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15 results for Personal Assistant in Murrieta, CA

Office Assistant

Rancho Santa Margarita, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in California. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling a variety of front-desk and clerical tasks. The role combines receptionist support, document management, data entry, and basic human resources assistance to help keep business activities running smoothly. Responsibilities: • Welcome visitors, manage front-desk activity, and provide attentive reception support throughout the day. • Answer incoming calls, direct inquiries to the appropriate contacts, and take clear, accurate messages when needed. • Scan, organize, and maintain paper and digital records to ensure documents are easy to retrieve and properly filed. • Perform general administrative work such as preparing correspondence, updating records, and supporting routine office operations. • Enter clerical and accounting-related information into internal records with close attention to accuracy and completeness. • Assist with basic HR-related administrative tasks, including document handling and support for employee record upkeep. • Monitor office workflows and help maintain an orderly workspace by completing time-sensitive support tasks as assigned.
2026-07-31T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 33.044 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-08-04T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
40 - 48 USD / Hourly
Job DescriptionOur client, a growing and highly respected commercial real estate company, is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a polished professional who thrives in a fast-paced environment, excels at managing competing priorities, and enjoys being a trusted partner to executive leadership.The Executive Assistant will play a key role in keeping daily operations running smoothly by managing complex calendars, coordinating meetings and travel, preparing presentations, handling confidential information, and supporting special projects across the organization.Key Responsibilities<ul><li>Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Coordinate internal and external meetings, including preparing agendas, presentations, meeting materials, and follow-up action items.</li><li>Serve as the primary point of contact for executive communications, screening calls and responding to correspondence professionally.</li><li>Prepare reports, presentations, spreadsheets, and other business documents with a high level of accuracy and attention to detail.</li><li>Coordinate executive travel, including flights, hotels, itineraries, and expense reporting.</li><li>Maintain confidential files and handle sensitive business information with discretion.</li><li>Support real estate transactions by organizing due diligence materials, contracts, and property documentation as needed.</li><li>Assist with board meetings, investor meetings, and company events.</li><li>Coordinate special projects and work cross-functionally with property management, accounting, leasing, and operations teams.</li><li>Track project deadlines and ensure timely completion of action items.</li><li>Order office supplies, coordinate vendors, and provide general office support as needed.</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

