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23 results for Executive Assistant in Mount Laurel, NJ

Executive Assistant

Havertown, PA
onsite
Temporary to Hire
24 - 24 USD / Hourly
We are looking for an organized and discreet Executive Assistant to support the Director of Data & Culture in a fully onsite role based in Havertown, Pennsylvania. This contract opportunity is ideal for a detail-focused individual who can manage administrative operations, coordinate schedules and events, and help maintain accurate grant-related documentation within an education setting. The person in this role will serve as a key point of coordination across internal teams and external partners while handling sensitive information with discretion. Responsibilities:• Provide day-to-day administrative support to the Director of Data & Culture, ensuring priorities, communications, and follow-up items are handled efficiently.• Oversee calendar planning, schedule meetings, and coordinate executive appointments and related logistics.• Prepare presentations, correspondence, and other business documents using Microsoft Office applications.• Assist with the administration of grant activities, including documentation for Title I, Title II, and Title IV programs, while keeping records accurate and organized.• Process purchase orders, monitor expenditures, and help maintain financial tracking documents for departmental needs.• Coordinate events and meetings by managing timelines, materials, attendance details, and onsite arrangements.• Serve as a liaison between the district and outside vendors to support timely communication and service coordination.• Handle confidential information with a high level of discretion and maintain organized administrative records.• Support travel planning and related arrangements for executive meetings or district business as needed.
2026-07-14T00:00:00Z

Executive Assistant

Wilmington, DE
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. HR /Payroll Background is a MUST-especially with onboarding, Healthcare, insurance, making appointments. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Schedule meeting and appointments· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Bank Reconciliations· Assist with accounts payable/receivable transactions· Special errands as needed
2026-06-30T00:00:00Z

Executive Assistant

Camden, NJ
onsite
Temporary / Contract
34 - 35 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support. This Long-term contract position is ideal for a candidate with relevant experience who can manage complex scheduling, coordinate travel, and support executive operations in a fast-paced onsite environment. The role requires strong judgment, excellent organization, and the ability to maintain a high standard of conduct while handling shifting priorities and key meetings. Responsibilities:• Manage executive calendars, schedule appointments, and resolve conflicts to keep daily priorities on track.• Arrange domestic and business travel logistics, including itineraries, reservations, and schedule coordination.• Prepare for executive and board meetings by organizing materials, confirming attendance, and supporting meeting logistics.• Serve as a dependable administrative partner by handling day-to-day requests with discretion and efficiency.• Create, edit, and format documents, presentations, and correspondence using Microsoft Office applications.• Monitor changing schedules and adjust plans as needed, including providing support during extended hours when required.• Coordinate onsite meeting details and ensure executives are fully prepared for internal and external engagements.
2026-07-17T00:00:00Z

Executive Assistant

Conshohocken, PA
onsite
Temporary to Hire
33 - 35 USD / Hourly
We are looking for an Executive Assistant to support leadership for a firm in West Chester, Pennsylvania. This is a long-contract position with the potential to become permanent and is ideal for someone who excels at keeping schedules organized, coordinating logistics, and managing shifting priorities with professionalism. The person in this role will help create structure for executive operations by overseeing calendars, planning travel, and ensuring meetings and commitments stay on track. Responsibilities:• Manage complex executive calendars, schedule appointments, and resolve conflicts to keep daily priorities aligned.• Arrange domestic and/or business travel plans, including itineraries, bookings, and related logistics.• Coordinate meeting details for executive discussions, ensuring timing, materials, and participant communication are handled efficiently.• Monitor changing priorities and adjust schedules or travel plans as needed to support business needs.• Serve as a reliable administrative partner by keeping leadership informed of upcoming commitments and deadlines.• Organize travel-related information and confirmations so executives have clear, accurate plans before departures.• Support smooth day-to-day executive operations
2026-07-23T00:00:00Z

