<p><strong>About the Role</strong></p><p> Robert Half is partnering with a growing HVAC services organization seeking a highly organized and detail-oriented Dispatcher to support daily service operations. This role is responsible for coordinating technician schedules, managing service requests, and ensuring timely response to customer needs. The ideal candidate thrives in a fast-paced environment, communicates effectively, and can balance multiple priorities while maintaining excellent customer service.</p><p><strong>Key Responsibilities</strong></p><ul><li>Schedule and dispatch HVAC technicians for service calls, maintenance appointments, and emergency requests</li><li>Monitor daily schedules and adjust assignments based on urgency, technician availability, and geographic efficiency</li><li>Serve as the primary point of contact for customers regarding appointment confirmations, updates, and service inquiries</li><li>Coordinate with technicians to ensure accurate job details, parts availability, and completion timelines</li><li>Maintain accurate service records, work orders, and job documentation in internal systems</li><li>Track job progress and follow up on open service tickets to ensure timely completion</li><li>Support billing and invoicing processes by verifying work order details and technician notes</li><li>Collaborate with operations and management to improve scheduling efficiency and customer satisfaction</li></ul><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in a dynamic environment. This Contract to permanent position requires exceptional attention to detail, strong communication abilities, and the capability to manage multiple priorities effectively. Based in San Diego, California, this role offers an opportunity to make a significant impact through seamless administrative support.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all documentation is readily available.<br>• Serve as the primary point of contact for internal and external communications on behalf of the executive.<br>• Handle confidential information with utmost discretion and professionalism.<br>• Track and manage deadlines, ensuring timely completion of tasks and projects.<br>• Coordinate logistics for special events or business engagements as needed.<br>• Assist in preparing reports, presentations, and correspondence for executive review.<br>• Proactively identify and resolve scheduling or administrative conflicts.<br>• Support additional administrative tasks to streamline operations and improve efficiency.
<p>A thriving healthcare organization in Carlsbad is seeking a highly organized and polished <strong>Administrative Assistant</strong> to support executive leadership and clinical operations. This is more than a support role — this person will be the operational anchor that keeps departments aligned, schedules optimized, and communication flowing. If you are someone who thrives in structured environments, enjoys creating order out of complexity, and takes pride in anticipating needs before they arise, this is your opportunity to make a visible impact.</p><p><br></p><p><strong>What You’ll Be Responsible For</strong></p><ul><li>Managing complex calendars and coordinating internal and external meetings</li><li>Preparing reports, correspondence, and executive presentations</li><li>Handling confidential documents and maintaining secure filing systems</li><li>Supporting departmental budgeting and expense tracking</li><li>Acting as liaison between leadership, vendors, and internal staff</li><li>Coordinating travel, scheduling, and high-level administrative logistics</li><li>Assisting with process improvements to enhance office efficiency</li><li>Maintaining organized digital records and shared documentation systems</li></ul><p><br></p>
<p>Robert Half is partnering with a growing transportation services company in Poway to hire a driven, hands-on <strong>Dispatcher</strong>. This contract-to-hire opportunity is ideal for a hardworking go-getter who thrives in a fast-paced environment and is willing to step in wherever needed to keep operations running smoothly.</p><p>This is a dynamic role that blends dispatch coordination with light warehouse support. During the busy summer season, overtime of 10–20 hours per week will be required.