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20 results for Personal Assistant in Murrieta, CA

Office Assistant

Anaheim, CA
onsite
Temporary / Contract
16.5 - 18 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations at a detail-oriented testing site in Anaheim, California. This Long-term Contract opportunity offers a part-time schedule and is ideal for someone who enjoys customer-facing work, administrative support, and maintaining organized, secure environments. The person in this role will help create a smooth and efficient experience for visitors while assisting with clerical tasks, monitoring procedures, and resolving issues efficiently. Responsibilities: • Welcome visitors, confirm identification details, and guide individuals through check-in procedures with accuracy. • Carry out required security protocols, including screening measures and routine observation of the testing area to uphold site standards. • Provide basic assistance with equipment or device-related issues so candidates can proceed with minimal disruption. • Monitor the testing environment through regular walkthroughs and visual checks to ensure compliance, fairness, and a comfortable experience for all participants. • Respond quickly to candidate concerns, escalate incidents when needed, and document situations that fall outside established guidelines. • Protect testing materials, workstations, and controlled areas by following strict handling and security procedures at all times. • Support office operations during slower periods by completing clerical tasks such as scanning documents, organizing materials, and assisting with general front-desk coverage. • Record required candidate information, including digital fingerprint collection when applicable, and maintain accurate records for reporting purposes.
2026-08-27T00:00:00Z

