We are looking for an experienced Customer Service Representative to join our team on a long-term contract basis in Irvine, California. In this role, you will play a critical part in managing schedules, coordinating services, and ensuring smooth communication between clients, families, and internal teams. Your ability to handle complex scheduling needs and maintain precise interactions will be key to success in this position.<br><br>Responsibilities:<br>• Coordinate and assign staff based on participant needs, location, and skills, ensuring compliance with program policies.<br>• Create and manage schedules for participants and staff, including meal periods and breaks, while maintaining accurate records in a computerized system.<br>• Respond promptly to scheduling changes and requests from associates, participants, and families in a courteous and meticulous manner.<br>• Monitor attendance and assignments daily, making adjustments and notifying relevant parties of changes as needed.<br>• Generate and analyze reports to ensure billing and payroll accuracy, addressing contract fulfillment gaps and collaborating with internal departments.<br>• Communicate effectively with families, supervisors, and team members to relay concerns and escalate issues when necessary.<br>• Provide training and cross-training for new scheduling coordinators, ensuring team readiness and knowledge.<br>• Schedule and attend meetings, trainings, and other events to stay aligned with organizational goals and processes.
<p><strong>About the Firm:</strong></p><p>This boutique San Diego-based litigation firm was founded by experienced large-firm attorneys seeking to provide top-tier representation with the personal touch of a smaller practice. The firm handles complex business, employment, securities, and intellectual property disputes for a diverse client base, emphasizing practical results, direct partner involvement, and exceptional service. Known for its collegial culture, open-door communication, and collaborative environment, the firm offers a balanced, professional setting where every team member’s contribution is valued.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The firm seeks an experienced <strong>Litigation Secretary</strong> to support a busy team of attorneys handling sophisticated civil litigation matters. The ideal candidate will have strong organizational skills, excellent attention to detail, and a proactive approach to managing deadlines and supporting multiple attorneys.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Calendar and maintain all litigation-related deadlines and court schedules</li><li>Coordinate depositions, including scheduling, booking court reporters, and reserving conference rooms</li><li>Prepare and format legal documents (pleadings, discovery, motions, exhibits, TOAs/TOCs, trial binders)</li><li>Handle e-filing in both state and federal courts</li><li>Draft correspondence and shells for attorney review</li><li>Support 2-3 attorneys in a fast-paced environment</li><li>Assist with trial preparation, including exhibit management and logistics coordination</li><li>Maintain organized electronic and physical files in accordance with firm protocols</li></ul><p><strong>Work Plan:</strong></p><ul><li>Hybrid schedule: <strong>3 days on-site, 2 days remote</strong> after training</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li><strong>Salary:</strong> $90,000-$110,000 DOE (up to $115,000 for exceptional candidates)</li><li><strong>Bonus:</strong> Discretionary annual bonus</li><li><strong>Benefits:</strong> Medical, dental, and vision insurance; 401(k) with <strong>4% match</strong> and profit sharing; PTO (2 weeks vacation, 5 sick days, 7 holidays + 1 floating holiday)</li><li><strong>Perks:</strong> Company lunches, open communication, weekly team meetings, and a strong sense of community</li></ul><p><br></p>
<p>Our client located near <strong>Camp Pendleton</strong> is seeking a reliable and detail-driven <strong>Dispatcher</strong> to join their operations team. This role is ideal for someone who thrives in a fast-paced environment, communicates clearly, and enjoys coordinating schedules to keep daily operations running smoothly. You’ll be the key liaison between field staff, customers, and internal departments.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate daily schedules, job assignments, and route planning for field technicians</li><li>Monitor job progress and adjust schedules quickly when priorities shift</li><li>Answer inbound calls and provide accurate updates to customers and staff</li><li>Maintain logs, documentation, and service records with a high level of accuracy</li><li>Communicate delays, changes, and updates to teams in real time</li><li>Collaborate with operations supervisors to ensure resource availability</li></ul>
We are looking for a detail-oriented Administrative Coordinator to join our team in Signal Hill, California. In this long-term contract position, you will play a key role in supporting administrative functions across various departments, ensuring smooth operations and compliance with company policies and regulatory standards. This is an excellent opportunity for someone with strong organizational skills and the ability to coordinate multiple tasks effectively.<br><br>Responsibilities:<br>• Provide administrative support to the Environmental Health & Safety department, including managing purchase orders, invoices, reports, meeting agendas, and both internal and external communications.<br>• Handle employer representative duties for random drug and alcohol testing pools, as well as occupational medical clinic coordination.<br>• Oversee the processes for maintaining commercial driver qualification files and ensuring compliance.<br>• Conduct and maintain driver background checks through the clearinghouse system.<br>• Maintain accurate records retention in alignment with regulatory requirements and company standards.<br>• Coordinate and schedule training programs for employee onboarding and refresher courses.<br>• Monitor and track employee safety training using the company's training matrix.<br>• Assist with incident case management and provide support for related documentation.<br>• Update policies, procedures, manuals, and standard operating procedures while managing third-party clearinghouse agencies.<br>• Provide support for safety incident management and compliance initiatives.
