<p>Robert Half is seeking a versatile <strong>Litigation & Contracts Paralegal</strong> to support both litigation matters and contract‑related functions.</p><p> </p><p>This hybrid position blends litigation case management with contract lifecycle coordination, document handling, and administrative legal support for the nation’s largest public healthcare system.</p><p> </p><p><strong>Location:</strong> New York City – <em>On-site 4 days per week, 1 day remote </em></p><p><strong>Schedule:</strong> Full-Time, Standard Business Hours</p><p><strong>Pay Rate:</strong> $55-$65 per hour </p><p><strong>Duration:</strong> Ongoing Contract</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Litigation Support</strong></p><ul><li>Provide <strong>end‑to‑end litigation support</strong>, including organizing case files, maintaining pleadings, and tracking litigation deadlines.</li><li>Draft, format, and proofread legal documents such as motions, briefs, interrogatories, discovery responses, and correspondence.</li><li>Conduct <strong>legal and factual research</strong>, review case materials, and prepare summaries of depositions, hearings, and transcripts.</li><li>Assist attorneys with <strong>trial preparation</strong>, including assembling exhibits, reviewing medical/legal documentation, and organizing evidence.</li><li>Communicate with courts, attorneys, and hospital departments to retrieve or submit required legal documents.</li></ul><p><br></p><p><strong>Contracts & Administrative Support</strong></p><ul><li>Support <strong>contract preparation, processing, and document organization</strong>, mirroring duties performed in public‑sector and hospital‑based paralegal roles.</li><li>Manage <strong>legal correspondence</strong>, including drafting, reviewing, routing, and maintaining logs for incoming and outgoing communications.</li><li>Utilize a <strong>Contract Management System / Contract Lifecycle Management (CLM)</strong> tool to track contract status, maintain version control, and ensure timely execution.</li><li>Assist with gathering, organizing, and maintaining contract‑related documentation needed by attorneys and internal stakeholders.</li><li>Support cross‑functional legal operations by scanning, maintaining files, processing FOIL-style requests, preparing templates, and data entry as needed.</li></ul>
<p>90,000 - 110,000</p><p><br></p><p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul><p><br></p><p>Our client in the Neshanic Station area is looking for an HR Business Partner for their team. This role will be fully in office, Monday-Friday and is looking for healthcare industry experience. The salary range for this role is $85,000-110,000 depending on experience. A minimum of 5 years within Human Resources experience is required including a completed Bachelors Degree.</p><p>Responsibilities for this role are:</p><ul><li>Oversee the full employee lifecycle, including talent acquisition, onboarding, employee development, and separation processes.</li><li>Maintain accurate HR documentation and systems while assisting with reporting, contracts, and related administrative processes.</li><li>Contribute to special projects and perform additional responsibilities as needed.</li><li>Partner with leaders to address employee relations matters, performance management, policy interpretation, leave administration, and compliance-related topics. Escalate complex issues when appropriate.</li><li>Support organizational compliance efforts, including regulatory requirements, audits, credentialing, and mandated workplace standards.</li><li>Serve as a trusted advisor to leadership and HR team members, providing guidance, coaching, and day-to-day support across a wide range of people-related matters.</li><li>Support overall HR operations and continuity, including oversight of daily administrative workflows as needed.</li></ul><p> </p><p> </p>
<p>We are looking for a skilled Payroll Administrator to join our team in Bogota, New Jersey. This Contract-to-permanent role requires expertise in managing payroll processes for a workforce of 101-500 employees across multiple states. The ideal candidate will bring strong organizational skills, attention to detail, and proficiency in payroll systems like ADP Workforce Now.</p><p><br></p><p>Responsibilities:</p><p>• Process full-cycle payroll for employees across multiple states, ensuring accuracy and compliance with regulations.</p><p>• Manage payroll for a workforce of 101-500 employees, addressing any discrepancies or concerns promptly.</p><p>• Utilize ADP Workforce Now to execute payroll tasks efficiently, including data entry and system updates.</p><p>• Verify employee time records, deductions, and benefits contributions to ensure precise calculations.</p><p>• Maintain up-to-date knowledge of federal, state, and local payroll laws to ensure compliance.</p><p>• Handle payroll reporting and audits, preparing documentation as needed.</p><p>• Respond to employee inquiries regarding payroll, deductions, and benefits in a timely manner.</p><p>• Collaborate with HR and finance teams to address payroll-related issues and improve processes.</p><p>• Generate and distribute W-2 forms and other tax-related documents.</p><p>• Identify areas for improvement in payroll operations and propose solutions.</p>
