We are looking for a dedicated Payroll Administrator to join our team in Tustin, California. In this role, you will collaborate closely with the Controller to ensure accurate and timely payroll processing while supporting the company’s growth. This position requires a proactive individual who thrives in dynamic environments and is eager to streamline processes and maintain compliance.<br><br>Responsibilities:<br>• Monitor and review daily timesheet submissions for hourly employees to ensure accuracy.<br>• Process weekly payroll using eBacon software, ensuring all deadlines are met.<br>• Maintain employee records and payroll data with a focus on precision and organization.<br>• Collaborate with HR to assist in onboarding new employees and entering their details into the payroll system.<br>• Ensure compliance with prevailing wage requirements for payroll and reporting.<br>• Prepare certified payroll reports for prevailing wage jobs, adhering to necessary guidelines.<br>• Coordinate with subcontractors to ensure timely submission of certified payroll reports.<br>• Support the Controller by handling payroll-related journal entries and labor/job costing tasks.<br>• Address other payroll and administrative duties as assigned.
We are looking for an experienced Accounting Manager to lead our Accounts Payable and Procurement operations in Irvine, California. This role emphasizes process improvement, automation, and team leadership to ensure operational excellence. Reporting to the Assistant Controller, you will play a vital role in managing workflows, optimizing systems, and fostering cross-departmental collaboration.<br><br>Responsibilities:<br>• Oversee Accounts Payable and Procurement processes, including purchase order matching, invoice management, and supplier master file maintenance.<br>• Lead and mentor a team of 6–7 professionals, supporting their growth and development at various career stages.<br>• Manage account reconciliations related to accrued expenses and other organizational accounts.<br>• Drive system and workflow improvements to enhance automation and efficiency in AP/PO processes.<br>• Collaborate with departments such as IT, Real Estate, and Maintenance to ensure seamless AP and procurement operations.<br>• Participate in projects related to workflow rollouts and upcoming supply chain implementations.<br>• Maintain a balance between compliance requirements and a service-oriented approach to internal stakeholders.<br>• Support month-end close processes and contribute to financial reporting as necessary.<br>• Build and nurture strong relationships with stakeholders while promoting a culture of accountability and transparency.
We are looking for a dynamic Marketing Manager to join our team in La Jolla, California. This Contract to permanent position is ideal for someone who excels at blending strategy with execution, driving impactful campaigns, and delivering measurable results. The selected candidate will play a crucial role in shaping brand presence, enhancing client engagement, and supporting growth initiatives.<br><br>Responsibilities:<br>• Collaborate with the Marketing Director to develop comprehensive marketing plans and prioritize quarterly initiatives.<br>• Lead brainstorming sessions to generate innovative ideas for campaigns, client experiences, events, and brand improvements.<br>• Manage large-scale marketing projects, ensuring alignment with strategic goals and smooth execution from start to finish.<br>• Oversee project budgets, timelines, and deliverables, maintaining accountability across internal teams and external partners.<br>• Build efficient workflows and processes to address operational gaps and support scalability.<br>• Coordinate cross-team communication to ensure seamless collaboration with Advisors, Business Development, Operations, and Leadership.<br>• Develop detailed project plans using tools like Asana or Jira to track dependencies and progress.<br>• Analyze campaign performance, track engagement metrics, and optimize strategies based on data-driven insights.<br>• Enhance brand awareness through targeted digital marketing efforts, including email campaigns, social media, and content creation.<br>• Research market trends and audience behaviors to inform strategic decisions and improve marketing outcomes.
We are looking for an experienced Payroll Manager to join our team in Anaheim, California. This role requires a dedicated, detail-oriented individual with expertise in union payroll processes, compliance, and multi-state payroll management. If you thrive in a fast-paced environment and have a passion for ensuring payroll accuracy and supporting employees, we encourage you to apply.<br><br>Responsibilities:<br>• Oversee and process weekly payroll for both union and non-union employees, ensuring accuracy and timeliness.<br>• Ensure compliance with federal, state, and local payroll regulations.<br>• Handle onboarding tasks, including entering employee data and maintaining compliance documentation such as I-9 and W-4 forms.<br>• Collaborate with union representatives to manage payroll in accordance with collective bargaining agreements (CBAs) and union rules.<br>• Monitor and report payroll taxes, ensuring compliance with applicable laws.<br>• Investigate and resolve payroll discrepancies while responding to employee inquiries promptly.<br>• Work closely with HR and accounting teams to streamline payroll operations and support company objectives.<br>• Utilize payroll software and tools to generate reports and maintain accurate records.<br>• Assist in certified payroll reporting and job costing for construction projects.<br>• Contribute to process improvement initiatives within the payroll department.
