27 Results for Legal Receptionist Jobs in Mount Laurel, NJ

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Executive Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
A well-established law firm in Center City Philadelphia is seeking an experienced Executive Assistant to provide direct administrative support to a Partner in its litigation practice. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. Interested candidates with legal and executive administrative experience, should reach out to Kevin Ross w/ Robert Half in Philadelphia.
2026-11-03T19:24:06Z

Litigation Legal Assistant

Wilmington, DE
onsite
Permanent / Full Time
90000.00 - 120000.00 USD / Yearly
Our client a National Law firm is seeking a Litigation Legal Assistant to support a busy legal team in Wilmington, Delaware with a wide range of corporate litigation and administrative duties. Interested candidates with applicable experience should reach out to Kevin Ross with Robert Half in Philadelphia. Responsibilities:• Provide comprehensive administrative and litigation support to attorneys, helping manage day-to-day workflow across active matters.• Draft, format, review, and finalize legal documents such as pleadings, motions, discovery materials, letters, and related case correspondence.• Assemble complex filings and supporting materials, including exhibits, tables of contents, and tables of authorities, with close attention to accuracy and presentation.• Handle electronic filing submissions in state and federal courts and track related confirmations, deadlines, and procedural requirements.• Support trial readiness by organizing case materials, coordinating exhibits and witness documents, and assisting with scheduling and logistics.• Maintain attorney calendars, monitor court dates and filing deadlines, and help ensure timely follow-through on case activities.• Record attorney time, prepare expense documentation, and assist with billing and matter administration tasks as needed.• Assist with opening new matters, processing conflict checks, preparing engagement documentation, and maintaining well-organized electronic and paper files.• Work closely with attorneys, paralegals, and internal staff to deliver responsive, high-quality support throughout the litigation process.
2026-10-13T14:38:40Z

Receptionist

Camden, NJ
onsite
Temporary to Hire
23.00 - 25.00 USD / Hourly
We are seeking a highly organized Receptionist to serve as the first point of contact for visitors, clients, and internal teams. This individual will manage front desk operations while providing administrative support to leadership and department staff. The ideal candidate thrives in a fast-paced environment, demonstrates excellent judgment, and brings strong communication, multitasking, and customer service skills. <ul><li>Greet and assist visitors, clients, and vendors in a detail-oriented and welcoming manner</li><li>Answer and route incoming calls with accuracy and discretion</li><li>Manage front desk operations, including mail distribution, office supplies, and meeting room coordination</li><li>Provide administrative support such as calendar management, scheduling meetings, preparing correspondence, and maintaining files</li><li>Coordinate travel arrangements, expense reports, and internal event logistics as needed</li><li>Support executives and team members with presentations, reports, and other administrative projects</li><li>Maintain office organization and help ensure smooth day-to-day operations</li><li>Handle confidential information with professionalism and discretion</li><li>Assist with onboarding paperwork, document preparation, and other clerical tasks</li><li>Serve as a liaison between departments and help facilitate efficient communication across the office</li></ul>
2026-10-22T20:04:25Z

Paralegal

West Chester, PA
onsite
Permanent / Full Time
90000.00 - 120000.00 USD / Yearly
We are looking for an experienced Paralegal to join a law firm, supporting attorneys with matters related to probate and post-death estate administration. This position is well suited for a meticulous legal specialist who can manage sensitive documentation, coordinate case activity, and help keep estate matters progressing efficiently. Candidates with a background in estate administration or broader trusts and estates work will be well positioned for success in this role. Responsibilities: • Prepare and organize probate and estate administration documents for attorney review and filing. • Support one to two attorneys by managing caseload activity, tracking deadlines, and maintaining complete matter files. • Coordinate communications with clients, courts, financial institutions, and other involved parties regarding estate matters. • Assist with gathering, reviewing, and processing records needed to administer estates after a death. • Help compile financial information and documentation related to estate tax and other required filings. • Monitor case progress to ensure filings, correspondence, and follow-up tasks are completed accurately and on time.
2026-11-04T20:04:28Z

