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28 results for Receptionist Administrative Assistant in Murrieta, CA

Receptionist

San Diego, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Our client in the biotech industry is seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and staff. This role is ideal for someone who thrives in a front-desk environment and takes pride in creating a welcoming, organized, and efficient office experience. Key Responsibilities:<ul><li>Greet visitors, clients, and staff in a friendly and professional manner</li><li>Answer and direct incoming calls and respond to general inquiries</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Schedule appointments and assist with meeting room coordination</li><li>Provide administrative support, including filing, data entry, and document preparation</li><li>Support office operations and assist internal teams with day-to-day tasks as needed</li></ul>
2026-05-28T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk and administrative operations in Irvine, California. This Contract position is ideal for someone who can create a positive first impression while balancing multiple office support tasks in a fast-paced environment. The role will assist with visitor coordination, onboarding preparation, scheduling, documentation, and general office organization while helping maintain an efficient workplace. Responsibilities: • Provide front-desk coverage as needed, greeting visitors and employees courteously and ensuring smooth day-to-day reception operations. • Maintain a neat, organized entrance area and help create a welcoming office environment for guests and staff. • Handle administrative support requests such as printing, assembling materials, packaging, and outgoing mail for various departments. • Coordinate Safety Committee activities by arranging meetings, monitoring follow-up items, and helping keep action plans on track. • Assist with office administration, including calendar support, meeting notes, document updates, and other hands-on tasks as assigned. • Update and maintain internal reference materials such as employee directories, organizational charts, and tracking spreadsheets. • Manage team scheduling by sending reminders, collecting confirmations, and helping ensure accurate coverage records. • Support onboarding logistics by preparing welcome materials, organizing name tags, setting up workstations, and coordinating introductory meetings and benefits sessions. • Provide additional administrative assistance with scheduling, expense-related tasks, conference room coordination, and other operational needs as required.
2026-06-08T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for our team in San Diego, California. This Contract position is ideal for someone who enjoys creating a welcoming office environment, assisting visitors, and keeping administrative tasks running smoothly. The person in this role will serve as the first point of contact for guests and callers while helping maintain an organized, detail-oriented workplace. Responsibilities: • Welcome visitors, employees, and clients with a courteous and detail-oriented approach while managing guest check-in procedures and identification requirements. • Handle incoming phone calls efficiently, route inquiries to the correct team members, and record messages accurately when needed. • Maintain snack and beverage stations by monitoring inventory levels, replenishing supplies, and removing expired items promptly. • Coordinate food orders for meetings and workplace events, ensuring deliveries arrive on time and refreshment areas are prepared and cleaned afterward. • Keep the reception space neat, orderly, and presentable, including arranging visitor materials and ensuring the desk is stocked with essential supplies. • Provide administrative assistance such as filing documents, making copies, entering data, and supporting general office needs across departments. • Sort, distribute, and manage incoming and outgoing mail, packages, and deliveries in a timely manner.
2026-06-05T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations for a busy team in California. This fully onsite role is ideal for someone who brings strong organizational judgment, strong communication skills, and the ability to manage a wide range of administrative priorities with accuracy and consistency. The position is a contract opportunity with the potential for a permanent role and offers the chance to contribute in a senior-level support capacity within a structured office environment. Responsibilities: • Coordinate day-to-day administrative support for the office, ensuring schedules, correspondence, and general operations run smoothly. • Prepare, format, and organize reports, proposals, and other business documents with a high level of accuracy and attention to detail. • Review and audit employee timesheets, follow up on discrepancies, and help maintain organized administrative records. • Handle incoming calls and front-office communication in a careful manner, directing inquiries and responding appropriately. • Perform data entry, document management, copying, scanning, and filing to keep office information current and accessible. • Provide ad hoc support across administrative functions, adapting quickly to shifting priorities and team needs. • Use Microsoft Office applications and Adobe tools to create, edit, and maintain clear documentation. • Support teams with technical or engineering-related documentation when applicable, helping organize materials and maintain consistency.
2026-06-04T00:00:00Z

