<p>We are looking for a skilled and bilingual Payroll Specialist to join our team in Irwindale, CA and commute to the San Dimas, CA location as well. In this Contract to permanent position, you will play a vital role in ensuring accurate payroll processing while maintaining compliance with regulations. This opportunity is ideal for an organized, detail-oriented individual fluent in Spanish and English, with a strong background in payroll systems and procedures.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for employees in a timely and accurate manner using Kronos or similar systems.</p><p>• Maintain detailed payroll records, including timecards, deductions, and benefits data.</p><p>• Address employee payroll inquiries effectively in both Spanish and English.</p><p>• Ensure compliance with federal, state, and local payroll regulations.</p><p>• Collaborate with HR and finance teams to resolve payroll-related issues.</p><p>• Generate reports and support audits to ensure payroll accuracy.</p><p>• Monitor payroll systems for improvements and assist in system updates as needed.</p><p>• Provide training or guidance to employees on payroll-related matters.</p><p>• Stay informed about changes in payroll laws and regulations to ensure compliance.</p>
We are looking for an experienced Certified Payroll Specialist to join our team in Tustin, California. This long-term contract position offers an opportunity to work on complex payroll processes, including certified payroll and union-related tasks. The ideal candidate will bring expertise in managing payroll operations for large organizations and a strong understanding of prevailing wage compliance.<br><br>Responsibilities:<br>• Handle full-cycle payroll processes, ensuring accuracy and compliance with regulations.<br>• Manage certified payroll operations, including union and prevailing wage requirements.<br>• Utilize payroll systems such as Ceridian Dayforce to process and track payroll data efficiently.<br>• Process multi-state payroll for organizations with over 500 employees.<br>• Maintain compliance with all federal, state, and local payroll regulations.<br>• Collaborate with internal teams to address payroll-related inquiries and resolve discrepancies.<br>• Prepare detailed payroll reports and documentation for auditing purposes.<br>• Ensure timely submission of certified payroll reports to relevant authorities.<br>• Monitor and update payroll records to reflect changes in employee status, benefits, or deductions.<br>• Stay informed about updates in payroll laws and regulations to ensure ongoing compliance.
We are looking for a skilled HR Specialist to join our team on a long-term contract basis in Newport Beach, California. This role requires expertise in managing multi-state leave processes and benefits administration for a high-volume workforce. The ideal candidate will ensure compliance with federal, state, and local regulations while providing exceptional support to employees and managers.<br><br>Responsibilities:<br>• Oversee and administer high-volume leaves of absence for hourly employees across various states, ensuring compliance with federal, state, and local regulations.<br>• Serve as a subject matter expert on multi-state leave processes, including eligibility, documentation, and tracking.<br>• Coordinate employee return-to-work procedures, facilitating clear communication and necessary accommodations.<br>• Manage self-insured benefits programs, handling enrollment, eligibility, and resolving employee inquiries.<br>• Collaborate with HR and payroll teams to streamline leave and benefits processes, maintaining adherence to internal policies.<br>• Monitor and update leave and benefits policies to align with evolving legal requirements.<br>• Maintain accurate employee records related to benefits and leaves, ensuring compliance with legal and company standards.<br>• Generate and analyze reports on leave usage trends and compliance metrics to identify opportunities for process enhancements.<br>• Provide guidance and education to employees and managers regarding leave policies and benefits programs.
We are looking for a dedicated Benefits Manager to join a mission-driven nonprofit organization in Azusa, California. In this Contract to permanent position, you will play a vital part in overseeing and administering employee benefits programs, ensuring compliance with state and federal regulations, and providing exceptional support to staff. This position requires strong expertise in benefits management, excellent communication skills, and a collaborative approach to enhancing employee satisfaction.<br><br>Responsibilities:<br>• Oversee the daily administration of employee benefits programs, including health insurance, retirement plans, and leave policies.<br>• Coordinate the annual open enrollment process, including crafting employee communications, collaborating with vendors, and updating systems.<br>• Ensure compliance with federal, state, and local regulations relevant to benefits administration.<br>• Maintain accurate records and ensure data integrity within benefits management systems.<br>• Partner with payroll and HR teams to ensure accurate deductions and reconciliations related to benefits.<br>• Collaborate with brokers and vendors to resolve issues, manage renewals, and support audits.<br>• Prepare detailed reports on benefits usage, costs, and compliance for organizational leadership.<br>• Administer employee leave processes and accommodations in alignment with organizational policies.<br>• Develop and implement benefits-related policies and procedures, and provide educational resources to employees on their benefits options.
