39 Results for Human Resources Assistant Jobs in Murrieta, CA

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Human Resources Assistant

Oceanside, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is hiring an HR Assistant for an established organization in Oceanside that is looking for a detail-oriented professional to support its growing Human Resources team. This is a great opportunity for someone who has HR administrative experience and wants to get more exposure to the full employee lifecycle.You’ll be the person helping keep employee records, onboarding, HR paperwork, and day-to-day employee requests organized and moving forward.What You’ll Do:<ul><li>Provide administrative support to the Human Resources department</li><li>Assist with new-hire onboarding and orientation</li><li>Prepare offer letters, employment documents, and new-hire paperwork</li><li>Coordinate background checks, I-9 documentation, and employment verifications</li><li>Maintain accurate employee files and HRIS records</li><li>Process employee status changes, transfers, and terminations</li><li>Respond to routine employee questions and direct more complex matters to HR leadership</li><li>Assist with benefits enrollment and employee benefits questions</li><li>Track attendance, timekeeping, and other employee information</li><li>Prepare HR reports, spreadsheets, and employee lists</li><li>Assist with performance review and training documentation</li><li>Maintain confidential personnel records</li><li>Help coordinate employee meetings, training, and company events</li><li>Assist with leave documentation and follow-up</li><li>Support HR projects and process improvements as needed</li></ul>
2026-09-29T00:00:00Z

Human Resources Coordinator

Cardiff-by-the-sea, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
A growing life sciences company is looking for an HR Coordinator to join its People team and help support employees throughout the full employee lifecycle. This is a great opportunity for an HR professional who enjoys being the person behind the scenes making sure onboarding, employee records, HRIS updates, recruiting coordination, and day-to-day HR requests are handled accurately and on time. You’ll work closely with HR leadership and department managers in a collaborative environment where organization, confidentiality, and follow-through are extremely important.What You’ll Do:<ul><li>Coordinate new-hire onboarding from offer acceptance through the employee's first day</li><li>Prepare employment paperwork, onboarding materials, and personnel documentation</li><li>Process I-9s, background checks, and other pre-employment requirements</li><li>Maintain accurate employee records and personnel files</li><li>Update employee information and status changes in the HRIS</li><li>Coordinate interviews and communicate with candidates throughout the hiring process</li><li>Assist with job postings and recruiting administration</li><li>Prepare new-hire orientation materials and coordinate training schedules</li><li>Assist employees with routine HR questions and direct complex matters appropriately</li><li>Support benefits enrollment and employee communications</li><li>Track employee changes including transfers, promotions, leaves, and terminations</li><li>Prepare HR reports, spreadsheets, and headcount information</li><li>Assist with compliance documentation and internal audits</li><li>Maintain confidential employee information</li><li>Support employee engagement activities and HR projects</li><li>Help improve HR processes and administrative workflows</li></ul>
2026-09-22T00:00:00Z

Human Resources (HR) Specialist

Temecula, CA
onsite
Temporary to Hire
23.75 - 30 USD / Hourly
We are looking for an experienced Human Resources (HR) Specialist to support employee relations, leave administration, and workers’ compensation processes in California. This contract opportunity with permanent potential is ideal for someone who can balance compliance, employee support, and partnership with leadership in a fast-moving environment. The role requires strong knowledge of California employment regulations and a thoughtful approach to handling sensitive workplace matters with accuracy and discretion. Responsibilities: • Oversee employee leave cases from intake through resolution, ensuring timely tracking, documentation, and adherence to applicable state and federal requirements. • Coordinate workers’ compensation matters by managing incident reporting, maintaining claim records, communicating with external partners, and supporting return-to-work planning. • Work closely with supervisors and team members to navigate accommodation discussions, interactive processes, and transitions back to work following protected leave. • Maintain organized and confidential HR files, case notes, and compliance-related records to support accurate reporting and audit readiness. • Advise managers on employee relations concerns, policy application, disciplinary documentation, and compliant people practices under California law. • Interpret employment policies and regulatory requirements to help ensure consistent HR administration across leave, workplace support, and employee relations issues. • Assist with unemployment responses, workplace reviews, corrective action coordination, and other employee support activities as needed. • Partner with payroll, benefits, and other HR colleagues to ensure leave and workers’ compensation matters are administered smoothly and accurately. • Identify opportunities to improve HR workflows, strengthen compliance practices, and enhance the overall employee experience.
2026-10-01T00:00:00Z