Executive Personal Assistant

Gilbertsville, PA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a highly organized Executive Personal Assistant to support a business owner with a wide range of detail-oriented business and personal priorities in Berks County. This position is ideal for someone who is resourceful, discreet, and comfortable taking initiative in a fast-moving environment. The Personal Assistant will anticipate needs, keep activities on track, and create structure that helps the executive stay focused on high-value decisions. Responsibilities:• Oversee a dynamic schedule by arranging appointments, coordinating meetings, and resolving calendar conflicts before they become issues.• Plan and manage travel from start to finish, including itineraries, lodging, transportation, backup arrangements, and other trip details for domestic and international travel.• Coordinate media-related activities ensuring all logistics are handled smoothly.• Handle sensitive personal and business information with a high level of confidentiality, professionalism, and sound judgment.• Maintain momentum on active projects by tracking deadlines, monitoring action items, and following up with stakeholders to ensure timely completion.• Improve day-to-day efficiency by identifying workflow gaps, recommending practical solutions, and independently advancing initiatives with minimal oversight.• Manage household operations by overseeing service providers, supervising home-related projects, and arranging errands, purchases, and recurring maintenance needs.• Act as a vehicle services coordinator by organizing registrations, inspections, insurance tracking, maintenance appointments, repairs, transportation, and detailing while keeping records current.
2026-07-20T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support onsite operations in Camden, New Jersey. This Long-term Contract position will coordinate meeting and catering logistics, maintain a detail-oriented front-office presence, and provide dependable administrative support across daily activities. The ideal candidate brings strong hospitality or office coordination experience, communicates confidently with internal and external contacts, and is comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate meeting and event arrangements, including room preparation, supply setup, and post-event breakdown. • Serve as a primary point of contact for inbound calls, visitors, and general office inquiries while maintaining a welcoming environment. • Organize catering requests by working with vendors, internal teams, and building management to ensure smooth delivery and service. • Prepare conference and meeting spaces with necessary items such as beverages, serving materials, and presentation support resources. • Perform administrative tasks such as scheduling, document handling, filing, and maintaining accurate office records. • Enter and update business information in internal systems with a high level of accuracy and attention to detail. • Support daily office operations by monitoring shared spaces, coordinating logistics, and assisting with team needs as they arise. • Use Microsoft Office tools to create correspondence, manage calendars, track information, and support routine reporting.
2026-07-21T00:00:00Z

Administrative Assistant

Newtown Square, PA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support daily administrative operations for a well-organized workplace in Newtown Square, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys creating an organized office environment, assisting with front desk activities, and keeping essential business functions running smoothly. The role requires a hands-on individual who can balance office coordination, vendor and supply oversight, and basic accounts payable support primarily onsite working Monday through Thursday for 26 hours a week. Responsibilities:• Coordinate day-to-day office activities to ensure the workplace remains organized, efficient, and fully supported.• Welcome visitors, manage front desk interactions, and serve as a courteous first point of contact for employees and guests.• Monitor inventory levels for office materials and place orders as needed to maintain uninterrupted operations.• Oversee the distribution, storage, and upkeep of office supplies and related administrative resources.• Assist with accounts payable tasks, including processing invoices and supporting accurate financial documentation.• Provide general administrative support such as scheduling, correspondence handling, and record maintenance.• Help maintain office procedures and support operational updates as business needs evolve.• Work closely with internal teams to address workplace needs and ensure a positive day-to-day office experience.
2026-07-23T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-07-01T00:00:00Z

Administrative Assistant

Wilmington, DE
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client, a growing construction company in Wilmington, is seeking an organized and detail-oriented Administrative Assistant to support daily office operations. This role will assist with scheduling, document management, communication with vendors and subcontractors, and general administrative support to ensure projects and office functions run smoothly. Key Responsibilities:<ul><li>Provide administrative support to project managers, office leadership, and field teams</li><li>Answer phones, respond to emails, and greet clients, vendors, and visitors</li><li>Maintain filing systems, job records, contracts, permits, and project documentation</li><li>Schedule meetings, appointments, and inspections</li><li>Assist with preparing reports, correspondence, proposals, and presentations</li><li>Track invoices, purchase orders, and expense documentation</li><li>Coordinate with subcontractors, suppliers, and internal staff regarding project updates and administrative needs</li><li>Order office supplies and help maintain an organized office environment</li><li>Support data entry and update information in company systems and spreadsheets</li><li>Assist with payroll, timesheets, and other clerical duties as needed</li></ul>
2026-07-10T00:00:00Z

