<p>We are looking for a Service Coordinator to join our team in Kearny Mesa/ San Diego, California. This role focuses on ensuring seamless communication between customers and field service technicians while coordinating schedules, materials, and documentation. As a Contract to permanent position, this opportunity allows you to grow within the construction and contractor industry, contributing to essential fire protection and life safety services.</p><p><br></p><p>Responsibilities:</p><p>• Schedule service technicians for jobs and maintain clear communication with both customers and technicians regarding timelines.</p><p>• Coordinate procurement and delivery of equipment and materials needed for various projects.</p><p>• Monitor and document service activities to ensure compliance with industry standards and customer requirements.</p><p>• Address customer concerns promptly and work towards resolving issues effectively.</p><p>• Assist with job costing by tracking technician hours and materials used for each project.</p><p>• Prepare accurate job records for invoicing and ensure documentation is submitted to relevant authorities.</p><p>• Recommend equipment updates or purchases based on client needs and industry advancements.</p><p>• Optimize technician routes to improve efficiency, reduce travel time, and minimize costs.</p><p>• Support the Service Manager with job quotes and scheduling adjustments as necessary.</p><p>• Ensure recurring services are scheduled appropriately to maintain code compliance.</p>
We are looking for a dedicated Administrative Assistant to join our team in Anaheim, California. This long-term contract position offers the opportunity to play a vital role in supporting operations and ensuring seamless communication between field teams and corporate offices. If you excel in scheduling, dispatching, and administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage communication channels between field teams and the corporate office to ensure timely updates and effective coordination.<br>• Oversee scheduling and dispatching tasks to ensure operational efficiency and adherence to deadlines.<br>• Monitor and control company capacity by managing supply orders and liaising with vendors.<br>• Coordinate dispatching processes for job assignments and maintain a steady workflow.<br>• Ensure deadlines are met through proactive planning and adjustments as needed.<br>• Assist in maintaining accurate records and documentation related to operational activities.<br>• Provide administrative support to the Director of Operations, including organizing schedules and managing correspondence.<br>• Collaborate with various teams to streamline processes and improve overall efficiency.<br>• Utilize software tools such as Salesforce and Microsoft Office to complete tasks effectively.<br>• Prepare reports and summaries to support decision-making processes.
<p>We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Pomona, California. In this role, you will provide crucial support to senior leadership by managing schedules, coordinating travel arrangements, and ensuring seamless execution of organizational initiatives. This is a Contract to permanent position within the manufacturing industry, offering an opportunity to grow professionally while contributing to the success of our company. This role will offer competitive compensation and benefits upon hire. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring efficient scheduling of meetings and appointments.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare detailed reports and presentations to support decision-making processes for senior leadership.</p><p>• Compile and track key metrics and data to monitor organizational performance and progress.</p><p>• Facilitate onboarding processes for new team members, ensuring they have access to necessary resources and systems.</p><p>• Organize and support executive meetings, including preparing agendas and documenting action items.</p><p>• Maintain accurate records and documentation for programs, projects, and operational activities.</p><p>• Collaborate with various departments to ensure alignment and successful execution of organizational priorities.</p><p>• Develop and implement standard operating procedures to optimize efficiency and promote consistency across teams.</p><p>• Assist with workforce tracking and performance review coordination in partnership with the HR team.</p>
We are looking for a dedicated Medical Front Desk Specialist to join our team on a contract basis in Ontario, California. In this role, you will serve as the first point of contact for patients, ensuring smooth operations and exceptional service in a fast-paced medical environment. Your ability to handle administrative tasks efficiently and interact professionally with patients will be key to success.<br><br>Responsibilities:<br>• Greet patients warmly and manage the check-in process with professionalism.<br>• Schedule patient appointments and maintain accurate records using basic Microsoft Office tools.<br>• Make reminder calls to patients and send reminder messages to ensure timely attendance.<br>• Handle cash transactions and manage billing processes with attention to detail.<br>• Provide information and assistance regarding Medicaid and other medical services.<br>• Support the front desk by answering calls, resolving inquiries, and directing patients as needed.<br>• Communicate effectively with patients in both English and another language, if bilingual.<br>• Collaborate with medical staff and ensure a seamless front office experience.<br>• Maintain confidentiality and adhere to HIPAA regulations at all times.
