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26 results for Executive Assistant in New Jersey

Executive Assistant

Princeton, NJ
onsite
Temporary to Hire
27.00 - 30.00 USD / Hourly
We are looking for a PART TIME (19 hours per week) Executive Assistant to support senior leadership in New Jersey. This contract opportunity is ideal for a highly organized individual who can manage schedules, communication, and travel logistics while keeping daily operations running smoothly. The role requires sound judgment, strong attention to detail, and the ability to handle competing priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, schedule appointments, and adjust priorities to accommodate changing business needs.• Organize executive meetings by preparing schedules, confirming attendees, and ensuring materials are distributed in advance.• Serve as a point of contact for inbound calls and direct inquiries to the appropriate internal or external parties.• Monitor high-volume inboxes, draft clear responses, and help maintain timely email follow-up.• Support day-to-day administrative activities that enable leadership to stay focused on strategic priorities.• Track action items and meeting deliverables to help ensure deadlines and commitments are met.
2026-05-21T12:28:46Z

Executive Assistant to CFO

Marlboro, NJ
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
We are looking for a proactive Executive Assistant to CFO to provide high-level administrative and communication support in Matawan, New Jersey. This position is ideal for someone who can manage competing demands with sound judgment, maintain strict confidentiality, and keep priorities moving in a fast-paced retail food environment. The successful candidate will serve as a trusted partner to senior leadership by coordinating communications, organizing workflows, and helping ensure important commitments are completed on time.Salary: $60,000 - $70,000Benefits: Medical, Dental, Vision, Life Insurance, 401K, PTO Responsibilities:• Oversee incoming requests and follow-up items for the CFO, ensuring messages are reviewed, prioritized, and resolved promptly.• Compose, refine, and distribute clear and accurate correspondence on behalf of senior leadership with discretion.• Monitor urgent matters, track open items, and drive timely completion of deadlines and commitments.• Coordinate communication among finance, IT, operations, store teams, and external partners to keep initiatives aligned.• Prepare agendas, presentation materials, briefing documents, and other meeting support resources for leadership discussions.• Record action items from meetings and follow through with stakeholders to confirm progress and completion.• Create and maintain organized systems for email, documents, and ongoing administrative requests.• Develop reusable templates and structured processes that improve efficiency and consistency across executive support activities.• Maintain secure and well-organized digital records while handling sensitive information appropriately.
2026-06-03T16:43:44Z

Executive Assistant

Denville, NJ
onsite
Temporary / Contract
30.09 - 34.84 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Morris County, New Jersey. This Long-term Contract position is ideal for a candidate with significant experience who thrives in a dynamic environment, manages competing priorities with confidence, and communicates with discretion and clarity. The right candidate will bring strong organizational judgment, a proactive mindset, and the ability to keep schedules, projects, and administrative needs running smoothly. Responsibilities:• Coordinate complex calendars for senior leaders, including scheduling meetings, resolving conflicts, and adjusting priorities as business needs change.• Arrange business travel from start to finish, including itineraries, reservations, and related logistics for executives and key meetings.• Prepare reports, summaries, and background materials by researching topics and organizing information into clear, useful formats.• Provide day-to-day administrative support that helps leadership stay focused on strategic priorities and critical deliverables.• Track multiple assignments and follow through on action items to help projects stay on schedule and moving forward.• Support executive meetings by coordinating logistics, preparing materials, and ensuring follow-up tasks are documented and completed.• Respond quickly to shifting demands and step in where needed to address emerging administrative or operational priorities.• Handle sensitive information with a high level of expertise, sound judgment, and confidentiality.
2026-06-05T20:43:49Z