Administrative Assistant

Colts Neck, NJ
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for a proactive Administrative Assistant to support a busy legal practice focused on real estate based in Monmouth County. This permanent, on-site role offers the opportunity to work closely with attorneys and staff while gaining practical experience across document coordination, client communication, and case file management. The ideal candidate brings strong organizational skills, sound judgment, and a meticulous approach to handling time-sensitive administrative work. Responsibilities:• Create and revise letters, forms, and legal paperwork to support attorneys and client matters.• Review incoming information for accuracy and completeness, preparing intake materials and identifying missing details when needed.• Partner with internal document support staff to keep files, deliverables, and deadlines moving efficiently.• Communicate with clients through initial outreach and follow-up messages, ensuring timely and thorough correspondence.• Assemble and distribute loan and closing documentation for client review, signature, and processing.• Maintain accurate records in spreadsheets and internal systems, including updates to case and transaction data.• Organize legal files from opening through closing, including scanning, uploading, and maintaining electronic records.• Examine signed documents, wire-related materials, and post-closing items to confirm completeness and track outstanding requirements.• Coordinate administrative logistics such as calendar scheduling, appointment management, shipping preparation, and general office support for legal staff.
2026-07-23T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Administrative Assistant to support a well-established public sector organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who enjoys keeping records accurate, managing document workflows, and handling a wide range of office support activities. The role will focus on document processing, file organization, data maintenance, and day-to-day administrative coordination in a public-service environment. What you get to do every single day: • Process paper and electronic records by scanning, uploading, and indexing documents so they can be retrieved quickly and accurately.• Enter, review, and update information in internal databases and tracking tools while maintaining a high level of accuracy.• Organize correspondence, receipts, forms, and related materials within structured filing systems for efficient access and retention.• Convert physical files into digital records and verify that electronic copies are complete, legible, and properly categorized.• Protect sensitive information by following established confidentiality and records security standards at all times.• Support daily office operations through general administrative assistance, including clerical tasks and document preparation.• Maintain orderly recordkeeping for transactions, client files, owner documentation, and other essential departmental materials.• Respond to routine inquiries and assist with incoming communications in a clear and service-focused manner.• Complete additional administrative assignments as needed to support team priorities and departmental deadlines.
2026-07-20T00:00:00Z

Legal Assistant

Doylestown, PA
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for a proactive Legal Assistant to support a busy corporate law team in Pennsylvania. This position works closely with attorneys and legal staff to keep matters organized, filings on schedule, and department operations running efficiently. The ideal candidate brings strong law firm experience, sound judgment, and a careful approach to managing multiple priorities in a fully onsite environment. Responsibilities: • Provide administrative and legal support across the department, partnering with attorneys and legal staff to maintain efficient daily operations. • Prepare, review, and submit court and electronic filings accurately and within required deadlines. • Manage calendars for attorneys, including hearings, meetings, deadlines, and other time-sensitive commitments. • Organize case and corporate matter files, ensuring documents are properly maintained in electronic and physical records. • Draft, format, and revise legal correspondence, forms, and other documentation as directed by the legal team. • Track key dates and follow up on outstanding items to help keep matters progressing without delays. • Coordinate communications with internal team members, clients, courts, and outside parties in a thorough and organized manner. • Assist with general legal secretary and administrative duties to support a high-volume corporate practice. • Help maintain orderly workflows by prioritizing tasks, handling changing demands, and supporting department-wide needs onsite five days per week.
2026-06-30T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Philadelphia, Pennsylvania. This role focuses on keeping case materials organized, managing court-related filings, and helping attorneys stay on top of deadlines and documentation. The ideal candidate brings prior experience in civil litigation support and is comfortable handling multiple priorities in a fast-paced legal environment. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems while ensuring accuracy and compliance with court requirements. • Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments. • Maintain organized case files, correspondence, and supporting records to ensure materials are accessible and current. • Assist with civil litigation matters by supporting document preparation, case tracking, and procedural follow-up. • Communicate with courts, clients, and internal staff regarding filing status, scheduling updates, and case logistics. • Monitor upcoming deadlines and take proactive steps to help the legal team meet procedural and administrative requirements. • Support the preparation of court filings and related documents for timely submission in the appropriate jurisdiction.
2026-07-21T00:00:00Z

