We are looking for a skilled and detail-oriented Project Management Administrative Assistant to join a dynamic commercial construction firm in Franklin, Tennessee. This contract position offers a part-time schedule of approximately 30 hours per week, with the opportunity to transition into a long-term role. The ideal candidate will play a pivotal role in supporting project management operations and ensuring administrative tasks are handled efficiently and accurately.<br><br>Responsibilities:<br>• Input and maintain accurate data across multiple systems and sources.<br>• Process and organize purchase orders and associated documentation for project management purposes.<br>• Create, update, and manage large spreadsheets in Microsoft Excel for tracking and reporting.<br>• Utilize Sage 100 Contractor software to execute administrative tasks and assist project management workflows.<br>• Provide comprehensive support to the project management team, ensuring operational efficiency.<br>• Ensure all documentation is completed with precision and meets company standards.<br>• Communicate effectively with team members and external partners to streamline project operations.<br>• Balance independent work with collaborative tasks in a fast-paced office environment.<br>• Perform receptionist duties, such as answering calls and directing inquiries.<br>• Assist in maintaining familiarity with commercial construction processes and related documentation.
We are looking for a meticulous and organized File Clerk to join our team in Brentwood, Tennessee. This is a long-term contract position that requires someone with strong attention to detail who thrives in maintaining accurate records and ensuring efficient document management. The ideal candidate will possess strong organizational skills and enjoy working in a fast-paced environment.<br><br>Responsibilities:<br>• Organize and maintain physical file systems to ensure easy access and retrieval.<br>• Manage and store file boxes while keeping records systematically arranged.<br>• Scan documents accurately and efficiently for digital archiving.<br>• Perform e-filing tasks to maintain updated and secure electronic records.<br>• Review documents for completeness and accuracy before filing them.<br>• Assist with retrieving files and providing necessary documentation to team members.<br>• Ensure compliance with company policies and regulations related to file management.<br>• Maintain a clean and orderly workspace to facilitate efficient filing operations.<br>• Collaborate with team members to streamline filing processes and improve workflows.<br>• Monitor the condition of physical files and boxes, replacing or repairing as needed.
We are looking for an experienced Bookkeeper to join our team in Columbia, Tennessee. This contract-to-permanent position offers flexibility with a hybrid work arrangement, requiring one day in the office and the remainder working remotely. The role begins as part-time, with approximately 12-15 hours per week, and will increase to 30-36 hours weekly by the fourth quarter. Consistency and attention to detail are key, as the schedule will be collaboratively set with the employer.<br><br>Responsibilities:<br>• Manage daily bookkeeping tasks, including accounts payable, accounts receivable, and bank reconciliations.<br>• Perform account reconciliations to ensure accuracy and compliance.<br>• Utilize QuickBooks to maintain financial records and manage transactions effectively.<br>• Prepare and post journal entries to maintain updated ledgers.<br>• Oversee office administrative duties, including correspondence and scheduling.<br>• Maintain proficiency in Excel for reporting and data analysis.<br>• Collaborate with the team to ensure smooth operations and adherence to deadlines.<br>• Ensure consistency in work schedules and deliverables to meet organizational needs.<br>• Handle communication through Outlook and Word for documentation purposes.<br>• Support the office with additional tasks as needed to maintain efficiency.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Franklin, Tennessee. This long-term contract position offers an excellent opportunity to contribute to the financial operations of a growing company in the pharmaceutical industry. The role requires strong organizational skills and a solid foundation in accounts payable processes, with opportunities for growth and hybrid work flexibility after initial training.<br><br>Responsibilities:<br>• Manage the accounts payable inbox, ensuring timely responses and accurate processing of invoices.<br>• Review and approve invoices for payment, adhering to company policies and procedures.<br>• Enter and validate invoice data into the system with high attention to detail.<br>• Prepare payments and conduct check runs on a weekly basis.<br>• Utilize payment tools to process invoices efficiently and accurately.<br>• Handle vendor account setup and maintain detailed vendor files.<br>• Perform reconciliations to ensure accuracy in financial records.<br>• Collaborate with team members to address discrepancies and streamline processes.<br>• Support the implementation of company-specific procedures and tools.<br>• Assist with coding invoices and account coding as needed.
We are looking for a skilled Billing Analyst to join our team in Nashville, Tennessee. This role is essential for ensuring accurate and efficient client invoicing, financial reconciliation, and maintaining compliance with billing standards. The ideal candidate will collaborate across departments to enhance billing processes and support organizational goals.<br><br>Responsibilities:<br>• Prepare, review, and submit client invoices in alignment with billing guidelines, contractual agreements, and jurisdictional requirements.<br>• Reconcile billing data across multiple systems to ensure accuracy and resolve discrepancies in partnership with Finance and Client Services teams.<br>• Assist in configuring and maintaining client billing profiles, including rate structures, matter codes, and specific billing instructions.<br>• Provide billing data and reports to support month-end and year-end close processes.<br>• Collaborate with Finance, Legal Operations, and Client Services teams to align billing practices with strategic priorities and service standards.<br>• Train and onboard new team members and end-users on billing systems to promote consistent usage and understanding.<br>• Work with Technology teams to support enhancements, integrations, and data quality initiatives within billing systems.<br>• Document billing processes, procedures, and client-specific requirements to ensure compliance and operational consistency.<br>• Generate billing-related reports and dashboards to assist with financial analysis, forecasting, and decision-making.<br>• Contribute to process improvement efforts to streamline workflows, reduce errors, and enhance client satisfaction.
