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21 results for Receptionist Administrative Assistant in Murrieta, CA

Receptionist

San Diego, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a personable and dependable Receptionist to support daily front desk operations for a CPA firm in San Diego, California. This Contract position is ideal for someone who enjoys helping clients, managing a high volume of incoming calls, and keeping the office organized. The person in this role will serve as the first point of contact for visitors and callers while providing consistent administrative support through scheduling and calendar coordination. Responsibilities: • Manage a busy front desk and respond to approximately 50 to 100 incoming calls each day using Ring Central and a multi-line phone system. • Welcome clients and visitors in a detail-oriented manner, creating a positive and organized front office experience. • Direct calls to the appropriate team members, take accurate messages, and ensure timely communication across the office. • Provide light scheduling support by coordinating appointments and updating calendars in Outlook and Google Calendar. • Maintain a reliable presence at the front desk and deliver attentive customer service throughout the workday. • Assist with general reception and administrative tasks that help keep daily office operations running smoothly.
2026-09-03T00:00:00Z

Administrative Assistant

Vista, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
A growing construction company in North County is looking for an Administrative Assistant to support its Project Management and Operations teams. This is a great opportunity for someone who enjoys a fast-paced environment where priorities can change quickly and there is always something happening.You won't be sitting behind a desk doing repetitive filing all day. You'll help keep project documentation, subcontractor information, schedules, purchase orders, and communication organized so the field and office teams can stay on track.WHAT YOU'LL HANDLE<ul><li>Provide administrative support to Project Managers and Operations</li><li>Maintain project files and documentation</li><li>Prepare and organize contracts, proposals, and project correspondence</li><li>Assist with purchase orders and vendor documentation</li><li>Enter and update information in company systems</li><li>Coordinate meetings, inspections, and project schedules</li><li>Communicate with vendors and subcontractors</li><li>Track outstanding documents and approvals</li><li>Assist with invoice and billing documentation</li><li>Prepare spreadsheets and project reports</li><li>Maintain subcontractor records and certificates</li><li>Assist with change-order documentation</li><li>Handle incoming calls and emails</li><li>Support new project setup</li><li>Provide general office assistance as needed</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
25.5 - 27.5 USD / Hourly
A growing manufacturing company in Oceanside is looking for an Administrative Assistant to support its Operations and Production teams.This position is ideal for someone who is extremely organized and comfortable working with orders, inventory information, spreadsheets, vendors, production documentation, and multiple departments.The right person will be someone who can spot a missing number, follow up on an overdue request, and keep information organized without needing constant direction. YOUR DAY-TO-DAY<ul><li>Provide administrative support to Operations and Production leadership</li><li>Enter customer and production information into internal systems</li><li>Maintain spreadsheets, reports, and operational records</li><li>Assist with purchase orders and vendor documentation</li><li>Coordinate internal meetings and schedules</li><li>Track inventory-related information</li><li>Prepare production and operations reports</li><li>Assist with order documentation</li><li>Communicate with vendors and internal departments</li><li>Research discrepancies and missing information</li><li>Maintain digital and physical files</li><li>Assist with shipping and receiving documentation</li><li>Help coordinate office and production-related projects</li><li>Process routine administrative requests</li><li>Support special projects for Operations leadership</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

Vista, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day human resources and office operations in Vista, California. This Contract to permanent position is ideal for someone who enjoys keeping workflows organized, handling administrative details accurately, and providing dependable support across multiple priorities. The person in this role will contribute to onboarding, document management, scheduling, and office coordination while helping the team maintain efficient and well-organized operations. Responsibilities: • Manage incoming mail by sorting, distributing, and routing materials to the appropriate recipients in a timely manner. • Support employee documentation processes, including employment verification requests and upkeep of personnel records. • Maintain organized physical and electronic files, ensuring required forms are complete, accurate, and easy to retrieve. • Coordinate administrative aspects of onboarding by preparing new employee packets, arranging orientation schedules, and tracking outstanding tasks. • Schedule interviews, meetings, and HR-related appointments while keeping candidate and activity records up to date. • Update recruiting materials and job postings, and assist with gathering data for reports and departmental tracking. • Prepare and distribute forms, notices, invoices, purchase orders, and internal communications using tools such as Microsoft D365. • Oversee routine office support activities, including copying, scanning, shipping, receiving, supply inventory monitoring, and vendor communication. • Assist with employee engagement efforts by helping organize events, recognition programs, service awards, and appreciation activities.
2026-09-08T00:00:00Z