Legal Assistant

Bridgewater, NJ
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are seeking a Legal Assistant for a long-term contract role with a busy legal team. This is a great fit for someone with at least two years of experience who is organized, reliable, and comfortable working in a fast-paced environment.The ideal candidate is detail-oriented, proactive, and able to handle a mix of administrative and legal support tasks. You will assist attorneys, manage documents, and help keep cases and communications organized and running smoothly in a professional, team-focused setting. Responsibilities:<ul><li>Organize and maintain legal files and documents for easy access and accuracy</li><li>Provide general administrative support, including clerical work and correspondence</li><li>Manage attorney calendars, schedule meetings, and track deadlines</li><li>Prepare, format, and help submit legal documents and filings</li><li>Communicate with clients, courts, and other parties in a professional manner</li><li>Assist attorneys with case preparation and document coordination</li><li>Handle sensitive information with care and maintain confidentiality</li><li>Support overall office operations and daily workflow as needed</li></ul>
2026-07-24T00:00:00Z

Legal Assistant

Wilmington, DE
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
Our client is seeking dedicated Legal Assistant to join a rockstar team in Wilmington, Delaware. This role offers an excellent opportunity to support attorneys and clients in a collaborative and fast-paced environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to efficiently handle multiple priorities while maintaining professionalism. A terrific opportunity to join an international law firm operating at the highest caliber. If you are interested in being considered immediately, please reach out to Kevin Ross at Robert Half in Philadelphia. Responsibilities:• Prepare, revise, and finalize legal documents, correspondence, and case-related materials with accuracy and attention to detail.• Organize and maintain both physical and electronic legal files to ensure accessibility and accuracy.• Manage case-related tasks such as updating databases, tracking documentation, and coordinating the delivery of executed materials.• Serve as a liaison between attorneys, clients, opposing counsel, and courts, ensuring clear communication and professionalism.• Handle administrative responsibilities including attorney time tracking, expense reporting, and travel arrangements.• Collaborate with paralegals, coordinators, and other team members to provide comprehensive legal support.• Assist with overflow work and special projects, applying problem-solving skills and adaptability.• Utilize e-filing systems and calendaring tools to manage deadlines and ensure compliance.• Format and edit documents for consistency and adherence to firm standards.
2026-07-23T00:00:00Z

Accounting Assistant

West Chester, PA
onsite
Temporary / Contract
26 - 29 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to support day-to-day financial operations for an organization in West Chester, Pennsylvania. This is a fully onsite Contract position offering an excellent opportunity for someone who enjoys working across billing, payables, receivables, and account reconciliation activities. The ideal candidate will bring strong accuracy, sound accounting fundamentals, and the ability to manage a steady flow of transactional work in a fast-paced environment. Responsibilities:• Process freight-related invoices and claim documentation accurately while maintaining organized financial records.• Prepare and apply credit memos to customer or supplier accounts in accordance with established accounting procedures.0k;' • Review supplier statements, investigate discrepancies, and coordinate timely resolution of outstanding items.• Support billing activities by validating invoice details, entering transaction data, and helping ensure accurate customer charges.• Perform accounts payable and accounts receivable tasks, including invoice coding, data entry, and payment tracking.• Complete bank reconciliations by comparing financial records against account activity and resolving variances.• Use QuickBooks and Excel to maintain accounting information, generate reports, and monitor transactional accuracy.• Assist with finance-related operational changes or workflow updates as needed while maintaining continuity in daily processing.
2026-07-22T00:00:00Z

