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9 results for General Office Clerk in Nashville, TN

Bookkeeper

Nashville, TN
onsite
Permanent / Full Time
45000.00 - 52000.00 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support daily financial operations for a construction and contractor business in Nashville, Tennessee. This role is responsible for maintaining accurate records, processing transactions, and helping keep office activities organized and efficient. The ideal candidate brings strong QuickBooks experience, a customer-focused approach, and the ability to manage both accounting tasks and general administrative support. Responsibilities: • Maintain organized financial records by entering and reviewing day-to-day transactions in QuickBooks. • Process vendor invoices, schedule payments, and help ensure accounts payable activity is completed accurately and on time. • Prepare customer billing, record incoming payments, and monitor accounts receivable to support timely collections. • Reconcile bank statements and internal records regularly to identify discrepancies and keep balances current. • Assist with routine office administration, including document organization, communication support, and general clerical tasks. • Respond professionally to customer questions related to billing, payments, and account information. • Generate basic financial and account status reports to support business operations and management review.
2026-06-03T21:18:43Z

Payroll Administrator

Smithville, TN
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are seeking a detail-oriented Payroll Specialist to manage and process payroll accurately and on time for our organization. This role is responsible for ensuring compliance with federal, state, and local regulations while providing excellent service to employees regarding payroll-related questions.Key Responsibilities<ul><li>Process full-cycle payroll on a biweekly/semimonthly basis for hourly and salaried employees</li><li>Maintain and audit payroll records, ensuring accuracy of pay, deductions, and taxes</li><li>Administer payroll adjustments including bonuses, commissions, retro pay, and garnishments</li><li>Ensure compliance with federal, state, and local payroll laws and regulations</li><li>Prepare and file payroll tax reports; assist with year-end processes (W-2s, audits)</li><li>Reconcile payroll registers and general ledger entries</li><li>Partner with HR on employee onboarding, terminations, and benefit deductions</li><li>Respond to employee inquiries regarding payroll, taxes, and deductions</li></ul>
2026-05-22T16:53:43Z

Construction Billing Specialist

Lewisburg, TN
onsite
Temporary to Hire
29.45 - 34.10 USD / Hourly
We are looking for a Construction Billing Specialist to support a growing portfolio of commercial and high-end residential projects in Tennessee. This contract opportunity with potential for a permanent role is ideal for someone who excels in construction invoicing, keeps documentation organized, and can manage deadlines across multiple active jobs. The person in this role will oversee progress billing, supporting paperwork, and payment-related follow-up while partnering with customers, vendors, and internal teams to keep billing activities accurate and on schedule. Responsibilities:• Company has existing backlog of AIA Billing and Lien Wavers. Immediate goal is to clear entire backlog, and then to evolve into full role. • Produce and distribute customer invoices with all required backup documents to ensure timely and accurate billing.• Prepare monthly progress billings using AIA G702/G703 forms and project-specific continuation sheets for active construction projects.• Update schedules of values, monitor approved change orders, and maintain current percent-complete information for each job.• Track invoice approvals, payment progress, retainage balances, and outstanding documentation needed for billing release.• Prepare and manage lien waivers, conditional and unconditional releases, and other compliance-related paperwork tied to project billing.• Work closely with clients, subcontractors, and internal stakeholders to resolve invoice discrepancies, contract questions, and missing documents.• Lead the customer onboarding process for billing setup and maintain organized records for each account.• Maintain a detailed billing calendar, support month-end reconciliation and reporting, and perform periodic audits of sales order pricing for accuracy.
2026-06-03T20:28:42Z