Receptionist

Hamilton, NJ
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations in Hamilton, New Jersey. This Long-term Contract position is ideal for someone who is organized, personable, and comfortable managing a busy office environment. The person in this role will serve as a key point of contact for visitors and callers while helping keep administrative tasks accurate and up to date. Responsibilities: • Manage a multi-line phone system, route incoming calls to the appropriate contacts, and provide courteous assistance to callers • Welcome guests and visitors, maintain an organized front-desk presence, and help create a positive first impression of the office • Enter information into internal records and systems with a high level of accuracy and attention to detail • Scan, organize, and file documents so that records remain accessible, complete, and properly maintained • Respond to routine inquiries and relay messages promptly to support smooth communication across the office • Assist with general administrative support duties to help maintain efficient day-to-day operations
2026-11-02T22:23:39Z

Legal Operations Manager – Paralegal

Warren, NJ
onsite
Temporary to Hire
45.00 - 55.00 USD / Hourly
Senior Legal Operations Paralegal📍 Warren, NJ (Hybrid: 3 Days In Office / 2 Days Remote) 💲 $45-$55/hour (Negotiable Based on Experience) 📅 Temp-to-Hire | Full-Time Robert Half is partnering with a highly respected global organization on a search for a Senior Paralegal - Legal Operations & Governance Analyst. This is an exciting opportunity for an experienced corporate governance professional, senior paralegal, or legal operations specialist seeking a highly visible role supporting executive leadership, board governance, and strategic legal operations initiatives. This position offers the opportunity to work closely with attorneys, senior executives, and board members while helping drive governance processes, legal technology initiatives, and operational excellence across a global legal department. What You'll Do:✅ Coordinate board and committee meetings, including agendas, materials, logistics, and governance documentation✅ Prepare meeting minutes, resolutions, written consents, and related corporate records✅ Manage director onboarding, offboarding, and annual governance processes✅ Administer governance technology platforms, including Diligent Board Books and Diligent Entities✅ Maintain governance calendars, bylaws, charters, records, and compliance deadlines✅ Support legal operations initiatives, process improvements, system implementations, and workflow enhancements✅ Partner with attorneys and business leaders on governance projects and strategic initiatives✅ Drive special projects involving technology, automation, reporting, and knowledge management Additional Details:• Hybrid schedule: 3 days onsite / 2 days remote • Standard 40-hour work week with occasional flexibility during board cycles and key governance events • Temp-to-hire opportunity with anticipated conversion in approximately 3-6 months • Interview process expected to include a virtual interview followed by a final onsite meeting • Immediate need with ASAP start date
2026-10-28T20:53:46Z

Administrative Assistant

King of Prussia, PA
onsite
Temporary / Contract
27.00 - 28.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Pennsylvania. This fully onsite opportunity is a long-term contract position and is ideal for someone who thrives in a fast-moving business setting with frequent executive and visitor interaction. The role combines front desk coordination, administrative support, scheduling, and office organization to help the team run smoothly each day. Responsibilities: • Welcome visitors, manage the reception area, and serve as the first point of contact for calls and in-person inquiries. • Coordinate calendars, meetings, and logistics for directors, project managers, and other office leaders. • Arrange business travel, prepare itineraries, and support related scheduling needs for staff and executives. • Maintain office readiness by ordering supplies, organizing shared spaces, and assisting with general facilities coordination. • Provide administrative support through data entry, document preparation, filing, and record maintenance using business systems and Microsoft Office tools. • Assist with meal coordination for meetings and team events, including placing lunch orders and confirming delivery details. • Monitor changing priorities throughout the day and communicate with stakeholders to ensure urgent needs are addressed appropriately. • Support office workflow by updating information in internal platforms such as SharePoint and Workday as needed.
2026-11-05T17:18:42Z

Accounting Assistant

Allentown, PA
onsite
Temporary / Contract
- USD / Hourly
We are looking for a detail-oriented Accounting Assistant to support daily financial and administrative tasks for a legal organization in Pennsylvania. This is a long-term contract opportunity suited to an entry-level candidate who is eager to build hands-on accounting experience in a structured weekday schedule. The role focuses on high-volume support work, including inbox monitoring, invoice handling, report review, and accurate financial data processing. Responsibilities: • Review and manage the finance email inbox, ensuring requests and documents are routed or addressed promptly • Process incoming invoices and enter billing information into the appropriate records with a high level of accuracy • Assist with accounts payable activities by organizing documentation and preparing items for payment processing • Support accounts receivable tasks through data updates, record maintenance, and follow-up on financial information • Examine reports and transaction details to help identify missing information or discrepancies • Perform routine data entry and maintain organized financial records for accounting operations • Provide general administrative support to the finance function, including handling repetitive transactional tasks efficiently • Work closely with the team during standard Monday through Friday business hours to help maintain smooth daily accounting workflows
2026-10-29T19:34:08Z