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Schedule and dispatch drivers, crews, and equipment based on daily assignments</li><li>Coordinate residential and commercial transportation jobs to ensure on-time service</li><li>Monitor job progress throughout the day and proactively resolve delays or service issues</li><li>Communicate updates, route adjustments, and special instructions to field teams</li><li>Confirm schedules and logistics with customers and crew members</li><li>Maintain accurate records of job orders, time logs, and mileage documentation</li><li>Partner with sales and operations teams to streamline workflow and maximize efficiency</li><li>Assist with organizing and staging equipment for upcoming jobs</li><li>Help track inventory, supplies, and materials</li><li>Support loading/unloading coordination as needed</li><li>Ensure documentation aligns with warehouse activity and job assignments</li><li>Maintain a clean, organized, and safe warehouse environment</li></ul><p><br></p>
<p>Robert Half is partnering with a growing transportation services company in Poway, CA, to identify a motivated and detail-oriented <strong>Dispatcher</strong>. This is an exciting contract-to-hire opportunity for a hardworking, go-getter who thrives in a fast-paced environment and takes pride in keeping operations running smoothly.</p><p><br></p><p>This role plays a critical part in coordinating crews, drivers, and equipment to ensure efficient residential and commercial service delivery. The ideal candidate is highly organized, proactive, and ready to step up during peak seasons. Overtime (10–20 hours per week) will be required during the busy summer months.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Schedule and dispatch crews, drivers, and equipment based on daily job assignments</li><li>Coordinate residential and commercial operations to ensure timely and efficient service</li><li>Monitor job progress throughout the day and proactively address delays or service challenges</li><li>Communicate real-time updates, route changes, and special instructions to field personnel</li><li>Confirm schedules and logistics with customers and team members for upcoming jobs</li><li>Maintain accurate records of job orders, time logs, mileage tracking, and service documentation</li><li>Collaborate closely with sales, warehouse, and operations teams to streamline service delivery</li><li>Support operational reporting and ensure documentation is complete and compliant</li></ul>
<p><strong>About the Company</strong></p><p> Robert Half is partnering with a growing logistics and transportation company seeking a highly organized and detail-oriented <strong>Dispatcher</strong> to join their operations team. This role is ideal for a professional who thrives in a fast-paced environment and excels at coordinating schedules, managing communication, and ensuring timely deliveries.</p><p><br></p><p>Position Overview</p><p>The Dispatcher will coordinate drivers, routes, and shipments to ensure efficient and on-time transportation operations. This individual will serve as the primary point of contact between drivers, customers, and internal teams while maintaining accurate records and responding quickly to schedule changes.</p><p>Key Responsibilities</p><ul><li>Schedule and dispatch drivers, vehicles, and equipment based on customer needs and delivery timelines</li><li>Monitor routes and provide real-time updates to drivers and clients</li><li>Communicate with drivers regarding load details, route changes, and delivery instructions</li><li>Track shipments and ensure timely pickups and deliveries</li><li>Resolve scheduling conflicts, delays, or service issues promptly</li><li>Maintain accurate records of dispatch activities in transportation management systems</li><li>Verify documentation including bills of lading, delivery confirmations, and logs</li><li>Collaborate with warehouse and operations teams to optimize workflow</li><li>Ensure compliance with DOT and company policies</li></ul>
<p>Robert Half is hiring a compassionate, detail‑accurate <strong>Patient Services Representative</strong> for a well‑regarded <strong>multi‑site healthcare group</strong> serving <strong>Encinitas and Escondido</strong>. You’ll deliver top‑tier front‑desk service—greeting patients, verifying insurance, scheduling, and ensuring a smooth visit from check‑in to check‑out. If you enjoy helping people and keeping a medical office humming, this is a great fit.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Provide warm, professional <strong>front desk</strong> reception; verify IDs, insurance, and demographics.</li><li>Manage <strong>multi‑provider scheduling</strong>, referrals, prior auth coordination, and wait‑list optimization.</li><li>Handle <strong>check‑in/check‑out</strong>, copay collection, charges, and basic patient account questions.</li><li>Update EMR records, scan documents, and maintain HIPAA‑compliant files.</li><li>Coordinate with clinical teams to prioritize urgent adds, procedure prep, and follow‑ups.</li><li>Educate patients on portal use, pre‑visit instructions, and post‑care steps.</li><li>Resolve issues with empathy; escalate billing or clinical questions to the right team quickly.</li><li>Support daily close: batch reconciliation, end‑of‑day reports, and next‑day schedule accuracy.</li></ul>