Full Charge Bookkeeper

Nashville, TN
onsite
Temporary to Hire
26.13 - 30.25 USD / Hourly
We are looking for an experienced Full Charge Bookkeeper to join a growing organization in Nashville, Tennessee and oversee core accounting activities across a holding company and several related entities. This contract position with the potential to become permanent is ideal for someone who thrives in a fast-paced environment, can balance recurring financial processes with changing business needs, and is comfortable working onsite to support inventory verification requirements. The role calls for strong attention to detail, sound judgment, and the ability to keep financial operations accurate, organized, and on schedule. Responsibilities: • Oversee day-to-day bookkeeping functions for a parent company and multiple affiliated entities, ensuring records remain current and accurate across each business unit. • Lead month-end accounting activities, including account reconciliations, closing tasks, and preparation of financial reports for leadership review. • Monitor revenue, operating costs, and transactions between related entities to support clear and reliable financial visibility. • Coordinate with an external accounting partner to address questions, support reviews, and assist with onboarding-related financial needs. • Administer payroll processing and manage payments for independent contractors, with careful allocation by entity and state when required. • Maintain vendor accounts, process invoices, issue timely payments, and resolve outstanding balances or service concerns efficiently. • Support bookkeeping and payment activities connected to facilities and rental property expenses as needed. • Track pharmaceutical and supply movement across multiple locations, complete onsite double-check procedures and weekly counts, and keep documentation accurate within Blue Link. • Use QuickBooks, Microsoft Office applications, DocuSign, and related tools to manage recurring agreements, billing activity, payment posting, and monthly invoicing for SaaS-related services.
2026-05-13T16:58:45Z

Bookkeeper

Nashville, TN
onsite
Temporary to Hire
25.65 - 29.70 USD / Hourly
We are looking for a detail-oriented Bookkeeper to join a team in Nashville, Tennessee in a Contract to Permanent position. This role will support day-to-day financial operations by maintaining accurate records, managing payables and receivables, and ensuring account balances are properly reconciled. The ideal candidate brings strong experience with QuickBooks and can work confidently across core bookkeeping functions in a fast-paced environment. Responsibilities: • Record and maintain financial transactions with a high level of accuracy across daily bookkeeping activities. • Process vendor invoices, prepare payments, and keep accounts payable records organized and up to date. • Monitor incoming payments, post customer receipts, and follow up on outstanding balances within accounts receivable. • Reconcile bank statements and internal financial records to identify and resolve discrepancies promptly. • Use QuickBooks to manage entries, maintain account details, and produce reliable financial information. • Assist with routine reporting and support the preparation of documentation needed for accounting review. • Organize financial files and ensure supporting records are complete, accessible, and audit-ready when needed.
2026-06-01T22:13:44Z

Payroll Specialist

Smithville, TN
onsite
Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for a detail-oriented Payroll Specialist to join our team in Smithville, Tennessee in a contract capacity with permanent potential. This role is ideal for someone who can manage high-volume payroll activities with precision while supporting employees and partnering with accounting and HR teams. The position focuses on accurate payroll administration, benefits-related deductions, compliance reporting, and timely resolution of payroll questions in a fast-paced environment. Responsibilities: • Manage weekly and semi-monthly payroll cycles for a large employee population, ensuring pay is processed accurately, on schedule, and in line with regulatory and company requirements. • Prepare and deliver payroll journal information to the accounting team and support accurate financial reporting tied to payroll activity. • Submit retirement contribution files on a weekly basis and coordinate related deductions to maintain accurate benefit funding. • Administer wage garnishment activity, maintain payroll data within company systems, and keep employee records current, complete, and confidential. • Produce recurring payroll reports for monthly, quarterly, and year-end deadlines, including support for annual tax document preparation and filing. • Track paid time off balances, review sick and vacation usage, and calculate accruals to ensure leave records remain accurate. • Monitor timekeeping records and review benefit deductions, including health insurance contributions and weekly invoice-related payroll impacts. • Process employee expense reimbursements through payroll and work closely with HR on terminations, deduction changes, garnishments, and other sensitive pay matters. • Assist internal and external audit requests by gathering payroll documentation and contribute to improvements in payroll procedures, policies, and system efficiency. • Respond to employee questions regarding pay, benefits, and deductions with timely and accurate guidance.
2026-06-01T14:54:09Z