Corporate Paralegal

Conshohocken, PA
onsite
Permanent / Full Time
90000.00 - 120000.00 USD / Yearly
Our client is seeking a Corporate Paralegal to support a broad range of legal and corporate matters for an organization based in Conshohocken, Pennsylvania. This role will contribute to entity governance, transactional activity, contract administration, and regulatory support while helping keep documentation accurate, organized, and current. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities in a fast-paced legal environment. Responsibilities:• Maintain and organize corporate records, minute books, governance materials, and related documentation to ensure accuracy and compliance.• Oversee the lifecycle of legal entities by handling formations, dissolutions, state registrations, and recurring filing requirements.• Prepare and coordinate corporate governance documents such as board actions, written consents, secretary certificates, and similar records.• Provide paralegal support for acquisitions, divestitures, financing matters, and other corporate transactions, including due diligence and closing preparation.• Draft, review, and administer a variety of business agreements, including confidentiality agreements, vendor contracts, and service arrangements.• Monitor contract terms, key dates, renewal deadlines, amendments, and ongoing obligations to support effective contract management.• Partner with finance-related teams on banking documentation, financing support, and other corporate legal matters requiring cross-functional coordination.• Assist with securities-related filings, public company reporting activities, investor-facing documentation, real estate matters, and legal research while tracking projects and deadlines.
2026-10-12T15:58:46Z

Administrative Assistant

Allentown, PA
remote
Temporary / Contract
20.00 - 22.00 USD / Hourly
Robert Half is looking for an Administrative Assistant to support daily office operations. This role is responsible for handling a variety of administrative tasks, supporting team members, managing schedules, and assisting with communication and recordkeeping. The ideal candidate is professional, organized, detail-oriented, and comfortable managing multiple priorities. Key Responsibilities:<ul><li>Answer phone calls, emails, and other communications</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, edit, and organize documents and reports</li><li>Maintain files, records, and data entry systems</li><li>Greet visitors and provide general office support</li><li>Order office supplies and help keep the office organized</li><li>Handle incoming and outgoing mail and deliveries</li><li>Assist managers and team members with administrative tasks</li><li>Support special projects as needed</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-10-23T22:13:45Z

Administrative Assistant

Middletown, DE
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a dependable Administrative Assistant to provide part-time remote support for a busy financial services environment based in Middletown, Delaware. This Contract position is ideal for someone who is organized, responsive, and comfortable balancing administrative coordination with occasional event support, including travel for book signings and meet-and-greet setup 1–2 times per month. The role offers a long-term contract opportunity and is well suited to someone who is detail oriented and can manage details accurately while communicating effectively across office and social media channels. Responsibilities:• Manage day-to-day administrative tasks, including document handling, scheduling support, and general office coordination in a remote setting.• Respond to inbound calls and messages professionally, directing inquiries and ensuring timely follow-up when needed.• Enter, update, and maintain records with a high level of accuracy to support ongoing business operations.• Coordinate logistics for occasional in-person events, including preparation and onsite setup for book signings and meet-and-greet activities.• Assist with calendar organization and meeting arrangements to help keep priorities and commitments on track.• Prepare correspondence, reports, and other business materials using Microsoft Office applications.• Support basic social media activity on platforms such as Instagram and Facebook to help maintain consistent communication and visibility.• Provide general receptionist-style support by serving as a reliable first point of contact for routine administrative needs.
2026-11-10T22:03:56Z