Administrative Assistant

Berlin, NJ
onsite
Temporary to Hire
21.00 - 23.00 USD / Hourly
We are looking for a motivated Administrative Assistant to join an organization for a long-term onsite opportunity. This role is ideal for someone who enjoys keeping office operations organized, supporting order and documentation workflows, and building a long-term career within a growing company. The position offers a hands-on environment where you will work across administrative support, reporting, fulfillment coordination, and vendor-related activities. Responsibilities:• Manage daily administrative tasks that keep office operations running smoothly, including general clerical support and front-office coordination.• Respond to incoming calls, direct inquiries appropriately, and provide helpful information to internal and external contacts.• Enter and maintain accurate records for orders, purchase orders, and other business documents within company systems.• Prepare, review, and organize shipping paperwork to support timely and accurate product fulfillment.• Generate routine reports and distribute updates that help the team track operational activity and priorities.• Assist with fulfillment-related processes by coordinating documentation, status updates, and internal follow-up.• Monitor vendor-related information, maintain organized tracking details, and help ensure records remain current and complete.• Support administrative tasks tied to department changes and evolving operational needs as the business grows.
2026-05-28T18:14:11Z

Administrative Assistant/Store Concierge

Old Bridge, NJ
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
Our client is looking for an Administrative Assistant/Store Concierge to join their team in the Old Bridge, New Jersey area. In this role, you will play a key part in ensuring a seamless onboarding experience for new stores while collaborating with internal teams and external partners. This position is ideal for an individual who excels in organization, communication, and managing multiple priorities in a dynamic retail environment. Salary is 60,000 - 65,000. Benefits include medical, dental, and vision insurance, life insurance, 401k, and PTO. Responsibilities:• Build strong relationships with store representatives and act as a trusted advocate for their needs.• Deliver a high-quality onboarding experience to reflect the company’s values and commitment to partnership.• Coordinate onboarding efforts among internal teams, vendors, and stores to ensure smooth processes and alignment.• Lead or assist in bi-weekly internal calls to track progress and address onboarding tasks.• Guide new stores through the onboarding process, including required documentation, system access, and training.• Translate store requirements into actionable tasks for internal teams and provide updates to store representatives.• Customize onboarding support based on store goals and readiness, connecting them with appropriate resources.• Proactively identify challenges during onboarding and implement solutions to prevent disruptions.• Monitor post-opening progress for the first 30 days and offer additional support as needed.• Collect feedback from stores to identify areas for improvement in the onboarding process.
2026-06-09T18:43:43Z

Administrative Assistant

East Hanover, NJ
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for an Administrative Assistant to support inspection compliance operations for a contract position based in East Hanover, New Jersey. This role works closely with compliance leadership and serves as a central point of coordination for examiners, property representatives, contractors, and municipal contacts. The ideal candidate brings strong administrative judgment, accuracy in document handling, and the ability to keep multiple inspection-related tasks moving efficiently. Responsibilities:• Provide day-to-day administrative support to inspection compliance leadership while coordinating with field staff, building representatives, contractors, and local agencies.• Review inspection records for accuracy, confirming key details such as inspection dates, contractor information, exemption status, and payment responsibility before final processing.• Enter and update inspection-related information in internal systems and maintain organized, complete records for periodic and category-based activities.• Prepare and process documentation through Navigator and verify that all materials are complete before distributing results to clients and contractors.• Generate inspection invoices and help track billing-related information to support timely and accurate payment workflows.• Monitor filing activity in relevant portals and systems to confirm inspections are submitted within required timeframes.• Maintain consistent follow-up on outstanding administrative items and support compliance with agency requirements and reporting expectations.
2026-06-08T20:18:46Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy litigation department in New Jersey. This contract opportunity with potential for a permanent role is well suited for someone who enjoys staying organized, managing multiple priorities, and supporting daily office operations in a fast-moving environment. The position offers hands-on administrative experience and would be a strong fit for entry-level candidates, including current students, who are comfortable working accurately under volume-driven demands. Responsibilities: • Support day-to-day administrative operations for the litigation team by handling a variety of clerical and office support tasks. • Digitize and organize documents through scanning and indexing to maintain accurate and accessible records. • Prepare, copy, and assemble case-related materials and other office documents for internal and external use. • Coordinate outgoing correspondence, including packaging materials and processing mailings in a timely manner. • Enter information into office systems with a high level of accuracy and attention to detail. • Assist with front desk and receptionist-related duties, including directing inbound calls and providing general administrative support. • Manage multiple assignments efficiently while meeting deadlines in a high-volume, fast-paced office setting.
2026-06-01T17:18:50Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
24.00 - 25.00 USD / Hourly
We are looking for an organized Administrative Assistant to support onsite operations in Camden, New Jersey. This Long-term Contract position will coordinate meeting and catering logistics, maintain a detail-oriented front-office presence, and provide dependable administrative support across daily activities. The ideal candidate brings strong hospitality or office coordination experience, communicates confidently with internal and external contacts, and is comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate meeting and event arrangements, including room preparation, supply setup, and post-event breakdown. • Serve as a primary point of contact for inbound calls, visitors, and general office inquiries while maintaining a welcoming environment. • Organize catering requests by working with vendors, internal teams, and building management to ensure smooth delivery and service. • Prepare conference and meeting spaces with necessary items such as beverages, serving materials, and presentation support resources. • Perform administrative tasks such as scheduling, document handling, filing, and maintaining accurate office records. • Enter and update business information in internal systems with a high level of accuracy and attention to detail. • Support daily office operations by monitoring shared spaces, coordinating logistics, and assisting with team needs as they arise. • Use Microsoft Office tools to create correspondence, manage calendars, track information, and support routine reporting.
2026-06-08T17:54:14Z