<p><strong>Position Summary:</strong></p><p>The Property Administrator supports daily operations of commercial or residential properties, ensuring smooth coordination between tenants, vendors, and property management. This role is responsible for administrative support, lease coordination, maintenance scheduling, and accurate financial/operational record‑keeping.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Tenant & Customer Support</strong></p><ul><li>Serve as the primary point of contact for tenants regarding inquiries, service requests, lease questions, and building procedures.</li><li>Track, log, and follow up on maintenance and repair requests to ensure timely completion.</li><li>Assist with tenant onboarding, move-ins/move-outs, and communication of building policies.</li></ul><p><strong>Administrative & Operational Support</strong></p><ul><li>Maintain accurate property files, vendor contracts, certificates of insurance, and compliance documentation.</li><li>Prepare correspondence, memos, notices, and property communication for management and tenants.</li><li>Assist in scheduling inspections, site visits, and preventive maintenance services.</li></ul><p><strong>Financial & Lease Administration</strong></p><ul><li>Process invoices, track expenses, and assist with monthly financial reporting.</li><li>Support lease administration, including abstracting lease terms, updating rent schedules, and maintaining databases.</li><li>Assist with annual budgeting activities and reconciliation processes (e.g., CAM, utilities).</li></ul><p><strong>Vendor & Facilities Coordination</strong></p><ul><li>Liaise with contractors and vendors for property services, repairs, and scheduled maintenance.</li><li>Verify completion of work orders and maintain accurate records of service logs.</li><li>Ensure compliance with building safety, security, and regulatory standards.</li></ul><p>e<strong>Qualifications</strong></p><ul><li>2–4 years of administrative or property management experience preferred.</li><li>Working knowledge of property management systems (e.g., Yardi, MRI, AppFolio) preferred.</li><li>Strong proficiency in Microsoft Office (Excel, Outlook, Word).</li><li>Excellent communication, organizational, and multitasking abilities.</li><li>Ability to interact professionally with tenants, vendors, and internal teams.</li></ul>
<p>We are looking for an Office Administrative Clerk to join our team in Stamford, Connecticut. In this Contract to permanent position, you will handle essential administrative tasks, ensuring smooth office operations and supporting key accounting functions. This role is ideal for someone who thrives in a detail-oriented environment and enjoys working collaboratively across teams, <strong>background with SAGE is a plus!</strong></p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable tasks, including generating accurate client invoices and following up on collections.</p><p>• Handle accounts payable functions, such as reviewing vendor invoices and ensuring timely payments.</p><p>• Perform data entry and maintain organized records of financial transactions and supporting documents.</p><p>• Scan and organize documents to ensure efficient access to files and information.</p><p>• Collaborate with team members to ensure accurate billing for services and projects.</p><p>• Reconcile accounts and resolve discrepancies in a timely manner.</p><p>• Provide back-office support to ensure smooth daily operations.</p><p>• Communicate effectively with vendors and clients to maintain strong working relationships.</p><p>• Assist with ad hoc administrative and accounting projects as needed.</p><p>• Support the preparation of journal entries and monthly accruals.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team. This is a contract position that will run through the university's commencement event. The role requires working onsite, Monday through Friday, in a focused and business casual environment.</p><p><br></p><p>Responsibilities:</p><p>• Respond to inquiries from students, families, and staff regarding the commencement event.</p><p>• Update parking registration details accurately in the system.</p><p>• Verify delivery of tickets to families and ensure any issues are addressed.</p><p>• Provide general office support, including organization and administrative tasks.</p><p>• Assemble packages and materials for volunteers assisting with the event.</p><p>• Guide students with graduation-related questions and processes.</p>