<p>A well-established manufacturing company in San Marcos is seeking a reliable and detail-oriented <strong>Payroll Clerk</strong> to support weekly and biweekly payroll operations for hourly and salaried employees. This role is ideal for someone who enjoys structured work, accuracy, and being a trusted resource for employees with payroll-related questions. You will work closely with HR, Accounting, and Operations to ensure payroll is processed accurately, on time, and in compliance with company policies and labor regulations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with processing payroll for manufacturing and production staff, including shift differentials and overtime</li><li>Review and verify timecards, attendance records, and payroll adjustments</li><li>Ensure proper application of deductions, garnishments, and benefit contributions</li><li>Maintain accurate employee payroll records and documentation</li><li>Respond to employee inquiries regarding pay, deductions, and payroll schedules</li><li>Support payroll audits and internal reviews</li><li>Assist with payroll reporting and data reconciliation</li><li>Ensure compliance with federal, state, and California wage and hour laws</li></ul>
<p>A manufacturing and distribution company in San Marcos is seeking an experienced <strong>Accounts Receivable Specialist</strong> to manage end-to-end AR processes. This role supports invoicing, cash application, reconciliations, and customer account management. The ideal candidate is analytical, process-driven, and comfortable working cross-functionally with sales, operations, and finance teams.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and distribute customer invoices accurately and timely</li><li>Apply customer payments via ACH, wire, check, and credit card</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Manage credit limits and assist with credit reviews</li><li>Monitor AR aging and escalate delinquent accounts as needed</li><li>Support month-end close and reporting</li><li>Prepare AR schedules and audit support documentation</li><li>Maintain customer records and ensure data accuracy</li></ul><p><br></p>
<p>We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our client’s team. This role is essential for ensuring that all vendor invoices, payments, and expense reports are processed accurately and on time. The ideal candidate thrives in a fast-paced environment and is committed to supporting efficient financial operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process vendor invoices and ensure timely payment in compliance with internal controls and company policies</li><li>Reconcile vendor statements and resolve discrepancies promptly</li><li>Prepare and process ACH, wire transfers, and check payments</li><li>Assist with monthly, quarterly, and year-end close by providing necessary documentation and reconciliations</li><li>Maintain accurate accounts payable records and help implement process improvements</li><li>Respond to vendor and internal inquiries in a professional and timely manner</li><li>Assist with annual audits and provide requested supporting documents</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented Accounts Payable Specialist to join their finance team. In this role, you will be responsible for processing a high volume of invoices, maintaining accurate financial records, and ensuring timely payments to vendors. You will collaborate with internal departments and external partners to resolve discrepancies and support month-end closing activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process invoices and expense reports, ensuring accuracy and compliance with company policies</li><li>Match, batch, and code invoices for payment processing</li><li>Reconcile vendor statements and resolve billing issues</li><li>Maintain organized records for audits and reporting</li><li>Assist with month-end close and accounts payable reporting</li><li>Communicate with vendors and internal teams regarding payment status and inquiries</li></ul><p><br></p>
<p>A growing construction company in Escondido is adding a <strong>Payroll Clerk</strong> to support complex payroll functions for field and office employees. This role requires strong attention to detail, comfort working with variable hours, and the ability to manage payroll nuances common in the construction industry. The Payroll Clerk will play a key role in ensuring accurate and compliant payroll processing across multiple job sites.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Process weekly payroll for construction crews and administrative staff</li><li>Review timesheets, job codes, and labor classifications for accuracy</li><li>Assist with certified payroll and prevailing wage documentation when required</li><li>Track and apply union and non-union payroll requirements</li><li>Maintain payroll records for audits and compliance reviews</li><li>Communicate with project managers and field supervisors regarding payroll discrepancies</li><li>Support payroll reporting and reconciliation activities</li><li>Stay current on California labor laws and construction payroll requirements</li></ul>
<p>Robert Half is partnering with a <strong>family-owned construction-related company</strong> that works closely with <strong>subcontractors and builders</strong> to identify an <strong>AR / Credit & Collections Clerk</strong>. This role is open due to a retirement and offers a strong opportunity to convert to a permanent position.