Administrative Assistant

East Orange, NJ
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
A stable and expanding firm is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and ensure a well-organized, efficient work environment. This role will provide direct support to internal teams and leadership while managing a variety of administrative tasks.Responsibilities:<ul><li>Provide administrative support to departments and leadership, including scheduling meetings and managing calendars</li><li>Answer and direct incoming calls, emails, and correspondence</li><li>Prepare reports, presentations, and documentation as needed</li><li>Maintain organized filing systems, both electronic and paper</li><li>Order and manage office supplies and coordinate vendor relationships</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Support onboarding logistics and general office coordination</li><li>Handle ad hoc projects and administrative tasks as assigned</li></ul>
2026-05-27T13:18:47Z

Administrative Assistant

Morris Plains, NJ
onsite
Permanent / Full Time
55000.00 - 70000.00 USD / Yearly
A leading insurance organization is seeking a detail-oriented Administrative Assistant with at least 2+ years of experience, ideally within the insurance or related industry. This role will support daily operations, manage documentation, and assist with internal processes in a fast-paced, compliance-driven environment.Key Responsibilities:<ul><li>Provide administrative support including data entry, document management, and reporting</li><li>Assist with processing and maintaining records in internal systems</li><li>Coordinate with internal teams and support workflow processes</li><li>Ensure accuracy, organization, and timely completion of tasks</li><li>Prepare and submit filings for rates, forms, and rules, working with actuarial, underwriting, compliance, and legal teams</li><li>Review filings to ensure they are complete and accurate</li><li>Maintain and update product forms in internal systems</li><li>Respond to regulator questions and assist with objections or audits</li><li>Draft basic documents related to filings (memos, bulletins, etc.)</li></ul>
2026-06-03T20:33:49Z