<p>We are looking for a detail-oriented Administrative Assistan/ Receptionist to join our team in New York, New York. This contract-to-permanent position offers a unique opportunity to work in a dynamic legal environment, supporting daily operations and ensuring smooth client interactions. The ideal candidate will have strong organizational and communication skills, with prior experience in a law firm setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system by answering and directing calls promptly and courteously.</p><p>• Provide exceptional customer service to clients and visitors, ensuring a welcoming atmosphere.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Coordinate email correspondence, responding to inquiries and forwarding messages as required.</p><p>• Organize files and documents systematically to ensure easy accessibility.</p><p>• Schedule appointments and maintain calendars efficiently.</p><p>• Utilize Microsoft Office applications, including Word, Excel, and Outlook, for daily tasks.</p><p>• Assist with general administrative duties to support the team and office operations.</p><p>• Handle sensitive information with discretion and confidentiality.</p>
<p><strong>Staff Accountant</strong></p><p>We are seeking a detail-oriented Staff Accountant to support day-to-day accounting operations and contribute to accurate financial reporting. This role partners closely with internal stakeholders and external advisors to ensure smooth financial processes while supporting general administrative and operational needs of the business.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounting & Financial Operations</strong></p><ul><li>Support daily accounting activities including accounts payable, accounts receivable, journal entries, and payroll coordination</li><li>Maintain accurate and organized financial records to ensure compliance and audit readiness</li><li>Assist with monthly and periodic close processes</li><li>Support expense tracking, invoice processing, and payment management</li><li>Help monitor costs and support budgeting and expense control efforts</li><li>Assist in preparing and reviewing financial reports such as income statements, balance sheets, and cash flow statements</li><li>Collaborate with external accountants and vendors as needed</li></ul><p><strong>Operational & Administrative Support</strong></p><ul><li>Maintain organized records, contracts, and documentation</li><li>Provide general administrative and scheduling support across the organization</li><li>Assist with vendor management, office-related expenses, and operational coordination</li><li>Support leadership with ad hoc projects, reporting, and administrative tasks as needed</li></ul><p><strong>People & Process Support</strong></p><ul><li>Assist with employee-related administrative processes such as onboarding, benefits coordination, and payroll-related documentation</li><li>Help maintain HR systems and employee records</li><li>Support internal process improvements to increase efficiency and accuracy across accounting and operations</li></ul><p><br></p><p><br></p>
We are looking for a highly organized and proactive Office Manager to join our team in New York, New York. This Contract to permanent position involves supporting regional leadership, managing office operations, and ensuring smooth project workflows. The ideal candidate will bring strong administrative skills, attention to detail, and a collaborative attitude to enhance efficiency across the organization.<br><br>Responsibilities:<br>• Provide operational support to regional leaders, including coordinating initiatives, tracking schedules, and organizing team meetings.<br>• Manage communication between leadership and studio teams to ensure seamless collaboration.<br>• Oversee sign/seal processes and coordinate with external teams as needed.<br>• Create and maintain Teams and SharePoint sites for effective project collaboration.<br>• Administer construction workflows, including processing submittals, coordinating reviews, and ensuring timely completion.<br>• Facilitate project closeout by organizing documentation and archiving materials appropriately.<br>• Support the setup of digital platforms such as Bluebeam and Miro for project planning and quality control.<br>• Assist with document formatting, proofreading, and quality checks for Basis of Design documents.<br>• Maintain office supplies, coordinate package deliveries, and ensure common areas remain organized and well-stocked.<br>• Schedule interviews, prepare expense reports, and assist in onboarding new employees with welcome packets and workstation setup.