Administrative Assistant

Elfin Forest, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis. This position supports daily office coordination, document management, and executive scheduling while helping keep administrative operations running smoothly. The ideal candidate is organized, responsive, and comfortable handling a mix of clerical tasks, communication, and project support in a utilities and infrastructure environment. Responsibilities: • Coordinate administrative activities by preparing, sorting, scanning, and maintaining business records in both paper and electronic formats. • Keep office operations well supplied by monitoring inventory levels and arranging purchases for materials and equipment as needed. • Provide scheduling assistance by organizing meetings, managing calendars, and assembling agendas or supporting documents in advance. • Support leadership with executive calendar management, ensuring appointments, priorities, and scheduling changes are handled accurately. • Contribute to operational workflows by assisting with permit processing and organizing project-related documentation. • Maintain accurate records for fleet assets, equipment, and external vendors to support day-to-day business needs. • Serve as a point of administrative support for special assignments and team initiatives requested by management. • Handle front-office and communication tasks, including data entry and responding to inbound calls with careful attention to accuracy and service.
2026-09-08T00:00:00Z

Administrative Assistant

Encinitas, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
POLISHED, ORGANIZED & CLIENT-FACING — THIS IS NOT YOUR TYPICAL ADMIN ROLE.A boutique real estate organization in Encinitas is looking for an Administrative Assistant to support its brokerage and property operations.This person will be trusted with confidential information, client communication, scheduling, transaction documentation, and keeping multiple priorities moving at once.If you're someone who loves a clean inbox, an organized calendar, and knowing exactly what needs to happen next, this could be your kind of role.WHAT YOU'LL BE DOING<ul><li>Support real estate professionals with daily administrative needs</li><li>Manage calendars, appointments, and meetings</li><li>Prepare and organize transaction documentation</li><li>Maintain electronic client and property files</li><li>Assist with listing and property information</li><li>Coordinate communications with clients, vendors, and partners</li><li>Prepare correspondence, reports, and presentations</li><li>Track transaction deadlines and required documentation</li><li>Assist with vendor coordination</li><li>Process invoices and expense documentation</li><li>Maintain CRM information and contact records</li><li>Schedule property-related appointments</li><li>Assist with marketing materials and property updates</li><li>Handle confidential client information professionally</li><li>Support leadership with special projects</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

Del Mar, CA
onsite
Temporary / Contract
24.5 - 27.5 USD / Hourly
Our client is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and is committed to delivering excellent internal and external service. Key Responsibilities<ul><li>Provide day-to-day administrative support to departments and leadership</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and route phone calls, emails, and other correspondence</li><li>Prepare reports, presentations, and other business documents</li><li>Maintain office files, records, and databases with accuracy</li><li>Order office supplies and help coordinate general office operations</li><li>Assist with travel arrangements, expense reports, and meeting logistics</li><li>Support onboarding, special projects, and other administrative initiatives</li><li>Greet visitors and help ensure a professional office environment</li><li>Handle confidential information with discretion</li></ul>
2026-09-08T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Irvine, California. This contract position with the potential to become permanent is ideal for someone who enjoys creating an organized, welcoming workplace while handling a wide range of administrative tasks with discretion. The person in this role will help keep front office activities running smoothly, provide support across teams, and contribute to a positive and efficient office environment. Responsibilities: • Welcome guests and employees at the front desk, provide assistance upon arrival, and direct visitors to the appropriate destination in a courteous manner. • Keep the reception and lobby areas orderly, presentable, and aligned with workplace safety expectations. • Manage office badge activities, including issuing, tracking, and maintaining access credentials as needed. • Sort, distribute, and prepare incoming and outgoing mail to support timely communication and delivery. • Replenish kitchen and breakroom items to ensure shared office spaces remain stocked and functional. • Monitor office supply levels, place orders, and verify delivered items to maintain an organized inventory. • Perform general administrative support duties such as scanning, filing, copying, document preparation, and data entry. • Work collaboratively with internal teams to support day-to-day operations and foster a collaborative, team-focused office atmosphere. • Assist with additional office-related assignments as directed by leadership or management.
2026-09-04T00:00:00Z