Administrative Assistant

Anaheim, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day property management operations in Anaheim, California. This Contract position is fully onsite and offers the opportunity to contribute to a fast-paced office environment by handling administrative coordination, records management, and communication with tenants, vendors, and internal partners. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and professionalism. Responsibilities: • Support the Property Manager with administrative tasks related to tenant accounts, including follow-up on past-due rent and other outstanding charges. • Prepare and organize account details and supporting documentation for default notices and legal review when needed. • Review, code, and process vendor invoices accurately to support timely payment and recordkeeping. • Compile and draft assigned portions of recurring monthly property reports with close attention to detail. • Keep service agreement files current and ensure contracts for all assigned properties are properly maintained. • Update and maintain tenant, vendor, and contractor contact lists so records remain complete and accessible. • Monitor rent adjustment schedules and coordinate implementation with accounting and property management leadership. • Provide general office support such as data entry, answering inbound calls, and front-desk style administrative assistance as needed.
2026-06-04T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-06-04T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
34.2 - 36 USD / Hourly
We are looking for an Administrative Assistant to support leaders and teams through thoughtful coordination, clear communication, and dependable day-to-day office support. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, keeps schedules running smoothly, and handles administrative tasks with accuracy and consistency. The role will contribute to meeting logistics, document preparation, travel coordination, and general office operations while helping maintain an organized and responsive workplace. Responsibilities: • Coordinate a wide range of meetings, including leadership sessions, team discussions, interviews, virtual calls, and onsite events, ensuring schedules align efficiently across multiple calendars. • Prepare meeting spaces by securing rooms, arranging catering, organizing materials, and supporting setup and cleanup to create a smooth in-office experience. • Draft, format, and distribute business documents such as correspondence, reports, summaries, and internal communications with a high level of accuracy. • Monitor executive and team calendars carefully to reduce scheduling conflicts, preserve productive time, and anticipate the impact of changes across stakeholders. • Arrange business travel when needed by researching transportation and lodging options, confirming approvals, and booking cost-conscious itineraries. • Handle routine office administration, including record maintenance, supply ordering, mailing, scanning, data entry, and basic bookkeeping support. • Capture meeting notes and follow up on action items to help teams stay aligned and informed after key discussions. • Communicate in a clear and attentive manner across written, verbal, and visual interactions while representing the organization effectively. • Provide additional administrative and operational support for special projects, events, training sessions, and other assigned tasks as business needs evolve.
2026-06-08T00:00:00Z

Office Administrative Assistant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A growing sports apparel and lifestyle brand in Encinitas is seeking an Office Administrative Assistant to support accounting operations, purchasing activities, and general office administration. This role is perfect for someone who enjoys a mix of administrative and accounting-related responsibilities while working in a creative and energetic business environment.The ideal candidate is highly organized, detail-oriented, and comfortable supporting multiple departments while maintaining accurate records and documentation. ResponsibilitiesAccounting & Purchasing Support<ul><li>Enter vendor invoices into the accounting system</li><li>Perform AP data entry and invoice coding</li><li>Assign General Ledger account codes accurately</li><li>Process and maintain purchase order records</li><li>Assist with vendor setup and documentation management</li><li>Reconcile invoice information and supporting documentation</li><li>Support month-end accounting processes and reporting</li></ul>Administrative & Office Operations<ul><li>Manage office supply ordering and inventory</li><li>Maintain filing systems and company documentation</li><li>Assist with data entry, reporting, and administrative projects</li><li>Coordinate incoming mail, shipping, and package distribution</li><li>Support leadership with scheduling and operational tasks</li><li>Assist with special projects across departments</li></ul>
2026-06-08T00:00:00Z

Escrow Administrative Assistant

Laguna Hills, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Escrow Administrative Assistant to support residential and commercial real estate transactions in Laguna Woods, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable managing escrow documentation, deadlines, and communication across multiple parties. The person in this role will help keep files moving efficiently from opening through closing while maintaining accuracy and compliance throughout the process. Responsibilities: • Set up new escrow files and accurately record transaction details, client information, and supporting data in the appropriate systems. • Draft, assemble, and process escrow-related paperwork, including instructions, revisions, disclosures, and settlement documentation. • Request and examine title reports, payoff statements, and other property documents to confirm files are complete and ready for next steps. • Communicate with buyers, sellers, lenders, agents, and title partners to obtain required information and keep transactions progressing on schedule. • Arrange signing appointments and notarization activities, and verify that executed documents are properly completed and returned. • Track key milestones, contract dates, and contingency periods to help ensure all transactional deadlines are satisfied. • Review escrow files for completeness and accuracy prior to closing, resolving missing items or discrepancies as needed. • Support final balancing activities, assist with settlement statement preparation, and help coordinate funding and timely disbursement of funds. • Maintain well-organized electronic and physical records in accordance with company procedures and regulatory requirements. • Follow up on outstanding conditions, missing documentation, and unresolved items to support a smooth closing process.
2026-06-03T00:00:00Z