Part-Time Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Part-Time Administrative AssistantRobert Half is partnering with a local educational organization to hire a Part-Time (18-20 hours weekly) Administrative Assistant for a temporary assignment. This role will support leadership while serving as the first point of contact for visitors, students, parents, and staff. The ideal candidate will be organized, professional, and comfortable handling a variety of administrative responsibilities in a busy office environment. Responsibilities<ul><li>Greet visitors and answer incoming phone calls</li><li>Manage visitor sign-in/sign-out procedures and issue visitor passes</li><li>Distribute mail, packages, and communications</li><li>Perform data entry, filing, scanning, and record maintenance</li><li>Organize confidential files within Google Drive</li><li>Assist with attendance entry and reporting</li><li>Support office events and special projects</li><li>Assist with organizing records and materials for an office relocation</li><li>Respond to inquiries and direct requests to appropriate staff</li><li>Provide general administrative support to leadership</li></ul>
2026-07-24T00:00:00Z

Accounting Operations Assistant

Norristown, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are currently seeking an Accounting Operations Assistant for a non-profit client located in the West Norriton, PA area. This role is responsible for assisting with accounts payable and accounts receivable activities, maintaining organized financial records, supporting accounting initiatives, and serving as a key administrative resource for both internal departments and external partners. The ideal Accounting Operations Assistant is highly organized, enjoys working with numbers, and takes pride in delivering accurate, timely financial support. Key Responsibilities<ul><li>Process vendor invoices, code expenses, and assist with payment processing to ensure obligations are paid accurately and on schedule.</li><li>Maintain complete and organized accounting records, expense reports, receipts, reimbursement requests, deposits, and supporting financial documentation.</li><li>Assist with accounts receivable by preparing customer invoices, applying payments, reconciling account activity, and coordinating bank deposits.</li><li>Review financial transactions for completeness and accuracy while helping to resolve discrepancies in a timely manner.</li><li>Support month-end and year-end accounting activities by preparing documentation, gathering financial information, and assisting with reconciliations.</li><li>Partner with members of various departments to answer accounting-related questions, provide administrative support, and ensure financial requests are completed efficiently.</li><li>Communicate professionally with vendors, customers, organizational partners, and other external stakeholders regarding invoices, payments, and account inquiries.</li><li>Assist with special accounting projects, reporting initiatives, process improvements, and other operational assignments as needed.</li><li>Help maintain strong internal controls and ensure financial information is handled with a high degree of accuracy and confidentiality.</li></ul>
2026-06-29T00:00:00Z

Administrative Assistant/Store Concierge

Old Bridge, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Our client is looking for an Administrative Assistant/Store Concierge to join their team in the Old Bridge, New Jersey area. In this role, you will play a key part in ensuring a seamless onboarding experience for new stores while collaborating with internal teams and external partners. This position is ideal for an individual who excels in organization, communication, and managing multiple priorities in a dynamic retail environment. Salary is 60,000 - 65,000. Benefits include medical, dental, and vision insurance, life insurance, 401k, and PTO. Responsibilities:• Build strong relationships with store representatives and act as a trusted advocate for their needs.• Deliver a high-quality onboarding experience to reflect the company’s values and commitment to partnership.• Coordinate onboarding efforts among internal teams, vendors, and stores to ensure smooth processes and alignment.• Lead or assist in bi-weekly internal calls to track progress and address onboarding tasks.• Guide new stores through the onboarding process, including required documentation, system access, and training.• Translate store requirements into actionable tasks for internal teams and provide updates to store representatives.• Customize onboarding support based on store goals and readiness, connecting them with appropriate resources.• Proactively identify challenges during onboarding and implement solutions to prevent disruptions.• Monitor post-opening progress for the first 30 days and offer additional support as needed.• Collect feedback from stores to identify areas for improvement in the onboarding process.
2026-07-10T00:00:00Z