Office and Client Services Assistant

Encinitas, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
A LITTLE ADMIN. A LITTLE CUSTOMER SERVICE. A LOT OF PEOPLE SKILLS.A growing wellness and hospitality organization in Encinitas is looking for an Office & Client Services Assistant to become a key part of its front-office and administrative operations. This is a great position for someone who loves interacting with people but also enjoys the behind-the-scenes organization that keeps a business running. You'll split your time between client communication, scheduling, administrative support, records, and daily office coordination. WHAT YOUR DAY COULD LOOK LIKE<ul><li>Welcome clients and provide a warm, professional experience</li><li>Answer incoming calls, emails, and client questions</li><li>Coordinate appointments and schedules</li><li>Maintain accurate client records</li><li>Process basic forms and administrative documentation</li><li>Assist with invoicing and payment-related questions</li><li>Prepare daily schedules and internal reports</li><li>Coordinate supplies and office inventory</li><li>Communicate with vendors as needed</li><li>Support managers with administrative projects</li><li>Maintain organized digital files</li><li>Follow up with clients regarding appointments or outstanding information</li><li>Assist with events and special projects</li><li>Help identify opportunities to improve the client experience</li></ul>
2026-09-03T00:00:00Z

Bilingual Spanish Administrative Assistant

Santa Ana, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a bilingual Administrative Assistant to support daily office operations for a legal organization in Norwalk, California. This Contract position is onsite and will serve as a key resource for administrative coordination, front-office support, and communication with clients, visitors, and vendors. The role also provides direct assistance to local leadership while helping maintain an organized, responsive, and detail-focused office environment. Responsibilities:• Manage routine office support activities such as document preparation, filing, copying, data entry, and outgoing mail to keep administrative processes organized.• Welcome clients, guests, and service providers while handling front-desk interactions with courtesy and a strong service focus.• Assist the onsite director by organizing calendars, coordinating meetings, and helping track day-to-day priorities.• Support efficient office operations by monitoring workflow needs and helping ensure administrative tasks are completed accurately and on time.• Partner with the Office Manager to align local office activities with broader administrative expectations and procedures.• Answer inbound calls in English and Spanish, route inquiries appropriately, and provide clear information to internal and external contacts.• Maintain orderly records and office materials so staff can access information and resources efficiently.
2026-09-08T00:00:00Z

Executive Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
32 - 38 USD / Hourly
YOUR ORGANIZATION SKILLS ARE THE REASON EVERYTHING RUNS SMOOTHLY.A well-established wealth management and professional services firm in Rancho Santa Fe is looking for an Executive Administrative Coordinator to provide high-level administrative support to a small team of executives and advisors.This is an excellent opportunity for an experienced Administrative Assistant or Executive Assistant who enjoys working in a polished, professional environment and takes pride in anticipating needs before they're communicated. You'll be trusted with confidential information, complex scheduling, client communications, meeting preparation, and a variety of projects that keep the team operating efficiently.WHAT YOU'LL HANDLE<ul><li>Manage complex calendars and coordinate internal and external meetings</li><li>Schedule appointments with clients, executives, and outside partners</li><li>Prepare meeting agendas, presentations, and supporting materials</li><li>Coordinate domestic travel and detailed itineraries</li><li>Draft professional correspondence and communications</li><li>Maintain confidential client and company information</li><li>Assist with expense reports and invoice processing</li><li>Coordinate office and client events</li><li>Prepare documents and spreadsheets for leadership</li><li>Maintain organized electronic and physical records</li><li>Serve as a professional point of contact for clients and visitors</li><li>Coordinate follow-ups and action items after meetings</li><li>Assist with special projects and administrative initiatives</li><li>Research information and prepare summaries for leadership</li><li>Anticipate upcoming needs and proactively address administrative issues</li></ul>
2026-09-03T00:00:00Z