<p>A higher education institution in Encinitas is seeking an experienced and polished <strong>Executive Assistant</strong> to provide high-level administrative support to senior academic leadership. This role requires exceptional organization, discretion, and the ability to manage competing priorities in a mission-driven environment. The Executive Assistant will act as a trusted partner, ensuring leadership can operate efficiently while supporting institutional goals.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide direct administrative support to executive-level leadership</li><li>Manage complex calendars, meetings, and academic scheduling</li><li>Prepare correspondence, reports, presentations, and briefing materials</li><li>Coordinate meetings with faculty, staff, and external stakeholders</li><li>Serve as a primary point of contact for executive communications</li><li>Track action items, deadlines, and follow-ups</li><li>Assist with special projects, committees, and institutional initiatives</li><li>Handle sensitive and confidential information with discretion</li></ul>
<p>A healthcare organization in Valley Center is seeking a welcoming and detail-oriented <strong>Front Desk Receptionist</strong> to support patient-facing operations. This role is essential in creating a positive first impression while ensuring smooth administrative flow within the office. The Front Desk Receptionist will manage patient check-in, scheduling, and administrative support while maintaining a professional and compassionate environment. This role requires strong communication skills, organization, and discretion.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet patients and visitors in a friendly and professional manner</li><li>Manage phone calls, messages, and appointment scheduling</li><li>Verify patient information and maintain accurate records</li><li>Collect copays and process basic transactions</li><li>Coordinate with clinical and administrative staff</li><li>Maintain a clean and organized front desk area</li><li>Support filing, scanning, and general office tasks</li><li>Ensure compliance with patient privacy and confidentiality standards</li></ul>
<p>A mission-driven nonprofit organization is seeking a dedicated Receptionist / Front Desk Coordinator to support daily administrative operations and workforce development initiatives. This role is ideal for a professional who enjoys being the first point of contact, thrives in a fast-paced environment, and is passionate about community impact and organizational support.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for visitors and incoming calls, providing a professional, welcoming, and customer-focused experience</li><li>Manage front desk operations, including phone coverage, correspondence, appointment scheduling, and visitor coordination</li><li>Support outreach and workforce development programs aimed at expanding apprenticeship, training, and career pathway opportunities</li><li>Assist with recruitment and engagement activities such as job fairs, orientations, tours, and promotional events</li><li>Coordinate and schedule tours of the training center for prospective participants, partners, and community groups</li><li>Maintain organized files, records, and documentation; assist with audit preparation and administrative reporting</li><li>Collaborate with internal teams to support onsite and offsite events, presentations, and meetings</li><li>Partner with marketing staff to assist with social media content, flyers, and promotional materials to enhance program visibility</li><li>Support special projects and administrative initiatives as assigned by leadership</li></ul><p><br></p>
<p><strong>Job Description:</strong></p><p> Robert Half is partnering with a reputable tax firm to identify a professional and customer-focused Receptionist to provide front office support during the busy tax season. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with clients, and can help ensure smooth day-to-day office operations during peak periods.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients and visitors in a professional and welcoming manner</li><li>Answer and route incoming phone calls promptly and accurately</li><li>Schedule, confirm, and manage client appointments for tax preparers</li><li>Assist with client intake, including collecting documentation and verifying required forms</li><li>Maintain front desk organization and ensure a clean, professional office environment</li><li>Support administrative tasks such as data entry, scanning, copying, and filing</li><li>Coordinate mail, document drop-offs, and pickups</li><li>Communicate effectively with tax staff regarding client arrivals and scheduling updates</li><li>Maintain confidentiality of sensitive client and financial information at all times</li></ul><p><br></p>