Human Resources (HR) Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented and organized Human Resources Coordinator to support daily HR operations and assist with key functions across the employee lifecycle. The ideal candidate will have strong administrative skills, excellent communication abilities, and a commitment to providing a positive employee experience while supporting HR programs and processes. Key Responsibilities:<ul><li>Support day-to-day human resources operations, including onboarding, offboarding, and employee documentation.</li><li>Assist with maintaining employee records and ensuring HR files are accurate, complete, and compliant.</li><li>Coordinate interviews, schedule meetings, and support recruiting and new employee processes.</li><li>Respond to employee questions regarding HR policies, benefits, and general procedures.</li><li>Help administer HR programs such as employee onboarding, benefits coordination, and performance tracking.</li><li>Support HRIS data entry, reporting, and system updates.</li><li>Assist with special HR projects and other administrative duties as assigned.</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
25 - 31 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations in Irvine, California. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming workplace while handling a range of administrative and front desk responsibilities. The person in this role will manage sensitive information with discretion, keep office services running smoothly, and provide timely support to employees, visitors, and leadership. Responsibilities: • Welcome guests and team members professionally, manage front desk interactions, and guide visitors to the appropriate contacts. • Keep the reception and lobby areas orderly, presentable, and aligned with workplace safety expectations. • Administer employee and visitor badge activities, including issuance, tracking, and related record maintenance. • Sort, distribute, and prepare incoming and outgoing mail to support efficient daily office communication. • Monitor break areas and replenish kitchen and refreshment supplies to maintain a functional office environment. • Oversee office inventory by tracking stock levels, placing supply orders, and confirming deliveries from vendors. • Provide general administrative support such as document preparation, filing, scanning, copying, data entry, and record organization. • Contribute to a cooperative office atmosphere by supporting team needs and assisting with additional assignments from management as needed.
2026-10-01T00:00:00Z

Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
A growing manufacturing organization is looking for an Administrative Assistant to provide hands-on support to its Operations and leadership teams. This isn't a traditional reception-heavy administrative role. You'll be involved in the day-to-day coordination of purchasing, production paperwork, vendors, inventory, and office operations. This position would be a strong fit for someone who is highly organized and enjoys working in a fast-moving environment where priorities can change throughout the day. Responsibilities:<ul><li>Provide administrative support to Operations and management</li><li>Maintain production schedules, spreadsheets, and tracking reports</li><li>Enter and update purchase orders and operational data</li><li>Assist with vendor communication and follow-up</li><li>Track orders, deliveries, and shipping documentation</li><li>Maintain inventory and supply records</li><li>Prepare work orders, reports, and internal documentation</li><li>Process invoices and route them for approval</li><li>Assist Accounting with purchasing and expense documentation</li><li>Coordinate meetings and maintain department calendars</li><li>Prepare reports using Excel and internal systems</li><li>Maintain organized electronic and physical files</li><li>Assist with employee paperwork and operational documentation</li><li>Coordinate office and facility supply orders</li><li>Communicate information between Operations, Purchasing, Accounting, and vendors</li><li>Assist with special projects and process improvements</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Redlands, CA
onsite
Temporary to Hire
21.85 - 23 USD / Hourly
We are looking for a proactive Administrative Assistant to join a busy hazardous waste company in Redlands, California. This contract opportunity with potential for a permanent position is well suited for someone who stays organized under pressure, manages competing tasks effectively, and takes pride in accurate administrative support. The role offers the chance to contribute to daily office operations while working closely with a team in a fast-moving environment. Responsibilities: • Prepare and assemble packets, reports, and other office materials needed to support daily operations. • Generate purchase orders with a high level of accuracy and ensure related information is entered correctly. • Provide day-to-day administrative assistance for the team, including document handling and routine office coordination. • Track multiple assignments at once and adjust priorities to meet deadlines in a busy office setting. • Organize and maintain files, records, and supporting documentation so information is easy to access when needed. • Respond to inbound calls and assist with front-office or receptionist-related tasks in a thorough manner. • Perform data entry and update administrative records while maintaining strong attention to detail.
2026-10-02T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for an Administrative Assistant to support a fast-paced billing and office operations environment. This contract opportunity with potential for a permanent role is ideal for someone who thrives on accuracy, organization, and consistent follow-through while managing a high volume of invoicing and related administrative tasks. The person in this role will help keep billing records current, coordinate with internal teams and customers to gather required documentation, and ensure submissions are completed according to client-specific guidelines. Responsibilities: • Manage a large daily invoicing workload, handling roughly 50 or more billing transactions with a strong focus on timeliness and accuracy. • Examine inspection documents, quoted service work, and completed job activity to prepare invoices that reflect the correct billable details. • Confirm that inspection approvals and supporting paperwork are complete before releasing invoices for processing. • Communicate with coworkers and customers to obtain missing reports, clarify incomplete billing details, and keep invoicing on schedule. • Submit invoices through customer billing portals while following each account’s specific formatting and documentation requirements. • Maintain billing logs and tracking spreadsheets to monitor completed work, invoice progress, pending items, and outstanding follow-up needs. • Investigate rejected invoices, payment questions, and other billing discrepancies, then take appropriate steps to resolve outstanding issues. • Provide general administrative support that may include data entry, handling inbound calls, and front-office assistance as needed.
2026-10-02T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. The ideal candidate will be proactive, professional, and capable of handling a variety of clerical and operational tasks in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support including scheduling, calendar management, and meeting coordination.</li><li>Answer and direct phone calls, respond to emails, and assist with general inquiries.</li><li>Prepare correspondence, reports, spreadsheets, and presentations.</li><li>Maintain organized filing systems, records, and office documentation.</li><li>Assist with data entry, expense reporting, and other clerical tasks.</li><li>Coordinate office supplies, mail distribution, and general office operations.</li><li>Support special projects and additional administrative duties as assigned.</li></ul>
2026-09-24T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
An established educational organization in North County is looking for an Administrative Assistant to support its academic and student-services operations. This is a great opportunity for someone who enjoys a professional, people-facing environment and wants to work in a setting where organization, communication, and attention to detail really matter. You’ll serve as an important point of contact for students, families, instructors, and internal staff while helping keep daily administrative operations organized. What You’ll Do:<ul><li>Provide day-to-day administrative support to department leadership and staff</li><li>Answer phones, emails, and general inquiries</li><li>Assist students and families with routine questions and requests</li><li>Maintain student and departmental records</li><li>Schedule meetings, appointments, orientations, and events</li><li>Coordinate calendars and room reservations</li><li>Prepare correspondence, reports, forms, and presentations</li><li>Process student documentation and maintain confidential records</li><li>Assist with registration, enrollment, and other administrative processes</li><li>Enter and update information in internal databases</li><li>Track deadlines, forms, and outstanding documentation</li><li>Assist with purchasing, invoices, reimbursements, and basic budget tracking</li><li>Coordinate mail, supplies, printing, and office materials</li><li>Help organize school events, workshops, and department meetings</li><li>Prepare meeting agendas, notes, and follow-up items</li><li>Support special projects for department leadership</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
A high-end construction and residential development company is adding an Administrative Assistant to its Rancho Santa Fe office. This position is designed for someone polished, exceptionally organized, and comfortable working around executives, project managers, homeowners, vendors, and subcontractors. You’ll provide administrative support while also helping keep multiple construction projects organized from the office side. What You’ll Handle:<ul><li>Support project managers and company leadership with daily administrative needs</li><li>Maintain project files, contracts, schedules, and documentation</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Coordinate meetings with clients, architects, designers, vendors, and subcontractors</li><li>Maintain project calendars and important deadlines</li><li>Track permits, inspections, approvals, and project documentation</li><li>Assist with purchase orders and vendor paperwork</li><li>Process and organize invoices and project expenses</li><li>Communicate with vendors and subcontractors regarding documentation and scheduling</li><li>Maintain client files and confidential project information</li><li>Prepare meeting agendas and track follow-up items</li><li>Assist with material selections, deliveries, and project coordination</li><li>Update project tracking spreadsheets</li><li>Coordinate office supplies and project-related materials</li><li>Assist with scheduling site meetings and walkthroughs</li><li>Provide general administrative support to the project team</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
31.9675 - 37.015 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Orange, California. This is a Contract to permanent opportunity, offering the chance to grow within the organization while contributing to a dynamic and collaborative office environment. The ideal candidate will be tech-savvy, familiar with QuickBooks Desktop, and capable of managing various administrative and bookkeeping tasks effectively. Responsibilities: • Manage scheduling and calendar activities to ensure smooth daily operations. • Oversee general office management tasks, including maintaining supplies and organizing workflows. • Process invoices, write checks, and handle occasional banking errands. • Perform light bookkeeping and accounting duties to support financial operations. • Provide administrative support by answering calls, managing data entry, and assisting with receptionist duties. • Utilize QuickBooks Desktop for financial record-keeping and related tasks. • Collaborate with the team to ensure efficient property management. • Maintain an organized workspace, adhering to business casual dress code.
2026-10-01T00:00:00Z