Sr. Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide day-to-day support within a financial services setting in Costa Mesa, California. This Long-term Contract position is ideal for someone who can manage documentation, maintain accurate records, and keep administrative processes moving efficiently across multiple systems. The role requires strong attention to detail, sound judgment with sensitive information, and the ability to coordinate smoothly with advisors, internal teams, clients, and external partners. Responsibilities: • Support financial advisors and related teams by handling daily administrative and operational activities that keep client service functions running effectively. • Maintain accurate client profiles and account records in Redtail and other financial platforms, ensuring information is current and properly organized. • Oversee digital document filing by uploading, categorizing, and retaining client and account materials in an orderly and compliant manner. • Administer electronic signature processes through DocuSign, including preparing documents, tracking completion status, and preserving finalized records. • Assist with portfolio and investment-related administrative work using Morningstar and similar industry tools. • Process account and operational tasks within financial services systems such as CRM and payment-related platforms, including Docupay where needed. • Prepare and review paperwork, perform data entry, and support account maintenance activities with a high degree of accuracy. • Communicate with advisors, internal departments, clients, and third-party providers to help resolve documentation and workflow needs promptly. • Safeguard confidential financial and client information by following established handling procedures and workplace standards.
2026-09-08T00:00:00Z

General Office Clerk

Santa Ana, CA
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a dependable and customer-focused General Office Clerk to support daily administrative operations in California. This contract position with permanent potential is ideal for someone who enjoys keeping office processes organized, assisting employees with questions, and ensuring records are maintained with accuracy. The role offers an opportunity to contribute in a fast-moving office setting while building strong working relationships across the team. Responsibilities: • Support day-to-day office operations by assisting staff and field employees with administrative requests and general questions. • Enter, update, and verify information in company systems to help maintain complete and accurate records. • Prepare, process, and revise purchase orders while ensuring documentation is organized and up to date. • Review invoices and compare them against purchase order details to help resolve discrepancies promptly. • Handle routine clerical work such as filing, scanning, document organization, and other back-office support tasks. • Answer inbound calls and direct inquiries professionally while providing helpful assistance when appropriate. • Use Microsoft Office tools and internal platforms to complete administrative assignments efficiently. • Take on additional office support duties as business needs change in a busy onsite environment.
2026-09-08T00:00:00Z

