We are looking for a detail-oriented and welcoming Receptionist to join our team in Stamford, Connecticut. This is a long-term contract position ideal for someone who thrives in a front-facing role and enjoys interacting with clients and colleagues. The role requires excellent organizational skills and the ability to manage a multi-line phone system with ease.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a positive and detail-oriented first impression.<br>• Manage incoming calls using a multi-line phone system, directing them to the appropriate individual or department.<br>• Maintain the reception area, ensuring it is tidy and organized at all times.<br>• Provide administrative support, such as scheduling appointments and handling correspondence.<br>• Respond promptly to inquiries, both in person and via phone or email.<br>• Coordinate deliveries and manage incoming and outgoing mail.<br>• Assist with general office tasks, such as filing, data entry, and maintaining supplies inventory.
We are looking for a detail-oriented and personable Receptionist to join our team in Morristown, New Jersey. In this long-term contract position, you will serve as the first point of contact for visitors and callers, ensuring exceptional customer service and efficient communication. The ideal candidate will have strong organizational skills and the ability to manage a busy reception area.<br><br>Responsibilities:<br>• Answer and direct incoming calls using a multi-line phone system, ensuring messages are accurately taken and promptly communicated to staff and attorneys.<br>• Welcome and assist clients arriving for appointments, providing a positive and detail-oriented first impression.<br>• Maintain a clean and organized reception area to create a welcoming environment for visitors.<br>• Schedule and manage appointments, keeping the office calendar up to date.<br>• Handle email correspondence and data entry tasks with precision and attention to detail.<br>• Organize and manage files, ensuring easy accessibility and proper documentation.<br>• Coordinate with staff to relay messages and facilitate smooth communication across the team.<br>• Utilize Microsoft Office applications, including Word, Excel, and Outlook, for daily tasks.<br>• Provide general administrative support as needed to contribute to overall office efficiency.
We are looking for a friendly and organized Receptionist to join our team on a contract basis in Brooklyn, New York. As the first point of contact, you will play a key role in ensuring smooth day-to-day operations by managing front desk responsibilities and providing excellent support to visitors and staff. This is a short-term opportunity with a focus on delivering exceptional service in a fast-paced environment.<br><br>Responsibilities:<br>• Answer and direct inbound calls promptly and professionally.<br>• Greet and assist visitors, ensuring a welcoming and organized reception area.<br>• Handle incoming and outgoing mail, including sorting and distributing correspondence.<br>• Maintain the front desk area, ensuring it is clean, presentable, and well-stocked with necessary materials.<br>• Assist with scheduling and coordinating meetings, including reserving conference rooms and preparing materials.<br>• Provide administrative support to the team as needed, such as data entry and document preparation.<br>• Respond to inquiries from staff and guests, offering accurate information and resolving issues as they arise.
We are looking for a detail-oriented and approachable Receptionist to join our team in New York, New York. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and a welcoming environment. This is a long-term contract position, ideal for someone who thrives in a dynamic and client-facing setting.<br><br>Responsibilities:<br>• Greet visitors and guests courteously, ensuring they are directed to the appropriate person or department.<br>• Manage a multi-line phone system, answering inbound calls promptly and efficiently.<br>• Handle switchboard operations for 1 to 10 phone lines, ensuring seamless call routing.<br>• Maintain a tidy and organized reception area to create a positive first impression.<br>• Provide support with administrative tasks such as scheduling and data entry as needed.<br>• Respond to inquiries and provide accurate information to clients and colleagues.<br>• Coordinate with internal teams to facilitate smooth communication and workflow.<br>• Monitor and manage appointments for meeting rooms or other shared spaces.<br>• Ensure confidentiality and discretion in handling sensitive information.
We are looking for an organized and detail-oriented Receptionist to join our team in Cedar Knolls, New Jersey. In this long-term contract role, you will be the first point of contact for visitors and callers, ensuring smooth day-to-day operations at our front desk. This position offers an excellent opportunity to develop your administrative and customer service skills in the water industry.<br><br>Responsibilities:<br>• Schedule and manage appointments to maintain an efficient workflow.<br>• Greet visitors and handle inquiries at the front desk in a courteous manner.<br>• Operate a multi-line phone system to answer calls and direct them appropriately.<br>• Respond to inbound calls while providing accurate information and assistance.<br>• Perform light filing tasks, ensuring records are accurately maintained in a mostly paperless environment.<br>• Participate in training sessions to master call handling and customer interaction techniques.<br>• Maintain a welcoming and organized reception area to create a positive first impression for clients and visitors.