Escrow Administrative Assistant

Corona, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Escrow Administrative Assistant to support escrow-related operations for a construction and contractor environment in Corona, California. This Long-term Contract position is ideal for someone who is highly organized, attentive to detail, and comfortable managing administrative and financial documentation with accuracy. The role will contribute to smooth transaction processing, document control, and customer support while working with accounting and reporting systems. Responsibilities: • Coordinate escrow administrative activities by preparing, organizing, and maintaining transaction files and supporting documentation. • Process checks, financial records, and related data entries with a high level of accuracy and timeliness. • Assist with closing activities by verifying required documents, tracking deadlines, and helping ensure files are complete. • Maintain deeds, escrow paperwork, and customer records in internal systems for reliable access and audit readiness. • Support buying and purchasing-related processes by updating records, reviewing documentation, and monitoring workflow progress. • Generate reports and summaries using accounting and reporting tools, including Crystal Reports, to support operational needs. • Provide responsive customer service by answering inquiries, sharing status updates, and directing issues to the appropriate team members. • Use accounting software, CRM platforms, and data processing systems to enter, review, and reconcile information across escrow files.
2026-06-03T00:00:00Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support and help ensure smooth day-to-day office operations. This role is ideal for a professional who can manage multiple priorities, support leadership, and maintain a high level of professionalism in a fast-paced environment. Responsibilities:<ul><li>Provide high-level administrative support to leadership and internal teams</li><li>Manage calendars, schedule meetings, and coordinate appointments and travel arrangements</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Screen calls, respond to inquiries, and handle confidential information with discretion</li><li>Organize files, maintain records, and support reporting and data tracking</li><li>Assist with meeting coordination, agendas, notes, and follow-up items</li><li>Support special projects and help improve administrative processes</li><li>Serve as a key point of contact for internal and external communication</li></ul>
2026-05-28T00:00:00Z

Office Assistant

Pomona, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a detail-oriented Office Assistant to provide dependable administrative support for a busy team in Pomona, California. This Office Assistant position is well suited for someone who enjoys keeping records accurate, managing documents efficiently, and helping day-to-day office operations run smoothly. The ideal candidate is organized, comfortable handling clerical tasks, and able to maintain accuracy while working with files, schedules, and billing-related information. Key Responsibilities:• Enter, revise, and retrieve information across databases, billing platforms, and departmental records to keep data current and accessible.• Maintain organized files, activity logs, scheduling records, and department-specific reports while ensuring documentation is stored properly.• Review charts, forms, and related materials for accuracy, completeness, and adherence to established procedures before finalizing or distributing them.• Prepare routine correspondence, memos, copies, and appointment schedules to support daily office operations.• Gather client financial details and supporting paperwork, update billing records, and help ensure account information remains accurate.• Handle general clerical duties such as scanning, imaging, indexing, filing, collating, and retrieving documents as needed.• Process incoming and outgoing mail, distribute materials to the appropriate parties, and maintain supply and form inventory for the office.• Organize, update, research, and archive office records in accordance with retention and file maintenance practices.• Follow workplace safety standards, required regulations, and departmental protocols while completing assigned tasks. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-06-05T00:00:00Z

Sr. Admin/Executive Assistant

San Diego, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for a highly organized Sr. Administrative/Executive Assistant to support senior leadership within a real estate and property organization in San Diego, California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced, fully in-office setting and can balance business priorities with a high level of discretion. The person in this role will serve as a trusted administrative partner, coordinating complex schedules, handling sensitive information, and helping move important projects forward with accuracy and care. Responsibilities:• Provide high-level administrative support to senior leadership and offer additional assistance across departments as business needs arise.• Draft, review, and manage clear correspondence with investors, business partners, and other external stakeholders, ensuring a discreet and confidential approach.• Coordinate complex calendars, meetings, and conference calls while anticipating scheduling conflicts and adjusting priorities as needed.• Arrange detailed domestic and international travel plans, including commercial and private air transportation, ground travel, and itinerary management.• Support special projects by collecting, organizing, and tracking documents and information related to prospective business opportunities.• Handle personal assistant duties for executive leadership, such as managing personal travel, processing mail, purchasing requested items, and completing errands.• Maintain accurate electronic and physical filing systems so records, documents, and materials remain organized and easily accessible.• Review invoices for completeness and accuracy before routing them for approval and payment processing.
2026-06-03T00:00:00Z