Office Assistant

Mission Viejo, CA
onsite
Temporary / Contract
16.5 - 18 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations at a secure testing environment. This is a Long-term Contract position expected to run for 2 to 3 months, offering a steady schedule of 35 to 40 hours per week with workdays that may fall between Monday and Saturday. The person in this role will help create an organized, detail-focused, and welcoming experience for test takers while ensuring procedures are followed carefully. Success in this position requires strong customer service, attention to detail, and the ability to stay calm in a fast-paced setting. Responsibilities: • Welcome candidates upon arrival, confirm their identity, and guide them through the check-in process with courtesy. • Conduct test center security procedures, including screening protocols and the use of handheld security devices when required. • Observe exam sessions through regular room checks and active monitoring to help maintain compliance and a secure testing environment. • Respond promptly to candidate concerns, resolve routine issues when possible, and escalate exceptions in a timely manner. • Support basic troubleshooting for testing equipment and candidate workstations to minimize disruptions during exam delivery. • Handle sensitive testing materials and records with care, ensuring all procedures are followed to protect exam integrity. • Complete administrative support tasks during slower testing periods, including scanning, clerical work, and general front desk assistance. • Document incidents accurately and report any activity that falls outside established testing standards or policies. • Assist with fingerprint scanning and other identity verification steps when those procedures apply at the site. • Help with light equipment handling, packing, unpacking, and other operational tasks needed to keep the office and testing areas ready for use.
2026-08-28T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 33.044 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-08-28T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
We are seeking a highly experienced Executive Assistant to provide strategic and high-level administrative support to senior leadership. The ideal candidate will have 7+ years of experience supporting executives in a fast-paced environment and will demonstrate exceptional judgment, professionalism, and organizational skills. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, meetings, and shifting scheduling priorities</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Prepare reports, presentations, correspondence, and meeting materials</li><li>Handle confidential information with a high degree of discretion</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Track action items, support project coordination, and follow up on key initiatives</li><li>Assist with expense reports, recordkeeping, and other executive support activities</li></ul>
2026-08-14T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
40 - 44 USD / Hourly
The OpportunityWe are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established nonprofit organization in San Diego. This position is ideal for an experienced administrative professional who enjoys being a trusted partner to executives, coordinating across teams, and helping keep a mission-driven organization running smoothly. The successful candidate will be resourceful, polished, and comfortable balancing day-to-day administrative responsibilities with high-priority projects. This person should be able to work independently, exercise sound judgment, and build strong relationships with staff, leadership, Board members, and external partners. Roles & ResponsibilitiesThe Executive Assistant will provide comprehensive administrative support to executive leadership while serving as an important organizational resource for meetings, communications, office coordination, and special projects.Executive & Leadership Support<ul><li>Manage and coordinate executive calendars, meetings, appointments, conference calls, and travel logistics.</li><li>Serve as a professional liaison between executives, employees, Board members, community partners, and external contacts.</li><li>Prepare meeting agendas, presentations, reports, correspondence, and other materials for executive leadership.</li><li>Coordinate and organize information needed for Board and leadership meetings.</li><li>Track follow-up items, deadlines, and commitments to help ensure timely completion.</li><li>Handle confidential information and sensitive matters with discretion and sound judgment.</li></ul>Administrative & Office Coordination<ul><li>Help oversee daily administrative operations and ensure the office remains organized and well-supported.</li><li>Order office supplies and coordinate equipment, vendors, facilities needs, and other administrative services.</li><li>Maintain shared calendars and coordinate organization-wide schedules, closures, meetings, and events.</li><li>Coordinate mail, packages, documents, and general office correspondence.</li><li>Arrange catering, refreshments, and hospitality for meetings and visitors.</li><li>Provide basic support for conference room technology, AV equipment, and virtual meetings.</li></ul>Meetings, Events & Board Support<ul><li>Coordinate logistics for Board meetings, executive meetings, staff meetings, organizational events, and leadership gatherings.</li><li>Manage meeting invitations, calendars, materials, room setup, technology, catering, and follow-up.</li><li>Support virtual meetings through Zoom and other video conferencing platforms.</li><li>Assist leadership with conferences, community events, and other external engagements.</li></ul>Special Projects & Process Improvement<ul><li>Take ownership of special projects and administrative initiatives as assigned by executive leadership.</li><li>Identify ways to streamline processes, improve organization, and increase administrative efficiency.</li><li>Maintain organized systems for documents, projects, deadlines, and executive follow-up.</li><li>Work collaboratively across departments to support organizational priorities and initiatives.</li></ul>
2026-08-28T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys keeping administrative tasks organized, assisting with communication, and helping the workplace run smoothly. The role includes hands-on office support, coordination of schedules, and general clerical assistance in a fast-paced and organized environment. Responsibilities: • Provide day-to-day administrative support to ensure efficient office operations and timely completion of assigned tasks. • Assist with setting up and organizing office materials and equipment, including assembling items such as a mail cart when needed. • Manage incoming calls and emails, respond appropriately, and direct inquiries to the appropriate contacts. • Perform accurate data entry and maintain records, documents, and correspondence in an organized manner. • Coordinate calendars and schedule appointments, meetings, and other office activities as requested. • Prepare, format, and update documents, spreadsheets, presentations, and reports using Microsoft Office applications. • Support both inbound and outbound communication with internal teams and external contacts while maintaining a high level of customer service.
2026-08-28T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client is a growing life sciences company in Carlsbad looking for an Administrative Assistant to provide support across Operations, Sales, and Finance. This is a great opportunity for someone who likes having a variety of responsibilities rather than doing the exact same thing every day. The person in this role will become a key resource for the office, helping coordinate schedules, maintain records, assist with purchasing, and keep internal teams organized. The ideal candidate is proactive, polished, and comfortable learning new systems quickly.Responsibilities<ul><li>Manage calendars, meetings, conference rooms, and internal schedules</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Assist with purchase orders and vendor documentation</li><li>Enter and maintain information in internal databases</li><li>Coordinate office supplies, equipment, and facility needs</li><li>Assist with invoice tracking and basic accounting administration</li><li>Maintain electronic and physical filing systems</li><li>Coordinate employee meetings, events, and team activities</li><li>Answer incoming calls and respond to general inquiries</li><li>Assist Operations and Finance with special projects</li><li>Track deadlines and follow up with internal teams</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
Our client is seeking a highly organized and customer-focused Scheduling Coordinator to support a growing commercial property inspection team. This individual will be responsible for coordinating inspection appointments, communicating with property contacts, and ensuring inspectors are scheduled efficiently to meet project deadlines.This is an excellent opportunity for someone who enjoys working in a fast-paced environment, thrives on organization, and has strong communication and multitasking skills. Responsibilities<ul><li>Schedule and coordinate commercial property inspections with property managers, tenants, owners, and inspectors.</li><li>Manage and maintain inspection calendars, ensuring appointments are optimized and efficiently routed.</li><li>Confirm appointments and provide timely updates regarding scheduling changes or cancellations.</li><li>Communicate with clients and field staff to coordinate site access, special instructions, and inspection requirements.</li><li>Track inspection requests and prioritize scheduling based on timelines and project needs.</li><li>Monitor daily schedules to ensure inspections are completed as planned.</li><li>Maintain accurate records and update scheduling information within company databases and software systems.</li><li>Respond to client inquiries regarding appointments, timelines, and inspection status.</li><li>Collaborate with inspectors and project managers to resolve scheduling conflicts and accommodate urgent requests.</li><li>Provide administrative support including data entry, reporting, and document management.</li></ul>
2026-08-27T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Your next job shouldn't feel like “just admin.”A growing biotech company in Carlsbad is looking for an Administrative Assistant who wants to become a true partner to the team. This role sits at the intersection of Operations, Finance, and People, so you'll have plenty of variety and the opportunity to learn how a growing life sciences company actually operates.We're looking for someone who is naturally organized, thinks two steps ahead, and isn't afraid to take ownership when something needs to get done. What you'll own<ul><li>Coordinate calendars, meetings, conference rooms, and team events</li><li>Prepare spreadsheets, reports, presentations, and internal communications</li><li>Assist with purchase orders and vendor coordination</li><li>Track invoices and provide basic accounting support</li><li>Maintain employee and operational records</li><li>Coordinate office supplies, equipment, and facility requests</li><li>Assist with onboarding and new employee setup</li><li>Organize digital files and confidential documentation</li><li>Help Operations leadership with special projects</li><li>Communicate with vendors and internal teams to keep projects moving</li></ul>
2026-08-19T00:00:00Z