<p>We are looking for a dedicated and personable Receptionist to join our team! In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient front desk operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage a high-volume front desk environment, including handling over 100 calls daily with efficiency and attention to detail.</p><p>• Operate a multi-line phone system, ensuring all inbound calls are answered promptly and directed appropriately.</p><p>• Provide exceptional customer service by addressing inquiries with a friendly and approachable demeanor.</p><p>• Maintain an organized workspace and handle administrative tasks with accuracy and attention to detail.</p><p><br></p>
We are looking for a detail-oriented and organized Receptionist to join our team in Port Washington, New York. This is a Contract to permanent position, offering an excellent opportunity for growth and long-term employment. In this role, you will be the first point of contact for visitors and callers, ensuring smooth day-to-day operations and supporting various office functions.<br><br>Responsibilities:<br>• Manage incoming calls using a multi-line phone system, ensuring prompt and courteous responses.<br>• Greet and direct visitors, maintaining a welcoming atmosphere for all guests.<br>• Receive and distribute mail and packages, logging deliveries accurately.<br>• Sort and organize accounts payable tickets, coordinating with the accounting department as needed.<br>• File processed documents systematically to ensure easy retrieval.<br>• Monitor and order office supplies, maintaining inventory and coordinating with departments.<br>• Set up and decorate the kitchen for monthly birthday breakfasts and other small office events.<br>• Ensure the reception area remains clean, organized, and detail-oriented.<br>• Provide general administrative support to the team when required.
We are looking for a dedicated Receptionist to join our team on a long-term contract basis in West Babylon, New York. In this role, you will provide essential office support, ensuring smooth day-to-day operations through a variety of administrative and clerical tasks. This position requires someone who is organized, personable, and capable of handling multiple responsibilities with attention to detail.<br><br>Responsibilities:<br>• Welcome and guide visitors to the appropriate areas within the company, ensuring a detail-oriented and friendly experience.<br>• Manage and distribute incoming mail and correspondence, as well as coordinate express mail services such as FedEx.<br>• Facilitate the ordering, receiving, and distribution of office supplies to maintain inventory levels.<br>• Assist with clerical tasks including photocopying, faxing, filing, and document collation.<br>• Support the Accounts Receivable department by scanning checks and posting payments accurately.<br>• Maintain effective communication with internal teams and external contacts to ensure smooth operations.<br>• Operate office machinery such as fax machines and photocopiers as needed.<br>• Perform additional administrative duties as assigned to contribute to the overall efficiency of the office.<br>• Ensure projects and assignments are completed with minimal supervision while maintaining high standards.
We are looking for an organized and customer-focused Front Desk Coordinator to join our team on a contract basis in Forest Hills, New York. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and detail-oriented service in a healthcare environment. This is an excellent opportunity to contribute to a dynamic team while delivering exceptional front desk support.<br><br>Responsibilities:<br>• Greet and assist visitors with a welcoming and detail-oriented demeanor.<br>• Manage incoming calls using a multi-line phone system, ensuring timely and accurate responses.<br>• Coordinate concierge services to address patient and visitor needs efficiently.<br>• Handle general receptionist duties, including scheduling and maintaining records.<br>• Operate a switchboard system for up to 10 lines, directing calls appropriately.<br>• Provide clear and courteous communication to resolve inquiries or concerns.<br>• Maintain a clean and organized reception area to uphold a detail-oriented appearance.<br>• Collaborate with internal staff to support daily operational needs.<br>• Ensure confidentiality and accuracy when handling sensitive information.