<p>Product Manager - Analytics & Product Success</p><p><strong>About the Role</strong></p><p>We're seeking a data-driven Product Manager who will ensure product success through </p><p>rigorous monitoring, analytics, and measurement. This role is the guardian of product </p><p>health and success metrics, using sophisticated monitoring tools and deep data analysis </p><p>to verify features work as expected, launches succeed, and products deliver measurable </p><p>value to customers and the business.</p><p><strong>Key Responsibilities</strong></p><p>Ensuring Product Success Through Analytics and Monitoring Tools</p><p>• Own end-to-end success metrics for products and features from conception </p><p>through maturity</p><p>• Use monitoring tools and data analysis to validate that all product features work as </p><p>expected</p><p>• Define what "success" means for each product initiative and measure it rigorously</p><p>• Drive product improvements and optimizations based on success metrics and </p><p>performance data</p><p>• Design and implement comprehensive monitoring systems using industry-leading </p><p>tools to track product health in real-time</p><p>• Monitor feature-level performance metrics to ensure all functionality operates </p><p>within expected parameters</p><p>• Track error rates, latency, conversion funnels, and other technical and behavioral </p><p>metrics by feature</p><p>• Lead root cause analysis and post-mortems when product issues arise</p><p><strong>Deep Data Analysis & Insights</strong></p><p>• Leverage analytics tools and advanced SQL to conduct deep-dive analyses into </p><p>product performance and user behavior</p><p>• Establish instrumentation standards and ensure complete feature coverage for all </p><p>product functionality</p><p>• Verify feature functionality through analytics validation, identifying bugs, errors, and </p><p>unexpected behaviors</p><p>• Create automated anomaly detection systems to identify when features deviate </p><p>from expected behavior</p><p><strong>Product Launch Excellence</strong></p><p>• Lead end-to-end launch planning and execution, ensuring launches meet success criteria</p><p>• Define launch success metrics and measurement frameworks before product releases</p><p>• Use monitoring and analytics to track launch performance in real-time</p><p>• Conduct post-launch reviews using data to assess success and inform future launches</p><p><br></p>
Role Description: We're hiring a Data Engineering Manager to lead our analytics engineering <br>team and own the strategy, architecture, and delivery of our data platform. You'll manage two <br>analysts, partner with software engineering on ETL/integration work, and make the technical <br>decisions that shape how the organization consumes data. Your priorities are speed, security, <br>and stability—in that order when they conflict. This role requires initiative and ownership. <br>You'll operate with significant autonomy—identifying problems, developing solutions, and <br>driving them to completion without waiting for direction. We need someone who stays close to <br>the work and leads by example.<br>Roles & Responsibilities:<br>• Manage and develop a team of two data analysts focused on reporting, dashboards, and <br>data modeling<br>• Own schema design, data modeling decisions, and warehouse architecture<br>• Optimize query performance, storage costs, and pipeline reliability<br>• Partner with engineering teams on data integration, ETL processes, and source system <br>changes<br>• Establish and enforce standards for data quality, access controls, and documentation<br>• Evaluate and implement tooling decisions across the data stack<br>• Translate business requirements into scalable, maintainable data solutions<br>• Integrate multiple systems with Salesforce Sales Cloud, including internal proprietary <br>and third-party applications and APIs<br>Qualifications:<br>• Bachelor’s Degree in Computer Science and Engineering or equivalent<br>• 5+ years of experience in data engineering, analytics engineering, or a related technical <br>role<br>• 2+ years of experience managing or technically leading a team<br>• Deep expertise with cloud data warehouse: Azure Data Warehouse or Snowflake<br>• Advanced SQL skills and solid understanding of data modeling patterns (star schema, <br>normalization tradeoffs, slowly changing dimensions)<br>• Hands-on experience with at least one BI platform (PowerBI, Tableau, or Looker)<br>• Experience with Salesforce data structures and reporting (SOQL, custom objects, record <br>relationships)<br>• Familiarity with ETL/ELT orchestration tools (Airflow, Azure Data Factory, Airbyte etc..)<br>• Background in data governance, PII handling, or compliance requirements<br>• Ability to understand and document business logic, not just technical implementation<br>• Clear communication skills—you'll interface with both engineers and business <br>stakeholder