Administrative Assistant

San Luis Rey, CA
onsite
Temporary / Contract
29 - 33 USD / Hourly
A growing life sciences organization in North County is looking for an Administrative Assistant to support its scientific and business operations teams. This is a great opportunity for an administrative professional who wants to get into the biotech/life sciences environment without needing a scientific degree.You’ll support a combination of administrative, scheduling, purchasing, documentation, and team-coordination responsibilities in a highly organized environment. Key Responsibilities:<ul><li>Provide administrative support to department leaders and cross-functional teams</li><li>Manage calendars, meetings, and conference room scheduling</li><li>Coordinate internal meetings, presentations, and team events</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Maintain department files and confidential documentation</li><li>Assist with purchasing requests and vendor coordination</li><li>Process invoices, expense reports, and purchasing documentation</li><li>Track department budgets, supplies, and recurring expenses</li><li>Coordinate shipping and receiving of office and business materials</li><li>Maintain distribution lists, contact information, and internal databases</li><li>Assist with onboarding and offboarding administrative tasks</li><li>Coordinate training sessions and team meetings</li><li>Maintain project trackers and follow up on outstanding items</li><li>Assist with documentation and records management</li><li>Support audits, inspections, and internal administrative projects</li><li>Serve as a professional point of contact for internal teams and outside vendors</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Fountain Valley, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a government-focused environment in Fountain Valley, California. This Long-term Contract position is ideal for someone who can manage a steady volume of administrative tasks, maintain accurate records, and communicate effectively with vendors and internal stakeholders. The successful candidate will bring strong organizational skills, sound judgment, and the ability to keep invoice and contract activities moving efficiently. Responsibilities: • Process a high daily volume of invoices with accuracy and timeliness to support ongoing operational needs. • Enter invoice details and related records into organizational systems while maintaining complete and up-to-date documentation. • Coordinate payment activity by reviewing invoice status, confirming required information, and helping ensure obligations are handled promptly. • Act as a liaison between vendors and internal teams to share updates, address questions, and keep transactions on track. • Route contracts and supporting paperwork to the appropriate parties for review, approval, and follow-through. • Provide regular status updates on administrative items and communicate clearly when follow-up or corrections are needed. • Perform general office support duties, including handling inbound calls and assisting with front-desk or receptionist-related tasks as needed.
2026-10-01T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is hiring an Administrative Assistant to join a busy professional services organization in Fallbrook. This role is ideal for someone who is polished, organized, and naturally good at keeping a busy office running smoothly. You’ll support multiple members of the team, coordinate schedules and meetings, maintain documents, communicate with clients and vendors, and take ownership of the small details that keep the office moving.What You’ll Do:<ul><li>Provide day-to-day administrative support to managers and department leaders</li><li>Manage calendars and coordinate internal and external meetings</li><li>Schedule conference rooms, appointments, and team meetings</li><li>Answer and route phone calls and emails</li><li>Prepare correspondence, documents, reports, and presentations</li><li>Maintain electronic and physical files</li><li>Coordinate incoming and outgoing mail, packages, and deliveries</li><li>Order office supplies and monitor inventory</li><li>Assist with expense reports and invoice documentation</li><li>Coordinate travel arrangements and itineraries as needed</li><li>Help prepare meetings, presentations, and internal events</li><li>Update spreadsheets, contact lists, and internal databases</li><li>Assist with onboarding new employees and preparing office materials</li><li>Communicate with vendors, clients, and building management</li><li>Help coordinate office maintenance and service requests</li><li>Handle confidential information with discretion</li><li>Take on special projects and additional administrative responsibilities as needed</li></ul>
2026-09-28T00:00:00Z