Sr. Administrative Assistant

Parsippany, NJ
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support regulatory filing activities and audit-related documentation for a leading organization in the Energy/Natural Resources industry in Morris Plains, New Jersey. This Long-term Contract position is ideal for someone who excels at managing records, improving data quality, and keeping reporting materials accurate and well organized. The role offers an opportunity to contribute to compliance-focused operations by coordinating documentation, maintaining databases, and supporting spreadsheet-based analysis and testing tasks. Responsibilities:• Gather, review, and organize documentation needed for regulatory submissions and audit preparation.• Research and confirm organization numbers and related identifiers to ensure records are complete and accurate.• Maintain reporting databases by correcting inconsistencies, updating records, and improving overall data integrity.• Support spreadsheet tracking and reporting activities, including formatting, validation, and file maintenance.• Assist with test case execution and documentation to help confirm data accuracy and process reliability.• Monitor records for missing codes or incomplete entries and follow up to resolve discrepancies promptly.• Coordinate administrative support tasks that help keep compliance and audit deliverables on schedule.
2026-06-10T12:48:44Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are seeking a highly organized and dependable Office Administrator to support the day-to-day operations of a fast-paced office environment. This individual will play a key role in ensuring the office runs efficiently by providing administrative, operational, and clerical support to leadership and internal teams. Responsibilities:• Manage daily office operations, including calendars, scheduling, and meeting coordination• Serve as the first point of contact for phone calls, emails, and visitors, maintaining a professional and responsive presence• Maintain and organize office records, files, and documentation (both electronic and physical)• Coordinate meetings, prepare materials, and assist with internal communications• Order and manage office supplies, vendor relationships, and general facility needs• Assist with basic accounting tasks such as invoice tracking, expense reporting, and data entry• Support onboarding and administrative HR functions as needed (new hire paperwork, employee records, etc.)• Coordinate travel arrangements, event logistics, and team activities• Assist with special projects and provide general administrative support to leadership
2026-05-14T19:14:10Z

Legal Assistant

Rockaway, NJ
onsite
Permanent / Full Time
65000.00 - 80000.00 USD / Yearly
An established law firm is seeking a dependable Legal Assistant to support a team of attorneys with day-to-day case management and administrative coordination. This role is well-suited for someone who is organized, responsive, and comfortable working in a deadline-driven legal environment. Responsibilities<ul><li>Prepare, format, and proofread legal documents including pleadings, motions, and correspondence</li><li>Manage attorney calendars, schedule meetings, and track court deadlines to ensure timely filings</li><li>Handle electronic court filings and maintain accurate, well-organized case files</li><li>Serve as a point of contact for clients, opposing counsel, and court personnel</li><li>Assist with document collection, case preparation, and basic legal research</li><li>Oversee daily office operations, including supply management, vendor coordination, and general office organization</li><li>Support billing, time entry, invoicing, and basic bookkeeping coordination</li><li>Manage incoming calls, mail, and front office responsibilities as needed</li><li>Help streamline administrative processes and ensure overall office efficiency</li></ul>
2026-05-26T18:34:05Z

Litigation Legal Assistant

West Caldwell, NJ
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
A busy firm in the West Caldwell area is seeking a Litigation Legal Assistant to join their growing firm. This Litigation Legal Assistant will get the chance to join a stable firm that offers work schedule flexibility and an excellent work/life balance. This Litigation Legal Assistant will provide comprehensive administrative and legal support to attorneys in all phases of litigation. The ideal Litigation Legal Assistant will have extensive litigation experience and be local to the West Caldwell area. Responsibilities of this Litigation Legal Assistant will include but not be limited to: Litigation Legal Assistant Responsibilities:<ul><li>Support attorneys throughout all stages of litigation, including pre-trial, trial, and post-trial activities</li><li>Draft, format, and proofread legal documents such as pleadings, motions, discovery requests, and correspondence</li><li>File legal documents electronically in state and federal courts (e-filing) and manage court deadlines and calendars</li><li>Maintain and organize case files, exhibits, and supporting documentation</li><li>Coordinate depositions, mediations, hearings, and trial logistics</li><li>Communicate with clients, opposing counsel, court personnel, and vendors in a professional manner</li><li>Assist with discovery processes, including document production, review, and tracking</li><li>Prepare trial binders, exhibits, and witness materials</li><li>Conduct basic legal research and gather case-related information as needed</li><li>Track billable time and assist with time entry and expense reporting</li></ul>This Litigation Legal Assistant position pays between $65,000 and $75,000 annually depending on experience. If interested in this Litigation Legal Assistant role, apply today!
2026-06-03T18:58:48Z