Sales Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for a proactive Sales Administrative Assistant to support membership growth initiatives for an organization serving the agricultural community in Irvine, California. This Long-term Contract position will help strengthen client and partner relationships while coordinating sales support activities tied to employee benefit offerings. The ideal candidate brings strong communication skills, a service-minded approach, and the ability to keep sales operations organized in a fast-paced environment. Responsibilities: • Generate and follow up on prospective business opportunities across agricultural employers, brokers, associations, and related industry contacts. • Support outreach efforts by coordinating calls, meetings, referrals, networking activities, and event participation to expand market presence. • Prepare clear proposals, presentation materials, and supporting documents that help communicate benefit program options to prospective groups. • Maintain accurate records of account activity, pipeline progress, and sales milestones to keep opportunities moving forward. • Cultivate ongoing relationships with clients and partners by providing timely updates, consistent communication, and responsive service. • Explain benefit offerings, enrollment steps, and participation guidelines in a clear manner to prospective and existing members. • Work closely with internal teams such as underwriting, client support, and compliance to assist with onboarding, renewals, and service follow-through. • Help organize enrollment sessions, educational meetings, and other member-facing events as business needs require. • Monitor market developments, competitor activity, and workforce trends within the agricultural sector to support informed sales planning.
2026-06-08T00:00:00Z

Bilingual Front Desk Coordinator

Escondido, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
A busy and well-established dental practice in Escondido is seeking a Bilingual Front Desk Coordinator to serve as the first point of contact for patients and families. This role is ideal for someone who enjoys creating a welcoming environment, managing a high-volume front desk, and providing exceptional customer service in both English and Spanish.The ideal candidate is organized, professional, and comfortable balancing patient scheduling, insurance verification, and administrative support duties in a fast-paced dental office.Key ResponsibilitiesPatient & Front Office Support<ul><li>Greet patients and visitors while creating a positive patient experience</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Answer incoming calls and direct inquiries appropriately</li><li>Verify insurance eligibility and obtain necessary patient information</li><li>Assist patients with forms, documentation, and appointment preparation</li><li>Maintain accurate patient records and demographic information</li></ul>Administrative Duties<ul><li>Collect copayments and process patient payments</li><li>Coordinate treatment scheduling and follow-up appointments</li><li>Assist with patient communication regarding appointments and reminders</li><li>Maintain organized front office records and documentation</li><li>Support office operations and administrative projects as needed</li></ul>
2026-06-08T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
26.5 - 28 USD / Hourly
Our client is seeking a professional and welcoming Front Desk Coordinator to serve as the first point of contact for visitors, clients, and staff while supporting daily office operations. This role is ideal for someone with strong communication skills, a polished demeanor, and the ability to stay organized in a fast-paced environment. Responsibilities:<ul><li>Greet visitors, clients, and employees in a professional and courteous manner. </li><li>Answer and route incoming phone calls, emails, and general inquiries. </li><li>Manage front desk activities, including mail distribution, visitor logs, and office coordination. </li><li>Schedule appointments, meetings, and conference room usage as needed.</li><li>Maintain a clean, organized, and professional reception area.</li><li>Provide administrative support such as filing, data entry, and document preparation. </li><li>Assist with office supply management and other general administrative tasks.</li></ul>
2026-05-28T00:00:00Z

Front Desk Coordinator

Costa Mesa, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a Front Desk Coordinator to join a mission-driven non-profit organization in Costa Mesa, California on a contract basis with the potential for a permanent position. This position serves as a central point of support for daily office activity, visitor and phone communication, and a wide range of administrative and coordination tasks. The role also contributes to accurate record maintenance, donation and membership processing, and event support while partnering closely with internal teams to help advance the organization’s programs and community impact. Responsibilities: • Oversee daily front desk activity by greeting visitors, directing inquiries, and managing incoming calls with professionalism and efficiency. • Handle incoming and outgoing mail, including donations and general correspondence, while ensuring materials are sorted, logged, and routed accurately. • Monitor inventory for office supplies and coordinate equipment service, facility requests, and vendor follow-up to keep the workplace running smoothly. • Organize meetings by coordinating calendars, preparing agendas, reserving conference space, and documenting key discussion points when needed. • Enter, update, and maintain donor, member, scholarship, and event records in Raiser’s Edge and related systems with a high level of accuracy. • Review and process membership applications, charitable contributions, and related communications, including select acknowledgment materials. • Provide administrative and operational assistance for programs and events, including tracking auction items, coordinating awards or materials, and supporting event logistics. • Maintain spreadsheets and reports related to campaigns, appeals, raffles, and other office or development activities. • Work collaboratively with staff across departments, provide backup support where needed, and assist with additional assignments that support organizational priorities.
2026-06-05T00:00:00Z