<p>Our client, a reputable <strong>professional services firm</strong> in Palomar Mountain, is seeking a proactive and detail-oriented <strong>Recruiting Coordinator</strong> to support their growing talent acquisition team. This role is ideal for someone who enjoys working in a fast-paced environment, juggling multiple priorities, and being a key point of contact between candidates and hiring managers. The Recruiting Coordinator will play a vital role in ensuring a seamless interview process, maintaining communication with applicants, and assisting with onboarding new hires.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Schedule interviews and coordinate logistics with hiring managers and candidates.</li><li>Communicate interview details, confirmations, and follow-ups in a timely and professional manner.</li><li>Maintain accurate candidate records in the applicant tracking system (ATS).</li><li>Post job openings across company websites and job boards.</li><li>Assist with sourcing candidates through LinkedIn and other recruiting platforms.</li><li>Support new hire onboarding, including background checks, paperwork, and orientation scheduling.</li><li>Collaborate with HR and payroll to ensure smooth new hire transitions.</li><li>Track recruiting metrics, generate reports, and assist with process improvements.</li></ul>
<p>We are looking for an experienced and detail-oriented Executive Personal Assistant to join our team in Orange, California. This contract position requires a highly organized individual who can effectively support executive-level operations while managing both business and personal tasks. The ideal candidate will thrive in a dynamic environment and demonstrate exceptional communication and multitasking abilities.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize executive schedules, ensuring appointments and meetings are efficiently managed.</p><p>• Prepare a wide range of documents including invoices, reports, memos, letters, and financial statements using various software tools.</p><p>• Arrange and coordinate travel plans, including booking flights, accommodation, and itineraries.</p><p>• Oversee personal and business financial activities, including account reconciliation, payments, budgeting, and forecasting.</p><p>• Handle corporate and personal tax payments, collaborating closely with accountants.</p><p>• Manage payroll processes with accuracy and timely execution.</p><p>• Collect rental payments, oversee tenant relationships, and manage property-related responsibilities.</p><p>• Create detailed expense reports to ensure transparency and budget tracking.</p><p>• Plan and coordinate large corporate and personal events, ensuring seamless execution.</p><p>• Serve as a liaison between executives and business or personal associates, effectively communicating and managing relationships.</p>
<p>Robert Half is offering an exciting opportunity for an Attorney to join an established law firm in Irvine, California.</p><p><br></p><p>The firm has incredible stability and tenure, with many attorneys and staff having worked together for 10+ years! This is a full-service firm and attorneys will be given an opportunity to touch on practice areas ranging from construction defect litigation, real estate litigation, business litigation, medical malpractice litigation, personal injury litigation, employment litigation, and transactional services</p><p><br></p><p><strong><u>Responsibilities of Role: </u></strong></p><ul><li>There is a mix of cases – people will work with partners across the state and work on different sorts of matters. Civil litigation and construction.</li><li>Initially, this attorney will be working more closely with a partner but the expectation is this associate will grow into doing more autonomous case management.</li><li>Writing – this will take some mentorship and the firm gives it.</li><li> </li><li>A-Z case management of cases in PRACTICE AREA from inception through trial.</li><li>Discovery, including depositions.</li><li>Law and motion.</li><li>Court appearances.</li><li>Pleadings.</li><li>Communicating and reporting up to with clients, carriers, and opposing counsel.</li><li>Attending site inspections.</li><li><u>Billable Hour Req</u></li><li>1800 per year</li></ul><p><strong><u> </u></strong></p><p><strong><u>Perks of Firm:</u></strong></p><ul><li>Great tenure with the firm/group of people – the firm administrator has been with these partners since 1999, the head of Northern CA has been with them for 11 years, another paralegal in Irvine has been with the firm for 25+ years.</li><li>Office lunch once a week with everyone!</li><li>The firm pays 100% of benefits for the employee and dependents.</li><li>Open door policy for everyone – they are big on doing things to keep people happy and want to stay.</li></ul><p><strong><u> </u></strong></p><p><strong><u>Compensation:</u></strong></p><ul><li>Salary range up to 170k</li><li>Monthly bonus for hitting billable hours. Everything after 170 per month gets a $500 bonus,</li><li>Additional discretionary bonuses!</li><li>Medical, dental, and vision are covered 100% for the employee and family, these kick in 30 days after employment. </li><li>PTO / sick Days?</li><li>401k w/ safe harbor matching contribution up to 3%, paid semi-monthly</li><li>Life insurance </li></ul>