Administrative Assistant

Anaheim, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an Administrative Assistant to support construction-related operations and departmental coordination in Anaheim, California. This Long-term Contract position will help keep project paperwork, financial records, and daily administrative activities organized, accurate, and on schedule. The role is well suited for someone who can balance detailed documentation, communication with multiple stakeholders, and fast-moving deadlines in a structured office environment. Responsibilities: • Coordinate administrative activities for construction and capital improvement projects, ensuring documents move efficiently through review and approval processes. • Prepare, organize, and maintain records such as bid notices, completion documentation, contract files, and other project-related materials. • Process invoices from contractors, consultants, and vendors, confirm required information is complete, and route items for timely authorization. • Monitor payment and documentation status, following up with internal teams to help prevent delays and resolve outstanding issues. • Support budget and expense tracking by compiling project cost information, consultant spending details, reconciliations, and related payment records. • Create, update, and distribute reports covering operational activity, expenditures, and project documentation for department staff and leadership. • Provide day-to-day administrative support by preparing correspondence, assembling meeting materials, handling mail, and assisting with scanning, copying, and filing. • Serve as a point of contact for internal departments, contractors, consultants, and project staff by responding to inquiries and sharing accurate information. • Maintain organized electronic and physical filing systems so records remain accessible for audits, compliance reviews, and project closeout needs.
2026-08-28T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a Marketing and Leasing Agent to support marketing and leasing operations in Costa Mesa, California. This Long-term Contract opportunity is well suited for someone who enjoys balancing office coordination, tenant-facing communication, and administrative accuracy in a busy real estate environment. The person in this role will help keep daily activities running smoothly while providing courteous service to prospective tenants, residents, and internal team members. Responsibilities:• Manage day-to-day office support activities, including handling incoming calls, greeting visitors, and coordinating administrative workflows.• Assist with tenant application intake by collecting documents, reviewing submissions for completeness, and maintaining accurate records.• Respond to leasing questions from prospective tenants and arrange or lead property showings in a courteous manner.• Partner with property management staff to support lease-related tasks, appointment scheduling, and resident communication.• Enter, update, and organize data in office systems to ensure files, reports, and tenant information remain current and accurate.• Provide courteous service to residents, guests, and vendors while addressing routine requests and directing issues appropriately.• Help coordinate vendor communication, service scheduling, and follow-up for property-related administrative needs.• Support payment processing and related documentation while maintaining attention to detail and proper recordkeeping.
2026-08-28T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client, a well-established financial services organization, is seeking an Administrative Assistant to provide day-to-day administrative and operational support to a busy, professional team. This is an excellent opportunity for a highly organized, detail-oriented individual who enjoys working in a professional, client-focused environment and managing multiple priorities.Responsibilities<ul><li>Provide general administrative support to the team, including scheduling, document preparation, data entry, and correspondence.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Prepare, organize, and maintain client and business documentation with a high level of accuracy and confidentiality.</li><li>Assist with processing forms, applications, account documentation, and other financial services-related paperwork.</li><li>Maintain accurate records and ensure documents are complete and properly filed.</li><li>Track deadlines, follow up on outstanding items, and help keep processes moving efficiently.</li><li>Communicate professionally with clients, internal teams, and external partners.</li><li>Assist with data entry and updating information in internal databases and systems.</li><li>Support reporting, spreadsheet management, and other administrative projects as needed.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Provide additional administrative and operational support to the team as needed.</li></ul>
2026-08-14T00:00:00Z

Administrative Assistant

Elfin Forest, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Become the Go-To Person for a Busy Commercial Real Estate TeamA growing commercial real estate company in San Marcos is looking for an Administrative Assistant to support its property management and operations teams. This role is a great fit for someone who enjoys a professional environment, likes interacting with people, and is extremely organized.You'll provide day-to-day administrative support while working with property managers, vendors, tenants, and leadership. There is plenty of variety in this role, including scheduling, document management, vendor coordination, reporting, and office support.Responsibilities<ul><li>Support property managers with daily administrative needs</li><li>Coordinate calendars, meetings, inspections, and appointments</li><li>Communicate with tenants, vendors, and service providers</li><li>Maintain property files, contracts, and electronic records</li><li>Prepare correspondence, reports, and presentations</li><li>Assist with work orders and service requests</li><li>Track vendor documentation and certificates of insurance</li><li>Enter invoices, purchase orders, and property information</li><li>Assist with basic Accounts Payable and expense tracking</li><li>Prepare spreadsheets and recurring property reports</li><li>Coordinate office supplies and administrative needs</li><li>Support special projects for management</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a highly organized Administrative Assistant to support daily office operations and help ensure efficient workflow across the team. The ideal candidate is detail-oriented, proactive, and skilled at managing multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain filing systems and accurate records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Support special projects and cross-functional administrative needs</li></ul>
2026-08-14T00:00:00Z