<p>Robert Half is seeking a highly organized, proactive Corporate Paralegal to support a global organization’s Public Affairs, Compliance, and Corporate Governance functions. This role is perfect for someone who thrives in a fast-paced, start-up style environment, enjoys cross-functional collaboration, and is looking to grow with a dynamic in-house team.</p><p><br></p><p><br></p><p>Location: Onsite in NYC (5 days/week)</p><p>Hours: Full Time | 6+ Month Contract (Potential to Extend)</p><p>Pay Rate: $40–$50 per hour</p><p><br></p><p>Key Responsibilities</p><p>Corporate Governance & Compliance Support</p><ul><li>Prepare corporate resolutions, board/committee meeting minutes, and assist with corporate secretarial functions</li><li>Manage and maintain corporate books, business filing databases, and entity records</li><li>Support ongoing Public Affairs initiatives, compliance operations, and internal governance workflows</li><li>Prepare, review, and track Powers of Attorney</li><li>Coordinate service of process filings and compliance-related reporting</li><li>Maintain documentation, templates, and audit-ready records</li></ul><p><br></p><p>Contract & Legal Operations</p><ul><li>Draft, review, proofread, and organize commercial agreements (e.g., NDAs, vendor contracts)</li><li>Support contract management workflows, including routing, execution, and tracking</li><li>Maintain and update contract management systems and processes (CSC platform experience preferred)</li><li>Respond to subpoenas and information requests in a timely manner</li><li>Conduct legal research on corporate, regulatory, and commercial matters</li></ul><p><br></p><p>Cross-Functional & Administrative Support</p><ul><li>Liaise with customer service teams on legal-related customer inquiries</li><li>Create polished, engaging PowerPoint presentations and training materials (media-embedded)</li><li>Provide organizational and administrative support to senior leaders in Public Affairs & Compliance</li><li>Partner effectively with international and cross-functional teams</li></ul><p><br></p>
We are looking for an experienced O365 Administrator to join our team in Easton, Pennsylvania. This is a contract-to-permanent position that requires a detail-oriented individual to manage and support complex email systems and cloud-based solutions. The ideal candidate will have a strong technical background and the ability to collaborate effectively with IT teams to ensure seamless operations.<br><br>Responsibilities:<br>• Monitor and troubleshoot email flow across multiple paths to maintain system reliability.<br>• Configure and manage transport rules, connectors, and relay infrastructures to optimize mail delivery.<br>• Manage authentication records and DNS settings to ensure secure and efficient email communications.<br>• Collaborate with team leads and IT departments to implement production changes and security enhancements.<br>• Respond to incidents promptly and provide solutions to minimize downtime.<br>• Maintain and update Exchange Online and on-premises Exchange relay systems.<br>• Ensure compliance with organizational policies and security standards in email configurations.<br>• Assist in the planning and execution of system upgrades and improvements.<br>• Provide technical support and guidance to users regarding Microsoft 365 and email-related issues.<br>• Document processes and solutions to maintain a knowledge base for future reference.
We are looking for a skilled Procurement Specialist to join our team in Jamaica, New York. In this long-term contract role, you will play a crucial part in managing procurement activities to ensure efficient and cost-effective acquisition of goods and services. The ideal candidate will possess expertise in corporate procurement, contract negotiations, and buying processes.<br><br>Responsibilities:<br>• Manage procurement activities to ensure timely and cost-effective acquisition of goods and services.<br>• Oversee the preparation, review, and administration of purchase orders.<br>• Collaborate with vendors to negotiate contracts and secure favorable terms.<br>• Analyze market trends and supplier performance to optimize procurement strategies.<br>• Ensure compliance with corporate procurement policies and procedures.<br>• Maintain accurate records of procurement transactions and supplier agreements.<br>• Work closely with internal teams to identify procurement needs and priorities.<br>• Resolve procurement-related issues and disputes effectively.<br>• Implement best practices to improve the efficiency of procurement functions.<br>• Monitor budget expenditures related to procurement activities.
