<p><strong>Position Summary:</strong></p><p> Our client, a growing commercial property management company, is seeking a detail-oriented Assistant Property Manager to support day-to-day property operations. This role is ideal for someone with strong administrative and operational skills who enjoys coordinating with tenants and vendors and managing lease administrations to ensure smooth property operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as a primary point of contact for tenants and vendors, addressing inquiries, service requests, and scheduling maintenance.</li><li>Assist with lease administration, including tracking lease expirations, preparing lease documentation, and maintaining accurate lease files.</li><li>Draft, review, and distribute invoices to tenants and vendors; track payments and coordinate with accounting to ensure timely processing.</li><li>Prepare and coordinate bid proposals, service contracts, and approved invoices</li><li>Support budgeting and expense tracking by reconciling invoices, monitoring property-related costs, and maintaining financial records.</li><li>Maintain records of Certificates of Insurance (COIs), ensuring compliance with company policies and lease requirements.</li><li>Collect, organize, and analyze property-related data for reporting purposes.</li><li>Coordinate vendor contracts, service agreements, and maintenance schedules.</li><li>Assist property managers with operational tasks such as site inspections, reporting, and administrative workflows.</li><li>Ensure timely follow-up on tenant and vendor communications to maintain high levels of service and satisfaction.</li></ul><p><br></p><p><br></p>
<p>Nestled in the rolling hills of Bonsall, CA, our client is a <strong>family-owned agricultural and specialty crops company</strong> that has been in business for over 30 years. They're proud of their sustainable farming methods, local partnerships, and commitment to community—and now, they’re seeking a <strong>hands-on and experienced Office Manager</strong> to keep the heart of their business operations running smoothly. We are looking for someone who is <strong>equal parts organizer, problem solver, and people person.</strong> The ideal candidate is someone who enjoys wearing multiple hats, thrives in a collaborative environment, and takes ownership of their role with pride and professionalism. This is a <strong>critical leadership position</strong> that will work closely with ownership, field supervisors, and vendors, acting as the administrative backbone of the entire business.</p><p><br></p><p><u>🌾 </u><strong><u>Key Responsibilities:</u></strong></p><ul><li>Oversee all day-to-day office operations including scheduling, filing, and administrative support</li><li>Manage incoming communications: phones, email, mail, and vendor inquiries</li><li>Handle HR-related duties such as onboarding, timekeeping, and benefits coordination</li><li>Coordinate with accounting on payroll, invoicing, and expense reports</li><li>Maintain office supply levels and order materials as needed</li><li>Ensure the smooth flow of internal processes across departments</li><li>Organize compliance records and certifications related to agriculture or food safety</li></ul>
We are looking for a detail-oriented Payroll/Accounts Receivable Administrator to join our team in Brea, California. This role is ideal for someone with a strong background in construction accounting and payroll management, particularly in union and certified payroll processes. The position offers a competitive salary, comprehensive benefits, and the opportunity to contribute to a dynamic subcontracting company specializing in millwork, door frames, and hardware.<br><br>Responsibilities:<br>• Manage full-cycle payroll for a workforce of approximately 175 employees, including both union and non-union staff, utilizing Paycom software.<br>• Oversee certified payroll processes and ensure compliance with union regulations.<br>• Handle accounts receivable tasks, including billing and statement of values, using Comsense and other relevant systems.<br>• Prepare and manage conditional and unconditional releases related to client billing.<br>• Review and approve scheduled change orders for client contracts.<br>• Issue preliminary notices and manage lien waivers as part of the construction accounting process.<br>• Facilitate onboarding for new hires, ensuring compliance with HR procedures.<br>• Process terminations and maintain accurate employee records.<br>• Collaborate with internal teams to ensure smooth payroll and accounts receivable operations.
