6 results for Manager Administrative Services in Nashville, TN

Executive Admin

Franklin, TN
onsite
Temporary
20 - 28 USD / Hourly
Executive Administrative AssistantWe are seeking a highly organized Executive Administrative Assistant to provide strategic support to senior leadership. This role is responsible for managing calendars, coordinating meetings, handling confidential information, and preparing professional correspondence. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. You will serve as a trusted partner, ensuring day-to-day operations run smoothly and efficiently. Strong communication skills and the ability to anticipate executive needs are essential. This is an excellent opportunity for an experienced admin looking to make a meaningful impact.
2026-04-07T00:00:00Z

Systems Administrator

Nashville, TN
onsite
Temporary
35 - 42 USD / Hourly
Robert Half is currently seeking a Contract Systems Administrator to join our client's IT department. As a Contract Systems Administrator, you will be responsible for the configuration, maintenance, and management of the organization's computer systems, servers, and network infrastructure. This is a contract position that offers an exciting opportunity to work with a reputable company. Key Responsibilities:<ol><li>System Maintenance: Perform routine system maintenance, including software updates, patch management, and regular system backups to ensure system stability and security.</li><li>Server Administration: Manage and maintain server hardware and software, including Windows Server, Linux, or other relevant operating systems.</li><li>Network Management: Oversee network infrastructure, ensuring optimal performance, security, and reliability. This may include switches, routers, firewalls, and wireless access points.</li><li>Security Monitoring: Implement and monitor security protocols to safeguard systems and data, detect and respond to security breaches, and conduct regular security audits.</li><li>User Support: Provide technical support to end-users, assisting with system-related issues, troubleshooting, and offering guidance on best practices.</li><li>Documentation: Maintain detailed records of system configurations, changes, and updates to facilitate system troubleshooting and auditing.</li><li>Capacity Planning: Assess system performance and capacity, making recommendations for upgrades or enhancements to meet organizational needs.</li><li>Backup and Disaster Recovery: Develop and implement backup and disaster recovery plans to ensure data integrity and continuity of operations.</li><li>Vendor Collaboration: Collaborate with technology vendors to ensure timely procurement of hardware and software, and manage vendor relationships.</li></ol>
2026-04-08T00:00:00Z

Administrative Assistant

Nashville, TN
onsite
Permanent
60000 - 65000 USD / Yearly
Position SummaryThe Administrative Coordinator to the Chief Information Officer provides high‑level administrative and operational support to senior IT leadership, including the Chief Information Officer and Director of Information Security and Network Operations. This role serves as a central coordinator across executive support, IT procurement, budget tracking, records management, and division‑wide administrative functions.This is a hands‑on coordinator role requiring strong organizational skills, the ability to manage competing priorities, and comfort navigating multiple systems. The ideal candidate is an independent worker who can take written and verbal direction and execute critical tasks with minimal supervision.Key ResponsibilitiesExecutive & Administrative Support<ul><li>Coordinate calendars, meetings, agendas, and division communications for IT leadership</li><li>Schedule and prepare materials for meetings; capture and distribute notes and action items as needed</li><li>Attend management meetings and provide follow‑up documentation</li><li>Prepare and submit travel authorizations and expense documentation; coordinate travel arrangements</li></ul>Procurement & Budget Support<ul><li>Coordinate all IT procurement activities, working closely with IT leadership</li><li>Manage annual license renewals, vendor documentation, and vendor contacts</li><li>Create and manage Purchase Orders from initiation through payment under leadership direction</li><li>Maintain annual budget tracking spreadsheets used during budget planning with Accounting/CFO</li></ul>Records Management<ul><li>Act as the designated Records Officer on behalf of the CIO</li><li>Coordinate records communications with state authorities and records centers</li><li>Partner with Legal to maintain and update Records Disposition Authorizations (RDAs)</li><li>Track and inventory boxed records on site and schedule destruction in accordance with policy</li></ul>Documentation & Coordination<ul><li>Maintain and update IT policies, procedures, and documentation</li><li>Manage internal tracking spreadsheets and reports for leadership review</li><li>Coordinate office supply purchasing and distribution</li><li>Reconcile division payment card transactions</li><li>Perform general administrative and project support duties as assigned</li></ul>Work Environment & Schedule<ul><li>Hybrid role (typically 1 day per week in office; occasional additional onsite days as needed)</li><li>37.5‑hour workweek</li><li>No routine overtime expected</li></ul>
2026-04-09T00:00:00Z

Administrative Assistant

Nashville, TN
onsite
Contract / Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Nashville, Tennessee. In this Contract to permanent position, you will play a pivotal role in supporting daily operations, ensuring seamless communication, and maintaining organized workflows. This opportunity is ideal for someone who thrives in a dynamic environment and excels at multitasking. Responsibilities: • Provide comprehensive administrative support to ensure efficient operation of the office. • Answer and direct incoming calls professionally, addressing inquiries or redirecting as needed. • Perform accurate data entry tasks to maintain and update organizational records. • Manage reception area duties, including welcoming visitors and handling correspondence. • Coordinate and schedule meetings, appointments, and other events. • Maintain office supplies and ensure proper inventory levels. • Organize and file documents in both physical and digital formats for easy retrieval. • Assist in preparing reports, presentations, and other business documents. • Collaborate with team members to support various administrative projects. • Uphold confidentiality and professionalism in handling sensitive information.
2026-04-13T00:00:00Z

Administrative Assistant

Nashville, TN
remote
Temporary
21 - 22.28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Nashville, Tennessee. This is a long-term contract position that combines both onsite and remote work, offering a dynamic and flexible environment. The role involves supporting critical systems, delivering training, and contributing to continuous improvement initiatives while maintaining strong organizational and communication skills. Responsibilities:• Review and process submitted materials to ensure they meet accuracy and compliance standards.• Organize, maintain, and update documents and records within assigned systems.• Route workflow items for review and approval to support operational processes.• Manage routine communications, notifications, and status updates to stakeholders.• Follow up on pending tasks or requests to ensure timely completion.• Monitor operational metrics and provide reports as needed.• Compile and prepare data for routine and ad hoc reporting requirements.• Develop and maintain system documentation, guides, and reference materials.• Provide user training, support, and guidance on processes and system functionality.• Investigate and troubleshoot workflow or process issues to ensure smooth operations.
2026-04-06T00:00:00Z

Administrative Assistant

Nashville, TN
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Nashville, Tennessee. In this long-term contract position, you will provide essential support to ensure smooth daily operations and effective communication. This role is ideal for someone who thrives in a dynamic office environment and excels in multitasking. Responsibilities: • Handle incoming calls, providing exceptional customer service and routing inquiries appropriately. • Perform accurate and efficient data entry to maintain up-to-date records. • Assist with general administrative tasks, including scheduling meetings and managing office supplies. • Serve as the first point of contact for visitors, ensuring an attentive and welcoming reception experience. • Support office operations by organizing files, preparing documents, and managing correspondence. • Coordinate with team members to facilitate smooth communication and workflow within the office. • Maintain confidentiality and handle sensitive information with discretion. • Monitor and address administrative needs to ensure a productive work environment.
2026-04-13T00:00:00Z