Senior Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
36.1 - 41.8 USD / Hourly
We are looking for a Senior Administrative Assistant with relevant experience to provide high-level support in a Contract position based in Irvine, California. This role is ideal for someone who thrives in a fast-moving executive environment, can manage competing priorities with sound judgment, and handles sensitive matters with professionalism. The successful candidate will partner closely with senior leadership to coordinate schedules, communications, meetings, travel, and special projects while ensuring day-to-day operations run smoothly. Responsibilities: • Oversee a complex executive calendar by evaluating priorities, arranging meetings, and resolving scheduling conflicts with minimal disruption to leadership commitments. • Monitor incoming requests and correspondence, respond or route matters appropriately, and keep executives informed of urgent issues and required follow-up actions. • Prepare for leadership meetings by organizing agendas, gathering supporting materials, recording key discussions, and circulating clear notes with assigned owners and target dates. • Maintain organized records for corporate documentation, reports, and other confidential files, ensuring information can be retrieved quickly when needed. • Act as a point of coordination with legal counsel by tracking document requests, safeguarding sensitive legal records, managing deadlines, and reviewing invoices for accuracy. • Support assigned initiatives by documenting requirements, coordinating communication among stakeholders, tracking milestones, and compiling status updates on progress, timing, and scope. • Arrange meetings with investors, attorneys, business partners, and guests by confirming logistics, sharing directions and schedules, and preparing presentations or hospitality support when appropriate. • Manage domestic and international travel planning, including flights, lodging, ground transportation, and detailed itineraries for executive travel needs. • Provide additional administrative assistance with shipments, deliveries, event support, errands, and gift coordination for business-related and approved executive needs.
2026-10-02T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Our client is seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support to leadership and teams in a fast-paced professional environment. This role is ideal for a proactive professional who can manage multiple priorities, coordinate complex schedules, prepare high-quality documents, and help ensure smooth day-to-day operations. Key Responsibilities<ul><li>Provide senior-level administrative support to managers, executives, or department leaders</li><li>Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Maintain organized filing systems, records, and confidential documentation</li><li>Support meeting logistics, including agendas, room scheduling, and follow-up on action items</li><li>Serve as a point of contact for internal and external communications</li><li>Assist with office operations, vendor coordination, and departmental projects</li><li>Track deadlines, support reporting needs, and help prioritize administrative workflow</li><li>Provide additional support for special projects and process improvements as assigned</li></ul>
2026-10-02T00:00:00Z

Employment HR Attorney

Newport Beach, CA
onsite
Permanent / Full Time
185000 - 250000 USD / Yearly
Highly Respected Orange County Firm Seeks Employment Attorney for Advice & Counsel Practice: 1560 Billables An established law firm is seeking an Employment Attorney to join and help grow its employment practice. The firm handles sophisticated matters across its practice groups and is known for maintaining a true lifestyle-oriented culture with exceptionally low turnover. This is a unique opportunity for an Employment Attorney who prefers preventative counseling and strategic HR work over litigation. Approximately 99% of the role is advice and counsel, as the firm has a separate litigation team that handles employment disputes. The firm is also open to attorneys coming from an in-house employment or HR counseling background. Employment Attorney Responsibilities:<ul><li>Advise employers on day-to-day California employment and HR matters.</li><li>Conduct workplace and employment compliance audits.</li><li>Draft and revise employee handbooks.</li><li>Develop and update workplace policies and procedures.</li><li>Counsel clients regarding preventative employment practices and compliance issues.</li><li>Work directly with clients on practical solutions to workplace and personnel matters.</li><li>Help support the long-term growth and development of the firm's employment practice.</li></ul>Billables: 1560/year PERKS:<ul><li>Exceptionally low billable requirement compared with traditional law firm employment practices.</li><li>Approximately 99% advice and counsel work with little to no employment litigation responsibility.</li><li>Sophisticated employment and HR counseling work.</li><li>Significant long-term growth potential and an opportunity to help grow the employment department.</li><li>True lifestyle-oriented firm with a fantastic work environment and almost nonexistent turnover.</li><li>We have placed more than 10 attorneys and legal support professionals with the firm over the past five years. They have consistently reported positive experiences, and nearly all remain with the firm.</li><li>Established and highly respected presence in the Orange County legal community.</li><li>Quarterly billable-hour bonus opportunities and a year-end discretionary bonus.</li></ul>Compensation: $185,000 - $250,000 base salary + bonuses Benefits: Medical coverage through Anthem or Kaiser with a $350/month firm contribution toward employee and dependent coverage, firm-paid employee dental, 401(k) with discretionary profit sharing. TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-09-04T00:00:00Z