General Office Clerk

Santa Ana, CA
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a dependable and service-oriented General Office Clerk to support daily administrative operations in California. This contract opportunity is ideal for someone who enjoys keeping office processes organized, assisting employees with questions, and ensuring records and purchasing information remain accurate. The role offers a fast-paced onsite environment where strong communication, attention to detail, and a detail-focused approach are essential. Responsibilities: • Support day-to-day office operations by assisting staff and field employees with administrative questions and routine requests. • Enter, update, and verify information in company systems to maintain complete and accurate records. • Prepare, process, and revise purchase orders while helping track purchasing details through internal tools. • Review invoices for accuracy and help reconcile them against corresponding purchase orders and supporting documentation. • Perform clerical tasks such as scanning documents, organizing files, and handling general back-office support work. • Answer inbound calls and respond to office inquiries in a courteous and detail-focused manner. • Help maintain orderly documentation and ensure records are easy to access and properly filed. • Take on additional administrative assignments as business needs change and priorities shift.
2026-09-04T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client in the nonprofit industry is seeking a professional, personable, and highly organized Front Desk Coordinator to manage daily front office operations and create a welcoming experience for visitors, donors, staff, and community partners. This role will serve as the first point of contact for the organization and provide administrative support to ensure smooth office operations. The ideal candidate is service-oriented, detail-focused, and comfortable managing multiple responsibilities in a mission-driven environment. Key Responsibilities:<ul><li>Greet visitors, donors, and community members in a warm and professional manner</li><li>Answer and direct incoming phone calls, emails, and inquiries</li><li>Maintain the front desk and reception area to ensure a clean, organized, and welcoming environment</li><li>Coordinate visitor check-in procedures and notify staff of arrivals</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Schedule meetings, reserve conference rooms, and assist with calendar coordination</li><li>Provide administrative support, including data entry, filing, document preparation, and recordkeeping</li><li>Order and maintain office supplies and support general office operations</li><li>Assist with meeting setup, special events, and other office coordination activities</li><li>Handle sensitive information with professionalism and confidentiality</li></ul>
2026-09-08T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client is seeking a professional and organized Front Desk Coordinator to manage daily front office operations and serve as the first point of contact for visitors, clients, and employees. This role is responsible for creating a welcoming environment, handling administrative tasks, and ensuring smooth day-to-day office workflow. Key Responsibilities<ul><li>Greet visitors, clients, and employees in a professional and friendly manner</li><li>Answer, screen, and route incoming calls and emails</li><li>Manage front desk operations and maintain a clean, organized reception area</li><li>Coordinate conference room scheduling and meeting logistics</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain visitor logs and support office security procedures</li><li>Order and monitor office and kitchen supplies</li><li>Provide administrative support including filing, data entry, and document preparation</li><li>Assist with onboarding logistics and general office coordination</li><li>Support special projects and other administrative duties as needed</li></ul>
2026-09-08T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 38 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-09-08T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
40 - 44 USD / Hourly
The OpportunityWe are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established nonprofit organization in San Diego. This position is ideal for an experienced administrative professional who enjoys being a trusted partner to executives, coordinating across teams, and helping keep a mission-driven organization running smoothly. The successful candidate will be resourceful, polished, and comfortable balancing day-to-day administrative responsibilities with high-priority projects. This person should be able to work independently, exercise sound judgment, and build strong relationships with staff, leadership, Board members, and external partners. Roles & ResponsibilitiesThe Executive Assistant will provide comprehensive administrative support to executive leadership while serving as an important organizational resource for meetings, communications, office coordination, and special projects.Executive & Leadership Support<ul><li>Manage and coordinate executive calendars, meetings, appointments, conference calls, and travel logistics.</li><li>Serve as a professional liaison between executives, employees, Board members, community partners, and external contacts.</li><li>Prepare meeting agendas, presentations, reports, correspondence, and other materials for executive leadership.</li><li>Coordinate and organize information needed for Board and leadership meetings.</li><li>Track follow-up items, deadlines, and commitments to help ensure timely completion.</li><li>Handle confidential information and sensitive matters with discretion and sound judgment.</li></ul>Administrative & Office Coordination<ul><li>Help oversee daily administrative operations and ensure the office remains organized and well-supported.</li><li>Order office supplies and coordinate equipment, vendors, facilities needs, and other administrative services.</li><li>Maintain shared calendars and coordinate organization-wide schedules, closures, meetings, and events.</li><li>Coordinate mail, packages, documents, and general office correspondence.</li><li>Arrange catering, refreshments, and hospitality for meetings and visitors.</li><li>Provide basic support for conference room technology, AV equipment, and virtual meetings.</li></ul>Meetings, Events & Board Support<ul><li>Coordinate logistics for Board meetings, executive meetings, staff meetings, organizational events, and leadership gatherings.</li><li>Manage meeting invitations, calendars, materials, room setup, technology, catering, and follow-up.</li><li>Support virtual meetings through Zoom and other video conferencing platforms.</li><li>Assist leadership with conferences, community events, and other external engagements.</li></ul>Special Projects & Process Improvement<ul><li>Take ownership of special projects and administrative initiatives as assigned by executive leadership.</li><li>Identify ways to streamline processes, improve organization, and increase administrative efficiency.</li><li>Maintain organized systems for documents, projects, deadlines, and executive follow-up.</li><li>Work collaboratively across departments to support organizational priorities and initiatives.</li></ul>
2026-08-28T00:00:00Z