<p>We are looking for a personable and detail-oriented Medical Receptionist to join our team in New Rochelle, New York. In this long-term contract position, you will play a pivotal role in ensuring a smooth and welcoming experience for patients while supporting administrative functions within the medical office. This role is ideal for someone who thrives in a fast-paced healthcare environment and enjoys interacting with patients.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients warmly and assist them with registration and check-in processes.</p><p>• Process payments, including handling cash transactions, and maintain detailed financial records.</p><p>• Organize and manage patient charts, ensuring accurate filing and categorization.</p><p>• Perform clerical tasks such as sorting documents and managing paperwork efficiently.</p><p>• Utilize medical software to track patient data and appointments.</p><p>• Support billing functions by preparing and reviewing invoices.</p><p>• Collaborate with healthcare staff to maintain a seamless workflow</p>
We are looking for a dedicated Front Desk Administrator to join our team in Norwalk, Connecticut, within the Real Estate and Property industry. In this long-term contract role, you will serve as the first point of contact for tenants and visitors, ensuring smooth day-to-day operations and delivering exceptional customer service. This position is ideal for someone who enjoys administrative work and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Act as the primary point of contact for tenants, addressing inquiries and resolving issues in a timely and detail-oriented manner.<br>• Maintain high standards of customer service by ensuring all visitors and tenants are treated with respect and care.<br>• Accurately input and manage data related to tenant information and property details.<br>• Handle receptionist duties, including answering phones, greeting visitors, and managing correspondence.<br>• Assist in coordinating property-related activities and administrative tasks.<br>• Prioritize and manage multiple tasks efficiently to meet deadlines and organizational needs.<br>• Collaborate with team members to ensure smooth operations and effective communication.<br>• Maintain organized records and documentation for tenant and property management purposes.<br>• Respond promptly to requests and escalate concerns when necessary.<br>• Support other administrative functions as needed to enhance team productivity.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Ridgefield Park, New Jersey. In this role, you will provide vital support to ensure smooth office operations and maintain a high standard of excellence. This position requires excellent organizational skills, effective communication, and the ability to multitask in a dynamic environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure the effective functioning of office activities.<br>• Answer incoming calls promptly and courteously, directing inquiries to appropriate team members.<br>• Perform accurate data entry tasks, maintaining organized and up-to-date records.<br>• Manage receptionist duties, including greeting visitors and handling front desk responsibilities.<br>• Coordinate and organize office supplies, ensuring availability and proper inventory management.<br>• Assist in preparing documents, reports, and correspondence as needed.<br>• Maintain a clean and organized workspace to uphold a high-quality office environment.<br>• Support scheduling and calendar management for team members and leadership.<br>• Collaborate with other departments to facilitate smooth communication and workflow.<br>• Handle confidential information with discretion and care.
We are looking for a detail-oriented Office Assistant to join our team in Ridgefield Park, New Jersey. This is a Contract position ideal for someone with strong organizational skills and a proactive attitude. In this role, you will perform a variety of administrative tasks to ensure smooth office operations.<br><br>Responsibilities:<br>• Greet visitors and provide receptionist support, ensuring a welcoming environment.<br>• Handle incoming phone calls professionally and direct them to the appropriate departments.<br>• Organize and scan documents for easy access and record-keeping.<br>• Perform general clerical duties such as filing, data entry, and maintaining office supplies.<br>• Assist in managing schedules and appointments as needed.<br>• Support team members with administrative tasks to enhance workflow efficiency.<br>• Maintain accurate records and ensure compliance with office procedures.<br>• Coordinate communication between departments to facilitate seamless operations.
<p>We are looking for a dedicated Office Assistant to join a team in the Woodbridge, New Jersey area. This is a long-term contract position, offering an opportunity to collaborate with a dynamic office environment and provide essential administrative support. The role requires attention to detail and a proactive attitude to meet the needs of a busy team.</p><p><br></p><p>Responsibilities:</p><p>• Provide front desk coverage, including greeting visitors and managing incoming calls.</p><p>• Assist in creating and distributing a weekly newsletter to ensure effective communication within the organization.</p><p>• Handle the processing of checks upon arrival and ensure accurate tracking.</p><p>• Facilitate the transfer of leads and deposits, typically one to two times a week.</p><p>• Deliver administrative support to a team of approximately 40 individuals, ensuring smooth operations.</p><p>• Maintain organized records and perform basic clerical duties as needed.</p><p>• Utilize Spanish language skills, if applicable, to enhance communication, though this is not a mandatory requirement.</p><p>• Uphold a business casual dress code while maintaining a detail-oriented demeanor.</p><p>• Coordinate parking arrangements in the designated lot for staff and visitors.</p>