Part-Time Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
Our client, a mission-driven nonprofit/education organization, is seeking a Part-Time Administrative Assistant to support daily office operations and help keep internal processes running smoothly. This role is ideal for someone who is organized, detail-oriented, and comfortable managing a variety of administrative tasks in a collaborative environment. The schedule would start off as Monday-Friday 9am-1pm or 8:30AM-1:30PM 4 days a week. This is a contract opportunity for 3-6 months with the potential for hire and additional hours. Key Responsibilities:<ul><li>Provide general administrative support to staff and leadership</li><li>Answer phones, respond to emails, and greet visitors professionally</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare documents, reports, correspondence, and presentation materials</li><li>Maintain filing systems, records, and databases</li><li>Order office supplies and help manage office organization</li><li>Assist with event coordination, donor/student communications, or departmental projects</li><li>Support data entry and tracking for programs, budgets, or enrollment as needed</li></ul>
2026-09-24T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary to Hire
45.6 - 52.8 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a Financial Services organization based in Irvine, California. This contract-to-permanent opportunity is ideal for a candidate with relevant experience who excels at managing competing priorities, handling sensitive information, and keeping executive operations running smoothly. The role requires strong judgment, exceptional organization, and the ability to communicate effectively while coordinating schedules, travel, documentation, and high-level administrative initiatives. Responsibilities: • Oversee complex calendars for executive leadership, arranging meetings, prioritizing requests, and resolving scheduling conflicts to protect time and support business objectives. • Organize domestic business travel from initial booking through final itinerary management, ensuring leaders have accurate schedules, confirmations, and logistical support. • Prepare, process, and reconcile expense submissions with a high degree of accuracy, including items that require additional executive-level review and approval. • Create, refine, and proofread presentations, reports, correspondence, spreadsheets, and other executive materials to ensure quality and consistency. • Draft communications on behalf of leadership, gather relevant information, and support decision-making through research and concise data analysis. • Coordinate internal and external meetings by managing invitations, assembling agendas and background materials, and documenting follow-up items when needed. • Partner with executives and cross-functional teams to keep administrative activities on track, monitor action items, and support special projects or strategic initiatives. • Review supporting documents prior to signature, submit purchase requests, and manage departmental supply and administrative needs efficiently. • Provide logistical support for off-site meetings, events, and executive programs, including occasional travel assistance tied to business initiatives.
2026-10-01T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
43 - 52 USD / Hourly
Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive Executive Assistant to support the CEO and COO. This role requires a detail-oriented professional who can manage complex calendars, coordinate high-level meetings, handle confidential information, and serve as a key partner in supporting executive leadership and organizational operations. The ideal candidate is resourceful, adaptable, and committed to the mission of the organization. This individual will play a critical role in helping the CEO and COO stay focused on strategic priorities and day-to-day leadership responsibilities. Key Responsibilities<ul><li>Provide high-level administrative support to the CEO and COO</li><li>Manage complex calendars, schedule internal and external meetings, and coordinate logistics</li><li>Prepare correspondence, reports, presentations, agendas, and meeting materials</li><li>Take meeting notes and track follow-up items and action steps</li><li>Coordinate board meetings, committee meetings, and executive-level events as needed</li><li>Manage travel arrangements, itineraries, and expense reporting</li><li>Serve as a liaison between executive leadership and internal/external stakeholders</li><li>Maintain confidential records and sensitive information with discretion</li><li>Support special projects, strategic initiatives, and cross-functional collaboration</li><li>Assist with office operations and help streamline administrative processes</li></ul>
2026-09-22T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
Our client in the biotech industry is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires a polished professional who can manage complex calendars, coordinate meetings and travel, handle confidential information with discretion, and help keep executive operations running smoothly in a fast-paced, innovative environment. The ideal candidate will have strong communication skills, exceptional attention to detail, and the ability to anticipate needs while supporting leaders in a dynamic, mission-driven setting. Key Responsibilities<ul><li>Provide comprehensive administrative support to one or more senior executives</li><li>Manage complex calendars, schedule internal and external meetings, and resolve scheduling conflicts</li><li>Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Organize board meetings, leadership meetings, and special events as needed</li><li>Track action items and follow up to ensure timely completion of deliverables</li><li>Maintain confidential files, records, and sensitive business information</li><li>Support expense management, invoice processing, and other administrative tasks</li><li>Assist with special projects and process improvements to enhance executive support functions</li></ul>
2026-09-24T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
40 - 50 USD / Hourly
Our client, a small entertainment company, is seeking a proactive and resourceful Executive Assistant to support senior leadership in a fast-paced office environment. This role is ideal for someone who thrives in a hands-on setting, enjoys wearing multiple hats, and can help keep daily operations organized and running smoothly. Key Responsibilities:<ul><li>Manage multiple executive calendars, coordinate meetings, and schedule appointments.</li><li>Arrange travel, process expense reports, and support day-to-day administrative needs.</li><li>Prepare correspondence, presentations, and other business documents.</li><li>Serve as the main point of contact for internal staff, external partners, and visitors.</li><li>Support general office operations, including supply management, filing, and vendor coordination.</li><li>Assist with planning team meetings, events, and entertainment-related projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Help prioritize tasks and keep leadership organized in a small office setting.</li></ul>
2026-09-22T00:00:00Z