Legal Assistant

Santa Ana, CA
remote
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a litigation team in Santa Ana, California. This Long-term Contract position offers the opportunity to contribute to active matters by supporting attorneys with case coordination, document preparation, and day-to-day litigation activities. The ideal candidate brings strong organizational skills, communicates effectively, and is comfortable managing multiple priorities in a deadline-driven legal setting. Responsibilities: • Prepare and organize discovery materials, including drafting requests and assisting with responses for ongoing litigation matters. • Create, revise, and assemble Judicial Council forms and other legal documents for attorney review and filing. • Oversee case calendars by tracking hearings, filing dates, and other critical litigation deadlines. • Submit court documents through appropriate filing systems for matters in California state courts, including Los Angeles, Orange County, and Riverside County. • Attend meetings and client discussions to capture thorough notes and develop clear summaries for follow-up. • Provide administrative and case support related to insurance claims and associated legal documentation. • Review real estate records and assist with property-related research connected to active cases. • Maintain accurate case files, update matter information, and support attorneys throughout each stage of litigation.
2026-08-19T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-08-06T00:00:00Z

Legal Assistant

San Juan Capistrano, CA
remote
Temporary / Contract
25.65 - 32 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support litigation matters for a busy legal team in California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, manages competing deadlines effectively, and brings strong organizational skills to daily legal support work. The role offers the opportunity to contribute to case preparation, filing activity, and attorney support while helping keep matters on track from start to finish. Responsibilities:• Prepare, review, and submit court documents through electronic filing systems while ensuring compliance with court rules and deadlines.• Maintain attorney calendars by tracking hearings, filing dates, meetings, and other case-related commitments.• Support civil litigation matters by organizing case files, monitoring deadlines, and assisting with document preparation.• Coordinate court filings and related legal paperwork with accuracy, timeliness, and attention to procedural requirements.• Manage correspondence, records, and case materials so information is easy to access and properly maintained.• Assist attorneys with drafting, formatting, and finalizing legal documents for active litigation matters.• Monitor filing confirmations, follow up on submission issues, and help resolve routine procedural questions as needed.
2026-08-27T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-08-21T00:00:00Z

Project Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
If You're Organized, Great at Follow-Up, and Like a Fast-Paced Environment, This Could Be Your Next Opportunity.A well-established construction company in Oceanside is looking for a Project Administrative Assistant to support its Project Management and Operations teams. This position is ideal for someone who enjoys being involved in the details and wants to learn more about the business side of construction.You'll work with Project Managers, subcontractors, vendors, and field employees to keep documentation, schedules, purchase orders, and project information organized. It's a hands-on position where being proactive and staying ahead of deadlines will make a huge difference.Responsibilities<ul><li>Provide administrative support to Project Managers</li><li>Maintain project files, contracts, change orders, and documentation</li><li>Enter purchase orders and project information into internal systems</li><li>Assist with subcontractor paperwork and compliance documents</li><li>Coordinate meetings, site visits, and project schedules</li><li>Track outstanding documents and follow up with vendors</li><li>Assist with invoice processing and job-cost documentation</li><li>Prepare project reports and spreadsheets</li><li>Answer phones and assist with customer and vendor inquiries</li><li>Help organize project closeout documentation</li><li>Support Operations with additional administrative projects</li></ul>
2026-08-17T00:00:00Z

Project Administrative Assistant

Solana Beach, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
If you're the person who keeps everyone on track, we want to meet you.A busy construction company in Solana Beach is looking for a Project Administrative Assistant to support its Project Management team. This isn't a traditional receptionist position. You'll be behind the scenes helping keep construction projects organized, working with Project Managers, subcontractors, vendors, and field teams to make sure paperwork, schedules, purchase orders, and project information don't fall through the cracks. If you love checklists, deadlines, follow-up, and being the person everyone calls when they need something—you'll fit right in. Your day might include:🔹 Updating project files and documentation 🔹 Entering purchase orders and change orders 🔹 Tracking subcontractor paperwork 🔹 Following up on missing documents 🔹 Coordinating meetings and project schedules 🔹 Assisting with invoices and job-cost information 🔹 Preparing project reports and spreadsheets 🔹 Communicating with vendors and field personnel 🔹 Helping Project Managers stay ahead of deadlines 🔹 Supporting project closeout and administrative tasks
2026-08-19T00:00:00Z