Accounts Receivable Clerk

Irvine, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a Bookkeeper to join a retail organization in Irvine, California on a Contract basis. This position focuses on maintaining accurate receivables records, supporting timely payment activity, and helping keep customer accounts current. The ideal candidate brings hands-on experience with billing, cash application, and commercial collections, along with strong attention to detail and follow-through. Responsibilities:• Manage daily accounts receivable activities, including reviewing open balances and keeping customer account records accurate and up to date.• Apply incoming payments to the appropriate customer invoices and investigate discrepancies to ensure proper cash posting.• Conduct commercial collection efforts through attentive follow-up with customers regarding past-due balances and payment commitments.• Prepare and process billing transactions while verifying invoice details for accuracy and completeness.• Reconcile account activity by researching short payments, unapplied cash, and other exceptions that affect outstanding balances.• Partner with internal teams to resolve billing or payment issues that may delay collection and account resolution.• Monitor aging reports and prioritize collection actions to help reduce overdue receivables.• Maintain organized documentation of payment activity, collection outreach, and account adjustments for reporting and audit support.Bookk
2026-09-08T00:00:00Z

Front Desk Coordinator (Bilingual Cantonese/Mandarin)

Rowland Heights, CA
onsite
Temporary to Hire
19 - 24 USD / Hourly
A Community Center in Rowland Heights is in the need of a bilingual in Cantonese or Mandarin for a Front Office Associate position. The Bilingual Cantonese/Mandarin Front Office Associate will support members and local older adults at our community center locations by delivering thoughtful customer service, guiding individuals through healthcare-related questions, and building strong relationships within diverse communities. The Cantonese/Mandarin Front Office Associate combines front-facing member support, outreach, event coordination, and operational oversight to help create a welcoming and informative environment. Candidates should be comfortable working a regular schedule of 40 hours per week and available to work occasional Saturdays. Responsibilities:• Welcome members and visitors to the community center, resolve service questions, and provide a positive day-to-day experience for older adults and guests.• Assist individuals in their preferred language with understanding plan benefits, accessing care, and navigating Medicare-related questions with clarity and professionalism.• Represent the organization at community gatherings, educational sessions, and outreach events while promoting available services and strengthening local visibility.• Organize wellness programs, classes, and center events by managing scheduling, logistics, materials, and coordination with internal partners.• Monitor inventory levels for office materials, equipment, and promotional items to keep the center properly stocked and ready for daily operations.• Oversee the use of community center space for activities and trainings, maintaining a clean, safe, and orderly setting for participants.• Track visitor activity and service usage to help evaluate engagement trends and support informed planning decisions.• Conduct routine checks of equipment and report maintenance or repair needs to the appropriate facilities contact in a timely manner.• Help develop programs and activities that reflect community interests and create meaningful value for members and local older adults.• Support additional operational, customer service, or outreach tasks as needed to meet team and center objectives.
2026-09-02T00:00:00Z

Paralegal - Office Manager

Yorba Linda, CA
onsite
Permanent / Full Time
100000 - 140000 USD / Yearly
We are looking for a versatile Paralegal - Office Manager to support litigation matters while helping maintain an efficient and organized office in El Segundo. This role is helping set up the firm's Los Angeles office; their headquarters is on the East Coast. This position offers a blend of litigation and operational responsibilities (roughly 50/50), making it ideal for someone who enjoys balancing litigation case support with day-to-day office coordination. Responsibilities:Litigation -• Manage filings in state and federal courts, with significant involvement in federal court procedures and deadlines.• Prepare initial drafts of routine legal documents, including pleadings, motions, and business correspondence for attorney review.• Assemble exhibits, document tables, and other supporting materials needed for filings, hearings, and case organization.• Perform factual investigation and targeted legal research to support ongoing litigation matters.Operational -• Support partners with business development activities by helping create presentation materials, proposals, and other marketing content.• Coordinate administrative and office management tasks to help maintain smooth daily operations in a growing legal environment.• Serve as a point of contact for external technology providers and other service vendors to address office needs.• Help guide and support entry-level team members while contributing to the development of effective office processes and infrastructure. Perks of Firm:· You can have a hand in building and growing an office – exciting!· The East Coast director can provide guidance. “They will not be on an island on their own!”· Quickly growing, evolving firm.· Strong tenure from support staff in their headquarters. Logistical Details:· Billable Hours: None· Certificate: Not required but preferred· Software/Tech: Clio, Westlaw, Outlook, Trellis (court filings), PACER· Working Hours: Standard business hours· Reports to: Partner in LA office.· Benefits: Kaiser plans for medical + dental + vision + 401K + PTO
2026-08-13T00:00:00Z