<p><strong>Overview:</strong></p><p> Our client, a growing construction company based in Poway, is seeking an organized and professional Receptionist to manage day-to-day office operations and serve as the first point of contact for staff, clients, and vendors. This individual will play a critical role in supporting project teams, handling administrative tasks, and ensuring smooth office operations. The ideal candidate thrives in a fast-paced environment, has strong communication skills, and is detail-oriented.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and vendors in a professional and welcoming manner.</li><li>Answer, screen, and route incoming phone calls and emails efficiently.</li><li>Manage scheduling for staff, project meetings, and conference rooms.</li><li>Maintain office organization, including supply inventory, mail, and deliveries.</li><li>Assist with administrative tasks such as data entry, filing, and document preparation.</li><li>Support project teams with reporting, document tracking, and coordination as needed.</li><li>Maintain confidentiality of sensitive company information and ensure compliance with company policies.</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p> Our client, a mission-driven nonprofit organization, is seeking a professional and friendly Front Desk Coordinator to serve as the first point of contact for staff, visitors, and stakeholders. This individual will provide exceptional administrative support, manage front desk operations, and ensure a welcoming environment that reflects the organization’s values. The ideal candidate is highly organized, customer-service oriented, and able to multitask in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a professional and courteous manner.</li><li>Answer, screen, and route incoming calls and emails accurately and efficiently.</li><li>Manage scheduling and calendar coordination for staff and conference rooms.</li><li>Maintain front desk area, ensuring it is organized, presentable, and fully stocked.</li><li>Handle mail, deliveries, and packages, including logging and distribution.</li><li>Support administrative tasks such as data entry, filing, and report preparation.</li><li>Collaborate with internal teams to support office operations and events.</li><li>Ensure confidentiality of sensitive information and maintain compliance with organizational policies.</li></ul><p><br></p>
<p>Robert Half is partnering with an innovative client in the tech industry to find a skilled and motivated Receptionist to be the face of their organization. If you thrive in fast-paced environments and have strong organizational skills, this is an outstanding opportunity to grow your career and make an impact in the tech space!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for all visitors, guests, and employees, delivering exceptional customer service.</li><li>Answer and direct incoming phone calls in a professional and friendly manner.</li><li>Manage incoming mail and deliveries, ensuring accurate routing to the appropriate departments/persons.</li><li>Coordinate scheduling and handle meeting room logistics for internal and external events.</li><li>Maintain a clean, organized, and welcoming front desk and reception area.</li><li>Assist in administrative duties such as data entry, scheduling appointments, and filing documents.</li><li>Support other departments with ad hoc tasks as needed.</li></ul><p><br></p>
<p><strong>Supply Planning Analyst</strong></p><p><strong>Location:</strong> Irvine, CA</p><p><strong>Contract Duration:</strong> 52 weeks</p><p><strong>Position Summary</strong></p><p>We are seeking a <strong>Supply Planning Analyst</strong> to support the development of comprehensive supply plans for designated plants and third-party suppliers within a specific franchise scope. This role will collaborate closely with production scheduling, procurement, and customer service teams to ensure an integrated approach to supply planning. The analyst will take the lead in responding to business demand requirements and ensure that a robust supply plan is in place to communicate production and purchasing needs to the manufacturing and supply base.</p><p><strong>Key Responsibilities</strong></p><ul><li>Assist in creating a <strong>Master Resource Plan</strong> based on the latest demand signals, ensuring adequate raw materials and components to support supply plans up to a 24-month horizon.</li><li>Develop <strong>capacity plans</strong> to identify potential bottlenecks or risks to supply and recommend mitigation strategies, while monitoring underutilization that could impact costs.</li><li>Initially manage a limited product portfolio, with close coaching during the development phase.</li><li>Work under the guidance of the Supply Planning Manager to set appropriate inventory levels (safety stocks) by analyzing demand volatility and lead times.</li><li>Track execution of supply plans with production scheduling and procurement, addressing performance deviations and proactively communicating supply risks.</li><li>Ensure proper planning for product phase-ins and phase-outs, and communicate portfolio status to the business.</li><li>Support communication between supply planning and demand planning through daily, weekly, and monthly processes.</li><li>Maintain accurate master data in supply planning systems to focus on real supply issues.</li><li>Monitor and report on KPIs such as Supply Plan Attainment, Safety Stock Health, Capacity Utilization, Back Orders, Lead Time, and Service Level.</li><li>Conduct root cause analysis for performance issues and recommend sustainable solutions.</li></ul>
