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4 results for Executive Assistant in New Orleans, LA

Executive Assistant

New Orleans, LA
onsite
Temporary to Hire
34 - 36 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings. Responsibilities:• Manage and maintain executive calendars to ensure optimal scheduling and time management.• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.• Serve as the central point of contact for executive correspondence and inquiries.• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.• Monitor and prioritize tasks to support executives in meeting organizational goals.• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.• Work collaboratively with other departments to facilitate smooth communication and workflow.• Identify and implement improvements for administrative processes to enhance efficiency.
2026-04-28T00:00:00Z

Administrative Assistant

New Orleans, LA
onsite
Temporary / Contract
15 - 17 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support document organization and compliance efforts at a non-profit organization in New Orleans, Louisiana. This contract position will primarily involve reviewing, sorting, and purging physical and digital files to ensure adherence to established retention policies. The role is critical to maintaining the integrity and security of sensitive information while streamlining document management processes. Responsibilities: • Evaluate and organize physical and digital files to align with established folder structures and retention policies. • Identify and securely dispose of outdated or unnecessary documents, including sensitive materials such as Section 8 files and procurement records. • Collaborate with file room personnel to categorize and manage documentation efficiently. • Ensure compliance with organizational policies regarding document retention and destruction. • Provide guidance on potential roadblocks or challenges in the document purge process and suggest practical solutions. • Maintain accurate records of purged and retained documents for auditing purposes. • Utilize tools such as Microsoft Outlook and Microsoft Word to support correspondence and documentation. • Engage in data entry tasks to update file inventories and track progress. • Work closely with other team members and staff to meet project deadlines, including occasional overtime as needed. • Communicate effectively with stakeholders to ensure clarity on project objectives and outcomes.
2026-05-14T00:00:00Z

Sr. Administrative Assistant

New Orleans, LA
onsite
Temporary to Hire
32 - 34 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support a busy legal team in New Orleans, Louisiana. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced services environment and can balance administrative coordination with litigation support tasks. The role requires strong judgment, attention to detail, and the ability to manage schedules, documents, and communication across multiple stakeholders. Responsibilities: • Prepare, edit, and review legal correspondence, case materials, and other documents for accuracy and completeness. • Coordinate communication with attorneys, clients, witnesses, court personnel, and other external contacts in an effective manner. • Organize and maintain both physical and digital case files to ensure records are current, accessible, and properly stored. • Manage attorney, firm, and conference room calendars, including scheduling meetings, depositions, mediations, and virtual sessions through Zoom or Teams. • Arrange travel logistics for attorneys and support related administrative details such as time entry tracking and meeting coordination. • Assist with trial and hearing preparation by gathering materials, organizing exhibits, and supporting case logistics. • Handle legal support tasks such as preparing subpoenas, submitting electronic filings, coordinating service of process, and completing in-person court filings in Louisiana courts. • Conduct legal research using Westlaw and help prepare presentation materials for CLE programs and internal events. • Support office event planning by helping organize firm luncheons, parties, and other scheduled gatherings. • Review and process service-related documents, including sheriff service receipts and other court-directed notices.
2026-05-12T00:00:00Z

Legal Secretary

New Orleans, LA
onsite
Temporary to Hire
27 - 29 USD / Hourly
We are looking for a Legal Secretary to support a busy legal team through a short-term contract to permanent opportunity in New Orleans, Louisiana. This position blends administrative coordination with hands-on legal support, making it ideal for someone who can manage shifting priorities while maintaining accuracy and consistency. The role will assist with court-related filings, document preparation, office operations, and general support for attorneys and paralegals in a legal services environment. Responsibilities:• Prepare, organize, and send legal correspondence, court documents, and other materials to the appropriate recipients in a timely manner.• Deliver and submit documents to courts, law offices, and other external parties while ensuring deadlines and filing requirements are met.• Support attorneys and legal staff with dictation, transcription, drafting assistance, and preparation of pleadings and related documentation.• Manage court filings, including electronic filing and submission processes across various jurisdictions, and provide backup support to paralegal functions as needed.• Enter time records, assist with billing-related tasks, and help maintain organized documentation for accounts receivable and cost tracking.• Perform administrative support such as scanning, copying, large-volume print production, note taking, and maintaining well-organized files and binders.• Assist with document review, basic legal research, exhibit preparation, and compilation of case materials for attorney use.• Handle incoming and outgoing mail, process file intake in the file room, and keep records and physical documents organized and accessible.• Monitor office supply levels, order needed materials, and maintain shared spaces such as the copy room and break room for daily operations.
2026-05-12T00:00:00Z