<p>Are you an organized, personable, and proactive individual looking to make a difference in patient care? We are seeking a <strong>Medical Front Desk Specialist</strong> to join our healthcare team and provide outstanding service to patients, staff, and providers.</p><p>As the first point of contact for patients, the role requires strong customer service skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. If you are bilingual and have a knack for creating smooth experiences for people, we want to hear from you!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Patient Check-In/Check-Out:</strong> Greet patients warmly upon arrival, maintain accurate registration details, and manage documentation for check-out procedures.</li><li><strong>Insurance Verification:</strong> Verify patient insurance benefits and handle all related inquiries for accurate processing.</li><li><strong>Appointment Scheduling:</strong> Coordinate patient scheduling, manage cancellations/rescheduling, and assist with appointment reminders.</li><li><strong>Receptionist Duties:</strong> Answer phones promptly, handle inquiries professionally, and triage calls as needed.</li><li><strong>Document Management:</strong> Fax, scan, and file medical records effectively while maintaining patient information confidentiality (Source: HIPAA standards).</li><li><strong>Copay Collection:</strong> Process patient payments and provide receipts for financial transactions accurately.</li><li><strong>Greeting Patients and Providers:</strong> Provide welcoming and attentive support to all visitors, ensuring a positive experience.</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li>High school diploma or equivalent required; additional education in healthcare or administration is a plus.</li><li>Previous experience in a medical front office or similar healthcare setting preferred.</li><li>Proficiency in using medical scheduling software and Microsoft Office (Word, Excel, and Outlook).</li><li>Bilingual (English and [Specify Second Language]), with strong communication and interpersonal skills.</li><li>Familiarity with insurance verification processes and billing procedures is highly desirable.</li><li>Ability to multitask and remain calm under pressure in a busy healthcare environment.</li></ul><p><br></p>
We are seeking a dedicated and detail-oriented Medical Front Desk Specialist to join our team at a reputable cancer center. This position offers a Monday-Friday schedule, 8:00 AM to 4:30 PM, with potential for long-term employment, and possible permanent placement based on work productivity and business needs. If you have 1+ years of experience and enjoy providing exceptional administrative and customer service support, we encourage you to apply!<br><br>Responsibilities:<br>Insurance Verification:<br>Verify patient insurance coverage for appointments and treatments efficiently and accurately.<br>Confirm eligibility, benefits, and authorizations to prevent delays in care delivery.<br>Resolve any insurance discrepancies by communicating with patients, payers, and clinical staff.<br>Maintain organized records of verification and authorization statuses.<br><br>Patient Check-in:<br>Welcome patients to the center with professionalism and empathy.<br>Manage the check-in process, ensuring required documentation is collected and reviewed.<br>Assist patients with forms or questions regarding insurance and billing.<br>Collaborate with medical staff to ensure smooth patient flow.<br>Conference Call Scheduling:<br><br>Coordinate and schedule conference calls between the care team, patients, and external vendors.<br>Ensure all participants receive scheduling details promptly and accurately.<br>Qualifications:<br>Experience:<br>Minimum 1 year of experience in insurance verification, medical billing, or similar administrative healthcare roles.<br>Skills:<br>Excellent organizational and multitasking abilities.<br>Strong communication skills (verbal and written), particularly with patients and healthcare professionals.<br>High attention to detail when managing documentation and insurance information.<br>Proficiency in healthcare systems, portals, and standard office software.<br>Personality Traits:<br>Patient and empathetic demeanor, especially when supporting patients navigating complex care processes.<br>Ability to maintain professionalism in a high-paced medical setting.<br><br>For immediate consideration please call the Trevose PA office of Robert Half at 215-244-1551. Thank you!
We are looking for a dedicated Administrative Assistant to support daily operations and ensure a smooth experience for our team and clients. This long-term contract position is based in Chatham, New Jersey, and offers the opportunity to contribute to a dynamic work environment while honing your organizational and communication skills.<br><br>Responsibilities:<br>• Welcome visitors and clients warmly, creating a detail-oriented and friendly atmosphere.<br>• Provide accurate and timely information to prospective and current residents.<br>• Organize and maintain office files and documentation related to property management.<br>• Monitor office inventory and place orders for supplies as needed.<br>• Collaborate with the maintenance team to process and follow up on resident work orders.<br>• Manage and update the waitlist, including sending out relevant correspondence.<br>• Conduct daily property inspections to ensure cleanliness, organization, and proper upkeep.<br>• Handle inbound calls and direct inquiries to the appropriate departments.<br>• Perform additional administrative tasks as assigned to support overall operations.