<p>We are seeking a detail-oriented Bilingual Mandarin Administrative Assistant to provide contract support for a dedicated team in New York, New York. This contract position, lasting approximately 2–3 months, offers a dynamic mix of office administration and executive assistance tasks. The role includes both onsite and remote work, with specific scheduling requirements.</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive office support to ensure smooth daily operations.</p><p>• Coordinate and manage schedules, appointments, and calendars for team members.</p><p>• Oversee office supply orders and maintain inventory through Amazon.</p><p>• Organize the visitor system and ensure the office remains tidy and functional.</p><p>• Act as the primary IT contact for troubleshooting and technology assistance.</p><p>• Set up and manage Zoom meetings, including handling technology for in-office events.</p><p>• Communicate effectively with staff, vendors, and visitors to address needs and inquiries.</p><p>• Utilize Mandarin fluency to support executive and team communication.</p>
<p>About the Organization</p><p>A global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>The Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Administrative & Corporate Governance (Primary Focus)</p><p><br></p><ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul><p><strong>Legal & Operational Support</strong></p><ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul><p><br></p><p><br></p>
<p>We are looking for an experienced Property Administrator to join our team in Hudson County, New Jersey. This long-term contract position involves supporting the Community Manager to ensure seamless operations for a large waterfront condominium community. The ideal candidate will bring excellent organizational abilities, strong customer service skills, and the capacity to efficiently handle a variety of administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update resident directories, parking lists, storage inventories, and other records using Building Link and similar platforms.</p><p>• Oversee Building Link system tasks such as managing work orders, approving amenity requests, and ensuring accurate system updates.</p><p>• Provide support for accounts receivable and payable processes by assisting residents with billing inquiries, processing payments, and coordinating with accounting staff.</p><p>• Schedule and coordinate move-ins, move-outs, deliveries, vendor appointments, and other activities, ensuring compliance with building procedures.</p><p>• Draft and distribute resident communications, including newsletters, notices, and meeting reminders, while preparing minutes for board workshops and open meetings.</p><p>• Assist with construction, renovation, and administrative projects in collaboration with the Community Manager.</p><p>• Reconcile petty cash, update manuals, and manage administrative reports such as arrears and financial documents on a monthly basis.</p><p>• Ensure vendor compliance by reviewing and securing Certificates of Insurance (COIs) for building access.</p><p>• Support the preparation of lender and purchaser documentation through platforms like CondoCerts.</p><p>• Coordinate elevator reservations and other logistical tasks to facilitate smooth building operations.</p>
<p>We are looking for a detail-oriented and proactive Procurement Specialist to join our team in Monmouth County, New Jersey. In this role, you will play a critical part in managing purchasing operations and ensuring smooth coordination between vendors and internal teams. This is a long-term contract position offering an excellent opportunity to grow your expertise in procurement and supply chain management.</p><p><br></p><p>Responsibilities:</p><p>• Review and update purchase requisitions to ensure accuracy in pricing, shipping details, tax information, and GL coding.</p><p>• Compile and organize all necessary documentation related to purchase orders.</p><p>• Facilitate internal approvals by routing requisitions through appropriate channels.</p><p>• Issue purchase orders to vendors and suppliers in a timely manner.</p><p>• Monitor and track the status of orders to guarantee on-time delivery.</p><p>• Provide support to field teams by handling quotes, rentals, and following up on backorders.</p><p>• Maintain spreadsheets and perform data entry to manage procurement data effectively.</p><p>• Assist with administrative tasks to streamline purchasing operations.</p><p>• Collaborate with cross-functional teams to address purchasing needs and resolve issues.</p>