<p>Prestigious mid-sized firm with multiple offices is expanding! Are you an experienced Litigation Paralegal/Secretary with a knack for managing complex cases and supporting a top-tier legal team? Do you have a strong background in business litigation and want to be part of a dynamic, growing firm with a vision for excellence? If so, we have an exciting opportunity for YOU!</p><p><br></p><p>Why Join this team?</p><ul><li><strong>Fast-Paced, Cutting-Edge Environment:</strong> Work on high-stakes, complex business litigation cases alongside a team of legal experts.</li><li><strong>Rapid Growth & Opportunities:</strong> As a growing firm with multiple offices, there’s immense opportunity for career development and advancement.</li><li><strong>Collaborative & Supportive Culture:</strong> Be part of a close-knit, supportive team that values innovation, dedication, and work-life balance.</li><li><strong>Competitive Compensation:</strong> We offer top-notch salaries, benefits, and incentives to ensure your hard work is well-rewarded.</li></ul><p>What You’ll Be Doing:</p><ul><li>Provide essential <strong>support</strong> for complex business litigation matters, from case initiation to resolution.</li><li>Manage and organize <strong>discovery</strong>, <strong>pleadings</strong>, and <strong>motions</strong> for high-stakes litigation.</li><li>Prepare <strong>draft legal documents</strong>, correspondence, and filings, ensuring accuracy and compliance.</li><li>Coordinate <strong>scheduling</strong>, <strong>court filings</strong>, and <strong>trial preparation</strong> for attorneys handling major business disputes.</li><li>Keep track of key <strong>deadlines</strong>, manage case files, and assist with trial preparation and post-trial motions.</li><li>Communicate directly with clients, witnesses, experts, and opposing counsel to ensure smooth case management.</li></ul><p><br></p><p>If you're ready to take on exciting challenges in a rapidly expanding firm, with the opportunity for career growth and the satisfaction of being part of a talented team, we want to hear from you!</p><p><strong>Apply Now and Make Your Mark at a Leading Complex Business Litigation Firm!</strong></p><p><br></p><p>To apply, submit resumes <strong>ONLY</strong> to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com ></p>
<p>Join our healthcare team as a Receptionist and play a key role in welcoming patients and supporting daily clinic operations. Use your strong communication and organizational skills to contribute to a compassionate, efficient healthcare environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and register patients with a professional, caring attitude.</li><li>Answer and direct phone calls, schedule appointments, and manage calendars for providers.</li><li>Handle patient intake forms and ensure accurate, confidential recordkeeping.</li><li>Coordinate with healthcare staff to maintain efficient patient flow.</li><li>Provide basic information about services, procedures, and insurance to patients.</li><li>Uphold privacy and compliance standards within all interactions.</li></ul><p><br></p>
<p>Our client, a well-known <strong>restaurant and hospitality group</strong> with multiple locations across North County San Diego, is seeking a dynamic <strong>Human Resources Generalist</strong> to join their growing team. This is an exciting opportunity for an HR professional who enjoys a hands-on, people-focused environment and is passionate about creating positive work cultures within fast-paced hospitality settings.</p><p>The HR Generalist will act as a trusted partner to managers and staff, supporting a variety of functions such as employee relations, recruitment, compliance, training, and benefits. You’ll be working closely with leadership to strengthen HR processes and employee engagement across the company’s restaurants and administrative offices.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary HR contact for multiple restaurant locations, providing guidance on employee relations, compliance, and performance management.</li><li>Support full-cycle recruitment including job postings, resume screening, interviews, reference checks, and onboarding.</li><li>Conduct new hire orientations and ensure a seamless introduction to company culture, values, and compliance expectations.