<p>We are looking for a detail-oriented Administrative Assistant. This long-term contract position is based in Trenton, New Jersey and offers an excellent opportunity to contribute to the smooth operation of administrative processes. The ideal candidate will bring strong organizational abilities, excellent communication skills, and proficiency in office tools to ensure day-to-day activities run efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily office operations, ensuring all administrative tasks are completed accurately and on time.</p><p>• Answer and direct inbound calls, providing clear and helpful information to callers.</p><p>• Perform data entry tasks with precision, maintaining up-to-date and organized records.</p><p>• Greet visitors and manage receptionist duties, ensuring a welcoming and organized environment.</p><p>• Handle the scanning and filing of documents to maintain an efficient and accessible digital archive.</p><p>• Use Microsoft Office Suite to create, edit, and manage documents, spreadsheets, and presentations.</p><p>• Monitor and order office supplies, ensuring the team has the necessary resources.</p><p>• Collaborate with team members to support various projects and administrative needs.</p><p>• Assist in scheduling meetings and maintaining calendars for staff and management.</p>
We are looking for a skilled Administrative Assistant to join our team in Melville, New York. This is a long-term contract position within the real estate and property management industry, offering a dynamic work environment where your organizational and communication skills will play a key role in supporting property managers and ensuring smooth office operations.<br><br>Responsibilities:<br>• Provide comprehensive support to property managers, including coordinating tasks and managing schedules.<br>• Oversee and document change orders for various projects, ensuring accuracy and compliance.<br>• Process and manage supply orders for office buildings to maintain operational efficiency.<br>• Attend meetings and conference calls as needed, taking detailed and accurate minutes.<br>• Draft and send written correspondence to office buildings, ensuring clear and effective communication.<br>• Monitor outstanding work orders for office buildings and prepare detailed status updates.<br>• Organize and maintain the company's electronic filing system for easy access and retrieval.<br>• Communicate effectively with tenants to deliver exceptional customer service and address inquiries.<br>• Perform general office duties, including answering inbound calls and administrative tasks.<br>• Create and update records and spreadsheets, ensuring all data is accurate and up-to-date.
We are looking for an Emergency Management Administrative Specialist to join our team in New York, New York. In this long-term contract role, you will play a key part in supporting emergency management initiatives by developing, maintaining, and revising operational plans, procedures, and mitigation strategies. This position requires strong organizational, collaboration, and project management skills to ensure the effective coordination of activities across internal and external stakeholders.<br><br>Responsibilities:<br>• Coordinate and facilitate planning processes and meetings from initial concept development through plan implementation.<br>• Develop emergency management procedures, operational plans, checklists, and job aids to support preparedness, response, recovery, and mitigation efforts.<br>• Conduct research to create, update, and maintain emergency management plans and protocols.<br>• Monitor and ensure the timely completion of daily tasks and long-term projects while maintaining a comprehensive view of unit activities.<br>• Collaborate with organizational units to conduct annual reviews of major planning documents, identify areas for improvement, and establish updated priorities.<br>• Track, manage, and report on assigned projects independently, ensuring deadlines and objectives are met.<br>• Work on special assignments and projects as directed to support the department’s goals.<br>• Maintain effective communication and coordination with internal and external partners to ensure seamless project execution.
We are seeking a highly organized and detail-oriented Administrative Assistant to support operations in the automotive industry. This position is a temporary contract role and will begin immediately and is 100% on site. The ideal candidate will possess specialized expertise in handling tag and title processes, as well as general administrative functions. This role requires strong communication skills and accuracy, ensuring compliance with state and local regulations related to vehicle documentation.<br><br>Key Responsibilities<br>Tag and Title Processing:<br>Prepare, process, and file vehicle titles and registration documents in compliance with state regulations.<br>Coordinate with DMVs, customers, dealerships, and internal teams to ensure timely completion of tag and title-related tasks.<br>Resolve discrepancies and ensure all documentation is accurate and up-to-date.<br>Customer Interactions:<br><br>Serve as a point of contact for customers, providing assistance with tag and title inquiries.<br>Maintain professional communication with clients, explaining processes and requirements.<br>Administrative Support: Perform data entry for driver licenses, vehicle records, and registration information with a high level of accuracy.<br>Support office operations by managing schedules, maintaining files, and ordering supplies.<br>Assist in monthly department reporting or audits.<br><br>Qualifications<br>Previous experience in administrative support roles, preferably in the automotive industry.<br>Hands-on experience with tag and title processing.<br>Knowledge of DMV forms, systems, and regulatory compliance requirements.<br>Strong proficiency in Microsoft Office Suite; familiarity with dealership management systems is a plus.<br><br>Key Skills<br>Excellent organizational skills and attention to detail.<br>Ability to multitask and prioritize in a fast-paced environment.<br>Strong written and verbal communication skills.<br>Problem-solving abilities, particularly in resolving documentation issues.<br><br>For immediate consideration please call Christine at 215-244-1870, or send your current resume to christine.macmahon@roberthalf com. Thank you!