<p>Our client, a dynamic and growing real estate company in San Diego, is seeking an experienced <strong>Administrative/Office Manager</strong> to oversee daily office operations and provide high-level administrative support to the leadership team. This individual will play a key role in ensuring the office runs smoothly, supporting executives and staff, and fostering a professional, organized, and collaborative workplace.</p><p><strong>Responsibilities</strong></p><ul><li>Manage daily office operations, including facilities management, vendor coordination, mail distribution, and supply ordering.</li><li>Serve as the first point of contact for clients, visitors, and partners, providing a professional and welcoming environment.</li><li>Support leadership with calendar management, meeting coordination, travel arrangements, and expense reporting.</li><li>Assist with project coordination, preparing presentations, and maintaining company documents and records.</li><li>Organize internal and external company events, meetings, and team-building activities.</li><li>Develop and implement office policies and procedures to improve efficiency and workflow.</li><li>Manage vendor relationships and negotiate service contracts.</li><li>Maintain compliance with company standards and assist with onboarding new hires.</li><li>Provide administrative support to real estate transactions, marketing efforts, and client communications as needed.</li><li>Ensure the office environment is well-maintained, organized, and aligned with company culture.</li></ul><p><br></p>
<p>A luxury hospitality group in Carlsbad is seeking a polished and experienced Front Office Manager to lead their guest services team. This role is perfect for someone who understands the importance of first impressions, thrives in a leadership role, and knows how to create a welcoming and efficient front desk experience.</p><p>You’ll be the face of the property, overseeing daily operations, mentoring staff, and ensuring that every guest interaction reflects the company’s commitment to excellence.</p><p><br></p><p><strong>💼 What You’ll Be Doing:</strong></p><ul><li>Manage front desk operations including check-ins, check-outs, reservations, and guest inquiries.</li><li>Supervise and train front desk staff, ensuring high standards of service and professionalism.</li><li>Handle escalated guest concerns with empathy and efficiency.</li><li>Monitor occupancy rates, room assignments, and special requests.</li><li>Collaborate with housekeeping and maintenance to ensure room readiness and guest satisfaction.</li><li>Maintain accurate records and reports related to front office operations.</li><li>Implement and improve front desk procedures and service standards.</li></ul>
<p><strong>Company Overview:</strong></p><p> Our client, a high-performing manufacturing organization, is seeking a hands-on Director of Human Resources to manage HR operations and support organizational growth initiatives, including mergers and acquisitions. This role is ideal for a strategic HR professional who can lead initiatives as an individual contributor and has significant M& A integration experience, preferably global. The position offers a hybrid work model (2 days remote/3 days onsite) combining on-site collaboration with flexible remote work. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Develop and execute comprehensive HR strategies that support organizational goals and employee satisfaction</li><li>Oversee employee relations processes, ensuring timely resolution of workplace concerns and conflicts</li><li>Manage benefits programs and ensure proper administration to meet employee needs</li><li>Utilize HRIS platforms to streamline processes and maintain accurate employee records</li><li>Lead onboarding initiatives to ensure new employees are integrated effectively into the company</li><li>Ensure compliance with all federal, state, and local employment laws and regulations</li><li>Provide guidance and support to managers on HR policies and best practices</li><li>Drive initiatives that promote diversity, equity, and inclusion across the organization</li><li>Monitor and assess HR metrics to identify areas for improvement and implement solutions</li><li>Collaborate with senior leadership to align HR practices with overall business strategies</li><li>Lead HR integration efforts during mergers and acquisitions, including change management, policy alignment, and employee transitions</li></ul><p><br></p>
<p>Our client is looking for an experienced and detail-oriented Human Resources (HR) Specialist to join our team. The HR Specialist will play a critical role in managing and administering HR programs, ensuring compliance with policies, and supporting organizational goals. This position involves handling key HR functions such as recruitment, employee onboarding, benefits administration, and employee relations. The ideal candidate is a motivated professional with strong interpersonal skills, a meticulous attention to detail, and a solid understanding of HR best practices.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the recruitment process, including sourcing candidates, scheduling interviews, and coordinating with hiring managers </li><li>Administer employee onboarding and orientation programs to ensure a smooth transition for new hires.</li><li>Oversee benefits programs, handle enrollment, and respond to employee inquiries related to benefits and policies.</li><li>Ensure compliance with local, state, and federal employment laws and regulations.</li><li>Assist in developing and implementing HR initiatives to improve organizational culture and employee engagement.</li><li>Address employee relations issues, mediate disputes, and provide guidance to managers </li><li>Maintain accurate records and update HR databases, ensuring confidentiality and security of employee information.</li><li>Prepare reports and presentations for HR analytics and metrics, including turnover rates and compliance data.</li></ul><p><br></p>