</li><li>Maintain compliance with all federal, state, and local employment laws, including California-specific wage and hour regulations.</li><li>Partner with management on coaching, conflict resolution, and disciplinary actions.</li><li>Oversee benefits administration, including open enrollment, new hire enrollments, and changes.</li><li>Manage timekeeping, payroll processing support, and scheduling oversight to ensure labor law compliance.</li><li>Collaborate with leadership on engagement initiatives, retention programs, and team development opportunities.</li><li>Track employee performance reviews, training progress, and certification renewals.</li><li>Handle workers’ compensation claims, leaves of absence (FMLA, CFRA), and other sensitive employee matters with professionalism.</li><li>Prepare HR reports, maintain accurate personnel records, and assist with audits as needed.</li></ul>
<p>A well-established <strong>distribution and logistics company</strong> in Carlsbad is seeking an energetic and highly organized <strong>Receptionist</strong> to manage a busy front office and handle a <strong>high volume of incoming calls</strong> each day. This position is ideal for someone who thrives in a fast-paced, team-oriented environment and takes pride in creating a positive first impression for both clients and visitors. If you enjoy multitasking, problem-solving, and being the central point of communication in an office, this role offers a stable and engaging opportunity with room to grow.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and route a <strong>high volume of incoming calls (80–100 daily)</strong> with professionalism and efficiency.</li><li>Greet and assist visitors, clients, and vendors upon arrival.</li><li>Maintain a tidy and organized reception area and conference rooms.</li><li>Manage inbound and outbound mail, deliveries, and courier services.</li><li>Provide general administrative support to departments, including filing, data entry, and document preparation.</li><li>Schedule meetings and coordinate conference room usage.</li><li>Handle office supply inventory and assist with facilities coordination.</li><li>Assist with internal communication and basic HR or accounting support as needed.</li></ul>
<p>Robert Half Technology is seeking an experienced ERP Developer to design, develop, and support Oracle E-Business Suite (EBS) applications within a fast-paced enterprise environment. This role combines hands-on technical development with strategic system integration, supporting multiple ERP modules across Finance, Supply Chain, and Operations. The ideal candidate will have deep expertise in Oracle EBS R12, PL/SQL, and Oracle Integration Cloud (OIC)—and will partner closely with business analysts, system architects, and cross-functional stakeholders to deliver scalable, reliable ERP solutions.</p><p><br></p><p>Responsibilities:</p><ul><li>Lead design, development, and maintenance of RICE components (Reports, Interfaces, Conversions, Extensions).</li><li>Troubleshoot and resolve ERP system issues; provide end-to-end production support for Oracle EBS modules.</li><li>Develop stored procedures, functions, and scripts using SQL/PL-SQL and Unix Shell.</li><li>Customize Oracle Reports, XML Publisher, and Forms for enhanced system performance.</li><li>Build and maintain integrations via Oracle Integration Cloud (OIC) or other middleware.</li><li>Collaborate with cross-functional teams to define and document business requirements.</li><li>Support SDLC activities including code reviews, QA, deployment, and documentation.</li><li>Contribute to system upgrades, patching, and performance optimization initiatives.</li></ul>
<p>We are looking for a dedicated Brokerage Manager to join our team in Long Beach, California. This contract position is an excellent opportunity for a skilled individual to contribute to a fast-paced logistics environment. The ideal candidate will oversee customs brokerage operations, compliance, and team performance, ensuring seamless processes and adherence to regulations.</p><p><br></p><p>Responsibilities:</p><p>• Manage and oversee daily operations related to customs brokerage, including entry filing, classification, and release procedures.</p><p>• Ensure all customs declarations and filings meet accuracy standards, are timely, and comply with regulations from U.S. Customs and Border Protection and other governing agencies.</p><p>• Lead, train, and mentor customs brokers, entry writers, and support staff to maintain high performance standards.</p><p>• Develop, maintain, and update Standard Operating Procedures (SOPs) to ensure trade compliance and operational efficiency.</p><p>• Communicate effectively with clients, carriers, vendors, and government agencies to resolve issues and facilitate customs clearance.</p><p>• Track and analyze key performance indicators (KPIs) and prepare reports to evaluate team success and service quality.</p><p>• Ensure proper classification of imported goods using the Harmonized Tariff Schedule and other applicable guidelines.</p><p>• Conduct audits and manage responses to compliance inquiries or penalties, ensuring regulatory adherence.</p><p>• Stay informed on changes to customs laws, trade regulations, and industry practices to maintain up-to-date operations.</p><p>• Advise clients on trade compliance matters, including valuation, classification, and strategies for duty recovery</p>