<p>Robert Half is partnering with a growing transportation services company in Poway to hire a motivated and hands-on <strong>Transportation Operations Coordinator</strong>. This is a contract-to-hire opportunity for a hardworking, go-getter who thrives in a fast-paced environment and is willing to jump in wherever needed to support both dispatch and warehouse operations.</p><p><br></p><p>This role is ideal for someone who enjoys being at the center of daily operations—coordinating crews, supporting logistics, and assisting in the warehouse when necessary. Overtime of 10–20 hours per week will be required during the busy summer season.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Coordinate daily schedules for drivers, crews, and equipment</li><li>Oversee residential and commercial job assignments to ensure timely completion</li><li>Monitor job progress and proactively resolve delays or service issues</li><li>Communicate updates, route changes, and instructions to field personnel</li><li>Confirm job details and logistics with customers and internal teams</li><li>Maintain accurate records of job orders, time logs, and mileage tracking</li><li>Assist with staging equipment and preparing materials for scheduled jobs</li><li>Support loading and unloading coordination as needed</li><li>Help maintain inventory records and ensure proper documentation</li><li>Ensure warehouse organization, cleanliness, and operational readiness</li><li>Collaborate with warehouse staff to align job schedules with equipment availability</li></ul><p><br></p>
<p><strong>Full Charge Bookkeeper (Part-Time, Flexible Schedule)</strong></p><p>Location: Riverside, California</p><p>We are seeking a detail-oriented Full Charge Bookkeeper to manage our comprehensive financial records and support organizational integrity from our Riverside office. This role is part-time, averaging 6 hours daily with a flexible schedule. Training will be provided on-site, and the position can grow into a remote opportunity, though candidates must remain local.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Maintain accurate financial records by managing general ledger entries and utilizing accounting software such as QuickBooks, Enterprise, Sage, or similar platforms.</li><li>Perform bank and account reconciliations to ensure consistency between bank statements and internal records.</li><li>Prepare and record journal entries, including debits and credits, to accurately reflect all financial transactions.</li><li>Oversee accounts payable and accounts receivable processes to ensure timely payments and collections.</li><li>Assist in payroll processing and related tax filings while ensuring compliance with applicable regulations.</li><li>Conduct balance sheet and general ledger reconciliations to verify account accuracy.</li><li>Analyze financial data to support budgeting processes and prepare reports for management review.</li><li>Ensure compliance with accounting standards and applicable regulations, including governmental accounting when required.</li><li>Prepare financial reports and provide detailed account analyses as needed.</li><li>Maintain organized and secure records of all financial transactions for audit purposes.</li></ul><p><strong>Additional Details:</strong></p><ul><li>6-hour daily schedule with flexibility</li><li>Training provided on-site; potential to transition to remote work</li><li>Must reside locally in Riverside, CA</li><li>No benefits currently offered for this role</li></ul><p>If you have strong attention to detail and experience managing financial records, we encourage you to apply and grow with our team!</p>