<p>Our client, a well-established financial services firm in San Diego, is seeking a detail-oriented and professional <strong>Office Administrator</strong> to manage day-to-day office operations and provide administrative support to the leadership and financial teams. This role ensures the office runs efficiently while supporting staff and clients with professionalism and discretion.</p><p><strong>Responsibilities</strong></p><ul><li>Serve as the first point of contact for clients, vendors, and visitors, maintaining a professional and welcoming environment.</li><li>Manage office operations including mail, supplies, equipment, and vendor coordination.</li><li>Support leadership and financial teams with calendar management, travel arrangements, and meeting coordination.</li><li>Prepare reports, presentations, and documentation related to client accounts, meetings, and internal operations.</li><li>Assist with onboarding new employees, maintaining personnel records, and coordinating office-related HR activities.</li><li>Maintain filing systems, both digital and physical, ensuring confidentiality and compliance with regulatory requirements.</li><li>Organize and coordinate internal events, team meetings, and client-facing gatherings.</li><li>Provide general administrative support, including expense tracking, data entry, and ad hoc projects.</li><li>Ensure office policies and procedures are followed and identify opportunities for process improvements.</li></ul><p><br></p>
We are looking for an experienced HR Specialist to join our team on a long-term contract basis, working onsite in Tustin, California. In this role, you will support critical human resources functions, including benefits administration, leave management, and workers’ compensation claims, to ensure seamless operations during a busy period. This is an excellent opportunity to contribute to a dynamic environment while collaborating closely with employees and leadership.<br><br>Responsibilities:<br>• Administer employee benefits programs, including open enrollment processes and providing guidance on available options.<br>• Coordinate and manage leave of absence policies in compliance with federal and state laws, ensuring accurate documentation and effective communication.<br>• Oversee workers’ compensation claims by filing reports, liaising with insurance providers, and maintaining compliance with applicable regulations.<br>• Facilitate department transfers by updating employee records, ensuring payroll accuracy, and coordinating with stakeholders for smooth transitions.<br>• Ensure compliance with Affordable Care Act requirements, including tracking employee hours and completing necessary documentation.<br>• Collaborate with employees and managers to address HR-related inquiries and provide support regarding policies and procedures.<br>• Utilize HRIS systems, such as Paycom, to manage employee data and streamline HR processes.<br>• Maintain confidentiality and ensure adherence to HIPAA regulations when handling sensitive employee information.<br>• Support onboarding processes to welcome new hires and ensure proper integration into the organization.<br>• Contribute to creating a positive employee experience by addressing concerns and fostering effective communication.
We are looking for a meticulous Project Accountant to join our team in San Diego, California. In this Contract-to-permanent position, you will play a vital role in managing financial aspects of construction projects, ensuring compliance with California Prevailing Wage requirements, and maintaining accurate financial records. The ideal candidate will bring expertise in construction accounting and a proactive approach to collaborating with project teams.<br><br>Responsibilities:<br>• Oversee labor compliance reporting using specialized tools to ensure adherence to California Prevailing Wage requirements.<br>• Manage job cost accounting processes and handle lien waivers to maintain financial accuracy for active projects.<br>• Partner with Project Managers to provide financial insights and ensure proper reporting for project-related expenses.<br>• Perform manual entry and posting of approximately 100 accounts payable invoices monthly, ensuring timely data processing.<br>• Coordinate weekly check runs and payment processing with the team.<br>• Maintain accounts receivable aging reports and work closely with Project Managers to resolve outstanding balances.<br>• Utilize software tools such as Procore, JD Edwards, and Textura for efficient project and payment management.<br>• Ensure compliance with labor regulations and construction accounting standards across all projects.