Project Assistant

Bridgewater, NJ
onsite
Temporary / Contract
33.00 - 35.00 USD / Hourly
We are looking for a Project Assistant to support environmental health, safety, and compliance efforts for a well-established company in Bridgewater, NJ. This Long-term Contract position works closely with leadership and field personnel to help maintain regulatory alignment, strengthen safe work practices, and keep critical documentation and reporting organized. The role is well suited for someone who can balance field support, administrative coordination, and day-to-day project priorities in a fast-paced environment. Responsibilities:• Support the administration of environmental, health, and safety programs across multiple work locations and help keep procedures current and effective.• Partner with supervisors and field teams to reinforce compliance with applicable federal, state, and local safety and environmental standards.• Coordinate safety records, tracking information, and related compliance documentation to ensure accurate and accessible files.• Contribute to incident review activities by gathering details, maintaining logs for injuries and near misses, and tracking resolution steps.• Help prepare required safety and environmental reports, compile performance metrics, and organize supporting records for compliance purposes.• Schedule and track training activities• Provide day-to-day coordination and project support for operations teams, including timeline tracking, document scanning, etc.
2026-05-15T21:13:44Z

Sales Assistant

Morristown, NJ
onsite
Temporary / Contract
25.34 - 29.34 USD / Hourly
We are looking for a detail-oriented Sales Assistant to support order management and customer coordination for a Long-term Contract position based in Madison, New Jersey. This role focuses on ensuring customer orders move smoothly from receipt through fulfillment while maintaining clear communication on pricing, timelines, and order status. The ideal candidate will be comfortable working across sales, logistics, purchasing, and quality teams to deliver accurate information and responsive service. Responsibilities:• Manage incoming customer purchase orders, verify key details, and enter information accurately in accordance with company procedures.• Confirm pricing, quantities, and order requirements promptly, providing customers with timely acknowledgement and clear confirmation of accepted orders.• Support the sales function through administrative coordination, data entry, and direct communication with both prospective and existing customers regarding lead times, updates, and requested changes.• Partner with logistics personnel to gather complete shipping information and validate order details before release to the designated warehouse.• Address customer concerns and service issues quickly, working toward practical resolutions that maintain strong client relationships.• Monitor open orders, scheduled releases, and shipments, and proactively inform customers of delays, changes, or progress updates.• Collaborate with clients on forecasts and anticipated demand to help align purchasing plans and shipment schedules.• Prepare and distribute reports on customer ordering patterns and account activity for sales, quality, purchasing, and logistics stakeholders.• Communicate important account updates such as pricing adjustments, product discontinuations, and product name changes to affected customers.• Provide backup support for logistics-related tasks when needed, including order release coordination, carrier arrangements, customer logistics communication, and issue resolution.
2026-05-27T15:58:57Z

Customer Support Assistant

Bridgewater, NJ
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>company holidays</li></ul>Responsibilities:<ul><li>Enter and process customer orders accurately and efficiently</li><li>Coordinate shipments with internal teams and external carriers</li><li>Track orders and ensure timely delivery to customers</li><li>Communicate with clients regarding order status, updates, and issues</li><li>Resolve discrepancies related to orders, pricing, and shipments</li><li>Maintain accurate records of customer interactions and transactions</li><li>Work closely with sales, warehouse, and logistics teams</li><li>Assist with general administrative and customer support tasks</li></ul>
2026-06-09T20:54:39Z

Assistant Property Manager

Somerset, NJ
remote
Temporary / Contract
24.00 - 26.00 USD / Hourly
We are seeking a contract Assistant Property Manager with LIHTC knowledge responsible for supporting day-to-day property operations, resident relations, leasing administration, and compliance activities within affordable housing communities. <ul><li>Support daily property operations and assist the Property Manager with site activities.</li><li>Respond to resident questions, concerns, and service requests in a professional and timely manner.</li><li>Assist with leasing administration, including applications, move-ins, renewals, and lease documentation.</li><li>Process applicant and resident paperwork and maintain accurate tenant files.</li><li>Support LIHTC compliance activities, including income certifications, recertifications, and file reviews.</li><li>Help calculate rents and verify documentation to support affordable housing program compliance.</li><li>Maintain organized records and prepare reports as needed for management and compliance purposes.</li><li>Coordinate with maintenance staff to help ensure work orders and property issues are addressed.</li><li>Monitor occupancy activity and assist with efforts to support leasing and retention goals.</li><li>Communicate with residents, vendors, and team members to support smooth property operations.</li></ul>
2026-06-09T20:54:39Z