<p><strong>About the Organization</strong></p><p> Our client, a well-established healthcare organization, is seeking an experienced and highly organized Office Manager to oversee daily administrative and operational functions. This role is critical to ensuring efficient office operations, regulatory compliance, and a positive experience for patients, providers, and staff.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage day-to-day administrative and office operations to ensure smooth clinic workflow</li><li>Supervise front office and administrative staff, including scheduling, training, and performance support</li><li>Oversee patient scheduling, check-in/check-out processes, and front desk operations</li><li>Ensure accurate maintenance of patient records in accordance with HIPAA and organizational policies</li><li>Manage office budgets, supplies, inventory, and vendor relationships</li><li>Coordinate with clinical leadership to support staffing, workflows, and patient flow</li><li>Oversee billing support, insurance verification, referrals, and prior authorizations as needed</li><li>Implement and maintain office policies, procedures, and best practices</li><li>Serve as a point of contact for facilities, IT, and external service providers</li><li>Address patient concerns professionally and escalate issues as appropriate</li></ul><p><br></p>
<p>Join our dynamic property management team as an Assistant Commercial Property Manager. In this role, you will provide essential support for the daily operations and management of our commercial real estate portfolio. This is a contract to hire opportunity based in San Diego, CA.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the management of commercial properties, including office buildings, retail centers, and industrial spaces.</li><li>Coordinate maintenance and repair requests, ensuring timely and effective resolution.</li><li>Support the preparation of budgets, financial reports, and lease documentation.</li><li>Maintain records for tenants, vendors, and property inspections.</li><li>Serve as a point of contact for tenants, addressing questions, concerns, and service needs.</li><li>Oversee vendor relationships and track service contracts.</li><li>Assist with lease administration, rent collections, and invoice processing.</li><li>Conduct regular property walk-throughs and inspections.</li><li>Help ensure compliance with property management policies and relevant regulations.</li><li>Provide assistance with special projects and support senior property managers as needed.</li></ul><p><br></p>
<p>We are looking for a highly skilled Tax Manager to lead the development and implementation of strategic tax technology solutions. This role involves collaborating with cross-functional teams to enhance tax processes, ensure compliance, and optimize the use of advanced tools in managing tax operations. The ideal candidate will have a strong background in tax technology and a proven track record in driving efficiency and innovation.</p><p><br></p><p>Responsibilities:</p><p>• Design and execute a comprehensive tax technology strategy to streamline compliance, reporting, data analytics, and process management.</p><p>• Serve as the primary tax representative on cross-functional project teams, ensuring tax requirements are met during technology implementations.</p><p>• Collaborate with IT and other departments to define functional requirements, review technical designs, and oversee application testing, deployment, and maintenance.</p><p>• Lead tax technology projects using recognized project management methodologies to ensure successful outcomes.</p><p>• Establish and maintain robust internal controls for all tax technology applications, ensuring compliance with Sarbanes-Oxley Section 404.</p><p>• Manage user access, perform system updates, and provide technical support for tax technology applications.</p><p>• Stay informed about emerging tax technology trends and refine strategies to achieve optimal performance.</p><p>• Develop detailed process documentation, deliver end-user training, and create policies for efficient technology use.</p><p>• Oversee relationships with vendors and consultants to ensure effective implementation and support of tax applications.</p><p>• Provide training to tax team members on software tools and process enhancements. </p><p><br></p>
We are looking for an experienced Human Resources Director to lead HR operations in a dynamic startup environment in San Diego, California. The ideal candidate will have a strong background in engineering or manufacturing-focused HR, particularly within the heat exchanger industry, and the ability to recruit top technical talent for research and development in thermal technologies. This role also requires fostering a collaborative and innovative company culture while managing HR functions effectively.<br><br>Responsibilities:<br>• Develop and implement HR strategies that align with the company's goals and support its technical startup environment.<br>• Recruit skilled technical professionals for research and development in thermal and heat exchanger technologies.<br>• Oversee compensation and benefits programs to ensure they remain competitive and attract top talent.<br>• Provide guidance and support on employee relations, ensuring a positive and productive workplace.<br>• Manage HR administrative tasks, including compliance with labor laws and company policies.<br>• Collaborate with leadership to foster a culture that promotes innovation and teamwork.<br>• Evaluate and improve recruitment processes to enhance hiring efficiency and effectiveness.<br>• Lead decision-making on staffing, promotions, and workforce planning to meet organizational needs.<br>• Maintain employee records and ensure accurate documentation of HR activities.<br>• Partner with managers to identify and address employee development and training needs.
