<p>We are looking for a detail-oriented Administrative Assistant to join a team in Camden New Jersey. This Contract to permanent position offers an opportunity to contribute to corporate services while showcasing your organizational skills and technical proficiency. The ideal candidate will be tech-savvy, detail-oriented, and capable of handling a variety of administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth daily operations.</p><p>• Manage mailroom activities, including sorting, distributing, and preparing outgoing mail.</p><p>• Serve as a backup receptionist, greeting visitors and handling inbound calls efficiently.</p><p>• Perform data entry tasks with precision to maintain accurate records.</p><p>• Scan documents and organize files to support efficient information retrieval.</p><p>• Coordinate scheduling and assist in maintaining calendars for management.</p><p>• Uphold a business casual dress code and maintain a detail-oriented demeanor.</p><p>• Assist with general office duties and contribute to maintaining a tidy workspace.</p><p>• Collaborate with team members to support corporate services initiatives.</p><p>• Adapt to evolving tasks and responsibilities as needed by the manager.</p>
<p>Are you an avid problem-solver who thrives on data, enjoys digging into details, and is skilled at maneuvering through various systems with ease? Robert Half is currently staffing for an Administrative Assistant position on behalf of a dynamic, growing organization in your area. This role offers the opportunity to work behind the scenes in a fast-paced, data-driven environment where adaptability and precision are key.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Data Management:</strong> Handle a high volume of data entry with an excellent eye for detail while utilizing proprietary customer systems, JD Edwards, Power BI, and other internal software.</li><li><strong>Excel Expertise:</strong> Create and manage spreadsheets built from scratch, leveraging advanced formulas and pivot tables to analyze and organize data.</li><li><strong>Operational Support:</strong> Seamlessly navigate between different software systems and databases as needed for ongoing projects and organizational tasks.</li><li><strong>Task Prioritization:</strong> Manage competing deadlines, efficiently switching priorities as business needs shift.</li><li><strong>Critical Thinking:</strong> Solve complex administrative challenges with minimal supervision, demonstrating strong critical thinking and puzzle-solving skills.</li></ul>
<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>
We are offering an exciting opportunity in the heart of New Castle, Delaware for an Executive Administrative Assistant. This role involves providing administrative support within our team, overseeing general office activities, and maintaining an efficient and organized workspace. <br><br>Responsibilities<br><br>• Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team.<br>• Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity.<br>• Handle confidential and non-routine information with utmost discretion.<br>• Coordinate company events, working either independently or as part of a team on special or ongoing projects.<br>• Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations.<br>• Ensure general office services and equipment are in order, providing assistance with related issues as needed.<br>• Sort and distribute incoming mail and arrange for outgoing shipments.<br>• Run general office errands as required.<br>• Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites.<br>• Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts.<br>• Demonstrate strong analytical ability to gather and summarize data for reports/projects, find and present solutions to various administrative problems, and prioritize work.
New Opportunity: A highly regarded organization in Newtown PA Bucks County is seeking an administrative professional for a long term temporary engagement. This position will start immediately and is 100% on site. The hours are 8:30am - 5:30pm. <br><br>Responsibilities:<br>Process and manage orders.<br>Perform data entry tasks with a high degree of accuracy.<br>Greet and assist visitors and staff in a professional manner.<br>Handle phone inquiries and direct calls as appropriate.<br>Maintain organized filing systems and handle clerical documentation.<br><br>Desired Skills and Qualifications:<br>Prior clerical or administrative experience preferred.<br>Strong organizational and multitasking skills.<br>Proficiency in Microsoft Office Suite, data entry tools.<br>Excellent communication and interpersonal skills.<br>Ability to work independently and as part of a team.<br><br>For immediate consideration please call the Trevose PA office of Robert Half at 215-244-1551. Thank you!
<p>Are you an organized and detail-oriented professional with a passion for supporting dynamic legal teams? Robert Half is seeking an Administrative Assistant for a leading law firm. This is a contract position offering exciting opportunities to contribute to the firm's success through your skills and expertise in administrative support.</p><p><br></p><p>Responsibilities:</p><ul><li>Assist attorneys and legal staff with <strong>dictation</strong> and document preparation to ensure efficient workflow.</li><li>Maintain and update <strong>scheduling calendars</strong>, including meetings, deadlines, and appointments.</li><li>Perform <strong>notarization</strong> duties (if certified) as required for legal documents and transactions.</li><li>Provide support for <strong>various administrative tasks</strong>, including correspondence, filing, data entry, and client communication as needed by the team.</li><li>Coordinate with other team members to adapt to changing priorities and ensure all administrative functions are handled seamlessly.</li></ul>
We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Coordinate schedules and appointments using calendar management tools.<br>• Perform data entry and maintain accurate records of administrative tasks.<br>• Handle email correspondence and respond promptly to inquiries.<br>• Assist with ordering office supplies and maintaining inventory.<br>• Provide receptionist support by greeting visitors and managing front desk duties.<br>• Scan and organize documents for easy access and record-keeping.<br>• Support business development efforts by preparing materials and coordinating meetings.<br>• Maintain basic office functions, ensuring a well-organized and productive environment.<br>• Collaborate with team members to streamline administrative processes.