</p><p>Key Responsibilities:</p><ul><li>Perform <strong>high-volume cash applications</strong> (checks, ACH, web payments; ~30–50/week)</li><li>Assist with <strong>credit reviews, collections, and managing customer aging</strong></li><li>Support preparation of <strong>preliminary liens</strong> as needed</li><li>Maintain and update <strong>Excel spreadsheets</strong> to balance AR activity across <strong>32 branches in 2 regions</strong></li><li>Manage aging reports for approximately <strong>600 customer accounts</strong> (shared with senior AR staff)</li><li>Handle <strong>collections primarily via email</strong>, with occasional phone follow-up as needed</li><li>No collections on cash-fill accounts</li><li>Assist with <strong>credit memos and chargebacks</strong> (training provided)</li><li>Provide strong <strong>customer communication and service</strong> to internal teams and external customers</li><li>Serve as a key support partner to the AR lead and sales reps (10–12 reps supported)</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented Accounts Receivable Specialist to join their finance team. In this role, you will be responsible for managing the invoicing process, tracking payments, and ensuring timely collection of outstanding balances. You will work closely with internal departments and external clients to resolve billing issues and maintain accurate financial records.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process, post, and reconcile customer payments and invoices</li><li>Monitor aging reports and initiate collection efforts on overdue accounts</li><li>Maintain up-to-date customer account information</li><li>Prepare reports on receivables status and collection forecasts</li><li>Communicate with internal teams and clients regarding payment status and account discrepancies</li><li>Support month-end closing activities related to accounts receivable</li></ul><p><br></p>
<p>Our client in the biotech industry is looking for a detail-oriented and proactive Accounts Receivable Specialist to join their growing finance team. In this role, you will play a key part in supporting the company’s mission to innovate and improve lives by ensuring the timely and accurate collection of payments and managing client relationships.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, review, and send invoices to customers and clients within established timelines</li><li>Monitor accounts for overdue payments, initiate collections efforts, and maintain accurate records of all communications</li><li>Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted</li><li>Process incoming payments by check, ACH, and wire transfer, applying cash receipts accurately</li><li>Investigate and resolve billing discrepancies or client disputes in collaboration with the sales and customer support teams</li><li>Generate regular aging and collection reports for management review</li><li>Support month-end and year-end close activities and provide documentation for audits as needed</li><li>Ensure compliance with company policies, industry standards, and applicable regulations</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Costa Mesa, California. This role involves handling high volumes of invoices and ensuring accurate processing within a fast-paced environment. The ideal candidate will thrive in managing financial transactions and maintaining precise records.<br><br>Responsibilities:<br>• Perform three-way matching of purchase orders to ensure accuracy for products and services acquired.<br>• Enter invoices into the system and process payments in a timely and efficient manner.<br>• Manage a weekly workload of approximately 1,000 invoices with precision and attention to detail.<br>• Utilize Infor M3 (version 10) software to support accounts payable operations.<br>• Ensure payments are processed accurately through ACH transfers and check runs.<br>• Maintain accurate coding of invoices and accounts to support financial reporting.<br>• Collaborate with team members to resolve discrepancies and ensure seamless processing.<br>• Uphold company standards and compliance in all accounts payable activities.<br>• Identify opportunities to streamline processes and enhance efficiency.<br>• Support hybrid work arrangements with occasional remote work opportunities.
We are looking for an experienced Accounts Payable Specialist to join our team in Fontana, California. This role involves managing high-volume invoice processing and ensuring accuracy in a fast-paced manufacturing environment. The ideal candidate will demonstrate strong organizational skills and proficiency in handling purchase order discrepancies, while contributing to the smooth operation of our financial processes.<br><br>Responsibilities:<br>• Process a high volume of invoices weekly, ensuring accuracy and compliance with company policies.<br>• Perform full-cycle accounts payable tasks, including coding invoices and conducting check runs.<br>• Resolve mismatches and discrepancies in purchase orders and invoices to maintain efficient workflow.<br>• Utilize intermediate Excel skills to organize, analyze, and present financial data.<br>• Collaborate with internal departments to streamline invoice approvals and payment processing.<br>• Maintain accurate records and documentation for auditing and reporting purposes.<br>• Operate within SAP or similar large ERP systems to manage accounts payable functions.<br>• Prioritize tasks effectively to ensure deadlines are met in a high-pressure environment.<br>• Assist in reconciling accounts payable ledgers and preparing reports as needed.<br>• Support continuous improvement efforts to enhance the efficiency of the accounts payable process.
We are looking for an experienced Accounts Payable Specialist to join our team in Whittier, California. This long-term contract position offers an excellent opportunity to contribute to the financial operations of a dynamic construction company. The ideal candidate will excel in managing accounts payable processes, ensuring accuracy in payments, and maintaining strong vendor relationships.<br><br>Responsibilities:<br>• Verify and post receipts to secure revenue while resolving any discrepancies that arise.<br>• Match vendor receivers with purchase orders generated by the purchasing department.<br>• Manage, review, and process all accounts payable tasks within Sage 100 software.<br>• Ensure accurate and timely payments to vendors and service providers.<br>• Address invoice discrepancies by collaborating with purchasing teams and communicating directly with vendors.<br>• Prepare weekly and monthly reports for management, covering payables, overtime, and receivers.<br>• Coordinate with vendors to ensure invoices and bills are submitted to accounts payable promptly.<br>• Maintain consistent communication between the accounts payable department and other corporate entities.
