We are looking for an experienced Administrative Services Assistant to join our team in Cookeville, Tennessee. This role involves providing essential support to ensure smooth office operations, efficient communication, and effective coordination across various administrative functions. As this is a long-term contract position, the ideal candidate will be detail-oriented, organized, and capable of managing multiple tasks simultaneously.<br><br>Responsibilities:<br>• Perform a variety of office tasks, including organizing files, photocopying, and scanning documents.<br>• Answer inbound phone calls professionally and address inquiries or redirect them to appropriate parties.<br>• Coordinate and schedule meetings, including virtual setups, ensuring efficient communication with stakeholders.<br>• Take detailed meeting notes and distribute them to relevant team members after discussions.<br>• Assist with contract administration, finance-related tasks, and other public administration duties.<br>• Supervise and ensure the timely completion of assigned projects and tasks.<br>• Manage prolonged periods of administrative work requiring focus and attention to detail.<br>• Support business operations by maintaining records and ensuring compliance with organizational standards.<br>• Collaborate with team members to address administrative challenges and streamline processes.<br>• Provide general assistance to staff and executives, ensuring smooth day-to-day operations.
We are looking for a detail-oriented Administrative Services Assistant to join our team in Cookeville, Tennessee. This is a long-term contract position that requires working on-site and supporting administrative functions within the Criminal Justice Information Services Division. The role involves handling sensitive information with accuracy and ensuring compliance with established procedures.<br><br>Responsibilities:<br>• Verify and update records to ensure accuracy and compliance.<br>• Process expungement orders and final dispositions, adhering to legal and administrative guidelines.<br>• Handle fingerprint card submissions, including pulling, scanning, and entering data into appropriate systems.<br>• Perform general administrative tasks, such as filing, scanning, and maintaining organized records.<br>• Collaborate with team members to support operational needs and meet deadlines.<br>• Ensure all documentation and records are processed in alignment with organizational procedures.<br>• Maintain confidentiality and safeguard sensitive information.<br>• Provide assistance with hiring processes and other office-related functions as required.<br>• Prepare reports and summaries related to administrative activities.<br>• Communicate effectively with internal teams and external stakeholders to facilitate processes.
<p>We are looking for an organized and detail-oriented Project Management Administrative Assistant to support the operations of a commercial construction firm in Franklin, Tennessee. This role involves handling diverse administrative tasks, including data entry, purchase order documentation, and collaboration with project management teams. This is a Contract to permanent position, for apx 30 hours/wk (or five 6-hour days), offering the opportunity to contribute to a dynamic and detail-oriented small-office environment.</p><p><br></p><p>Responsibilities:</p><p>• Perform extensive data entry and maintain accurate records from various sources.</p><p>• Review purchase orders and gather required documentation for project management.</p><p>• Manage and organize large spreadsheets using Microsoft Excel for data tracking and analysis.</p><p>• Utilize Sage 100 Contractor software to support administrative and project management tasks.</p><p>• Assist the project management team with day-to-day operations and administrative support.</p><p>• Ensure all documentation and forms are completed with high attention to detail.</p><p>• Communicate effectively with team members and vendors to maintain workflow efficiency.</p><p>• Adapt to working independently some days and collaboratively in a bustling office environment.</p><p>• Provide receptionist duties, including answering inbound calls and directing inquiries.</p><p>• Support commercial construction projects by maintaining familiarity with industry-specific documentation and processes.</p>
<p>We are looking for a dedicated PART-TIME Administrative Assistant to provide essential support to our team in Nashville, Tennessee. This is a REMOTE opportunity. This is a long-term contract position where you will play a key role in maintaining efficient office operations and ensuring smooth communication within the organization. If you are detail-oriented, proactive, and thrive in a dynamic environment, this opportunity is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily office operations to ensure efficiency and accuracy.</p><p>• Process expense reports.</p><p>• Maintain accurate records and perform data entry tasks with a high level of attention to detail.</p><p>• Coordinate travel, both domestic and international.</p><p>• Support administrative staff with scheduling, correspondence, and other organizational tasks.</p><p>• Collaborate with team members to address operational challenges and implement solutions.</p><p>• Ensure all administrative processes comply with organizational standards and procedures.</p><p><br></p><p><br></p>