<p>Our client is looking for a skilled Legal Assistant to join their team in Irvine, California. This position is ideal for someone who is detail oriented, excels at managing deadlines, and supports attorneys in various legal tasks. As a long-term contract role, this opportunity offers stability and the chance to contribute to a dynamic legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain attorneys’ schedules by organizing hearings, depositions, client meetings, and court deadlines.</p><p>• Prepare, edit, and proofread legal documents, correspondence, and filings to ensure accuracy and compliance.</p><p>• File court documents electronically and physically, adhering to the specific requirements of different jurisdictions.</p><p>• Manage and update case files and document management systems for optimal organization.</p><p>• Draft cover letters, client communications, and basic legal forms under the guidance of attorneys.</p><p>• Track case deadlines, court dates, and filing requirements to ensure timely completion of tasks.</p><p>• Coordinate service of process and liaise with court clerks when necessary.</p><p>• Execute administrative duties such as scanning, copying, handling mail, and data entry.</p><p>• Assist attorneys with trial preparation, including organizing exhibits and creating trial binders.</p>
<p>Robert Half is offering an exciting opportunity for an Attorney to join an established law firm in Irvine, California.</p><p><br></p><p>The firm has incredible stability and tenure, with many attorneys and staff having worked together for 10+ years! This is a full-service firm and attorneys will be given an opportunity to touch on practice areas ranging from construction defect litigation, real estate litigation, business litigation, medical malpractice litigation, personal injury litigation, employment litigation, and transactional services</p><p><br></p><p><strong><u>Responsibilities of Role: </u></strong></p><ul><li>There is a mix of cases – people will work with partners across the state and work on different sorts of matters. Civil litigation and construction.</li><li>Initially, this attorney will be working more closely with a partner but the expectation is this associate will grow into doing more autonomous case management.</li><li>Writing – this will take some mentorship and the firm gives it.</li><li> </li><li>A-Z case management of cases in PRACTICE AREA from inception through trial.</li><li>Discovery, including depositions.</li><li>Law and motion.</li><li>Court appearances.</li><li>Pleadings.</li><li>Communicating and reporting up to with clients, carriers, and opposing counsel.</li><li>Attending site inspections.</li><li><u>Billable Hour Req</u></li><li>1800 per year</li></ul><p><strong><u> </u></strong></p><p><strong><u>Perks of Firm:</u></strong></p><ul><li>Great tenure with the firm/group of people – the firm administrator has been with these partners since 1999, the head of Northern CA has been with them for 11 years, another paralegal in Irvine has been with the firm for 25+ years.</li><li>Office lunch once a week with everyone!</li><li>The firm pays 100% of benefits for the employee and dependents.</li><li>Open door policy for everyone – they are big on doing things to keep people happy and want to stay.</li></ul><p><strong><u> </u></strong></p><p><strong><u>Compensation:</u></strong></p><ul><li>Salary range up to 170k</li><li>Monthly bonus for hitting billable hours. Everything after 170 per month gets a $500 bonus,</li><li>Additional discretionary bonuses!</li><li>Medical, dental, and vision are covered 100% for the employee and family, these kick in 30 days after employment. </li><li>PTO / sick Days?</li><li>401k w/ safe harbor matching contribution up to 3%, paid semi-monthly</li><li>Life insurance </li></ul>
We are looking for a success-driven Customer Service Representative to join our team in Cerritos, California. In this Contract to permanent position, you will play a key role in supporting clients by ensuring their needs are addressed efficiently and professionally. If you excel in communication, organization, and problem-solving, this opportunity is ideal for you.<br><br>Responsibilities:<br>• Handle incoming calls and respond promptly to customer inquiries with professionalism and accuracy.<br>• Manage email correspondence, ensuring timely and effective communication.<br>• Perform data entry tasks to maintain accurate customer records and order information.<br>• Assist with order processing and entry, ensuring all details are verified and completed.<br>• Schedule appointments and coordinate showroom visits as needed.<br>• Provide support to clients through inbound and outbound calls, addressing any concerns or questions.<br>• Utilize Microsoft Word and Excel to create documents and manage data effectively.<br>• Maintain a high level of organization while multitasking in a fast-paced environment.<br>• Collaborate with team members to enhance customer satisfaction and streamline processes.