<p>We are seeking a detail-oriented and organized Accounts Payable Supervisor with a background in high volume A/P processes. The ideal candidate will have a passion for accounts payable duties and 7+ years of progressive experience in a similar role. Our department Holds each other accountable to build one another up all while having fun. Our Accounts Payable Supervisor will report directly to Accounts Payable Manager and will be responsible for overseeing AP staff members and assist Manager with resolving pressing tasks issues and handling sensitive information for our vendors. Our AP Supervisor is the first point of contact withing Accounts Payable department to resolve all critical matters within set deadlines.</p><p><br></p><p>Responsibilities:</p><p>• Review expenditure expense reports for proper authorization and precision</p><p>• Reform and execute operations and processes</p><p>• Ensure accuracy in daily invoices and meet time limits</p><p>• Serve as contact for resolving complicated billing inquiries</p><p>• Build solid relationships across all units at various accounting levels</p><p>• Ascertain the accuracy of accounts payable standard files and the accounts payable integrations to the general records</p><p>• Participate in creation and interpretation of enhanced finance related methods to ensure consistency with accounts payable prerequisites</p><p>• Organize and assist with innumerably month-end close and execute special analysis tasks and other financial related obligations with the assistance of the organization’s financial network</p><p>• Prepare and manage operations budgets for several locations into our procurement system.</p><p>• Prepare month end close Accounts Payables accruals</p><p>• Oversee expenditure and vendor statements for compliance with actual invoices and give recommendations on discrepancies as often as necessary</p><p>• Create an efficient network for working out and distributing payments promptly</p><p>• Ensure that company’s invoices are precisely administered and handled timely</p><p>• Organize account payments and working together with other units, considering all transactions within the company.</p><p>• Handle Vendor Master Data and vendor setup for all company vendors with knowledge of IRS regulations and W9 /W8 form requirements</p><p>• Knowledge in 1099 reporting and familiar with IRS TIN Matching</p><p>• Handle ACH banking information for vendor master data and assisting with bank implementation for electronic vendor payments. Familiar with similar projects.</p><p><br></p><p>Education:</p><p>A.A. or B.S. in Accounting, Finance, Business, or related field. Preferred</p><p><br></p>
We are looking for a skilled EMR Implementation Manager to oversee the successful deployment and optimization of electronic medical record systems for our organization. This role requires an individual with proven expertise in project management, system configuration, and cross-functional collaboration to ensure seamless transitions and enhanced workflows.<br><br>Responsibilities:<br>• Lead the implementation and optimization of electronic medical record (EMR) systems, ensuring alignment with organizational goals.<br>• Manage project timelines, scope, and objectives while coordinating with cross-functional teams.<br>• Configure EMR systems to meet specific business and operational requirements.<br>• Oversee user acceptance testing (UAT) processes to validate system functionality and ensure readiness.<br>• Collaborate with stakeholders across departments, including IT, operations, and clinical teams, to streamline workflows.<br>• Serve as the main point of contact between technical teams and business users, ensuring effective communication.<br>• Monitor project progress and address challenges to maintain efficiency and quality standards.<br>• Provide training and support to end-users to ensure smooth adoption of the new systems.<br>• Develop documentation and reporting to track project outcomes and system performance.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Los Alamitos, California. This is a Contract-to-Ongoing position within the logistics industry, offering an excellent opportunity for growth. The ideal candidate will play a key role in ensuring accurate and efficient processing of accounts payable tasks while upholding our company values.<br><br>Responsibilities:<br>• Process and record invoices in the accounting system, ensuring timely and accurate payments.<br>• Organize and maintain accounts payable documentation to ensure compliance and easy retrieval.<br>• Verify approvals and required documentation before issuing payments.<br>• Prepare and update Excel schedules and reconcile statements to maintain accurate records.<br>• Communicate effectively with internal teams and external vendors to address payment-related issues.<br>• Review and analyze vendor accounts to support decision-making in accounts payable meetings.<br>• Uphold company values, including teamwork, integrity, respect, excellence, and safety, in all operations.<br>• Collaborate with the Accounting Manager to identify and resolve discrepancies or concerns.