Office Administrator & Payroll Coordinator

Carlsbad, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
A growing professional services company in Carlsbad is hiring an Office Administrator & Payroll Coordinator to oversee office operations while supporting payroll processing and employee administration. This position plays a vital role in ensuring the smooth day-to-day operation of the office while maintaining accurate payroll records and employee documentation.The ideal candidate is a proactive professional who enjoys wearing multiple hats and can confidently support both administrative and payroll functions. ResponsibilitiesPayroll Administration<ul><li>Process biweekly payroll for hourly and salaried employees</li><li>Review timesheets and payroll-related documentation for accuracy</li><li>Maintain payroll records and employee information</li><li>Coordinate payroll changes, deductions, and employee updates</li><li>Respond to payroll-related questions from employees</li><li>Assist with payroll reporting and compliance documentation</li></ul>Office Administration<ul><li>Manage front office operations and office supply inventory</li><li>Coordinate vendor relationships and service providers</li><li>Support onboarding and employee paperwork administration</li><li>Maintain company records, files, and operational documentation</li><li>Assist leadership with scheduling, reporting, and project coordination</li><li>Handle incoming calls, correspondence, and general office support</li></ul>
2026-06-08T00:00:00Z

Executive Assistant

San Bernardino, CA
onsite
Temporary / Contract
25.3365 - 31 USD / Hourly
We are looking for an experienced and highly organized Executive Assistant to support senior leadership within a mission-driven nonprofit in San Bernardino, California. This Long-term Contract position is ideal for a proactive individual who can balance executive support, project coordination, and day-to-day administrative operations with sound judgment and discretion. The right candidate will be comfortable managing changing priorities, maintaining accurate records, and helping leadership stay organized and prepared. Responsibilities: • Manage a dynamic executive calendar, adjusting appointments and priorities to keep leadership aligned with daily and long-range commitments. • Coordinate business travel from start to finish, including itineraries, lodging, transportation, and related scheduling details. • Prepare and submit expense documentation accurately and on schedule while keeping supporting records organized. • Plan and facilitate meetings by arranging schedules, developing agendas, distributing materials, and ensuring follow-up items are tracked. • Provide administrative support for special assignments and organization-wide initiatives as directed by executive leadership. • Act as a central contact for communications, helping route information effectively between internal teams and external stakeholders. • Partner with other administrative staff to maintain efficient office operations and consistent support across the organization. • Organize confidential files, records, and documentation with a strong focus on accuracy, accessibility, and discretion. • Improve and maintain administrative workflows that promote structure, consistency, and operational efficiency. • Anticipate executive needs, prioritize competing requests, and respond to shifting deadlines with professionalism.
2026-06-01T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced and highly organized Executive Assistant to support senior executives in a dynamic work environment. This long-term contract position is based in Irvine, California, and offers the opportunity to play a pivotal role in ensuring seamless operations and communication within the organization. The ideal candidate will excel at managing schedules, coordinating travel, and handling confidential information with professionalism. Responsibilities: • Manage and maintain executives’ calendars, ensuring optimal scheduling and conflict resolution. • Coordinate travel arrangements, including booking transportation, preparing detailed itineraries, and assisting with expense report submissions. • Handle sensitive documents and confidential information with the utmost discretion and care. • Oversee general office functions, such as ordering supplies and providing leadership to administrative support staff. • Act as a key point of contact between executives and internal or external stakeholders, fostering effective communication. • Assist with special projects by organizing resources, tracking progress, and ensuring timely completion. • Respond to inquiries and provide support through inbound and outbound calls, ensuring exceptional customer service. • Maintain accurate records and documentation for various administrative processes. • Support the development and implementation of efficient office procedures to enhance productivity.
2026-06-08T00:00:00Z