We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.<br>• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.<br>• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.<br>• Manage mailroom operations, including shipping tasks through FedEx and other carriers.<br>• Order and maintain supplies for the pantry, copiers, and general office needs.<br>• Coordinate with building management to address equipment maintenance and cleanliness.<br>• Assist with preparing for client visits and special events as needed.<br>• Ensure adherence to security protocols, including ID badge management.<br>• Provide support for printing requests and other administrative functions.<br>• Collaborate with team members to handle additional tasks assigned by the supervisor.
We are looking for a detail-oriented Administrative Assistant to join our team on a Contract to permanent basis in Ocean, New Jersey. This role involves supporting daily office operations in a small, close-knit team environment. The ideal candidate will possess strong computer skills and a focused demeanor, with the ability to handle administrative tasks efficiently and accurately.<br><br>Responsibilities:<br>• Perform general office duties such as answering phones, filing, and managing correspondence.<br>• Utilize computer systems to create, update, and maintain records and documents.<br>• Assist with shipping processes, including preparing and handling bills of lading when needed.<br>• Collaborate with team members to ensure smooth daily operations in the office.<br>• Support the team with scheduling, data entry, and other administrative tasks.<br>• Maintain an organized workspace that aligns with company standards.<br>• Communicate effectively with clients, vendors, and internal staff to address inquiries.<br>• Provide occasional support to the warehouse team when necessary, ensuring seamless coordination.
<p>Are you an organized, detail-oriented professional looking for a full-time opportunity? Robert Half is seeking a skilled <strong>Full-Time Office Assistant</strong> to join a local and growing team. This role is perfect for someone who thrives in an administrative support role and has experience with data entry and invoice processing. If you're looking for a dynamic workplace with opportunities for professional growth, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors and clients with professionalism and provide general reception support.</li><li>Answer and direct phone calls, emails, and other communications in a timely and efficient manner.</li><li>Assist in maintaining office organization, including organizing files (digital and physical) and managing office supplies to ensure the workspace runs efficiently.</li><li><strong>Enter, process, and reconcile invoices with accuracy and attention to detail, ensuring all financial data is up-to-date and recorded correctly.</strong></li><li>Generate and prepare reports, memos, and correspondence as needed.</li><li>Support staff with scheduling meetings, appointments, and ensuring calendars are accurate and up-to-date.</li><li>Assist with special projects and provide ad-hoc administrative tasks as required.</li></ul><p><br></p>
<p>We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.</p><p>• Assist with the client intake process, including gathering relevant information and documentation.</p><p>• Obtain and manage medical records from clients as part of case preparation.</p><p>• Help clients with completing applications for Social Security disability benefits.</p><p>• Answer inbound and outbound calls, addressing client needs and scheduling appointments.</p><p>• Maintain accurate records through data entry and document management.</p><p>• Coordinate and manage email correspondence in a timely and organized manner.</p><p>• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.</p><p>• Ensure schedules are organized and appointments are confirmed for clients and staff.</p>
We are looking for a dynamic and detail-oriented Executive Assistant to join our team in Neptune, New Jersey. As a key support to senior leadership, this role involves managing administrative tasks with precision, acting as a liaison to the Board of Trustees, and contributing to organizational efficiency. This is a Contract-to-permanent position within the non-profit sector, offering the opportunity to make a meaningful impact while working closely with the President and Vice President of Finance and Administration.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, including scheduling appointments, arranging travel, and preparing briefing materials for meetings.<br>• Serve as the primary liaison to the Board of Trustees, overseeing portal management, meeting logistics, documentation tracking, and expense processing.<br>• Prepare meeting agendas, create PowerPoint presentations, take minutes, and follow up on action items to ensure seamless execution.<br>• Organize offsite events such as staff training sessions, appreciation activities, and fundraising functions in collaboration with senior leadership.<br>• Handle travel arrangements for leadership conferences and events, and manage monthly reconciliation of corporate credit card and travel expenses.<br>• Provide administrative support for HR functions, including recruitment, onboarding, and offboarding processes.<br>• Assist in coordinating monthly Town Hall presentations and maintaining organized digital files to streamline office operations.<br>• Conduct research assignments, manage special projects, and ensure timely completion of tasks as directed by senior leadership.<br>• Support IT and administrative transitions, including integrating legacy systems into modern platforms like Microsoft Teams.<br>• Facilitate communication across departments to ensure smooth day-to-day operations.