Ontario, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an organized and proactive Executive Assistant to provide high-level support to senior leadership in Ontario, California. This Long-term Contract position is best suited for someone who can manage shifting priorities, maintain smooth daily operations, and contribute effectively within a close-knit office environment. In addition to executive support, this role includes light office coordination tasks that help keep the workplace running efficiently. Responsibilities: • Manage complex executive calendars, coordinate appointments, and ensure leadership schedules are organized and up to date. • Arrange domestic and international travel, including itineraries, transportation, lodging, and any related scheduling details. • Prepare and reconcile expense reports while maintaining accurate records and timely submissions. • Support executive meetings by organizing logistics, confirming attendance, and helping materials are ready in advance. • Serve as a dependable point of coordination for day-to-day executive operations in a small team setting. • Handle incoming mail distribution and assist with general administrative tasks that support office workflow. • Monitor and replenish shared office supplies such as coffee and other breakroom essentials. • Help maintain a welcoming and orderly office environment, including light coordination tasks such as caring for office plants. • Work onsite initially and adapt to a hybrid schedule if business needs allow after the first month.
2026-08-03T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
We are seeking a highly organized, proactive, and professional Executive Assistant to support senior leadership for our client in San Diego, CA This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced environment, exercises discretion with confidential information, and excels at managing multiple priorities. The ideal candidate is a strong communicator with exceptional organizational and problem-solving skills. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership.</li><li>Manage complex calendars, schedule meetings, and coordinate appointments.</li><li>Arrange domestic and international travel, including itineraries and expense reports.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Screen and prioritize phone calls, emails, and other communications.</li><li>Coordinate meetings, conference calls, and company events.</li><li>Maintain confidential files and sensitive business information with discretion.</li><li>Track projects, deadlines, and follow up on action items.</li><li>Serve as a liaison between executives, clients, vendors, and internal departments.</li><li>Perform additional administrative and project-related duties as assigned.</li></ul>
2026-07-29T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for a highly adaptable Administrative Assistant to support daily operations in Newport Beach, California. This Contract to permanent position is fully onsite and offers the opportunity to work closely with senior leadership in a fast-paced, detail-focused environment. The ideal candidate is organized, experienced, and comfortable managing a wide range of administrative tasks while keeping priorities on track. Responsibilities: • Coordinate complex calendars for two partners, ensuring meetings and schedule changes are managed efficiently. • Prepare and submit expense reports through Concur with accuracy and timely follow-through. • Arrange business travel for two partners, including itineraries, bookings, and schedule adjustments as needed. • Provide broad administrative support across the office, handling shifting priorities with sound judgment. • Assist with planning and organizing office events, team gatherings, and other special functions. • Support front office activities such as answering inbound calls, greeting visitors, and maintaining an organized office presence. • Perform data entry and general clerical work to keep records, documents, and administrative processes current and organized.
2026-07-31T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Robert Half is partnering with a reputable financial services company seeking a detail-oriented and organized Administrative Assistant to support daily operations and provide administrative support to a growing team. This role is ideal for a professional who enjoys staying organized, managing multiple priorities, and contributing to a collaborative office environment.Key Responsibilities:<ul><li>Provide administrative support to leadership and internal teams in a professional financial services environment.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, format, and maintain reports, presentations, spreadsheets, and business documents.</li><li>Handle incoming calls, emails, and correspondence with professionalism and attention to detail.</li><li>Assist with client documentation, account records, and confidential business information.</li><li>Process and organize paperwork, forms, and financial documents.</li><li>Maintain accurate electronic and physical filing systems.</li><li>Coordinate meetings, including preparing materials and managing logistics.</li><li>Assist with data entry, tracking reports, and updating internal systems.</li><li>Support office operations, including supply management, vendor coordination, and general administrative tasks.</li><li>Collaborate with team members on special projects and process improvements.</li><li>Maintain confidentiality when handling sensitive client and company information.</li></ul>
2026-07-27T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support billing operations in Orange, California. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced office environment and can manage a high volume of administrative and invoicing tasks with accuracy. The person in this role will help keep billing records organized, coordinate with internal teams and customers, and ensure documentation is complete so invoices are submitted on time. Responsibilities: • Manage a high daily volume of invoices, ensuring billing activity is processed accurately and on schedule. • Review inspection documentation, quoted work, and completed service transactions to prepare customer billing. • Confirm that reports include required approvals and supporting records before invoices are issued. • Communicate with staff and customers to obtain missing paperwork and clarify incomplete billing details. • Submit invoices through client billing portals while following each customer's formatting and documentation guidelines. • Maintain spreadsheets and tracking files to monitor completed work, invoice progress, and outstanding items. • Investigate billing variances, rejected invoices, and payment-related concerns to support timely resolution. • Provide general administrative support, including data entry, office coordination, and handling inbound calls as needed.
2026-08-04T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
23.75 - 30 USD / Hourly
We are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor. Responsibilities: • Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously. • Provide comprehensive administrative support to internal teams and ensure smooth daily operations. • Handle light billing tasks and assist with financial record-keeping using QuickBooks and other software tools. • Maintain accurate records and perform data entry tasks to support office operations. • Collaborate with team members to manage schedules, appointments, and meetings. • Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently. • Communicate effectively with internal staff and external clients to address inquiries and provide solutions. • Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available. • Demonstrate adaptability by learning new processes and contributing to improvements. • Uphold a smart business casual dress code and represent the company in a detail-oriented manner.
2026-08-05T00:00:00Z