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Costa Mesa, California. In this role, you will ensure the accurate and timely processing of invoices while maintaining compliance with company policies and procedures. This position requires strong organizational skills, excellent attention to detail, and proficiency in managing high-volume transactions.<br><br>Responsibilities:<br>• Process a large volume of invoices, including purchase order-based, non-purchase order, and recurring invoices, ensuring adherence to company policies and controls.<br>• Perform thorough three-way matching of purchase orders, receiving documentation, and invoices to verify pricing, quantities, and terms before approval.<br>• Review invoices for proper general ledger coding, cost center assignments, tax compliance, and appropriate routing for approval.<br>• Investigate and resolve discrepancies in invoices by collaborating with purchasing, receiving, inventory control teams, and vendors to reconcile issues.<br>• Regularly manage vendor statements to confirm all invoices are accounted for, processed, and paid within the required timeline.<br>• Support month-end accounts payable close processes by preparing accruals, reviewing aging reports, reconciling accounts, and reporting outstanding liabilities.<br>• Maintain organized and accurate digital records of invoices, purchase orders, receipts, and relevant documentation to comply with audit standards.<br>• Utilize Oracle systems to execute accounts payable functions efficiently and accurately.<br>• Assist in managing payment methods such as ACH transfers, check runs, and other disbursement processes.
We are looking for an Accounts Receivable Specialist to join our team in Corona, California. This contract position offers an opportunity to contribute to key financial operations, ensuring accuracy and efficiency in managing accounts receivable activities. The ideal candidate will have a strong background in manufacturing and experience with payment applications, collections, and reconciliation processes.<br><br>Responsibilities:<br>• Process accounts receivable payments across multiple entities with precision and accuracy.<br>• Perform effective communication with customers to address and resolve outstanding payment issues.<br>• Conduct detailed reconciliations of AR transactions to ensure all payments are correctly accounted for and posted.<br>• Utilize specialized software to manage accounts receivable operations and maintain accurate records.<br>• Investigate and resolve discrepancies or disputes related to customer accounts.<br>• Prepare comprehensive accounts receivable reports for management as needed.<br>• Provide necessary documentation and respond to inquiries during audits.<br>• Build and maintain positive relationships with customers to ensure timely payments.<br>• Ensure attention to detail in all aspects of billing and cash activity.<br>• Maintain excellent organizational skills to prioritize and manage multiple tasks efficiently.
<p>We are looking for an experienced Accounts Receivable Specialist to join our client's team for a 2 months or so contract. In this role, you will primarily focus on auditing daily cash allocations and reconciling cash activities to ensure accuracy and compliance. This position is based in Cypress, California, and offers a hybrid work environment with 2-3 days in the office after training.</p><p><br></p><p>Responsibilities:</p><p>• Audit daily cash allocations to verify accuracy and ensure proper application.</p><p>• Perform thorough reconciliations of cash activity to maintain up-to-date financial records.</p><p>• Collaborate with internal teams to address and resolve discrepancies in cash applications.</p><p>• Utilize SAP or other comparable ERP systems to manage accounts receivable tasks efficiently.</p><p>• Monitor payment portals and oversee credit card transactions to streamline customer communications.</p><p>• Maintain accurate records and documentation for audit purposes.</p><p>• Work closely with customers to address inquiries related to their accounts.</p><p>• Support the team in maintaining a clean and organized accounts receivable ledger.</p><p>• Ensure compliance with company policies and accounting standards throughout all processes.</p>
We are looking for an Accounts Receivable Specialist to join our team in Orange, California. This Contract to permanent position offers an opportunity to contribute to the financial operations of a dynamic organization. The ideal candidate will excel in managing billing and accounts receivable functions with precision and efficiency.<br><br>Responsibilities:<br>• Input daily work orders into Excel and create detailed billing worksheets.<br>• Generate accurate monthly invoices, including progress billing and time-and-materials invoicing, using QuickBooks.<br>• Monitor contract values and additional work to ensure consistent and correct billing.<br>• Prepare and manage documentation such as pre-liens and lien releases.<br>• Handle accounts receivable tasks, including light collections when necessary.<br>• Maintain high levels of accuracy and organization across all billing and accounts receivable processes.<br>• Collaborate effectively with other departments to ensure smooth financial operations.<br>• Ensure compliance with industry standards and company policies in all tasks performed.