Receptionist

Exton, PA
onsite
Temporary to Hire
21.00 - 21.00 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front-desk operations for an IT software organization in Exton, Pennsylvania. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming office environment while handling administrative tasks with accuracy and professionalism. The role offers a steady weekday schedule and the potential to transition into a long-term position based on business needs and performance. Responsibilities:• Welcome visitors and staff in a detail-oriented manner, ensuring a positive first impression at the front desk.• Answer and direct incoming calls, take accurate messages, and route inquiries to the appropriate team members.• Perform data entry tasks with a high level of accuracy while maintaining organized administrative records.• Use Microsoft Office applications, including Excel, to update logs, track information, and support routine office reporting.• Coordinate general reception activities such as managing incoming deliveries, handling mail, and maintaining common office areas.• Provide day-to-day administrative support to internal teams by assisting with scheduling, document preparation, and basic clerical tasks.
2026-10-26T15:28:45Z

Receptionist 1

Wilmington, DE
remote
Temporary / Contract
18.00 - 18.00 USD / Hourly
We are looking for an experienced and service-oriented Receptionist to support daily front desk operations. This is a Contract position for someone who enjoys creating a welcoming experience for visitors, coordinating meeting space needs, and keeping the reception area running smoothly. The ideal candidate brings prior customer-facing experience, strong communication skills, and confidence using Microsoft Office in an office environment. Responsibilities:• Welcome guests in a courteous and attentive manner, guide them through sign-in procedures, and help ensure a positive arrival experience.• Manage visitor check-in activity, issue access passes in line with site protocols, and maintain accurate guest records throughout the day.• Communicate with hosts regarding guest arrivals and provide timely updates to visitors while they wait.• Coordinate conference room reservations, record booking details accurately, and help support meeting logistics as needed.• Inspect meeting spaces regularly to confirm they are organized, clean, and ready for use.• Assist with room preparation, including basic layout adjustments, refreshment delivery, and catering support for scheduled meetings.• Provide first-level assistance with meeting room audio-visual tools and escalate technical issues when further support is needed.• Respond to employee questions about reception-related services and help maintain a neat, organized front desk and waiting area.• Partner with facilities, technology, and building support teams to help deliver reliable day-to-day workplace service.• Follow on-site standards for appearance and conduct, including wearing any required uniform or identification while on duty.
2026-11-10T21:08:46Z

Administrative Assistant

Oldwick, NJ
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
2026-10-15T15:18:40Z

Facilities Administrative Assistant

Tinton Falls, NJ
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for an Administrative Assistant to provide hands-on support for workplace operations in Tinton Falls, New Jersey. This Long-term Contract position is ideal for someone who is highly organized, responsive, and comfortable balancing office coordination, vendor follow-up, and employee support in a fast-paced environment. The person in this role will partner closely with facilities leadership to help keep daily operations running smoothly while delivering a detail-oriented experience for staff and visitors. Responsibilities: • Coordinate day-to-day office and workplace activities to help maintain an efficient and well-supported environment. • Process and monitor purchase orders, invoices, and vendor-related records while keeping administrative documentation accurate and up to date. • Arrange maintenance visits, repair appointments, and preventative service work, and follow through on open items until completion. • Serve as a point of contact for employee workplace needs, including badges, keys, access requests, supplies, and general office support. • Maintain organized files for service history, vendor details, facilities documentation, and ongoing office projects. • Assist with internal meetings by reserving space, organizing room schedules, and coordinating food and beverage arrangements when needed. • Support office moves, workspace adjustments, and smaller improvement projects across the site. • Share facilities-related notices and updates with employees as needed to keep the office informed. • Contribute to workplace safety and emergency preparedness activities under the direction of the Facilities Manager. • Provide additional administrative and reception support, including handling calls, data entry, and front-office tasks as assigned.
2026-10-30T18:28:47Z

Front Desk Coordinator

Philadelphia, PA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an experienced and dependable Front Desk Coordinator to support daily office activity. This contract position serves as a key point of contact for guests, clients, and vendors while helping keep workplace operations organized and efficient. The ideal Front Desk Coordinator candidate brings a service-oriented approach, stays composed in a busy setting, and can confidently manage both reception and administrative support tasks. Here’s how you’ll contribute each day: • Welcome clients, visitors, and delivery personnel with a courteous and attentive presence at the front desk.• Coordinate guest arrivals by communicating with building management and ensuring visitor access is properly arranged.• Handle outgoing package shipments, including preparing labels and processing deliveries accurately and on time.• Organize food service for recurring team lunches as well as meetings with clients and external guests.• Monitor inventory levels for office essentials and kitchen items, then replenish snacks and supplies as needed.• Answer and direct incoming calls through a multi-line phone system while maintaining a responsive front office environment.• Provide day-to-day administrative and operational assistance to help the office run smoothly and efficiently.
2026-11-10T19:08:47Z