We are looking for a Workplace Experience Ambassador to join our team in New York, NY on a contract basis. In this role, you will be responsible for ensuring that building spaces are optimally prepared and maintained to create a seamless experience for employees and visitors. This position involves providing exceptional customer service and collaborating with various teams to support day-to-day operations and events.<br><br>Responsibilities:<br>• Deliver outstanding customer service to both internal employees and external visitors, addressing their needs promptly and professionally.<br>• Oversee front-of-house services, including greeting guests and directing inquiries to appropriate contacts.<br>• Coordinate and execute physical setups for events and meetings, including arranging furniture, signage, and equipment.<br>• Maintain accurate records of room bookings and update event calendars to ensure seamless scheduling.<br>• Collaborate with facilities teams to support additional services as needed to enhance workplace functionality.<br>• Ensure reception areas and common spaces are well-maintained and welcoming.<br>• Act as a liaison between teams to ensure effective communication and coordination.<br>• Assist in catering arrangements and hospitality services for events.<br>• Proactively identify and resolve issues to improve workplace operations.
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Forest Hills, New York on a contract basis. This role is integral to managing insurance payments, reconciling financial transactions, and supporting administrative tasks in a fast-paced healthcare environment. If you thrive in a dynamic setting and have a passion for accuracy and organization, we encourage you to apply.<br><br>Responsibilities:<br>• Process incoming mail, including insurance payments, explanation of benefits (EOBs), and medical record requests, ensuring proper sorting and scanning.<br>• Address issues related to misdirected or returned mail to maintain efficient workflow.<br>• Record incoming payments such as checks, electronic funds transfers (EFTs), and credit card transactions with precision.<br>• Deposit checks and handle credit card payments promptly and accurately.<br>• Reconcile daily activity from multiple credit card merchant accounts against receipts and front desk reports.<br>• Cross-check patient and insurance information to ensure the accuracy of financial transactions.<br>• Download banking activity and align deposits with internal records for seamless reconciliation.<br>• Enter and upload financial data, including cash receipts, into NetSuite accounting software.<br>• Operate office equipment such as scanners and copy machines to support daily administrative tasks.<br>• Assist the accounting team with additional administrative duties as needed.
We are looking for a detail-oriented Administrative Assistant to join our Property Management Office in Bronx, New York. In this role, you will support daily operations by assisting residents with inquiries and work orders, coordinating repairs, and ensuring seamless communication between the office and maintenance teams. Your focus will be on delivering outstanding service while maintaining an organized and efficient workflow.<br><br>Responsibilities:<br>• Assist residents with submitting work orders and tracking repair requests to ensure timely resolutions.<br>• Coordinate with maintenance staff to schedule and follow up on repair and service requests.<br>• Provide exceptional customer service by addressing resident inquiries and concerns promptly.<br>• Maintain organized records and documentation for work orders, repairs, and other administrative tasks.<br>• Oversee benefit-related functions, including COBRA administration and leave of absence coordination.<br>• Support compensation and benefits processes to ensure compliance with company policies.<br>• Facilitate communication between residents, office staff, and maintenance teams to promote efficiency.<br>• Monitor and update office systems to improve workflow and resident satisfaction.<br>• Handle administrative tasks such as filing, scheduling, and correspondence.<br>• Assist in the preparation of reports and summaries for management review.
We are looking for a detail-oriented Administrative Assistant to join our team in Mt. Arlington, New Jersey. This Contract-to-continuous position offers an excellent opportunity to contribute to the daily operations of our office while developing valuable skills. The ideal candidate will provide essential administrative support and ensure smooth office workflows.<br><br>Responsibilities:<br>• Welcome visitors and notify staff of their arrival in a courteous and organized manner.<br>• Manage incoming and outgoing mail, ensuring timely distribution and adherence to office procedures.<br>• Maintain organized filing systems by creating and updating files as directed by the Office Manager.<br>• Prepare various documents including memos, letters, agendas, and minutes, as requested.<br>• Monitor office supply inventory and handle replenishment to maintain adequate stock levels.<br>• Keep the kitchen organized and ensure supplies are stocked appropriately.<br>• Coordinate messenger services and shipments, including FedEx and other delivery providers.<br>• Support daily administrative tasks and assist with special projects as needed.<br>• Handle insurance claim folders and oversee related correspondence.<br>• Perform other duties as assigned by the Office Manager to support overall office operations.