We are looking for an experienced Bookkeeper to join our team in Rancho Santa Margarita, California. This role involves managing payroll processes, maintaining employee records, and overseeing essential HR functions. The ideal candidate will have a background in dealership settings and a strong understanding of bookkeeping principles.<br><br>Responsibilities:<br>• Process semi-monthly payroll for approximately 70 employees accurately and on time.<br>• Prepare detailed payroll reports for various departments to ensure transparency and compliance.<br>• Maintain and update group time and labor software to track employee hours effectively.<br>• Monitor and document compliance with mandatory training programs, certifications, and workplace assessments.<br>• Conduct background checks and employee eligibility verifications as part of the onboarding process.<br>• Facilitate new employee orientation and ensure a smooth onboarding experience for new team members.<br>• Administer HR programs such as compensation, benefits, leaves, and workers’ compensation.<br>• Address employment-related inquiries from employees, managers, and applicants while providing guidance on HR policies.<br>• Participate in employee disciplinary meetings, investigations, and terminations when necessary.<br>• Ensure compliance with federal, state, and local employment laws by reviewing and updating policies regularly.
We are looking for an experienced Human Resources Administrator to join our team in City of Industry, California. This is a contract position where you will play a vital role in supporting HR operations and ensuring smooth administrative processes. If you thrive in a fast-paced environment and have a strong background in HR functions, we encourage you to apply.<br><br>Responsibilities:<br>• Manage and process legal forms and documentation with accuracy and efficiency.<br>• Conduct background checks and ensure compliance with company policies and legal standards.<br>• Handle benefit administration tasks, including enrollment and updates.<br>• Coordinate employee engagement activities to promote a positive work culture.<br>• Provide back-office support for HR operations, maintaining organized records and files.<br>• Draft and manage legal correspondence related to HR matters.<br>• Perform data entry tasks to update and maintain HR systems, including UKG Ready.<br>• Assist in the preparation and distribution of HR reports and documentation.<br>• Support onboarding and offboarding processes for employees.<br>• Address employee inquiries and provide guidance on HR policies and procedures.
<p><strong>Overview</strong></p><p> We are seeking a reliable and detail-oriented <strong>Bilingual Spanish HR Administrator</strong> to support human resources operations for a growing construction company. This role plays a critical part in supporting a diverse, field-based workforce and ensuring smooth HR processes across multiple job sites. The ideal candidate is highly organized, people-focused, and comfortable communicating with employees and managers in both English and Spanish.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as an HR point of contact for employees and supervisors, providing support in both English and Spanish</li><li>Assist with onboarding and offboarding for field and office employees, including new hire paperwork, orientations, and I-9/E-Verify processing</li><li>Maintain accurate employee records, personnel files, and HR systems</li><li>Support recruitment activities such as coordinating interviews, scheduling, and candidate communications</li><li>Assist with timekeeping, payroll support, and resolving employee timecard issues</li><li>Support benefits administration, including enrollment assistance and employee inquiries</li><li>Help track certifications, licenses, safety training, and compliance documentation</li><li>Assist with workers’ compensation claims and injury reporting as needed</li><li>Ensure HR practices align with company policies and applicable labor laws</li><li>Provide general administrative and clerical support to the HR department</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p> Robert Half is partnering with a well-established insurance firm to identify a detail-oriented and proactive <strong>Operations Administrator</strong>. This role plays a critical part in supporting daily business operations, ensuring internal processes run smoothly, and providing administrative support across multiple departments. The ideal candidate is