We are looking for a detail-oriented and friendly Receptionist to join our team in Carlsbad, California. In this long-term contract role, you will be the first point of contact for visitors and callers, ensuring smooth daily operations of the front desk and office environment. This position is ideal for someone who enjoys multitasking and providing excellent customer service while supporting administrative functions.<br><br>Responsibilities:<br>• Welcome guests and direct them to the appropriate personnel or department, creating a positive first impression.<br>• Maintain the front desk area to ensure it remains clean, organized, and orderly.<br>• Manage incoming and outgoing mail, as well as coordinate deliveries efficiently.<br>• Schedule and oversee conference room bookings, including preparation and technology setup for meetings.<br>• Monitor office supply inventory, placing orders as needed to prevent shortages or excess.<br>• Perform administrative tasks such as data entry, scanning, and updating internal directories.<br>• Address inquiries and provide accurate information about the organization to visitors and callers.<br>• Support office operations by assisting with various tasks and collaborating with team members.
We are looking for a Front Desk Assistant to join our team in Banning, California. This is a Contract to permanent position where you will play a key role in ensuring smooth operations and providing exceptional service to residents and guests. The ideal candidate will have strong administrative skills, a customer-focused mindset, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate and oversee the scheduling of facilities, meeting with individuals and groups to identify needs and arrange setups.<br>• Assist in planning and supervising a variety of special events, including community celebrations, concerts, and dinner dances.<br>• Prepare marketing materials and maintain the community's master calendar, ensuring accurate and timely updates.<br>• Manage incoming calls on a multi-line phone system, directing inquiries and taking messages as needed.<br>• Greet visitors warmly, providing information, directions, and assistance.<br>• Address resident and guest inquiries professionally, ensuring their needs are met.<br>• Handle sales of tickets for special events and manage equipment check-outs, including table tennis and billiards.<br>• Stock informational materials and maintain bulletin boards with current community updates.<br>• Research and compile reports, statistical data, and special projects as required.<br>• Support the Recreation Manager in developing departmental goals, policies, and objectives.
<p>A busy service-based company in <strong>Valley Center</strong> is hiring a <strong>Dispatcher</strong> to support daily field operations. This position requires someone who is highly organized, comfortable prioritizing multiple requests, and capable of delivering top-tier customer service.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage high-volume scheduling for field crews and service calls</li><li>Track job statuses and proactively resolve conflicts or delays</li><li>Provide real-time communication to technicians regarding assignments and route changes</li><li>Handle inbound calls from customers, ensuring accurate and timely follow-up</li><li>Enter job details, notes, and updates into the company’s dispatching platform</li><li>Ensure compliance with internal procedures and service standards</li></ul>
We are looking for a driven and detail-oriented Executive Assistant to provide exceptional support to the VP of People Operations and the HR team. This role is integral to enhancing operational efficiency by managing executive-level tasks and ensuring seamless coordination across various responsibilities. As part of a long-term contract position, you will play a vital role in maintaining organization and meeting deadlines in a dynamic environment.<br><br>Responsibilities:<br>• Create and edit high-quality PowerPoint presentations, incorporating advanced formatting, integrated data, and effective design.<br>• Perform complex data analysis in Excel, utilizing features such as VLOOKUPs, pivot tables, and dashboards to generate reports.<br>• Accurately process expense reports and ensure compliance with company standards.<br>• Coordinate and arrange detailed travel plans and accommodations as needed.<br>• Manage competing priorities while maintaining exceptional attention to detail in a fast-paced setting.<br>• Proactively identify and address the needs of the executive and team to ensure all tasks are completed efficiently.<br>• Facilitate calendar management and scheduling to optimize executive meetings and appointments.<br>• Collaborate with the HR team to support their operations and provide hands-on assistance as required.