<p>A prestigious real estate firm in Rancho Santa Fe is seeking a Staff Accountant to support its financial operations across multiple properties and investment portfolios. This is a fantastic opportunity for someone who enjoys working in a structured, high-trust environment and values accuracy, discretion, and long-term career growth.</p><p><br></p><p><strong><u>💼 What You’ll Be Responsible For:</u></strong></p><ul><li>Prepare and post journal entries, reconcile accounts, and assist with monthly financial statements.</li><li>Manage property-level accounting including rent rolls, CAM reconciliations, and lease tracking.</li><li>Assist with budgeting, forecasting, and variance analysis.</li><li>Support tax preparation and audit documentation.</li><li>Maintain vendor records and process payments.</li><li>Collaborate with property managers and senior accountants to ensure financial accuracy.</li></ul>
<p>A prestigious real estate firm in Rancho Santa Fe is seeking a Staff Accountant to support its financial operations across multiple properties and investment portfolios. This is a fantastic opportunity for someone who enjoys working in a structured, high-trust environment and values accuracy, discretion, and long-term career growth.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Prepare and post journal entries, reconcile accounts, and assist with monthly financial statements.</li><li>Manage property-level accounting including rent rolls, CAM reconciliations, and lease tracking.</li><li>Assist with budgeting, forecasting, and variance analysis.</li><li>Support tax preparation and audit documentation.</li><li>Maintain vendor records and process payments.</li><li>Collaborate with property managers and senior accountants to ensure financial accuracy.</li></ul>
<p>Robert Half is actively recruiting for a Senior HR Director / Consultant to support our client in the Distribution sector. The consultant will build and implement foundational HR processes design scalable systems, ensure compliance with California labor laws, and shape a strong workplace culture. This is a consulting role requiring expertise in setting up HR functions from scratch.</p><p>Key areas of focus will include compliance with federal and California labor laws, updating policies as needed, streamline hiring and onboarding processes to support business growth.</p><p>Performance Management/ Organizational Development: Establish and train managers on performance evaluation systems aligned with company goals.</p><p>Employee Relations: Address workplace concerns, mediate conflicts, and promote a positive and inclusive culture. This opportunity will be located onsite in Corona, CA. </p><p>Skills: </p><p>-Experience: 4+ years building HR systems and processes from scratch, with consulting or project-based experience preferred.</p><p>-In-depth knowledge of California labor laws, compliance, and best practices.</p><p>-Skills: Strong communication, organizational, and problem-solving abilities.</p><p>-HR certifications (PHR, SHRM-CP) are a plus.</p>
<p>Our recruiting firm is proud to partner with an <strong>established and fast-growing client in Carlsbad</strong> that is looking to add a <strong>Billing Specialist</strong> to their finance department. This company values precision, accountability, and a strong sense of teamwork. They are seeking someone who not only understands the technical aspects of billing but also thrives in a professional environment where accuracy and timeliness directly contribute to client satisfaction and business growth.</p><p><br></p><p>This role is ideal for an accounting professional who enjoys <strong>owning the billing process from start to finish</strong>, collaborating with multiple departments, and ensuring financial records are kept accurate and up to date. The selected candidate will become an integral member of a collaborative team that plays a key role in keeping projects, clients, and leadership aligned.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Prepare, review, and process invoices for clients in accordance with company policies.</li><li>Verify billing data, correct discrepancies, and ensure accurate charges are applied.</li><li>Coordinate with project managers and department leads to track billable hours, costs, and contracts.</li><li>Maintain detailed billing records and reconcile accounts regularly.</li><li>Respond to client inquiries related to invoices and payments in a timely and professional manner.</li><li>Support month-end closing processes by providing reports and reconciliations.</li><li>Assist with collections efforts for outstanding balances as needed.</li><li>Generate custom reports for management to support financial planning and forecasting.</li><li>Ensure compliance with company policies, contractual terms, and accounting standards.</li></ul>