<p><strong>Job Description:</strong></p><p> Robert Half is partnering with a reputable tax firm to identify a professional and customer-focused Receptionist to provide front office support during the busy tax season. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with clients, and can help ensure smooth day-to-day office operations during peak periods.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients and visitors in a professional and welcoming manner</li><li>Answer and route incoming phone calls promptly and accurately</li><li>Schedule, confirm, and manage client appointments for tax preparers</li><li>Assist with client intake, including collecting documentation and verifying required forms</li><li>Maintain front desk organization and ensure a clean, professional office environment</li><li>Support administrative tasks such as data entry, scanning, copying, and filing</li><li>Coordinate mail, document drop-offs, and pickups</li><li>Communicate effectively with tax staff regarding client arrivals and scheduling updates</li><li>Maintain confidentiality of sensitive client and financial information at all times</li></ul>
<p>We are looking for an Administrative Coordinator to join our team in San Diego, California, for a 3 month contract. This role involves managing daily office tasks, supporting administrative functions, and ensuring smooth operations within the workplace. The ideal candidate will be detail-oriented, tech-savvy, and able to adapt to changing priorities in a dynamic environment. Ideal hours for this position are Monday-Friday 9am-4pm.</p><p><br></p><p>Responsibilities:</p><p>• Create and manage various documents, including invoices, reports, memos, letters, and presentations.</p><p>• Analyze incoming correspondence and distribute it appropriately based on significance.</p><p>• Perform project-based tasks and coordinate activities as needed.</p><p>• Organize and maintain filing systems, retrieving documents and records efficiently.</p><p>• Welcome visitors and determine their access to specific personnel.</p><p>• Handle general office duties such as ordering supplies and maintaining records.</p><p>• Prepare meeting agendas and coordinate arrangements for business meetings.</p><p>• Arrange travel accommodations for executives and other team members.</p><p>• Process mail, packages, and incoming checks, ensuring proper sorting, delivery, and tracking.</p><p>• Monitor and replenish office supplies while managing vendor relationships for procurement.</p>
<p>Bilingual Call Center Representative (Spanish/English) – Contract-to-Hire</p><p><strong>Location:</strong> San Diego, CA (Fully In-Office to Start)</p><p><strong>About the Organization</strong></p><p> We are proud to partner with a <strong>wonderful organization in San Diego</strong> that is deeply committed to serving its community and making a positive impact in the lives of others. This organization values compassion, inclusion, and exceptional customer care, and is seeking team members who share those same values.</p><p><strong>About the Role</strong></p><p> The Bilingual Call Center Representative will support a high-volume inbound call center, assisting both English- and Spanish-speaking customers. This is a <strong>contract-to-hire opportunity</strong> ideal for individuals who are passionate about customer service, want to make a difference, and are looking to grow into a long-term role.</p><p>You will serve as a trusted point of contact, providing clear information, guidance, and support while ensuring every caller feels heard and valued.</p><p><strong>Work Schedule & Location</strong></p><ul><li>Fully <strong>in-office for the first 6 months</strong></li><li>Opportunity to transition to a <strong>hybrid schedule</strong> after the contracted period based on performance and business needs</li></ul><p><strong>Key Responsibilities</strong></p><ul><li>Handle a high volume of inbound calls in both <strong>English and Spanish</strong></li><li>Provide accurate, empathetic, and professional customer support</li><li>Assist callers with questions, concerns, and service-related needs</li><li>Clearly document all customer interactions in internal systems</li><li>Follow call center policies, procedures, and quality standards</li><li>Escalate complex issues as needed while maintaining a positive experience</li><li>Collaborate with team members in a fast-paced, mission-driven environment</li></ul><p><br></p>