We are looking for an experienced Accounts Receivable Specialist to join our team on a contract basis in Irvine, California. This role focuses on managing financial transactions, ensuring accurate billing, and maintaining effective communication with customers for timely collections. The ideal candidate will bring expertise in accounts receivable processes and demonstrate strong analytical and organizational skills.<br><br>Responsibilities:<br>• Process and manage accounts receivable transactions, ensuring accuracy and timeliness.<br>• Oversee cash application activities to align payments with outstanding invoices.<br>• Conduct follow-ups on overdue accounts, handling commercial collections professionally.<br>• Prepare and issue billing statements, ensuring compliance with company standards.<br>• Reconcile cash activity and maintain accurate financial records.<br>• Utilize SAP software for managing accounts receivable and financial data.<br>• Collaborate with internal teams to resolve discrepancies and improve processes.<br>• Communicate effectively with customers to address billing inquiries and payment issues.<br>• Generate regular reports on accounts receivable performance and collection efforts.
<p>A growing construction company in Fallbrook is looking for an experienced <strong>Bookkeeper</strong> to support job-cost accounting and operational finance. This position plays a critical role in tracking project expenses, managing vendor payments, and ensuring financial accuracy across multiple jobs. The ideal candidate has prior experience in construction or a similar project-based environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Process accounts payable with proper job cost allocation</li><li>Manage accounts receivable and customer billing</li><li>Track project costs, labor, and expenses</li><li>Reconcile bank accounts and credit cards</li><li>Support payroll processing and certified payroll tracking</li><li>Maintain accurate job cost and financial records</li><li>Assist with month-end close activities</li><li>Prepare financial summaries for management</li></ul>
<p>Our client is seeking a skilled and detail-oriented Bookkeeper to support day-to-day financial operations. In this role, you will manage accounts payable and accounts receivable, perform bank reconciliations, and maintain precise general ledger records. You will also assist with payroll processing, regular financial reports, budgeting, and audit preparation.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage AP and AR processes, including invoice and payment tracking</li><li>Reconcile bank and credit card accounts</li><li>Record and classify financial transactions in the general ledger</li><li>Process payroll and expense reimbursements</li><li>Prepare financial statements and reports for management review</li><li>Support budgeting, audit, and year-end closing activities</li><li>Maintain organized and accurate financial documents</li></ul><p><br></p>
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
<p><strong>Job Title:</strong> Full Charge Bookkeeper – Public Accounting Firm</p><p><strong>Location:</strong> Palm Desert, CA</p><p><br></p><p><strong>Overview:</strong></p><p>Our client, a reputable public accounting firm in Palm Desert, is seeking an experienced Full Charge Bookkeeper to join their team. The ideal candidate must have prior experience in public accounting and be comfortable managing the full spectrum of bookkeeping responsibilities for diverse clients.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage all aspects of the general ledger and day-to-day bookkeeping</li><li>Prepare and reconcile bank and credit card statements</li><li>Handle accounts payable, accounts receivable, payroll, and journal entries</li><li>Prepare financial statements and month-end/year-end closings</li><li>Collaborate with clients and firm staff to ensure accurate reporting and compliance</li><li>Support tax preparation through documentation and financial data entry</li></ul><p><strong>Requirements:</strong></p><ul><li>3+ years of bookkeeping experience in a public accounting environment</li><li>Proficiency with accounting software (QuickBooks, Sage, etc.)</li><li>Strong understanding of GAAP and relevant tax regulations</li><li>Exceptional organizational and communication skills</li><li>Ability to manage multiple client accounts effectively</li></ul><p><br></p>
<p><strong>Job Summary</strong></p><p>We are seeking a smart, energetic, and detail-oriented <strong>Accounts Receivable / Invoice Processing Specialist</strong> to support high-volume financial and clerical operations. This role requires strong communication skills, accuracy, and the ability to work efficiently in a fast-paced environment while handling customer inquiries by phone and email.</p><p><strong>Key Responsibilities</strong></p><ul><li>Process a high volume of invoices accurately and efficiently</li><li>Perform check coding and matching</li><li>Post and apply customer payments</li><li>Handle quote checks and payment-related documentation</li><li>Return calls from customers and respond to email inquiries promptly</li><li>Communicate with customers via email to request clarification or missing information</li><li>Maintain accurate records and documentation</li><li>Perform clerical and administrative tasks as needed</li><li>Support special projects and other duties as assigned</li></ul><p><br></p>