organized, dependable, and comfortable working in a fast-paced, regulated environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and operational support to insurance operations, underwriting, and client service teams</li><li>Manage and maintain accurate records, policy documentation, and internal databases</li><li>Coordinate onboarding paperwork, licensing documentation, and compliance-related files</li><li>Assist with processing applications, endorsements, renewals, and general policy documentation</li><li>Serve as a point of contact for internal teams and external partners regarding operational requests</li><li>Prepare reports, track metrics, and assist with process improvement initiatives</li><li>Schedule meetings, coordinate calendars, and support day-to-day office operations</li><li>Ensure adherence to internal procedures and insurance compliance standards</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Anaheim, California. This long-term contract position offers the opportunity to play a vital role in supporting operations and ensuring seamless communication between field teams and corporate offices. If you excel in scheduling, dispatching, and administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage communication channels between field teams and the corporate office to ensure timely updates and effective coordination.<br>• Oversee scheduling and dispatching tasks to ensure operational efficiency and adherence to deadlines.<br>• Monitor and control company capacity by managing supply orders and liaising with vendors.<br>• Coordinate dispatching processes for job assignments and maintain a steady workflow.<br>• Ensure deadlines are met through proactive planning and adjustments as needed.<br>• Assist in maintaining accurate records and documentation related to operational activities.<br>• Provide administrative support to the Director of Operations, including organizing schedules and managing correspondence.<br>• Collaborate with various teams to streamline processes and improve overall efficiency.<br>• Utilize software tools such as Salesforce and Microsoft Office to complete tasks effectively.<br>• Prepare reports and summaries to support decision-making processes.
<p>We are seeking an <strong>HR Coordinator</strong> to support a hospitality organization with multiple locations and a high-volume workforce. This role is ideal for someone who enjoys working directly with employees, handling onboarding at scale, and ensuring HR processes are consistent across locations. You’ll be a frontline HR presence—helping managers, supporting employees, and keeping records accurate and compliant.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate high-volume onboarding and new hire orientations</li><li>Maintain HRIS data accuracy across multiple locations</li><li>Assist with recruiting coordination and job postings</li><li>Support employee relations by answering policy and process questions</li><li>Track attendance, training, and compliance documentation</li><li>Assist with benefits enrollment and leave tracking</li><li>Partner with managers to ensure HR processes are followed consistently</li></ul>
We are looking for a detail-oriented Payroll/Accounts Receivable Administrator to join our team in Brea, California. This role is ideal for someone with a strong background in construction accounting and payroll management, particularly in union and certified payroll processes. The position offers a competitive salary, comprehensive benefits, and the opportunity to contribute to a dynamic subcontracting company specializing in millwork, door frames, and hardware.<br><br>Responsibilities:<br>• Manage full-cycle payroll for a workforce of approximately 175 employees, including both union and non-union staff, utilizing Paycom software.<br>• Oversee certified payroll processes and ensure compliance with union regulations.<br>• Handle accounts receivable tasks, including billing and statement of values, using Comsense and other relevant systems.<br>• Prepare and manage conditional and unconditional releases related to client billing.<br>• Review and approve scheduled change orders for client contracts.<br>• Issue preliminary notices and manage lien waivers as part of the construction accounting process.<br>• Facilitate onboarding for new hires, ensuring compliance with HR procedures.<br>• Process terminations and maintain accurate employee records.<br>• Collaborate with internal teams to ensure smooth payroll and accounts receivable operations.
