br>• Utilize tools such as Procore, CMiC, and EBuilder to streamline project workflows and manage data efficiently.<br>• Perform data entry tasks with precision, ensuring all records are accurate and up-to-date.<br>• Prepare reports and maintain logs relevant to project progress and documentation.<br>• Communicate effectively with team members to address administrative needs and support project goals.<br>• Ensure compliance with business casual dress code while working onsite five days a week.
<p>We are looking for a detail-oriented General Office Clerk. PART TIME! 2 days a week!! In this role, you will provide essential administrative support, including data entry, scanning, and clerical tasks, while assisting the Accounts Receivable department with various administrative duties. This is a long-term contract position, offering an excellent opportunity to contribute to a dynamic machinery manufacturing environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily mail distribution and ensure timely processing.</p><p>• Perform accurate data entry tasks to maintain records and databases.</p><p>• Provide scanning services for documents and organize files effectively.</p><p>• Assist the Accounts Receivable department with administrative tasks to support financial operations.</p><p>• Carry out general clerical duties, including scheduling appointments and coordinating shipping functions.</p><p>• Utilize Microsoft Office tools such as Word, Excel, and Outlook for routine tasks.</p><p>• Maintain organized filing systems to ensure easy retrieval of documents.</p><p>• Deliver exceptional customer service when interacting with internal and external stakeholders.</p><p>• Support office operations by performing miscellaneous administrative tasks as needed.</p><p>• Ensure adherence to company policies and procedures in all office activities.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey. In this role, you will play a pivotal part in planning and executing meetings and events at our corporate conference center, ensuring smooth operations and exceptional client satisfaction. This is a long-term contract position, ideal for someone with strong organizational skills and a passion for delivering high-quality service.<br><br>Responsibilities:<br>• Coordinate with clients to plan and organize meetings and events, ensuring their goals are achieved while adhering to company standards.<br>• Provide on-site support during events, including setting up audio/visual equipment, arranging rooms, managing catering, and addressing any logistical issues.<br>• Collaborate with internal and external vendors to secure necessary resources, negotiate agreements, and ensure seamless event delivery.<br>• Build and maintain strong relationships with partners and vendors, leveraging effective communication and negotiation skills.<br>• Handle multiple tasks and deadlines efficiently, adapting to shifting priorities while maintaining high standards of professionalism.<br>• Conduct regular inspections of the conference center to ensure facilities are in excellent condition, addressing maintenance needs promptly.<br>• Maintain and update weekly and monthly schedules for meetings and events, providing clear communication to all stakeholders.<br>• Manage inventory for conference center supplies and promotional items, ensuring availability within budget constraints.<br>• Perform various administrative duties to support departmental operations and enhance overall efficiency.
<p>Are you a detail-oriented professional with strong organizational skills and a passion for providing exceptional administrative support? Robert Half is working with a reputable organization in search of a skilled <strong>Administrative Assistant</strong>. In this role, you will collaborate with teams to provide comprehensive administrative and clerical support, ensuring smooth daily operations and contributing to the success of the organization.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage calendars, schedule appointments, and coordinate meetings.</li><li>Prepare and edit correspondence, reports, and other documentation.</li><li>Perform data entry and maintain organized records of company information.</li><li>Handle incoming phone calls, emails, and inquiries with professionalism.</li><li>Assist in planning and organizing company events or meetings.</li><li>Manage office supplies and handle orders as necessary.</li><li>Support staff with clerical tasks to enhance team productivity.</li><li>Perform other related administrative tasks as assigned.</li></ul>
<p>We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Princeton, New Jersey. In this short term Contract position, you will play a vital role in supporting daily operations and ensuring smooth workflow within the organization. This role is ideal for someone with strong administrative skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate schedules, appointments, and meetings to optimize time management.</p><p>• Handle inbound calls professionally, ensuring inquiries are addressed or redirected efficiently.</p><p>• Provide administrative support for benefits-related processes, ensuring timely and accurate documentation.</p><p>• Maintain and organize records, files, and documentation to ensure accessibility and compliance.</p><p>• Collaborate with team members to streamline workflows and improve operational efficiency.</p><p>• Assist in preparing reports as required.</p><p>• Serve as a point of contact for internal and external communications, ensuring clear and effective exchanges.</p><p>• Support onboarding processes for new hires, including scheduling and documentation.</p><p>• Ensure adherence to organizational policies and procedures in all administrative tasks.</p>