Payroll Specialist

Franklin, TN
remote
Temporary / Contract
30.88 - 35.75 USD / Hourly
We are looking for a Payroll Specialist to support complex payroll operations for a large workforce in Franklin, Tennessee. This Long-term Contract position focuses on accurate payroll processing across U.S. jurisdictions, with added responsibility for union construction payroll, certified payroll reporting, Canadian payroll support, and workers’ compensation coordination. The ideal candidate brings strong technical payroll knowledge, sound judgment, and the ability to manage detailed compliance requirements in a fast-paced environment. Responsibilities: • Manage end-to-end payroll processing for a high-volume employee population, ensuring timely and accurate payment across multiple states. • Administer specialized union construction payroll covering multiple trades and a wide range of collective bargaining agreements with distinct pay rules and reciprocity considerations. • Calculate, track, and remit union-related obligations, including dues and benefit contributions such as retirement, health and welfare, and vacation funds based on applicable agreement terms. • Prepare and submit certified payroll reports for client projects and government-related work, maintaining compliance with required wage, hour, and payment documentation standards. • Support external reviews and audits connected to union funds, certified payroll activity, and project-specific payroll records by organizing documentation and responding to inquiries. • Assist with Canadian payroll activities, including payroll processing considerations tied to federal and provincial requirements and related statutory deductions. • Partner with internal stakeholders to maintain accurate workers’ compensation cost allocation, support annual estimates and true-up activity, and help ensure payroll charges align with job-level reporting. • Use ADP Workforce Now and other payroll tools to maintain employee payroll data, validate earnings and deductions, and resolve discrepancies efficiently.
2026-05-18T13:58:44Z

HR Generalist - Payroll Backup

Murfreesboro, TN
onsite
Temporary / Contract
26.13 - 30.25 USD / Hourly
We are looking for an experienced HR specialist to support a manufacturing operation through a broad range of employee-focused and operational human resources activities. This long-term contract position combines generalist HR work with cross-training to provide backup support for payroll processing. The role is well suited for someone who can partner with managers, handle sensitive employee matters appropriately, and help maintain compliant, efficient HR practices across the site. Responsibilities: • Advise supervisors and team members on workplace policies, performance concerns, development opportunities, compensation topics, benefits questions, and employee relations matters. • Support core people programs such as goal setting, performance reviews, learning initiatives, succession planning, compensation review processes, and employee engagement efforts. • Coordinate recruitment activities for salaried and hourly positions, including posting roles, screening candidates, participating in interviews, and supporting pre-employment checks. • Lead or assist with employee relations reviews, document findings, conduct exit meetings, and recommend practical resolutions to workplace issues. • Facilitate onboarding and orientation to help employees transition smoothly into the organization. • Respond to employee questions regarding benefit plans and leave programs, including disability-related absences, military leave, and other time-away-from-work matters. • Maintain HRIS data, training records, organizational charts, and reporting metrics while ensuring information remains accurate and current. • Provide backup assistance for payroll tasks as needed, including time-related support and other payroll processing activities after training. • Oversee workers’ compensation cases by coordinating documentation, treatment follow-up, and return-to-work arrangements in alignment with legal requirements. • Help implement policy updates, monitor HR compliance obligations, and support adherence to applicable quality, environmental, and employment standards.
2026-05-18T13:54:04Z

Payroll Specialist

Franklin, TN
remote
Temporary / Contract
38.95 - 45.10 USD / Hourly
We are looking for an experienced Payroll Specialist to support complex payroll operations for a large workforce in Franklin, Tennessee. This Long-term Contract position requires strong expertise in U.S. payroll administration, including union payroll environments, certified payroll reporting, and cross-border payroll support for Canada. The ideal candidate will bring precision, compliance knowledge, and the ability to manage detailed payroll requirements across multiple jurisdictions and labor agreements. Responsibilities: • Administer end-to-end payroll processing for a high-volume employee population while maintaining accuracy, timeliness, and compliance with applicable regulations. • Manage payroll activities for union construction employees across multiple trades, ensuring pay practices align with varied collective bargaining agreements and union-specific rules. • Calculate and process union-related obligations, including dues and employer-funded benefit contributions such as retirement, health and welfare, and vacation funds. • Prepare and submit certified payroll documentation for client projects and government-related work, ensuring all wage and hour reporting is complete and compliant. • Support union and certified payroll audits by organizing records, validating payroll data, and responding to third-party review requests. • Assist with Canadian payroll processing, including payroll requirements tied to federal and provincial tax regulations. • Partner with internal stakeholders to help maintain accurate workers’ compensation coding, support annual true-up activities, and contribute to audit readiness. • Review multi-state payroll transactions to ensure proper taxation, deductions, and payments across different jurisdictions. • Use ADP Workforce Now and related payroll systems to maintain employee payroll records, process updates, and resolve payroll discrepancies.
2026-05-27T20:04:38Z