<p>Robert Half is looking for a DBA to join our client's team in Murietta. </p><p><br></p><p>SQL Server & ERP Administration</p><p>• Administer, monitor, and maintain multiple Microsoft SQL Server instances, with the Deltek Vantagepoint ERP database as the primary system of record.</p><p>• Write, optimize, and tune complex T-SQL queries, stored procedures, and views for both ad hoc analysis and application logic.</p><p>• Create and schedule SQL Server Agent jobs to automate data ingestion, maintenance routines, and reporting pipelines.</p><p>• Implement, document, and test backup and disaster recovery strategies to ensure business continuity.</p><p>• Manage database indexes, performance tuning, and query optimization to support application efficiency and stability.</p><p>• Plan and execute Deltek Vantagepoint upgrades, schema updates, and integrations, working closely with the ERP administrator and IT team.</p><p>• Design and publish SSRS reports and datasets to meet business and finance reporting requirements.</p><p><br></p><p><br></p><p>Cross-System Data Architecture</p><p>• Support integration between SQL Server and the Azure Databricks Lakehouse, ensuring consistent and secure data flow.</p><p>• Collaborate with data engineers and analysts to maintain data integrations to other critical systems.</p><p>• Develop and maintain SQL transformations and stored procedures that serve as upstream logic for analytics and reporting layers.</p><p>• Contribute to the management of Unity Catalog, metadata inventory, and data lineage documentation.</p><p>• Partner with Power BI administrators to optimize Fabric dataset refreshes, gateways, and source connections.</p><p><br></p><p>Data Governance, Security, & Monitoring</p><p>• Enforce data security and access controls aligned with IT and Data Governance policies.</p><p>• Participate in data issue management and quality improvement processes, ensuring system reliability and integrity.</p><p>• Monitor system performance using both native and custom monitoring tools; proactively identify and resolve issues.</p><p>• Maintain clear, comprehensive documentation for database configurations, schemas, and operational procedures.</p><p><br></p><p><br></p>
<p>A well-established and growing construction services company in San Marcos is seeking a <strong>Billing Specialist</strong> who brings accuracy, accountability, and confidence to a complex billing environment. This role is ideal for someone who understands that billing is more than issuing invoices—it’s about accuracy, compliance, and maintaining strong client relationships. You will work closely with project managers, accounting leadership, and clients to ensure billing aligns with contract terms, project milestones, and regulatory requirements. The ideal candidate is detail-oriented, deadline-driven, and comfortable managing multiple projects at once in a fast-paced, high-volume setting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and process detailed invoices based on contract terms, project schedules, and progress billing</li><li>Manage billing for time & materials, percentage-of-completion, and milestone-based projects</li><li>Review contracts, change orders, and work authorizations to ensure accurate billing</li><li>Coordinate with project managers to validate billable work and resolve discrepancies</li><li>Track retainage, lien releases, and compliance documentation</li><li>Maintain organized billing records and support audit requests</li><li>Monitor billing schedules to ensure timely invoicing and cash flow</li><li>Assist with month-end close related to billing and revenue recognition</li></ul><p><br></p>
<p>We are seeking a detail-oriented and organized Accounts Payable Supervisor with a background in high volume A/P processes. The ideal candidate will have a passion for accounts payable duties and 7+ years of progressive experience in a similar role. Our department Holds each other accountable to build one another up all while having fun. Our Accounts Payable Supervisor will report directly to Accounts Payable Manager and will be responsible for overseeing AP staff members and assist Manager with resolving pressing tasks issues and handling sensitive information for our vendors. Our AP Supervisor is the first point of contact withing Accounts Payable department to resolve all critical matters within set deadlines.</p><p><br></p><p>Responsibilities:</p><p>• Review expenditure expense reports for proper authorization and precision</p><p>• Reform and execute operations and processes</p><p>• Ensure accuracy in daily invoices and meet time limits</p><p>• Serve as contact for resolving complicated billing inquiries</p><p>• Build solid relationships across all units at various accounting levels</p><p>• Ascertain the accuracy of accounts payable standard files and the accounts payable integrations to the general records</p><p>• Participate in creation and interpretation of enhanced finance related methods to ensure consistency with accounts payable prerequisites</p><p>• Organize and assist with innumerably month-end close and execute special analysis tasks and other financial related obligations with the assistance of the organization’s financial network</p><p>• Prepare and manage operations budgets for several locations into our procurement system.</p><p>• Prepare month end close Accounts Payables accruals</p><p>• Oversee expenditure and vendor statements for compliance with actual invoices and give recommendations on discrepancies as often as necessary</p><p>• Create an efficient network for working out and distributing payments promptly</p><p>• Ensure that company’s invoices are precisely administered and handled timely</p><p>• Organize account payments and working together with other units, considering all transactions within the company.</p><p>• Handle Vendor Master Data and vendor setup for all company vendors with knowledge of IRS regulations and W9 /W8 form requirements</p><p>• Knowledge in 1099 reporting and familiar with IRS TIN Matching</p><p>• Handle ACH banking information for vendor master data and assisting with bank implementation for electronic vendor payments. Familiar with similar projects.</p><p><br></p><p>Education:</p><p>A.A. or B.S. in Accounting, Finance, Business, or related field. Preferred</p><p><br></p>
We are looking for a detail-oriented Accounting Clerk to join our team in Ontario, California. This role requires someone with strong organizational abilities to handle a variety of accounting tasks in a small office environment. You will play a vital role in ensuring accurate financial record-keeping and smooth communication with field crews and external customers.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes, ensuring accuracy and timeliness.<br>• Perform detailed data entry tasks to maintain and update financial records.<br>• Process invoices and ensure proper documentation for payment purposes.<br>• Handle lien releases and associated documentation in compliance with industry standards.<br>• Communicate with customers to gather required documents for payment processing.<br>• Assist the Area Manager with contract reviews and related administrative tasks.<br>• Open and process mail, ensuring proper distribution and follow-up.<br>• Support the office's day-to-day operations with flexibility and adaptability.<br>• Utilize advanced Excel skills for financial analysis and reporting.<br>• Collaborate with field crews and other team members to maintain a cohesive workflow.