Executive Assistant

Solana Beach, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
An established hospitality and real estate group in North County is hiring an Executive Assistant to support the CEO and executive leadership team. This is a true right-hand role for someone who can manage high-level schedules, anticipate needs before they happen, and operate professionally in a fast-moving business environment. The ideal candidate has supported executives before and understands how to balance professionalism, urgency, confidentiality, and strong communication all at once. Responsibilities<ul><li>Manage complex executive calendars and scheduling across multiple businesses</li><li>Coordinate travel, meetings, presentations, and executive communications</li><li>Handle confidential business matters and sensitive documentation</li><li>Prepare reports, meeting notes, and presentation materials</li><li>Assist with operational projects, event coordination, and executive support tasks</li><li>Serve as a liaison between leadership, vendors, and internal departments</li></ul>
2026-05-27T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 34 USD / Hourly
Our client is seeking a highly organized, polished, and proactive Executive Assistant to provide high-level support to senior leadership. The ideal candidate will be skilled in managing complex schedules, coordinating travel, preparing correspondence, and handling confidential information with discretion. Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries and expense reports</li><li>Prepare presentations, reports, meeting agendas, and correspondence</li><li>Screen and prioritize incoming calls, emails, and requests</li><li>Serve as a liaison between executives, internal teams, and external contacts</li><li>Organize meetings, events, and special projects</li><li>Maintain confidential files, records, and sensitive information</li><li>Provide general administrative and operational support as needed</li></ul>
2026-06-05T00:00:00Z

Human Resources Assistant

Solana Beach, CA
onsite
Temporary / Contract
24 - 31 USD / Hourly
A well-established food and beverage company in Solana Beach is seeking a Human Resources Assistant to support the HR team with employee onboarding, recruiting coordination, HR administration, and employee support activities. This is an excellent opportunity for someone looking to grow their career in Human Resources while gaining exposure to multiple areas of HR within a dynamic and fast-paced industry. The ideal candidate is organized, professional, and comfortable working with confidential information while providing excellent support to employees and leadership. Position ResponsibilitiesHR Administration & Employee Support<ul><li>Maintain employee records, personnel files, and HR documentation</li><li>Assist employees with general HR-related questions and requests</li><li>Support benefits administration, onboarding paperwork, and employment documentation</li><li>Process employee status changes and maintain accurate HRIS records</li><li>Assist with leave tracking and compliance documentation</li></ul>Recruiting & Onboarding<ul><li>Schedule interviews and coordinate candidate communication</li><li>Assist with job postings and applicant tracking system updates</li><li>Prepare new hire packets and onboarding materials</li><li>Coordinate background checks, reference checks, and onboarding logistics</li><li>Support orientation and employee engagement initiatives</li></ul>Administrative Support<ul><li>Prepare HR reports, spreadsheets, and internal communications</li><li>Assist with training coordination and employee events</li><li>Maintain confidentiality regarding employee and company information</li></ul>
2026-05-29T00:00:00Z

Human Resources Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Our client in the nonprofit industry is seeking a detail-oriented and organized Human Resources Assistant to support day-to-day HR operations and help deliver a positive employee experience. This role is ideal for someone who enjoys administrative work, values confidentiality, and is passionate about contributing to a mission-driven organization. Key Responsibilities:<ul><li>Provide administrative support to the human resources team across a range of HR functions</li><li>Assist with onboarding, new employee paperwork, orientation scheduling, and employee file maintenance</li><li>Help maintain accurate HR records and ensure data integrity in HR systems</li><li>Support benefits administration, leave tracking, and other employee-related documentation</li><li>Coordinate interview scheduling and assist with recruitment-related activities</li><li>Respond to employee inquiries regarding HR policies, procedures, and general questions</li><li>Prepare reports, correspondence, and other HR documentation as needed</li><li>Assist with compliance-related recordkeeping and audit preparation</li><li>Support employee engagement initiatives, trainings, and internal communications</li><li>Handle sensitive and confidential information with professionalism and discretion</li></ul>
2026-06-05T00:00:00Z

Front Desk Supervisor

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Calling all natural leaders with a passion for coastal charm and exceptional hospitality! We are searching for an enthusiastic and detail-oriented Front Desk Supervisor to join our client's vibrant team in picturesque Encinitas. If you love fostering a positive guest journey from arrival to departure, this is the role for you. Your Impact: As a Front Desk Supervisor, you'll be instrumental in shaping our guests' first and last impressions. Your responsibilities will include:<ul><li>Overseeing daily front desk operations and ensuring efficient workflow.</li><li>Mentoring, training, and scheduling front desk associates.</li><li>Expertly handling guest requests, concerns, and special accommodations.</li><li>Maintaining accurate guest records and financial transactions.</li><li>Collaborating closely with housekeeping and concierge teams to ensure seamless service.</li><li>Upholding the highest standards of hospitality and customer care.</li></ul>
2026-05-26T00:00:00Z