<p>Robert Half is offering an exciting opportunity for an Attorney to join an established law firm in Irvine, California.</p><p><br></p><p>The firm has incredible stability and tenure, with many attorneys and staff having worked together for 10+ years! This is a full-service firm and attorneys will be given an opportunity to touch on practice areas ranging from construction defect litigation, real estate litigation, business litigation, medical malpractice litigation, personal injury litigation, employment litigation, and transactional services</p><p><br></p><p><strong><u>Responsibilities of Role: </u></strong></p><ul><li>There is a mix of cases – people will work with partners across the state and work on different sorts of matters. Civil litigation and construction.</li><li>Initially, this attorney will be working more closely with a partner but the expectation is this associate will grow into doing more autonomous case management.</li><li>Writing – this will take some mentorship and the firm gives it.</li><li> </li><li>A-Z case management of cases in PRACTICE AREA from inception through trial.</li><li>Discovery, including depositions.</li><li>Law and motion.</li><li>Court appearances.</li><li>Pleadings.</li><li>Communicating and reporting up to with clients, carriers, and opposing counsel.</li><li>Attending site inspections.</li><li><u>Billable Hour Req</u></li><li>1800 per year</li></ul><p><strong><u> </u></strong></p><p><strong><u>Perks of Firm:</u></strong></p><ul><li>Great tenure with the firm/group of people – the firm administrator has been with these partners since 1999, the head of Northern CA has been with them for 11 years, another paralegal in Irvine has been with the firm for 25+ years.</li><li>Office lunch once a week with everyone!</li><li>The firm pays 100% of benefits for the employee and dependents.</li><li>Open door policy for everyone – they are big on doing things to keep people happy and want to stay.</li></ul><p><strong><u> </u></strong></p><p><strong><u>Compensation:</u></strong></p><ul><li>Salary range up to 170k</li><li>Monthly bonus for hitting billable hours. Everything after 170 per month gets a $500 bonus,</li><li>Additional discretionary bonuses!</li><li>Medical, dental, and vision are covered 100% for the employee and family, these kick in 30 days after employment. </li><li>PTO / sick Days?</li><li>401k w/ safe harbor matching contribution up to 3%, paid semi-monthly</li><li>Life insurance </li></ul>
<p>Are you an experienced Project Accountant with a proven track record in the construction industry? We are seeking a detail-oriented professional to support our accounting team on a temporary basis. This position offers the opportunity to work remotely while supporting critical financial operations for various construction projects. The role requires availability during Pacific Standard Time business hours and will involve collaborating closely with both project and accounting teams. To receive consideration, Project Accountants must have immediate availability and recent experience using Foundation. The Project Accountant selected for this role will responsible for training current staff on Foundation software and should be able to navigate the software with ease. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li> Lead job costing analysis, ensuring precise and efficient allocation of costs across multiple projects.</li><li>Maintain and update Work-in-Progress (WIP) schedules to monitor financial performance across active projects.</li><li>Conduct detailed job costing analyses to ensure accurate allocation of expenses across multiple construction projects.</li><li>Manage project accounting processes, including budget tracking, expense monitoring, and variance analysis.</li><li>Perform account reconciliations to ensure compliance with company policies and financial standards.</li><li>Collaborate with project managers and finance teams to deliver precise and timely financial reports.</li><li>Utilize Foundation Accounting Software to manage daily accounting tasks and generate detailed project reports.</li><li> Provide insights and recommendations for improving efficiency within project accounting workflows.</li><li> Ensure all financial documentation aligns with organizational standards and audit requirements.</li><li>Support teams in navigating and resolving complex accounting challenges related to construction projects.</li></ul>