Office Manager

Plymouth Meeting, PA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking for an organized and service-oriented Office Manager to support daily workplace operations. This is a Long-term Contract position requiring an onsite presence Tuesday through Thursday, with responsibility for creating an efficient, welcoming, and well-organized office environment. The role combines administrative coordination, vendor oversight, facilities support, and front-desk coverage, making it ideal for someone who can manage multiple priorities while keeping office functions running smoothly. Responsibilities:• Oversee day-to-day office activities by coordinating meetings, internal events, travel-related lodging arrangements, and external service providers.• Arrange food service for team gatherings and business meetings, including routine lunch orders and special event catering.• Track inventory levels for office materials and replenish supplies to ensure uninterrupted workplace operations.• Partner with building management and outside vendors to address maintenance requests and resolve facility-related issues promptly.• Manage relationships with service providers by monitoring performance, supporting contract renewals, and helping onboard new vendors.• Process incoming and outgoing mail, shipments, and courier requests while maintaining organized distribution procedures.• Assist with employee technology setup by coordinating equipment requests, shipping hardware, and supporting onboarding logistics.• Maintain internal office resources such as workplace information pages and company-branded merchandise ordering tools.• Welcome guests, manage sign-in records, and help ensure a welcoming visitor experience at the front office.• Share office-wide updates and administrative communications as needed to keep teams informed.
2026-07-23T00:00:00Z

Office Manager

Bordentown, NJ
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations and help maintain an efficient workplace. This Long-term Contract position is ideal for someone who enjoys coordinating office activities, keeping records in order, and providing dependable front-desk support. The role calls for strong attention to detail, a proactive approach to supply management, and the ability to handle a variety of administrative tasks effectively. Responsibilities: • Coordinate day-to-day office activities to ensure the workplace runs smoothly and efficiently. • Welcome visitors, manage front-desk interactions, and provide dependable receptionist support. • Monitor inventory levels for office materials and arrange timely purchasing of needed supplies. • Keep supply storage areas organized and maintain availability of essential office items. • Scan, file, and organize business documents to support accurate recordkeeping and easy retrieval. • Maintain departmental records and ensure administrative documents are updated and properly stored. • Assist with general administrative duties that support internal teams and office operations.
2026-07-13T00:00:00Z

Office Manager

Piscataway, NJ
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Office Manager to support daily operations for a non-profit organization in New Jersey. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office functions organized, ensuring smooth coordination across teams, and delivering a high level of service to staff and visitors. The role combines administrative oversight, scheduling, recordkeeping, and financial support responsibilities in a collaborative and mission-driven environment. Responsibilities: • Oversee routine office activities to help maintain an efficient and well-organized workplace environment. • Manage document storage, databases, and administrative records to ensure information remains accurate and accessible. • Create reports and assist with tracking operational data to support day-to-day decision-making and follow-up. • Coordinate appointments, service schedules, and related logistics while keeping calendars and arrangements up to date. • Support payment processing and maintain organized financial documentation, including assistance with outstanding account follow-up. • Work closely with internal teams to promote clear communication and dependable service across departments. • Respond to questions and requests with professionalism, sound judgment, and a customer-focused approach. • Assist leadership with special assignments and provide additional administrative support as business needs evolve. • Help monitor office supply levels and arrange replenishment to keep the workplace running smoothly. • Provide front-desk and reception support, including greeting visitors and directing inquiries appropriately.
2026-07-24T00:00:00Z

Office Manager

Philadelphia, PA
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for a dependable Office Manager to support our client's daily administrative and property-related operations for a portfolio of residential and commercial properties. This fully onsite opportunity is ideal for someone who works well independently, stays organized in a fast-paced setting, and communicates effectively with tenants, vendors, and internal stakeholders. This is a contract position with the potential to become a long-term role based on performance. Responsibilities:• Manage office operations by maintaining organized records, coordinating documentation, and ensuring administrative workflows run efficiently.• Oversee lease files, tenant information, and property paperwork with a strong focus on accuracy and accessibility.• Work closely with contractors and service providers to request estimates, arrange repairs, and monitor completion of maintenance activities.• Support property upkeep by tracking work orders, following up on vendor commitments, and helping resolve day-to-day operational issues.• Handle routine administrative duties such as scanning, filing, data entry, and front-office support as needed.• Use QuickBooks Desktop to process invoices, assist with vendor payments, and maintain financial records.• Prepare correspondence, spreadsheets, and basic reports using Microsoft Word and Excel.• Monitor office supply levels, place orders when needed, and help maintain a well-run onsite office environment.
2026-07-24T00:00:00Z