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6 results for Contract Administrator in Murrieta, CA

Construction Administrator

Brea, CA
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for a detail-oriented Construction Administrator to support project operations for a Contract position based in Brea, California. In this role, you will help keep construction activities organized by coordinating documentation, vendor communications, cost-related records, and renovation tracking. The ideal candidate is comfortable working with project management systems, managing multiple priorities, and partnering with internal teams to keep projects moving efficiently. This is a hybrid work opportunity requiring Monday, Wednesday and Friday to be worked onsite. Responsibilities:• Manage the full administrative lifecycle of contracts, purchase orders, and change documentation, ensuring timely routing, approvals, and execution through digital tools such as DocuSign.• Coordinate with contractors and suppliers to maintain productive working relationships, track invoice status, and support accurate payment processing.• Monitor renovation progress across units by maintaining organized records, updating milestone information, and sharing status details with appropriate stakeholders.• Assist with solicitation activities by preparing bid packages, supporting scope documentation, and organizing contractor selection and award materials.• Provide project administration support for budgeting, schedules, setup activities, closeout tasks, and construction documentation such as RFIs, submittals, and meeting records.• Maintain structured filing systems for project documents, warranties, turnover materials, and closeout records while supporting compliance with company procedures.• Prepare loan draw submission packages by assembling required backup documentation and ensuring deadlines are met.• Facilitate communication among project teams by coordinating meetings, creating agendas, recording minutes, and distributing follow-up information.• Deliver general administrative support to office and field personnel, including handling inbound calls, data entry, correspondence management, and document distribution.
2026-04-29T00:00:00Z

Property Administrator

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a Property Administrator to support daily operations for a medical office building in Newport Beach, California. This contract opportunity is ideal for someone who enjoys balancing tenant support, property oversight, and financial coordination in a fast-paced onsite environment. The person in this role will work closely with property leadership to help maintain an efficient, compliant, and service-focused environment for tenants and visitors. Responsibilities: • Coordinate day-to-day administrative and operational activities to help ensure the property runs smoothly and in alignment with management goals. • Respond to tenant questions and service requests promptly, while fostering positive relationships and maintaining a high level of customer service. • Assist with overseeing maintenance activities by tracking work orders, following up with vendors, and helping confirm building issues are resolved efficiently. • Support contract and vendor administration, including scheduling services, maintaining documentation, and monitoring performance against expectations. • Prepare reports and analyze property data related to operations, occupancy, and financial activity to support management decision-making. • Process accounts payable and accounts receivable tasks, including invoice handling, billing support, and payment tracking within Yardi Voyager. • Contribute to budgeting and financial monitoring by updating records, reviewing expenses, and helping maintain accurate property financial information. • Help coordinate planning efforts for ongoing property needs, environmental health and safety priorities, and service quality initiatives.
2026-05-07T00:00:00Z

Contracts Manager (Paralegal)

Irvine, CA
onsite
Permanent / Full Time
125000 - 145000 USD / Yearly
Stable Corporate Environment Seeks Senior Contracts Manager-Paralegal About Firm & Position:A corporate legal team is seeking a Contracts Manager to join its collaborative and tenured group. This organization operates on a national scale and is known for its structured yet dynamic legal department supporting complex customer-facing agreements. The Contracts Manager will work closely with internal stakeholders and report directly to senior leadership within the legal function. Contracts Manager Responsibilities:<ul><li>Review, analyze, and negotiate a high volume of customized customer contracts, including complex commercial agreements</li><li>Serve as the primary point of contact for internal teams regarding contract terms, including data security, compliance, and risk allocation</li><li>Address initial inquiries related to contract distribution, obligations, and execution processes</li><li>Draft and revise contract language with a focus on Data Protection Addendums and evolving AI-related provisions</li></ul>Hours:<ul><li>Salaried position</li><li>Primarily remote; quarterly in-person trainings/meetings (2 consecutive days)</li></ul>Perks:<ul><li>Highly stable company with strong internal infrastructure</li><li>We have placed multiple corporate paralegals with this team who remain long-term and value the professional, tenured environment</li><li>Substantive, non-template work — no “contract mill” environment</li><li>Exposure to sophisticated agreements, including emerging AI and data privacy terms</li><li>Collaborative and low-turnover legal team</li></ul>Salary:<ul><li>$120,000 - $140,000 base salary (DOE) + year-end bonus</li></ul>Benefits:<ul><li>Comprehensive medical, dental, and vision coverage</li><li>401(k) plan</li></ul>
2026-05-01T00:00:00Z