<p>We’re currently hiring for a <strong>Part-Time Office Assistant</strong> role in <strong>Artesia, CA.</strong></p><p>This is a public-facing, administrative support role ideal for someone who enjoys helping people, staying organized, and working in a calm, professional office environment.</p><p><strong>Position Details:</strong></p><ul><li><strong>Title:</strong> Part-Time Office Assistant</li><li><strong>Location:</strong> Artesia, CA</li><li><strong>Pay:</strong> $18/hour</li><li><strong>Schedule:</strong> M-F 12pm-4pm</li></ul><p><strong>Responsibilities include:</strong></p><ul><li>Greeting visitors and assisting walk-ins</li><li>Answering and directing phone calls</li><li>Scheduling appointments and supporting office operations</li><li>Data entry, filing, and maintaining records</li><li>Assisting with paperwork, customer forms, and payments</li><li>Keeping the front office organized and professional</li></ul><p><br></p>
<p>Robert Half is partnering with a growing and reputable moving and relocation company seeking a detail-oriented and highly organized <strong>Logistics Coordinator</strong> to support daily transportation and relocation operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys coordinating schedules, resources, and client communication to ensure seamless service delivery.</p><p>Position Overview</p><p>The Logistics Coordinator will be responsible for coordinating residential and commercial moves, managing schedules, dispatching crews and vehicles, and ensuring timely and efficient service execution. This individual will serve as a key point of contact for customers, drivers, and internal teams.</p><p>Key Responsibilities</p><ul><li>Coordinate and schedule local and long-distance moving services</li><li>Dispatch drivers and moving crews, ensuring proper equipment and staffing levels</li><li>Communicate with customers to confirm move details, timelines, and special requirements</li><li>Monitor daily routes and adjust schedules as needed to accommodate changes or delays</li><li>Prepare and maintain shipping documents, contracts, and inventory records</li><li>Track shipments and provide real-time updates to customers and management</li><li>Resolve service issues promptly and professionally</li><li>Maintain accurate records within internal systems and ensure billing accuracy</li><li>Support warehouse coordination and inventory control as needed</li></ul><p><br></p>
<p>Robert Half is partnering with a growing and reputable moving and relocation company seeking a detail-oriented and highly organized Logistics Coordinator to support daily transportation and relocation operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys coordinating schedules, resources, and client communication to ensure seamless service delivery.</p><p>Position Overview</p><p>The Logistics Coordinator will be responsible for coordinating residential and commercial moves, managing schedules, dispatching crews and vehicles, and ensuring timely and efficient service execution. This individual will serve as a key point of contact for customers, drivers, and internal teams.</p><p>Key Responsibilities</p><ul><li>Coordinate and schedule local and long-distance moving services</li><li>Dispatch drivers and moving crews, ensuring proper equipment and staffing levels</li><li>Communicate with customers to confirm move details, timelines, and special requirements</li><li>Monitor daily routes and adjust schedules as needed to accommodate changes or delays</li><li>Prepare and maintain shipping documents, contracts, and inventory records</li><li>Track shipments and provide real-time updates to customers and management</li><li>Resolve service issues promptly and professionally</li><li>Maintain accurate records within internal systems and ensure billing accuracy</li><li>Support warehouse coordination and inventory control as needed</li></ul><p><br></p>
<p>A premier private wellness and concierge services organization in Rancho Santa Fe is seeking a warm, articulate, and highly organized <strong>Client Relations Representative</strong>. This role supports a discerning client base and requires exceptional communication skills, discretion, and emotional intelligence.</p><p><br></p><p>This is not a high-volume call center role — it’s about meaningful, attentive service.</p><p><br></p><p><strong>Primary Responsibilities</strong></p><ul><li>Manage incoming calls and personalized client requests</li><li>Coordinate appointments, service scheduling, and follow-ups</li><li>Maintain detailed and confidential client records</li><li>Communicate updates and confirmations with clarity and professionalism</li><li>Collaborate with internal teams to ensure seamless service delivery</li><li>Proactively address client concerns with empathy and efficiency</li><li>Assist with administrative support tasks and documentation</li></ul>