Human Resources (HR) Assistant

East Rutherford, NJ
onsite
Temporary to Hire
20.00 - 20.00 USD / Hourly
We are seeking a professional and organized Receptionist to manage front desk operations and provide administrative support in a fast-paced office environment. The ideal candidate will have strong communication skills, attention to detail, and the ability to multitask while delivering excellent customer service.Responsibilities<ul><li>Greet visitors, employees, and guests while maintaining a professional front desk presence.</li><li>Answer and direct incoming phone calls, emails, and inquiries.</li><li>Manage visitor check-ins, conference room scheduling, and office calendars.</li><li>Perform data entry, filing, document preparation, and general administrative support.</li><li>Distribute mail, maintain office supplies, and assist with daily office operations.</li><li>Support onboarding logistics and other administrative projects as needed.</li></ul>
2026-06-08T19:03:41Z

Controller

Williamstown, NJ
onsite
Permanent / Full Time
120000.00 - 135000.00 USD / Yearly
We are partnering with a successful services organization seeking an experienced Controller to lead and strengthen the company’s accounting operations. The role will oversee daily financial management, supervising a small accounting team, and partner closely with ownership and leadership to support continued growth. The Controller will also be responsible for ensuring compliance within US GAAP standards, overseeing cost accounting, consolidations, financial reporting, budgeting, general ledger responsibilities, assisting with payroll tax processing, creating financial forecasting coordinating month-end, quarter-end, and year-end financial close processes, and implementing and maintaining internal controls to safeguard company assets. The ideal individual for this role must be a people leader, drive process improvements & ERP system enhancements, have experience with hazardous material cost tracking and compliance reporting. Major Responsibilities· Oversee all accounting operations including general ledger, month-end close, financial reporting, accounts payable, accounts receivable, payroll, and cash management · Prepare and analyze monthly, quarterly, and annual financial statements · Ensure accurate job costing, WIP reporting, and revenue recognition for construction projects · Maintain and improve internal controls, accounting policies, and financial processes · Manage compliance activities including sales tax, payroll tax, and multi-state regulatory reporting · Coordinate with external auditors, tax advisors, and banking partners · Support budgeting, forecasting, and cash flow management initiatives · Provide financial insight and reporting to ownership and executive leadership · Supervise and mentor the Assistant Controller and Accounting Clerk · Assist with process improvements and scalability initiatives as the company continues to grow
2026-05-27T20:43:44Z

Temp NJ Personal Injury- Spanish Bilingual Legal Assistant

Hackensack, NJ
onsite
Temporary / Contract
24.00 - 26.00 USD / Hourly
We are looking for an experienced (2+ yrs) Spanish-Bilingual Legal Assistant to support a busy legal team *FULLY ON-SITE* in Hackensack, New Jersey. This Contract position is ideal for someone with experience assisting attorneys in personal injury and malpractice matters while communicating confidently with Spanish-speaking clients. The role involves administrative and case support duties, including document handling, correspondence, and court-related filings. Candidates should be organized, responsive, and comfortable managing a fast-paced legal support workload. Start Date: June 2026Schedule: Monday - Friday | 9AM - 5PM Responsibilities:• Draft routine legal and administrative correspondence, including letters, checks, and related support documents.• Submit court documents through electronic filing systems and assist with timely filing of motions and other case paperwork.• Handle incoming calls and client intake for attorneys, gathering key case details in both English and Spanish.• Prepare, organize, scan, and route legal documents into the appropriate electronic and physical case files.• Communicate with insurance representatives, clients, and other external contacts to support ongoing legal matters.• Maintain attorney schedules, track deadlines, and help ensure important litigation dates are properly managed.• Provide day-to-day secretarial and administrative support for matters related to personal injury and malpractice cases.
2026-06-08T18:43:41Z