<p>We are looking for a dedicated Property Management Associate to join our team in New York, NY. This contract position will last for three months, with the possibility of extension. In this role, you will manage various administrative, financial, and operational tasks to ensure the smooth functioning of property facilities. The ideal candidate will have a strong background in property management and experience with software tools like Angus, Pulse, and P2P.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage billable and non-billable work orders, ensuring accurate coding, documentation, and timely completion.</p><p>• Coordinate monthly financial close-out processes, including report submissions and tenant billing.</p><p>• Oversee utility billing and submetering processes, verifying data accuracy and ensuring timely uploads.</p><p>• Maintain and update tenant records and trackers for accurate reporting and service history.</p><p>• Handle vendor contracts by managing renewals, tracking compliance documentation, and ensuring terms are met.</p><p>• Prepare and distribute tenant communications, including letters and engineering notifications.</p><p>• Collaborate with managers on licensing and renewal processes for tenant agreements.</p><p>• Conduct pricing analysis for parts and services in coordination with engineering teams.</p><p>• Attend monthly accounting meetings to review arrears and ensure compliance with financial procedures.</p><p>• Retrieve and upload required departmental documents into internal systems for record-keeping and reporting.</p>
<p>Our client, a leading maritime transit company, is seeking a highly organized and proactive <strong>Paralegal</strong> to join their Legal Department. This role is essential in supporting attorneys across a wide range of legal and administrative functions. The ideal candidate will be able to work independently with minimal supervision and thrive in a fast-paced, collaborative environment that interacts with all departments across the organization.</p><p><br></p><p> <strong>Location:</strong> Onsite Hybrid – 3 Days in Office (New York, NY)</p><p> <strong>Duration: </strong>3-4+ months</p><p><strong>Pay</strong>: $45-$55/hour</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>SEC Filings:</strong> Prepare and file Forms 3, 4, 5, Schedules 13D/G, Proxy Statements, and Form 8-Ks via the SEC website. Maintain filer codes and update officer/director information.</li><li><strong>Billing & Payments:</strong> Process payments for legal entities and jurisdictional departments (Marshall Islands, NY, Delaware, Liberia), ensuring timely compliance and good standing of subsidiaries. Manage SCAC code renewals for vessel operations.</li><li><strong>Corporate Records Management:</strong> Maintain and update lists of subsidiaries, officers, directors, vessel jurisdictions, SCAC codes, and other legal data. Respond to internal inquiries with accurate and current information.</li><li><strong>Compliance Distribution:</strong> Send monthly compliance documents to financial institutions and government agencies per contractual obligations.</li><li><strong>Entity & Vessel Transactions:</strong> Assist in the formation, dissolution, and name changes of companies and vessels. Draft organizational memos, meeting minutes, and SCAC applications. Manage re-domiciling of vessels. </li><li><strong>Document Management:</strong> Organize and maintain corporate files, minute books, and correspondence. Track warehouse storage and destruction schedules. Update contract databases and due diligence platforms.</li><li><strong>Administrative Support:</strong> Transcribe and revise documents, manage travel arrangements, and coordinate conference calls.</li><li><strong>Technology & Research:</strong> Utilize online platforms including SEC EDGAR, Mellon Investor Services, ADP, NYSE, BIMCO, and D& B. Ensure software and templates are current and functional.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Proven experience as a paralegal, preferably in a corporate legal department.</li><li>Strong understanding of SEC filings and corporate governance.</li><li>Excellent organizational and time management skills.</li><li>Proficiency in Microsoft Office Suite and legal research tools.</li><li>Ability to work independently and handle confidential information with discretion.</li><li>Familiarity with vessel documentation and international jurisdictions is a plus.</li></ul><p> </p>
We are looking for an experienced HR Generalist to join our team in Long Island City, New York. This is a Contract to permanent position that offers the opportunity to contribute to various human resources functions, including employee relations, onboarding, and benefits administration. The ideal candidate will have a strong understanding of HR processes and systems, and a proactive approach to supporting organizational goals.<br><br>Responsibilities:<br>• Handle employee relations matters, including addressing concerns and resolving conflicts to maintain a positive workplace environment.<br>• Oversee the onboarding process to ensure new team members have a seamless transition into the company.<br>• Administer employee benefits programs, including enrollment, updates, and addressing inquiries.<br>• Maintain and update HRIS systems to ensure accurate and organized employee data.<br>• Provide guidance and support to employees and managers regarding HR policies and procedures.<br>• Assist with compliance efforts by ensuring adherence to labor laws and company standards.<br>• Conduct training sessions and workshops to enhance employee development and awareness.<br>• Collaborate with management to identify and implement HR strategies that align with organizational goals.<br>• Prepare reports and analyze HR metrics to support decision-making processes.<br>• Manage administrative HR tasks, such as recordkeeping and documentation.