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering an excellent opportunity to contribute to a dynamic workplace while showcasing your organizational and communication skills. The role involves supporting logistics operations, managing administrative tasks, and ensuring efficient coordination across departments. If you thrive in a fast-paced environment and enjoy working collaboratively, this position could be a great fit for you.<br><br>Responsibilities:<br>• Oversee logistics operations, including scheduling deliveries, arranging transportation, and managing inbound and outbound shipments.<br>• Maintain accurate inventory records and ensure timely transfers between departments.<br>• Communicate effectively with carriers, vendors, and suppliers to address shipping or receiving concerns.<br>• Prepare essential shipping documents such as bills of lading, packing lists, and purchase orders.<br>• Monitor shipment statuses, report delays, and communicate updates to relevant teams.<br>• Assist with inventory cycle counts, stock reconciliations, and quality control checks.<br>• Collaborate with internal teams to align logistics activities with production and sales schedules.<br>• Ensure adherence to company policies, safety standards, and shipping protocols.<br>• Identify opportunities for process improvements to enhance operational efficiency and reduce costs.<br>• Maintain accurate documentation within the inventory management system.
We are looking for a detail-oriented and proactive Executive Assistant to support a senior leader within our organization. This long-term contract position is based in Ontario, California, and offers the opportunity to contribute to the success of a financial services company by ensuring seamless operations and effective communication. The role requires excellent organizational skills, adaptability, and professionalism in managing schedules, correspondence, and administrative tasks.<br><br>Responsibilities:<br>• Manage the executive’s inbox by organizing emails, prioritizing urgent messages, and ensuring timely follow-ups.<br>• Coordinate complex calendars, resolve scheduling conflicts, and arrange meetings with internal teams and external partners.<br>• Facilitate one-on-one sessions between the executive and their team members, ensuring smooth communication and preparation.<br>• Prepare and submit accurate expense reports, adhering to company policies and tracking receipts for travel and other expenses.<br>• Review and approve routine expenses for direct reports, ensuring compliance with organizational guidelines.<br>• Arrange travel plans, including booking flights, hotels, and transportation, while addressing any itinerary changes.<br>• Support executive meetings by preparing necessary materials and ensuring logistical details are handled efficiently.<br>• Collaborate with stakeholders to maintain effective communication and facilitate project coordination.<br>• Anticipate the executive’s needs and proactively address potential issues to improve workflow.<br>• Maintain confidentiality and handle sensitive information with discretion.
<p>We are seeking a highly organized and adaptable Office Assistant to support daily administrative operations. This is an excellent opportunity to gain experience in a fast-paced office setting and provide immediate value during peak workload periods or special projects.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general clerical duties including filing, scanning, data entry, and managing correspondence.</li><li>Assist with scheduling appointments, meetings, and maintaining office calendars.</li><li>Support document preparation, copying, and distribution tasks as needed.</li><li>Answer phone calls, greet visitors, and direct inquiries to the appropriate staff.</li><li>Maintain organized records and assist with special projects as assigned.</li><li>Ensure office supplies are stocked and request replenishments when necessary.</li></ul><p><br></p>
<p>Contribute to groundbreaking work in the biotech sector as a Part-Time Administrative Assistant. Support our team with essential office tasks while gaining experience in an innovative environment focused on research and development. This role will start off at 12-hours per week and will be an ongoing contract opportunity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers, scientists, and the biotech team.</li><li>Assist with scheduling meetings, managing calendars, and coordinating travel arrangements.</li><li>Prepare and organize documents, reports, and presentations related to biotech projects.</li><li>Handle correspondence, maintain records, and support data entry tasks.</li><li>Assist with inventory tracking and ordering laboratory or office supplies as needed.</li><li>Uphold confidentiality and compliance with company policies.</li></ul><p><br></p>