Medical Secretary

Piscataway, NJ
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Medical Secretary to support a busy healthcare office. This Long-term Contract position requires a dependable individual who can keep daily administrative functions organized, coordinate patient-related activities, and help maintain an efficient office environment. The role is fully onsite and offers the opportunity to contribute to patient service, staff support, and smooth front- and back-office operations. Responsibilities: • Coordinate daily administrative activities to keep the medical office running efficiently and ensure timely support for staff and patients. • Organize appointments, referrals, follow-up visits, diagnostic testing, and procedures while maintaining accurate scheduling records. • Assist with patient account support by handling billing-related administrative tasks, reviewing charges, and helping reconcile payments. • Maintain medical records and office documentation with a strong focus on accuracy, confidentiality, and compliance with healthcare standards. • Support onboarding and day-to-day guidance for new team members, including assisting with process documentation and workflow training. • Monitor staff schedules, time records, absences, and coverage needs to help maintain consistent office operations. • Respond to patient questions and concerns in a courteous manner, partnering with internal teams to help resolve service issues promptly. • Track supply levels, report equipment concerns, and prepare routine reports, departmental files, and office performance data. • Serve as a resource for office systems and electronic medical record tools by assisting staff with basic troubleshooting and user support.
2026-05-26T17:08:45Z

Front Desk Coordinator

Hasbrouck Heights, NJ
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for an Office Assistant to serve as the first point of contact for visitors, clients, and team members near Hasbrouck Heights, New Jersey. This long-term contract position is ideal for someone who brings a detail-oriented customer service approach, strong organizational skills, and the ability to keep daily front office operations running smoothly. The role also supports internal teams with administrative coordination, supply management, and workplace readiness across shared spaces and office activities. Responsibilities:• Welcome visitors and customers courteously while overseeing daily activity at the reception area.• Coordinate conference room bookings and keep meeting space schedules organized for both clients and internal staff.• Track inventory levels for office, kitchen, and workplace consumables, and place orders to maintain adequate stock.• Keep shared kitchen areas orderly and prepared for use by confirming supplies are available and following up on routine cleaning needs.• Send regular reminders to employees regarding kitchen upkeep and shared space expectations.• Check that restrooms remain clean, properly supplied, and ready for use throughout the workday.• Provide administrative assistance to the Project Manager and contribute to tasks that support ongoing projects.• Support the Finance team with purchasing activities, order follow-up, and oversight of warehouse consumable items.• Arrange food service and catering for meetings, guests, and customer visits as needed.• Monitor front entrance camera activity and help manage building access in accordance with office procedures.
2026-06-05T16:58:51Z

Accounting Assistant

Marlton, NJ
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
We are looking for an Accounting Assistant to join a company in Marlton, New Jersey on a Contract basis. This opportunity is well suited for someone with at least one year of experience supporting accounts receivable and payable activities, especially invoice entry and billing coordination. The person in this role will help maintain accurate financial records, support day-to-day accounting operations, and contribute to a smooth billing process. Responsibilities: • Process incoming invoices accurately and enter financial details into the appropriate accounting records. • Prepare customer billing documents and help ensure invoices are issued in a timely manner. • Review accounting information for completeness and follow up on discrepancies when needed. • Maintain organized financial documentation to support reporting and audit readiness. • Assist with routine accounts payable and accounts receivable activities as part of daily operations. • Communicate with internal teams and external contacts to resolve invoice and billing questions. • Support general administrative tasks related to the accounting function and record maintenance.
2026-06-10T17:43:40Z

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
16.00 - 20.00 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment. Responsibilities: • Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish. • Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed. • Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members. • Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations. • Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows. • Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience. • Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.
2026-05-26T19:48:42Z