Part-time Administrative Assistant

Sewell, NJ
onsite
Temporary / Contract
18.00 - 19.00 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support daily office operations for a detail-focused services environment in Sewell, New Jersey. This onsite opportunity is a Long-term Contract position suited for someone who enjoys keeping workflows organized, assisting visitors and callers, and handling a variety of administrative tasks with accuracy. The ideal candidate brings a strong background, strong attention to detail, and the ability to manage part-time scheduling needs during both regular and peak business periods. Responsibilities:• Welcome visitors and provide front-desk support while maintaining a detail-focused and organized office environment.• Manage incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high degree of accuracy across administrative systems and documents.• Provide general clerical support such as filing, scanning, document preparation, and correspondence handling.• Coordinate routine office activities to help ensure daily operations run smoothly and efficiently.• Support seasonal workload changes by adjusting availability to meet increased business demands during peak periods.• Assist with receptionist-related duties and respond promptly to internal and external administrative requests.
2026-11-05T16:33:42Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support for donor communications and day-to-day office operations. This Administrative Assistant contract position is ideal for someone who combines strong organization skills with a detail-oriented, friendly approach when assisting donors and internal staff. The role focuses on keeping administrative tasks on track, handling donation-related coordination with care, and contributing to fundraising support activities throughout the year. Here’s how you’ll contribute each day: • Respond to incoming donor phone calls courteously, document messages accurately, and direct questions to the appropriate team members.• Provide broad administrative support by organizing correspondence, maintaining records, and assisting with routine office tasks.• Enter and process donation information with a high degree of accuracy to help ensure timely and reliable recordkeeping.• Prepare and print donor acknowledgement letters and related communications in support of stewardship efforts.• Help organize materials and items following events to keep supplies, documentation, and follow-up activities in order.• Assist with fundraising initiatives by supporting year-end appeal preparation, including hand-addressing envelopes and managing mail-related tasks.• Support front-desk and receptionist-style duties as needed to maintain smooth daily office operations.
2026-11-05T16:04:13Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000.00 - 50000.00 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-10-16T12:58:42Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an Administrative Assistant to support executive leadership within a mission-driven non-profit organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who excels at coordinating schedules, organizing meetings, and maintaining smooth day-to-day office operations. The Administrative Assistant role requires strong attention to detail, effective communication, and the ability to manage multiple administrative priorities with accuracy and discretion. What you get to do every single day:• Coordinate executive calendars, arrange appointments, and keep meeting schedules organized and up to date.• Prepare meeting materials in advance, confirm logistics, and help ensure attendees have the information they need.• Record key discussion points during meetings and distribute clear, organized notes to appropriate stakeholders.• Handle incoming calls courteously, respond to routine inquiries, and direct messages to the appropriate contacts.• Perform a variety of office support tasks, including document preparation, filing, and general administrative coordination.• Enter and maintain information in internal records and databases with a high level of accuracy.• Support front-desk and reception activities by greeting visitors and helping create a detail-oriented office environment.
2026-10-28T13:48:42Z

Front Desk Coordinator

Malvern, PA
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are looking for a welcoming Front Desk Coordinator to support daily office operations in Malvern, Pennsylvania. This Contract position is ideal for someone who enjoys creating a positive first impression, keeping shared spaces organized, and ensuring guests and employees receive attentive support. The person in this role will help maintain a smooth onsite experience by coordinating front desk activity, managing office hospitality, and assisting with meeting logistics. Responsibilities: • Greet visitors, clients, and employees with professionalism and ensure an excellent arrival experience at the front desk. • Oversee day-to-day reception coverage, including answering and directing incoming calls through a multi-line phone system. • Receive, sort, and distribute deliveries, packages, and other incoming office items in a timely manner. • Coordinate meeting room usage by preparing boardrooms, organizing schedules, and supporting meeting arrangements. • Place food orders for office lunches twice per week and tidy shared areas afterward to keep spaces presentable. • Monitor inventory levels for snacks and beverages, replenish supplies, and submit orders to keep the office stocked. • Schedule meetings and assist with calendar-related coordination for onsite office needs. • Maintain clean, organized, and guest-ready front office and common areas throughout the workday.
2026-11-05T21:08:44Z