<p><strong>Position Summary</strong></p><p> Robert Half’s client, a growing fire protection services organization, is seeking a proactive Project Coordinator to provide day-to-day project and administrative support across multiple initiatives. This role is responsible for keeping project information organized, coordinating resources, and supporting internal teams to ensure projects progress smoothly from early planning through final completion. The ideal candidate is highly organized, adaptable, and comfortable working with both office-based and field teams.</p><p><strong>Primary Duties</strong></p><ul><li>Coordinate project-related activities to support scheduling, execution, and completion.</li><li>Track project timelines, key deliverables, and outstanding action items.</li><li>Maintain clear communication between internal teams, vendors, and customers regarding project needs and updates.</li><li>Assist with coordinating materials, equipment, and documentation required for project execution.</li><li>Support project leaders with status reporting, meeting preparation, and follow-up tasks.</li><li>Help identify scheduling conflicts, missing information, or potential delays and escalate as needed.</li><li>Assist with documentation and requirements related to project completion, approvals, and handoff.</li><li>Prepare and organize project records, including contracts, purchase documentation, correspondence, and reports.</li><li>Support internal reviews related to project progress, costs, and timelines.</li><li>Assist with processing material returns, replacements, and vendor coordination.</li><li>Maintain access records, credentials, or required documentation for field personnel.</li><li>Provide coordination support for field teams working on assignments outside their primary location.</li><li>Review project plans, specifications, and related documents to understand scope and requirements.</li><li>Compile and organize information used for estimating, pricing, and proposals.</li><li>Assist in the preparation and follow-up of quotes, bids, and proposal materials.</li><li>Support changes to project scope by helping prepare documentation and updates.</li><li>Contribute to process improvement efforts and perform additional duties as assigned.</li></ul><p><br></p>
<p>A well-established professional services organization in Rancho Santa Fe is seeking a polished and proactive <strong>Client Support Specialist</strong> to serve as a key point of contact for high-touch clients. This role is ideal for someone who enjoys relationship-building, problem-solving, and providing white-glove service in a fast-paced but refined environment. You will be the voice of the company, ensuring clients feel supported, informed, and valued at every stage of their interaction.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Act as the primary contact for inbound client inquiries via phone, email, and in-person communication</li><li>Provide clear, professional responses to questions regarding services, timelines, and next steps</li><li>Coordinate closely with internal teams to ensure accurate and timely follow-up</li><li>Maintain detailed and organized client records within internal systems</li><li>Proactively identify client needs and escalate issues when appropriate</li><li>Assist with scheduling appointments, confirmations, and follow-up communications</li><li>Support administrative tasks related to client onboarding and ongoing service delivery</li></ul>
We are looking for a dedicated Project Assistant to join our team in Yorba Linda, California. In this Contract to permanent position, you will play a vital role in coordinating installation activities and ensuring projects are executed efficiently and exceed customer expectations. This role demands strong organizational skills, attention to detail, and the ability to foster effective communication among all stakeholders.<br><br>Responsibilities:<br>• Coordinate installation activities with sales representatives, subcontractors, and customers to ensure smooth project execution.<br>• Conduct pre-sale site visits to identify potential challenges and incorporate them into project quotes.<br>• Review incoming orders to identify those classified as projects and manage their scheduling.<br>• Facilitate project startup meetings to establish clear communication among customers, contractors, and team members.<br>• Maintain and update the electronic installation schedule for the district.<br>• Monitor subcontractor performance, ensuring compliance with safety standards and quality expectations.<br>• Perform cost-control measures by reviewing subcontractor invoices and managing project budgets.<br>• Support workplace safety initiatives by collaborating with service managers and field technicians, conducting audits, and promoting safe practices.<br>• Stay updated on product knowledge, including company and allied products, to better support project coordination.