Administrative Assistant

Mission Viejo, CA
onsite
Temporary / Contract
28.5 - 35 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily operations across a multi-property real estate portfolio in California. This contract position is ideal for someone who can balance scheduling, communication, and office coordination in a fast-moving environment. The role requires strong judgment, attention to detail, and a service-focused approach when working with vendors, tenants, and internal team members. Responsibilities: • Coordinate schedules, meetings, and calendar updates to keep priorities aligned and daily activities running smoothly. • Serve as a point of contact for tenant and vendor inquiries, ensuring timely follow-up and clear, attentive communication. • Prepare reports, maintain records, and enter data accurately to support operational tracking and property-related administration. • Assist with front office and reception-related tasks, including answering inbound calls and directing requests appropriately. • Support the administration of multiple properties by organizing documents, monitoring tasks, and helping maintain efficient workflows. • Work closely with team members to address issues, resolve administrative challenges, and keep assignments moving forward. • Adapt to changing business needs and shifting deadlines while maintaining accuracy and a high level of responsiveness.
2026-08-04T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for an Administrative Assistant to support property management and leasing operations in Costa Mesa, California. This Long-term Contract opportunity is well suited for someone who enjoys balancing office coordination, tenant-facing communication, and administrative accuracy in a busy real estate environment. The person in this role will help keep daily activities running smoothly while providing courteous service to prospective tenants, residents, and internal team members. Responsibilities: • Manage day-to-day office support activities, including handling incoming calls, greeting visitors, and coordinating administrative workflows. • Assist with tenant application intake by collecting documents, reviewing submissions for completeness, and maintaining accurate records. • Respond to leasing questions from prospective tenants and arrange or lead property showings in a courteous manner. • Partner with property management staff to support lease-related tasks, appointment scheduling, and resident communication. • Enter, update, and organize data in office systems to ensure files, reports, and tenant information remain current and accurate. • Provide courteous service to residents, guests, and vendors while addressing routine requests and directing issues appropriately. • Help coordinate vendor communication, service scheduling, and follow-up for property-related administrative needs. • Support payment processing and related documentation while maintaining attention to detail and proper recordkeeping.
2026-08-04T00:00:00Z

Administrative Assistant

Rialto, CA
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support a government utilities team in Rialto, California. This Long-term Contract opportunity offers a 30-hour workweek and is ideal for someone who excels in administrative coordination, customer communication, and accurate record handling. The role will focus on maintaining daily office operations, responding to service-related questions, and providing dependable support across utility-related administrative functions. Responsibilities: • Enter and maintain large volumes of information with a strong focus on accuracy, completeness, and timeliness. • Receive incoming telephone calls, direct them to the appropriate contacts, and provide helpful responses to routine questions. • Prepare and submit purchase requisitions and related documentation as departmental needs arise. • Respond to billing concerns and utility service inquiries by gathering details and directing requests appropriately. • Provide day-to-day administrative support for the utilities department, including document handling, scheduling assistance, and record organization. • Use Microsoft Outlook and Excel to manage correspondence, track information, and support reporting or operational tasks.
2026-08-04T00:00:00Z

Executive Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
35 - 43 USD / Hourly
Our client is growing, and they're looking for an experienced Executive Administrative Assistant to become a trusted partner to senior leadership.This isn't your typical administrative role. You'll serve as the right hand to executive leadership, helping coordinate high-level projects, manage competing priorities, and ensure day-to-day business operations run smoothly. The ideal candidate is proactive, polished, and thrives in an environment where no two days look the same.If you're someone who enjoys taking ownership, anticipating needs before they arise, and working alongside leadership in a collaborative environment, we'd love to hear from you.Responsibilities<ul><li>Manage complex executive calendars and coordinate meetings across multiple departments</li><li>Arrange domestic and international travel, including itineraries and expense reporting</li><li>Prepare presentations, meeting materials, and executive correspondence</li><li>Track confidential projects and follow up on action items</li><li>Coordinate company meetings, leadership events, and board presentations</li><li>Screen incoming communications and prioritize urgent matters</li><li>Assist with budgeting, purchasing, and administrative reporting</li><li>Support cross-functional teams with special projects</li></ul>
2026-07-29T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A respected Orange County law firm is seeking a Legal Assistant for a contract-to-hire opportunity. This role is ideal for a highly organized and proactive professional with experience supporting attorneys and legal teams in a fast-paced environment. The Legal Assistant will provide administrative and legal support, assist with case management, prepare legal documents, and help ensure the efficient operation of the practice. Key Responsibilities<ul><li>Provide administrative and legal support to attorneys and paralegals</li><li>Prepare, format, proofread, and revise legal documents, correspondence, and reports</li><li>Assist with case and file management, both electronic and physical</li><li>Coordinate attorney calendars, meetings, court dates, and client appointments</li><li>Draft routine correspondence and maintain client communications</li><li>Assist with preparing pleadings, discovery, and other litigation-related documents</li><li>Manage incoming and outgoing mail, email, and document distribution</li><li>Coordinate document filing, including California state and federal court e-filings as needed</li><li>Organize and maintain legal records, exhibits, and case materials</li><li>Communicate professionally with clients, vendors, opposing counsel, and court personnel</li><li>Perform general administrative duties, including data entry, expense reports, and scheduling</li></ul>
2026-07-17T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-29T00:00:00Z