<p>80,000 - 100,000</p><p><br></p><p>benefits:</p><ul><li>medical</li><li>vision</li><li>dental</li><li>401k</li><li>paid holidays</li><li>paid time off</li></ul><p><strong>Key Responsibilities:</strong></p><ul><li>Develop and implement procurement policies and strategies.</li><li>Source, negotiate, and manage contracts with suppliers.</li><li>Monitor market trends and identify cost-saving opportunities.</li><li>Ensure compliance with company standards and regulatory requirements.</li><li>Collaborate with internal teams to forecast demand and manage inventory.</li><li>Analyze supplier performance and maintain strong vendor relationships.</li></ul><p><br></p>
We are looking for an experienced Executive Assistant to join our dynamic team in New York, New York. This role offers a long-term contract opportunity to provide high-level administrative support to two Managing Directors in the fast-paced investment banking industry. The ideal candidate will excel in organization, communication, and adaptability, thriving in a hybrid work environment with a blend of onsite and remote responsibilities.<br><br>Responsibilities:<br>• Manage complex and high-volume calendars for two Managing Directors, ensuring seamless scheduling and prioritization.<br>• Coordinate and book domestic and international travel arrangements, including transportation and accommodations.<br>• Prepare, process, and track expense reports with accuracy and attention to detail.<br>• Create, edit, and refine PowerPoint presentations tailored for executive-level meetings.<br>• Provide comprehensive support in a demanding investment banking environment, demonstrating familiarity with industry-specific terminology.<br>• Adapt to a paperless office setup and quickly learn and navigate digital systems and technologies.<br>• Uphold high levels of discretion and professionalism when handling sensitive information.<br>• Collaborate with executives and team members to ensure efficient day-to-day operations.<br>• Participate in fingerprinting and onboarding processes as required for compliance.<br>• Assist in cross-training to ensure a smooth transition during leave coverage.
<p><strong>Full Charge Bookkeeper – Luxury Real Estate Development</strong></p><p><br></p><p>We are seeking an experienced Full Charge Bookkeeper to support a small, highly specialized real estate development and design team focused on building custom luxury residences for ultra-high-net-worth clients. This role requires exceptional attention to detail, discretion, and the ability to manage full-cycle bookkeeping across multiple high-value projects with accuracy and care.</p><p>This is a hands-on role well-suited for someone who values precision over volume and enjoys working closely with ownership, project teams, and external advisors.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Full-Cycle Bookkeeping & Accounting</strong></p><ul><li>Oversee all day-to-day bookkeeping activities for development and related entities</li><li>Manage accounts payable and receivable, including vendor invoices, retainers, and client billings</li><li>Maintain the general ledger and chart of accounts across multiple projects or entities</li><li>Perform bank, credit card, and escrow account reconciliations</li><li>Process payroll and coordinate with third-party payroll and tax providers</li><li>Support month-end and year-end close activities</li></ul><p><strong>Project & Cost Accounting</strong></p><ul><li>Track project-level costs across custom home builds, including construction, design, and professional services</li><li>Monitor budgets, draws, and cash flow for active projects</li><li>Assist with job costing, variance tracking, and financial reporting by project</li><li>Support lender, investor, or ownership reporting as required</li></ul><p><strong>Financial Reporting & Collaboration</strong></p><ul><li>Prepare accurate monthly financial statements and internal reporting packages</li><li>Work closely with ownership, project managers, and external CPAs</li><li>Support tax preparation, audits, and entity-level reporting</li><li>Maintain organized financial documentation and records</li></ul><p><strong>Operational & Administrative Support</strong></p><ul><li>Manage contracts, vendor agreements, and financial documentation with confidentiality</li><li>Support insurance, permitting-related financial documentation, and compliance tracking</li><li>Assist leadership with ad hoc financial analysis and reporting needs</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Senior Administrative Assistant to join our team on a contract basis in Princeton, New Jersey. In this role, you will provide essential administrative support, ensuring smooth office operations and effective communication across teams. This position requires proficiency in managing calendars, handling confidential documents, and performing data entry tasks with accuracy. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Organize and manage confidential tax documents and financial records</li><li>Schedule and coordinate meetings between company staff, accounting teams, and external tax professionals</li><li>Track important tax filing and compliance deadlines</li><li>Assist with data entry and review to ensure accurate and up-to-date financial records</li><li>Support internal teams and communicate with vendors/clients to gather, verify, and process tax-related information</li><li>Maintain both electronic and physical filing systems</li><li>Respond to inquiries regarding tax documentation, deadlines, and processes</li><li>Provide administrative support to accounting and finance teams during peak tax season</li><li>Uphold strict confidentiality and data security in all administrative tasks</li></ul><p><br></p>
<p><strong>Position: Claims Business Technology Consultant – Assistant (Contract)</strong></p><p><strong>Locations (Onsite Required – 5 Days/Week):</strong></p><p>• <strong>Philadelphia, PA</strong></p><p>• <strong>New Haven, CT</strong></p><p>• <strong>Chicago, IL</strong></p><p>• <strong>Troy, MI</strong></p><p><strong>Schedule:</strong> Monday–Friday, <strong>8:00 AM – 4:30 PM</strong>, fully onsite</p><p><strong>Interview Process:</strong> 1 virtual interview + 1 in‑person interview</p><p> </p><p><strong>Position Overview</strong></p><p>The Claims Business Technology Consultant – Assistant provides high‑level administrative and technical support to the Claims Business Consultants (CBC) who manage Commercial Insurance accounts across multiple lines including Workers’ Compensation, Auto, and General Liability.</p><p>This role is highly detail‑oriented and coordination‑heavy, requiring excellent organization, strong follow‑through, and the ability to support complex claim activities. You will collaborate closely with internal stakeholders, external clients, adjusters, and a team of four additional Technical Assistants.</p><p> </p><p><strong>Key Responsibilities</strong></p><p><strong>Meeting Coordination</strong></p><p>• Review loss runs and Special Handling Instructions (SHI) to identify claims meeting CRM criteria</p><p>• Distribute email requests to adjusters and maintain follow‑up diary to ensure 100% return</p><p>• QA/review all CRM forms submitted</p><p>• Generate CRM schedules and notify adjusters of times and call‑in details</p><p>• Compile and distribute complete CRM meeting packages</p><p><strong>Reporting & Data Management</strong></p><p>• Create and distribute customer‑specific loss reports, vendor reports, and ad‑hoc customized reporting</p><p>• Prepare activation forms using information from account profiles and policy lists</p><p>• Maintain CBC database information at renewal (premium + program structure updates)</p><p><strong>Data Quality & Location Code Maintenance</strong></p><p>• Enter and update location codes</p><p>• Monitor claims monthly for correct location coding</p><p>• Research and correct inaccurate codes using internal claim systems</p><p>• Ensure custom data fields for GL/Auto accounts remain accurate</p><p><strong>Special Handling Instruction (SHI) Administration</strong></p><p>• Enter new SHIs based on templates and CBC documentation</p><p>• Update SHIs as changes arise</p><p>• Convert renewal SHIs to current template standards</p><p><strong>Administrative & Client Support</strong></p><p>• Manage calendars, schedule meetings, and support multiple account deadlines</p><p>• Handle heavy inbound email volume with timely and professional communication</p><p>• Facilitate, navigate, and escalate client or internal inquiries as appropriate</p><p>• Provide consistent follow‑up to ensure all outstanding items are completed</p><p>• Collaborate closely with four Technical Assistants to support overall workflow</p>
We are looking for an Administrative Assistant to join our team on a contract basis in New York, New York. This position is fully onsite and offers a dynamic opportunity to contribute to the success of our catering sales operations. The ideal candidate will possess strong organizational skills and an interest in event planning processes.<br><br>Responsibilities:<br>• Provide administrative support to the catering sales team, ensuring smooth day-to-day operations.<br>• Handle inbound calls professionally and direct them to the appropriate departments.<br>• Perform accurate and efficient data entry to maintain organized records.<br>• Assist with receptionist duties, including greeting visitors and managing inquiries.<br>• Collaborate with team members to support event planning and execution processes.<br>• Ensure timely communication and coordination between departments.<br>• Maintain a high level of attention to detail in all administrative tasks.<br>• Support the preparation and organization of materials for meetings and presentations.