<p>A healthcare services organization in San Marcos is seeking a compassionate and detail-oriented <strong>Call Center Representative</strong> to support patient communications and appointment coordination. This role requires a calm, professional demeanor and a strong commitment to confidentiality and accuracy. You will serve as a key point of contact for patients, helping them navigate services while ensuring a positive experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Answer a high volume of inbound calls from patients and caregivers</li><li>Schedule, confirm, and modify appointments accurately</li><li>Provide clear and empathetic communication regarding services and procedures</li><li>Enter and update patient information in electronic systems</li><li>Coordinate with internal departments to resolve inquiries</li><li>Follow HIPAA and organizational compliance standards</li><li>Document all interactions thoroughly and accurately</li></ul>
<p>We are looking for a detail-oriented <strong>Part-Time</strong> Administrative Assistant to join our client Marketing team in San Diego. This role would be with a large wellness resort. This contract position offers an opportunity to support daily office operations and contribute to the efficiency of our administrative processes. The ideal candidate will excel in multitasking, communication, and organization while handling a variety of tasks in a fast-paced environment. The schedule for this role would be <strong>two to three eight-hour days per week</strong>. This has the opportunity to go to full-time work in the coming months! The preferred two-day workdays would be Tuesday and Wednesday, Tuesday and Thursday, or Wednesday and Thursday. The ideal candidate may want a full-time job in the coming months! </p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and direct them to the appropriate team members or departments.</p><p>• Support the marketing department with gift bags </p><p>• Coordinate and schedule meetings, appointments, and travel arrangements for staff.</p><p>• Assist with planning and organizing office activities and events.</p><p>• Ensure timely and efficient handling of administrative tasks, such as filing and document organization.</p><p>• Collaborate with team members to address operational needs and improve workflows.</p><p>• Monitor office supplies inventory and place orders as needed to ensure smooth operations.</p><p>• Prepare reports, presentations, and correspondence as requested by management.</p><p>• Uphold confidentiality and professionalism when dealing with sensitive information.</p>
<p>Position Overview</p><p>Robert Half is seeking a reliable and detail-driven Property Coordinator to support daily operations for a commercial real estate firm. This role plays a key part in maintaining efficient property operations by assisting property managers with administrative tasks, tenant relations, and vendor coordination across a portfolio of commercial assets.</p><p>This opportunity is ideal for someone who enjoys balancing administrative responsibilities with hands-on coordination in a fast-paced real estate environment.</p><p>Responsibilities</p><ul><li>Support Property Managers with day-to-day operational and administrative tasks</li><li>Coordinate service requests, maintenance issues, and vendor scheduling</li><li>Track leases, renewals, insurance certificates, and compliance documentation</li><li>Assist with tenant onboarding, move-ins, and ongoing tenant communications</li><li>Process invoices, service contracts, and vendor documentation for approval</li><li>Maintain property databases, files, and reporting tools with accurate information</li><li>Assist with monthly reports, operational summaries, and budget tracking</li><li>Schedule inspections, walkthroughs, and meetings for property management staff</li><li>Act as a liaison between tenants, vendors, and internal departments</li><li>Provide general office and project support as needed</li></ul><p><br></p>
<p>Call Center Representative (Contract-to-Hire)</p><p><strong>Location:</strong> San Diego, CA (Fully In-Office to Start)</p><p><strong>About the Role</strong></p><p> We are seeking compassionate, customer-focused Call Center Representatives to join a high-volume inbound call center in San Diego. This is a <strong>contract-to-hire opportunity</strong> for individuals who are passionate about helping others, value exceptional customer service, and want to make a meaningful difference in customers’ lives every day.</p><p>In this role, you will be the first point of contact for customers, handling a high volume of inbound calls while providing accurate information, support, and solutions in a professional and empathetic manner.</p><p><strong>Work Schedule & Location</strong></p><ul><li>Fully <strong>in-office for the first 6 months</strong></li><li>Opportunity to move to a <strong>hybrid schedule</strong> upon successful completion of the contract period and based on performance</li></ul><p><strong>Key Responsibilities</strong></p><ul><li>Handle a high volume of inbound calls in a fast-paced call center environment</li><li>Assist customers with questions, concerns, and service-related needs</li><li>Provide clear, accurate, and empathetic communication on every interaction</li><li>Document customer interactions thoroughly and accurately in internal systems</li><li>Follow established call center procedures, policies, and quality standards</li><li>Escalate issues appropriately while maintaining a positive customer experience</li><li>Maintain professionalism and reliability in a team-oriented office setting</li></ul><p><br></p>