We are looking for a dedicated Human Resources (HR) Manager to join our team in Anaheim, California. In this long-term contract position, you will play a pivotal role in overseeing critical HR functions, supporting leadership, and ensuring compliance with company policies and regulations. This role requires strong interpersonal skills, a proactive approach to problem-solving, and the ability to manage sensitive matters professionally.<br><br>Responsibilities:<br>• Advise management on organizational policies and recommend updates to align with company goals.<br>• Manage the onboarding and offboarding processes to ensure seamless transitions for employees.<br>• Oversee the preparation and processing of payroll with accuracy and timeliness.<br>• Administer employee benefits programs, including enrollment, claims resolution, and communication of plan details.<br>• Handle employee relations, including conflict resolution, disciplinary actions, and grievance management.<br>• Maintain accurate employment records related to hiring, terminations, promotions, and performance reviews.<br>• Support compliance with labor laws, union agreements, and company policies.<br>• Collaborate with leadership to address HR-related challenges and provide strategic recommendations.<br>• Ensure timely completion of required reports and documentation.<br>• Conduct workplace investigations and safeguard sensitive employee and business information.
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
We are looking for a skilled HR Coordinator to join our team on a long-term contract basis in Newport Beach, California. This role is ideal for an experienced, detail-oriented individual who thrives in a fast-paced environment and is passionate about supporting HR operations. As part of this position, you will collaborate closely with various departments to ensure smooth onboarding, compliance, and reporting processes.<br><br>Responsibilities:<br>• Facilitate onboarding processes for new hires, including orientation sessions and paperwork completion.<br>• Manage offboarding procedures, ensuring compliance with company policies and legal requirements.<br>• Oversee I-9 documentation and audits to maintain regulatory compliance.<br>• Create and maintain detailed reports using advanced Excel features such as pivot tables and VLOOKUP.<br>• Coordinate with IT to ensure timely delivery of necessary technology for new employees.<br>• Assist in HR-related reporting and analytics to support organizational decision-making.<br>• Conduct background checks and ensure compliance with HR policies.<br>• Serve as a point of contact for employee questions and concerns related to HR operations.<br>• Collaborate with the HR Director to implement best practices and improve processes.
<p>A growing engineering and technical services firm in Carlsbad is seeking an <strong>HR Coordinator</strong> to support daily HR operations across a diverse, project-driven workforce. This role is ideal for someone who enjoys being highly organized, process-oriented, and actively involved in the execution of HR programs. You will play a key role in keeping HR functions running smoothly while serving as a dependable resource for employees and managers alike. This position offers broad exposure to HR administration, recruiting coordination, compliance tracking, and employee support in a professional, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate onboarding and offboarding processes, including documentation and system updates</li><li>Maintain accurate employee records in HRIS and personnel files</li><li>Schedule interviews and support recruiting logistics</li><li>Assist with benefits administration and employee enrollment</li><li>Track certifications, training, and compliance documentation</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Prepare HR reports related to headcount, turnover, and compliance</li></ul>