Executive Assistant

San Luis Rey, CA
onsite
Temporary / Contract
32 - 40 USD / Hourly
A growing organization in the San Luis Rey area is looking for a highly organized Executive Assistant to provide direct support to senior leadership while helping keep day-to-day business priorities moving forward.This is not a role where you'll simply manage a calendar. The ideal candidate will be someone who can anticipate needs, keep executives prepared, manage competing priorities, and take ownership of important follow-ups. You'll interact with leadership, clients, vendors, and internal teams and will need excellent judgment and discretion. What You'll Do:<ul><li>Manage complex executive calendars and scheduling priorities</li><li>Coordinate meetings, conference calls, and appointments</li><li>Prepare agendas, meeting materials, presentations, and reports</li><li>Monitor follow-ups and action items after leadership meetings</li><li>Coordinate domestic travel, accommodations, transportation, and itineraries</li><li>Prepare and organize expense reports</li><li>Draft and proofread correspondence and internal communications</li><li>Serve as a professional point of contact for executives</li><li>Coordinate communication between leadership and internal departments</li><li>Maintain confidential business and personnel information</li><li>Assist with special projects and time-sensitive initiatives</li><li>Track deadlines and important deliverables</li><li>Help coordinate executive events, meetings, and presentations</li><li>Maintain organized electronic files and records</li><li>Assist with basic budget, invoice, and purchasing tracking</li><li>Identify opportunities to streamline administrative processes</li><li>Provide additional support to leadership as priorities shift</li></ul>
2026-09-23T00:00:00Z

Executive Assistant

Del Mar, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a professional who can manage complex schedules, coordinate travel, prepare materials, and handle confidential information with discretion in a fast-paced business environment. Key Responsibilities<ul><li>Provide high-level administrative support to one or more executives or senior leaders</li><li>Manage complex calendars, coordinate meetings, and resolve scheduling conflicts</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal and external stakeholders</li><li>Track priorities, follow-ups, and action items to support executive productivity</li><li>Organize meetings, events, and conference logistics</li><li>Maintain confidential files, records, and sensitive business information</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-10-02T00:00:00Z

39 results for Human Resources Assistant in Murrieta, CA