Administrative Coordinator

Delran, NJ
onsite
Permanent / Full Time
45000.00 - 55000.00 USD / Yearly
Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation. Responsibilities:<ul><li>Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.</li><li>Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.</li><li>Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.</li><li>Assist with permit processing, tracking, and closeout documentation.</li><li>Prepare project correspondence, submittals, and job startup materials for project teams.</li><li>Schedule and coordinate required inspections with manufacturers and regulatory agencies.</li><li>Track punch list items and support project closeout activities.</li><li>Identify opportunities to improve processes and support operational efficiency.</li><li>Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.</li></ul>
2026-10-21T12:43:44Z

Office Coordinator

Ardmore, PA
onsite
Permanent / Full Time
- USD / Yearly
We have partnered with a thriving firm on their search for a focused Office Coordinator who can handle multiple tasks within a changing environment. This candidate will support daily office functions and help maintain an efficient workplace. This role is responsible for greeting guests, coordinating office activities, managing schedules and communications, supporting internal teams, and ensuring smooth day-to-day operations. The ideal candidate is detail-oriented, adaptable, and able to handle multiple priorities in a fast-paced environment. Based on general knowledge. Primary Responsibilities· Support daily administrative and operational activities across the office· Coordinate schedules, meetings, and office communications· Maintain office organization, supplies, and vendor relationships· Assist with process improvement and workflow coordination· Resolve office maintenance requests· Coordinate off-site office events and luncheons· Provide general support to leadership and cross-functional teams
2026-11-04T20:38:44Z

Office Administrator

West Chester, PA
onsite
Permanent / Full Time
- USD / Yearly
Robert Half is currently working with a client on their search for a well-spoken, Office Administrator with light bookkeeping experience as they will be assisting with accounts payable/receivable, invoicing, and processing expenses. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. Major Responsibilities· Serve as a primary point of contact for customers, visitors, vendors, and employees· Answer phones, respond to general inquiries, and ensure questions or requests are directed to the appropriate team member· Maintain a welcoming, organized, and professional office environment· Assist with routine financial tasks, including:<ul><li>Accounts payable support</li><li>Accounts receivable assistance</li><li>Customer and vendor invoicing</li><li>Expense tracking and documentation</li></ul>· Coordinate with the Bookkeeper to ensure financial information and supporting documentation are accurate and organized· Assist with general data entry, filing, recordkeeping, and other office administration as needed· Communicate with customers and vendors regarding invoices, payments, and general questions· Support the team with day-to-day administrative needs and special projects· Maintain confidentiality and demonstrate sound judgment when handling company and financial information
2026-10-26T16:13:48Z

Administrative Assistant

Newark, DE
onsite
Temporary / Contract
21.00 - 21.00 USD / Hourly
We are looking for an Administrative Assistant to support academic and operational activities in Newark, Delaware. This Long-term Contract position is fully onsite and offers the opportunity to play a central role in student support, faculty coordination, event logistics, and administrative recordkeeping. The ideal candidate will bring strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced educational environment. Responsibilities:• Coordinate student supply requests and help ensure essential program materials, identification badges, and branded items are prepared and distributed on time.• Provide administrative support for orientation activities by helping organize logistics, materials, schedules, and participant communication.• Develop and format presentations, reports, and other documents to support faculty, program leadership, and departmental initiatives.• Prepare and process state-related credentialing documentation while maintaining accurate licensure and employment records.• Support faculty with administrative tasks such as drafting guest lecturer agreements, proofreading written materials, and assembling correspondence or academic documents.• Oversee exam proctoring operations at the Christiana campus and organize proctor coverage for both Christiana and Glenside locations.• Compile and maintain survey and evaluation information from lectures to assist with program review and continuous improvement efforts.• Track and update preceptor credentials, including board certifications, licenses, and curriculum vitae, to help maintain compliance and readiness.• Respond to questions from students, faculty, and visitors by providing information, locating needed materials, and assisting with general office support activities.
2026-11-10T19:18:45Z

27 results for Legal Receptionist in Mount Laurel, NJ