<p>Robert Half is partnering with a reputable healthcare organization seeking a professional and service-oriented Front Desk Coordinator to serve as the first point of contact for patients, providers, and visitors. This role is ideal for an individual who thrives in a fast-paced clinical environment and is passionate about delivering an exceptional patient experience while ensuring smooth front office operations.</p><p>Position Overview</p><p>The Front Desk Coordinator is responsible for managing daily front office functions, including patient intake, appointment scheduling, insurance verification, and administrative support. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information in compliance with healthcare regulations.</p><p>Key Responsibilities</p><ul><li>Greet and check in patients in a courteous, professional manner</li><li>Schedule, confirm, and reschedule appointments using electronic medical records (EMR) systems</li><li>Verify patient insurance eligibility and collect co-pays and outstanding balances</li><li>Maintain accurate patient records and ensure proper documentation</li><li>Answer and route incoming phone calls; respond to patient inquiries</li><li>Coordinate communication between patients, providers, and clinical staff</li><li>Manage incoming/outgoing correspondence, faxes, and medical documentation</li><li>Ensure HIPAA compliance and maintain strict confidentiality of patient information</li><li>Support additional administrative projects as needed</li></ul><p><br></p>
We are looking for a dedicated Bank Teller to join our team on a contract basis in Hacienda Heights, California. In this role, you will provide exceptional customer service and support banking operations efficiently. The ideal candidate will have a strong attention to detail, excellent communication skills, and a commitment to delivering a positive experience for clients.<br><br>Responsibilities:<br>• Assist customers with banking transactions, including deposits, withdrawals, and account inquiries.<br>• Answer inbound calls to address customer questions and resolve issues promptly.<br>• Manage email correspondence and provide accurate information to clients.<br>• Perform data entry tasks to maintain accurate records of transactions.<br>• Schedule appointments and coordinate with clients as needed.<br>• Handle inbound and outbound calls to support various banking services.<br>• Process and verify order entries while ensuring compliance with policies.<br>• Utilize Microsoft Word and Excel to prepare reports and maintain documentation.<br>• Ensure a high level of customer satisfaction by addressing concerns with professionalism.<br>• Support the team with administrative tasks and operational duties.
<p>A growing construction and development firm in Oceanside is seeking a proactive and energetic <strong>Administrative Assistant</strong> to support project managers and office leadership. This role is ideal for someone who thrives in a fast-paced environment where organization and communication drive success. You’ll play a key role in keeping projects moving forward, ensuring documentation is accurate, and supporting both field and office operations.</p><p><br></p><p><strong>Core Responsibilities</strong></p><ul><li>Coordinate project documentation and maintain organized job files</li><li>Assist with scheduling meetings, site visits, and subcontractor coordination</li><li>Prepare proposals, contracts, and change order documentation</li><li>Track project timelines and assist with status reporting</li><li>Communicate with vendors, subcontractors, and internal teams</li><li>Maintain office supplies and coordinate administrative logistics</li><li>Support accounting with invoice tracking and document collection</li></ul>
<p>A leading <strong>manufacturing and production company</strong> in San Diego is seeking a reliable, organized, and proactive <strong>HR Assistant</strong> to support their rapidly growing workforce. This role is perfect for someone who enjoys structure, problem-solving, and partnering with both office and warehouse teams.</p><p><strong>What You’ll Do</strong></p><ul><li>Support recruiting efforts: posting jobs, screening applicants, scheduling interviews</li><li>Assist with onboarding, safety trainings, and facility orientation</li><li>Maintain employee files, I-9s, and compliance documents</li><li>Track attendance, performance reviews, and disciplinary documentation</li><li>Update HRIS, spreadsheets, and company logs</li><li>Assist with workers' comp reporting and safety compliance</li><li>Act as a point of contact for employees needing HR guidance</li></ul>
<p><strong>We're Hiring an Operations Manager!</strong></p><p> Join a <strong>leading manufacturing company</strong> in <strong>Orange, California</strong>, and play a pivotal role in shaping our operations for success! If you’re a hands-on leader with a passion for continuous improvement, quality control, and driving results, we want YOU to help lead our manufacturing team to new heights!</p><p><strong>What You'll Do:</strong></p><ul><li>Oversee all manufacturing processes to ensure alignment with plant forecasts and budget objectives.</li><li>Provide guidance on improving manufacturing processes and setting clear work instruction standards.</li><li>Ensure adherence to quality standards, meeting and exceeding customer requirements.</li><li>Collaborate with the scheduling team to optimize material flow for On-Time Delivery (OTD).</li><li>Lead lean and Six Sigma projects, improving operational efficiency and maximizing margins.