<p>Location: Remote (Must have a quiet, dedicated workspace) Schedule: Full time, must work Pacific Time hours, overtime required with blackout dates at month-end </p><p> Position Overview We are seeking a detail-oriented and customer-focused detail oriented to provide exceptional support to our Sales Department and healthcare professionals. The ideal candidate will have strong data entry skills, purchase order experience, and a proven ability to deliver outstanding internal customer service in a remote environment. </p><p> Key Responsibilities Phone Support: Respond promptly and professionally to inquiries from sales teams and healthcare professionals via phone, email, and fax. Customer Interaction: Engage courteously and accurately to foster positive business relationships. Research & Resolution: Investigate and provide answers to sales-related questions, ensuring timely and accurate responses. Record Management: Maintain detailed records of customer interactions, inquiries, complaints, and resolutions. Billing & Collections: Determine service charges, collaborate with Corporate Accounts Receivable for payment collection, and arrange billing as needed. Reporting: Prepare product or service reports by collecting and analyzing customer information. ERP Management: Maintain customer pricing and enter contracts in the ERP system. Implement procedures for accurate inventory records, billing, and replenishment. Manage inventory shelf life and expiry records.</p>
<p>A growing construction and field services company in Fallbrook is seeking a proactive <strong>Office Manager</strong> to support daily administrative operations and coordinate between field teams and leadership. This role is ideal for someone who enjoys ownership of office processes and thrives in a hands-on environment. The Office Manager will oversee office administration, document control, and coordination of payroll and billing support. This position requires strong organizational skills and the ability to communicate effectively with field personnel, vendors, and management.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage office operations, scheduling, and administrative workflows</li><li>Coordinate payroll and timecard collection for field staff</li><li>Support accounts payable and receivable documentation</li><li>Maintain job files, contracts, permits, and compliance records</li><li>Serve as liaison between office staff, field crews, and vendors</li><li>Manage office supplies, equipment, and vendor relationships</li><li>Support leadership with reporting and project coordination</li><li>Improve administrative processes to support operational efficiency</li></ul>
<p>An established operations-based company in Fallbrook is seeking an experienced <strong>Operations Dispatcher</strong> to coordinate schedules, manage real-time communication, and ensure efficient deployment of field personnel. This role plays a critical part in daily operations and requires strong decision-making skills, clear communication, and the ability to adapt quickly to changing priorities.</p><p><br></p><p><strong>Primary Responsibilities</strong></p><ul><li>Dispatch field staff based on schedules, service needs, and priority levels</li><li>Monitor ongoing operations and adjust assignments as needed throughout the day</li><li>Serve as the central communication hub between field teams, customers, and internal departments</li><li>Track job progress, arrival times, and completion updates</li><li>Maintain accurate records of dispatch activity and service logs</li><li>Address urgent issues promptly while maintaining operational efficiency</li></ul>
<p>A service-based organization in Fallbrook is seeking a highly organized and calm <strong>Dispatcher</strong> to coordinate field personnel, schedules, and service requests. This role is critical to daily operations and requires excellent communication, problem-solving skills, and the ability to make quick decisions under pressure. The ideal candidate is detail-oriented, reliable, and comfortable managing multiple priorities simultaneously.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Dispatch field staff efficiently based on schedules and service needs</li><li>Monitor job progress and adjust assignments as needed</li><li>Serve as the primary communication link between field teams and customers</li><li>Track service requests and maintain accurate dispatch logs</li><li>Respond to urgent issues and reassign resources as needed</li><li>Coordinate with management to ensure service level standards are met</li><li>Maintain professionalism during high-pressure situations</li></ul>
<p>A well-established nursery in Vista is looking for a bilingual <strong>HR Assistant</strong> to provide comprehensive HR and administrative support. This role is ideal for someone organized, detail-oriented, and comfortable supporting both operational and employee-related HR functions in a family-focused environment. The HR Assistant will serve as the HR liaison for staff members, assisting with onboarding, documentation, scheduling, and reporting. This role requires strong communication skills, professionalism, and an ability to support a diverse workforce.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and maintain personnel files, contracts, and HR documentation</li><li>Support bilingual communication between staff, management, and parents</li><li>Assist with onboarding, benefits administration, and compliance documentation</li><li>Track employee attendance, certifications, and training schedules</li><li>Prepare HR reports, spreadsheets, and tracking tools for management</li><li>Coordinate calendars, meetings, and HR-related events</li><li>Support general office administration, including correspondence and filing</li><li>Contribute to process improvements to enhance efficiency and staff satisfaction</li></ul>