<p>We are looking for an experienced Accounts Receivable Supervisor/Manager to join our team in Corona, California. This role focuses on overseeing credit and collection activities while ensuring the efficient management of accounts receivable processes. The ideal candidate will bring a positive attitude, adaptability, and the ability to lead effectively in an onsite environment. Please call Brigitte Mendez @ 909-717-4037 or call your Robert Half Recruiter directly.</p><p><br></p><p>Responsibilities:</p><p>• Supervise accounts receivable operations, including collections, cash applications, and billing functions.</p><p>• Monitor and analyze aging reports to identify outstanding balances and prioritize collection efforts.</p><p>• Investigate and resolve discrepancies in accounts receivable records swiftly and accurately.</p><p>• Establish and maintain new customer accounts, ensuring proper documentation and setup.</p><p>• Collaborate with internal teams to streamline cash management processes and optimize financial operations.</p><p>• Oversee credit approvals and ensure compliance with company policies.</p><p>• Provide regular updates to leadership on collection progress and accounts receivable performance.</p><p>• Train and mentor team members to enhance skills and ensure adherence to best practices.</p><p>• Implement strategies to improve the efficiency and accuracy of accounts receivable functions.</p><p>• Maintain strong relationships with clients to facilitate timely payments and address inquiries.</p>
<p>Are you passionate about making a difference in your community while supporting visionary leadership? A well-established nonprofit organization in San Diego is seeking a highly skilled Executive Assistant to provide direct support to its Executive Director and leadership team. This organization is deeply rooted in advocacy, education, and community development, and is looking for someone who thrives in a mission-driven environment. As the Executive Assistant, you will be the right hand to the Executive Director, helping manage communications, board relations, scheduling, and strategic initiatives. This is a high-impact role that requires discretion, emotional intelligence, and exceptional organizational skills.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Manage complex calendars, travel arrangements, and meeting logistics.</li><li>Serve as liaison between the Executive Director and internal/external stakeholders.</li><li>Prepare and edit correspondence, reports, presentations, and donor communications.</li><li>Coordinate board meetings, take minutes, and manage follow-up actions.</li><li>Support fundraising efforts and donor engagement activities.</li><li>Maintain confidential records and sensitive information.</li><li>Assist with special projects and strategic initiatives.</li></ul>
<p>Are you a detail-oriented and organized accounting professional seeking a dynamic opportunity in the property management industry? Robert Half is working with a respected client in San Diego, CA, who is looking for a Staff Accountant to join their team on a contract-to-permanent basis. This is a fantastic chance to grow your career and make a meaningful impact in a fast-paced and collaborative company environment.</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Handle day-to-day accounting activities, including accounts payable (AP), accounts receivable (AR), and general ledger (GL) maintenance.</li><li>Perform month-end, quarter-end, and year-end closing processes.</li><li>Prepare and analyze financial statements to ensure accuracy and compliance with GAAP standards.</li><li>Reconcile bank accounts and other balance sheet accounts regularly.</li><li>Support budget preparation and forecasting processes.</li><li>Assist with audits by providing necessary documentation and responding to inquiries.</li><li>Monitor financial data to identify trends and address discrepancies.</li><li>Maintain accurate and up-to-date records of property expenses and revenues.</li><li>Work collaboratively with property managers to ensure proper accounting and reporting of all assets.</li></ul><p><br></p>
<p>Our client is seeking a friendly and professional receptionist to be the first point of contact for our property management office. As the receptionist, you will create a welcoming environment for visitors, manage front desk operations, and assist with administrative tasks critical to supporting the business’s success. The ideal candidate will be personable, organized, and adept at multitasking.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients, tenants, vendors, and visitors promptly and professionally, ensuring excellent customer service </li><li>Answer and direct incoming phone calls, emails, and inquiries to appropriate personnel.</li><li>Manage the calendar for property showings, appointments, and office events, as needed.</li><li>Maintain organized records of tenant inquiries and document communications.</li><li>Manage mail distribution, deliveries, and outgoing correspondence.</li><li>Assist with data entry, filing, and administrative support to ensure smooth office operations.</li><li>Provide basic information to tenants or prospects about company properties and services while maintaining professionalism.</li><li>Uphold confidentiality and organization standards.</li></ul>