Property Accountant

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Property Accountant to oversee financial operations for commercial properties in Newport Beach, California. This role involves managing financial reporting, audits, budgeting, and compliance while ensuring accurate and timely accounting processes. The ideal candidate will possess strong analytical abilities and a thorough understanding of property management accounting. Responsibilities:• Prepare and analyze monthly and annual financial reports, ensuring accuracy and compliance.• Manage cash flow and oversee day-to-day financial transactions for assigned commercial properties.• Complete month-end journal entries, including accruals and depreciation, and generate required reports.• Conduct detailed financial variance analyses and present findings to management.• Collaborate with property management teams to provide training and support on accounting procedures.• Review and manage accounts payable and receivable, resolving discrepancies and ensuring timely payments.• Facilitate year-end audit processes by preparing audit packets and addressing auditor requests.• Work closely with management teams to develop and upload annual budgets.• Submit monthly compliance reports and ensure adherence to relevant regulations.• Maintain organized financial records, including invoices, vendor information, and payment processing documentation.
2026-04-28T00:00:00Z

Property Accountant

Orange, CA
onsite
Permanent / Full Time
65000 - 95000 USD / Yearly
We are looking for a detail-oriented Property Accountant to support the financial operations of a commercial real estate portfolio in Orange, California. This role is responsible for maintaining accurate property-level accounting, preparing reliable financial reports, and helping ensure each entity is financially organized and audit-ready. The ideal candidate brings strong experience in month-end close, general ledger activity, budgeting, and property management accounting systems. Responsibilities: • Review monthly operating results, balance sheet activity, cash flow, and income performance with ownership and provide clear financial insight • Record and post journal entries, maintain supporting documentation, and ensure general ledger accounts remain accurate and balanced • Lead monthly and annual close activities for multiple entities, including reconciliations and final financial review • Coordinate tax-related accounting support, including preparing schedules and documentation needed for entity tax filings and annual 1099 processing • Build and evaluate property budgets, monitor variances, and assess real estate tax obligations for timely payment and planning • Maintain accounting workflows and internal procedures that keep entities prepared for financing requests and lender reporting needs • Support and guide entry-level accounting staff by reviewing work, answering questions, and assisting with payables, receivables, cash analysis, and budgeting tasks when needed • Prepare internal financial statements and respond to documentation requests from banks and other financial partners • Manage fixed asset records, reconcile common area maintenance charges, and review owner-related and intercompany expenses for accuracy • Identify opportunities to strengthen accounting systems, improve reporting processes, and enhance overall financial controls
2026-04-29T00:00:00Z

Property Accountant

Poway, CA
onsite
Temporary to Hire
39.9 - 46.2 USD / Hourly
We are looking for a Property Accountant to join a real estate property management company in Poway, California on a Contract to permanent basis. This permanent opportunity is ideal for an experienced accounting specialist who understands the financial demands of property operations and can manage multiple reporting and bookkeeping priorities with accuracy. The role supports core accounting functions, works closely with property managers and vendors, and contributes to timely financial close and analysis. Responsibilities: • Manage day-to-day property accounting activities, including accounts receivable, accounts payable, cash transactions, and general ledger maintenance. • Review tenant financial records to verify ledger accuracy, deposits, prepayments, delinquencies, and applicable recurring charges. • Prepare journal entries and supporting documentation for monthly, quarterly, and annual close processes. • Calculate and record accruals related to items such as mortgages, insurance, and taxes to ensure complete and accurate reporting. • Reconcile balance sheet accounts and investigate discrepancies to maintain reliable financial data. • Analyze income and expense activity, helping support budgeting efforts and ongoing financial review. • Assist with the preparation of financial statements and other reports required for property accounting operations. • Communicate with off-site property managers and external vendors to resolve accounting questions and obtain needed documentation.
2026-05-01T00:00:00Z