</li><li>Develop and manage departmental capital and operating budgets.</li><li>Focus on continuous improvement in quality, cost, safety, yield, productivity, and delivery metrics.</li><li>Foster a positive work environment, maintaining strong employee relationships and a culture of growth.</li><li>Oversee staffing, training, and organizational structure of manufacturing personnel.</li><li>Make key decisions on operating methods, machinery, and equipment purchases.</li></ul><p>If you're ready to take charge of operations and lead a team to success, <strong>Call today</strong> and take the next step in your career with us! Let’s drive growth together! Please email your resume . If you're not currently working with anyone at Robert Half, please click call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013187533 or email resume to [email protected]</p>
<p>Our client, a respected <strong>healthcare organization</strong> serving communities across San Diego County, is looking for a compassionate and detail-oriented <strong>HR Assistant</strong> to support their HR operations. This is a fantastic opportunity for someone passionate about people, patient care, and administrative excellence within a mission‑driven environment.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Assist with onboarding and offboarding tasks</li><li>Support credentialing, compliance tracking, and employee file maintenance</li><li>Coordinate new hire orientations and training scheduling</li><li>Process HR documents, forms, and confidential personnel updates</li><li>Help manage HR inbox, employee inquiries, and HRIS data entry</li><li>Assist with payroll prep, timesheet collection, and corrections</li><li>Support benefits administration, open enrollment, and leave-of-absence documentation</li><li>Maintain employee records in alignment with healthcare regulatory standards</li></ul><p><br></p>
<p>We are looking for a detail-oriented Receptionist to join our team in Irvine, California. In this contract position, you will serve as the first point of contact, ensuring smooth communication and efficient handling of administrative tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a welcoming atmosphere.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle sensitive and confidential documents with discretion and accuracy.</p><p>• Coordinate with managers and clients to address any issues related to deadlines or tasks.</p><p>• Assist in completing assigned projects and administrative duties as needed.</p><p>• Manage inbound calls efficiently, providing accurate information and support.</p><p>• Maintain the reception area, ensuring it is clean and organized.</p><p>• Support the team with general office services and operational needs.</p><p>• Record and relay messages accurately to the respective recipients.</p><p>• Provide assistance with scheduling and appointment management when required.</p><p>• Set up and break down conference rooms</p><p>• Manage inventory and supply stocking</p><p>• Answer phones and book conference rooms</p><p>• Support frequent onsite events </p><p><br></p>
We are looking for a dedicated Workplace Experience Ambassador to join our team in Irvine, California. In this long-term contract role, you will play a pivotal part in ensuring that our building spaces are well-maintained and optimized to provide exceptional experiences for all visitors and employees. This position requires excellent customer service skills and the ability to collaborate effectively with various teams to support daily operations.<br><br>Responsibilities:<br>• Deliver outstanding customer service to internal and external visitors, ensuring all interactions are positive and attentive to detail.<br>• Oversee front-of-house services, including directing inquiries and managing visitor needs.<br>• Coordinate and assist with setting up events and meeting spaces, including arranging furniture, signage, and equipment.<br>• Maintain accurate records of room bookings and update event calendars to ensure seamless scheduling.<br>• Collaborate with the facilities team to provide support for other services as needed.<br>• Monitor and ensure the cleanliness and readiness of workspaces to meet organizational standards.<br>• Act as a representative of the team, fostering a welcoming and efficient environment.<br>• Proactively identify and resolve any issues related to building and workspace functionality.
<p>Our client is seeking a professional, personable Receptionist to serve as the front-line representative of their organization. This role requires excellent communication skills, and a passion for delivering outstanding service to both visitors and staff.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, clients, and employees in a friendly and professional manner.</li><li>Manage incoming phone calls, direct inquiries, and provide accurate information as needed.</li><li>Handle mail, packages, and deliveries efficiently.</li><li>Keep the reception area organized and presentable at all times.</li><li>Perform general administrative tasks such as scheduling appointments, data entry, and filing.</li><li>Support other administrative staff with various tasks as assigned.</li></ul>