<p>Are you passionate about human resources and ready to play a key role in supporting the workforce of a growing organization in the property management industry? Our client is seeking a skilled HR Specialist to join their team and contribute to creating an efficient, supportive, and engaging workplace. This position offers the chance to work in a fast-paced and dynamic environment, directly influencing employee success and organizational growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support and guide employees on workplace matters, resolve employee concerns, and promote a positive culture aligned with company values.</li><li>Facilitate onboarding for new hires, ensuring seamless integration into the company. Develop and deliver employee training programs to build skills and support long-term career growth.</li><li> Assist with recruiting efforts, including posting job vacancies, sourcing candidates, and coordinating interviews with hiring managers.</li><li>Ensure workplace policies and procedures align with employment laws, regulations, and industry standards to maintain compliance.</li><li>Work closely with managers to implement employee performance evaluation programs, providing feedback and support where necessary.</li><li>Support payroll processes, benefits enrollment, and employee inquiries regarding compensation and benefit plans.</li><li>Maintain accurate employee records in HRIS systems while preparing reports and analytics for management.</li><li>Assist in developing HR policies, procedures, and guidelines that support organizational goals.</li><li>Collaborate with leadership on HR initiatives such as engagement surveys, DEI programs, talent development strategies, and succession planning.</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p> Robert Half’s client, a leading construction company, is seeking a <strong>Risk Management Administrative Assistant</strong> to provide essential administrative support to the San Diego team. The role involves working closely with project teams, internal staff, and external brokers to help manage documentation, track insurance and bond requirements, and ensure smooth administrative operations. The ideal candidate is detail-oriented, organized, and able to work independently.</p><p><strong>Responsibilities:</strong></p><ul><li>Assist with ordering, tracking, and filing surety bonds, owner bonds, and certificates of insurance (COIs).</li><li>Maintain and update logs, spreadsheets, and electronic records for bonds, insurance policies, and project documentation.</li><li>Scan, file, and manage original documents accurately.</li><li>Collaborate with project teams and brokers to gather necessary documentation and ensure compliance with contract requirements.</li><li>Review basic RFP and contract documents to assist with insurance and bond requests.</li><li>Coordinate routine communication with brokers and insurance providers to obtain quotes or policy information.</li><li>Support the Office Manager/Receptionist as needed with general administrative duties.</li><li>Help track deadlines for insurance renewals, certificates, and other risk management-related tasks.</li><li>Provide general administrative support such as filing, data entry, scanning, scheduling, and correspondence.</li></ul><p><br></p>
<p>Are you a strategic and detail-driven accounting professional looking for an exciting opportunity? Our client, a leading property management company in San Diego, CA, is seeking a Senior Accountant to join their team. If you have a strong background in accounting, preferably in the property management or real estate industry, this role offers a chance to leverage your skills and contribute to the success of a growing organization!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and review monthly financial statements, ensuring accuracy and adherence to GAAP.</li><li>Manage the general ledger, including journal entries and account reconciliations.</li><li>Oversee and maintain accurate records of property income and expenses, ensuring proper allocation and reporting.</li><li>Monitor accounts payable, accounts receivable, and maintain vendor relationships.</li><li>Collaborate with property managers and leadership to develop and analyze budgets, forecasts, and variance reports.</li><li>Track and record lease agreements, tenant billing, and rent collections.</li><li>Prepare and submit year-end documentation for audits and tax filings.</li><li>Ensure compliance with accounting policies, procedures, and applicable regulations relevant to the property management industry.</li><li>Provide mentorship and support to junior accounting staff when necessary.</li></ul><p><br></p>
We are looking for a skilled Credit & Collections Manager to join our team on a contract basis in San Diego, California. This role requires an experienced individual who excels in managing credit and collections processes while leading teams during critical financial transitions. If you thrive in a dynamic environment and have a proven track record of success in credit management, this position offers an excellent opportunity to make an impact.<br><br>Responsibilities:<br>• Oversee the transition of equipment loan portfolios to a new financing entity, ensuring proper documentation and compliance with lending guidelines.<br>• Collaborate with financial institutions to establish and implement new credit lines and operational processes.<br>• Lead and manage the credit and collections team, providing guidance on investigations, cash applications, and policy adherence.<br>• Analyze collection reports to evaluate outstanding balances and refine strategies for improved performance.<br>• Approve customer credit limits and monitor exceptions to maintain alignment with company policies.<br>• Review and authorize account adjustments, while managing aged accounts and doubtful account allowances.<br>• Drive process improvements and technological enhancements within credit and accounts receivable systems.<br>• Foster collaboration between credit, collections, and sales teams to ensure seamless operations.<br>• Manage relationships with external vendors, including collection agencies and credit reporting services.<br>• Measure departmental performance using key metrics and recommend strategies to enhance efficiency and effectiveness.