<p>We are looking for a meticulous Administrative Assistant to support onboarding processes for new students at a career school. This is a contract position lasting approximately 4+ weeks, based in the Greater Philadelphia Region. The Administrative Assistant role requires excellent organizational skills and the ability to handle sensitive documents with care.</p><p><br></p><p>What you get to do every single day:</p><p>• Communicate effectively with students to gather necessary personal and financial documentation for the Financial Aid office.</p><p>• Ensure all documents are copied, uploaded, and filed accurately in compliance with organizational procedures.</p><p>• Perform general clerical tasks, including data entry and document management.</p><p>• Manage inbound calls and provide receptionist support as needed.</p><p>• Collaborate with other departments to ensure smooth onboarding processes.</p><p>• Address student inquiries with clarity and professionalism.</p><p>• Maintain confidentiality while handling sensitive information.</p>
<p>Robert Half is on the hunt for a Consulting Assistant who can bring a dynamic energy to our dynamic client's team. We value positivity, problem-solving skills and meticulous attention to detail. If you're hard-working, organized and compassionate, looking for an entry-level opportunity where you can make an actual impact in workplaces nationwide, this could be for you.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide day-to-day administrative and project support to a team of consultants, ensuring smooth operations.</li><li>Create impactful PowerPoint presentations for executive-level audiences.</li><li>Document detailed notes during client meetings to capture key insights and action items.</li><li>Collaborate with consultants to develop reports, such as focus group summaries, executive summaries, and data analyses.</li><li>Accompany Senior Consultants on client visits, with travel required up to 15% of the time.</li><li>Engage in cross-functional training across departments, including sales, marketing, and consulting, to broaden expertise.</li></ul>
<p>Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Calendar Management</p><p>· Prepare financial statements and reports</p><p>· Draft internal/external correspondence</p><p>· Generate travel arrangements & itineraries </p><p>· Perform clerical research</p>
<p>Robert Half is looking for an Administrative Assistant to join our client's team in South Jersey. In this role, you will provide essential support to ensure smooth operations, with a focus on client coordination, project documentation, and administrative tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys collaborating with both internal teams and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Take comprehensive notes during client meetings, documenting decisions and action items clearly and efficiently.</li><li>Prepare and share meeting documentation, proposals, and follow-up communications to ensure seamless client engagement.</li><li>Provide administrative and project coordination support to the Director of Sales and Operations.</li><li>Keep client files, project records, and spreadsheets updated and organized for easy access.</li><li>Assist in creating high-quality presentations, detailed reports, and schedules for both clients and internal teams.</li><li>Coordinate with team members to address client needs effectively and maintain high standards of service.</li></ul>
<p>We are looking for a highly organized part-time Office Assistant to join a team in Browns Mills, New Jersey. In this role, you will provide essential administrative support to ensure smooth day-to-day operations. This is a long-term contract position with the potential for future conversion, offering 10-20 hours per week of on-site work.</p><p><br></p><p>Responsibilities:</p><p>• Manage clerical tasks such as document scanning, filing, and organizing digital folders.</p><p>• Answer and direct inbound calls in an efficient and courteous manner.</p><p>• Assist with receptionist duties, including greeting visitors and handling inquiries.</p><p>• Coordinate the return and tracking of packages as needed.</p><p>• Maintain accurate records and ensure timely communication with team members.</p><p>• Schedule and participate in virtual meetings using tools like Zoom.</p><p>• Support the team with general office tasks to enhance productivity.</p><p>• Adhere to company policies and ensure confidentiality in handling sensitive information.</p>
<p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>· Answer incoming calls</p><p>· Data entry of legal documents</p><p>· Schedule appointments/Calendar Management</p><p>· Timely email correspondence</p><p>· Handle incoming/outgoing mail</p><p>· Prepare and file internal documents</p><p>· Assist the Accountant with projects when needed</p>
<p>Financial Services company seeks an Executive Assistant with prior experience working within a financial institution supporting executives. This Executive Assistant will provide a high-level of administrative support while preparing correspondence/reports/presentations, maintaining executive schedules, screening and prioritizing emails/calls/requests, managing expense reports, coordinating logistics for meetings/events/conferences, and supporting project management efforts by tracking deadlines, deliverables, and progress. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Benefit Administration</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>
<p>Our client within the academia field seeks a thorough, Executive Assistant/Business Manager with proven experience working in an operations role while supporting C-level executives. In this role, the Executive Assistant/Business Manager will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, assisting with budgets, preparing expense reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Record meeting minutes</p><p>· Credit Card Reconciliations</p><p>· Special errands as needed</p>
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
<p>We are seeking a highly organized and proactive <strong>Administrative Coordinator</strong> to join our team. This position plays a pivotal role in ensuring smooth office operations and supporting leadership team with administrative tasks. We are looking for a polished professional with strong communication skills and an ability to manage multiple priorities. This is an on-site position with a chance to transition into a permanent role after successful completion of the contract period.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day administrative activities, ensuring the office operates efficiently.</li><li>Manage scheduling, calendar coordination, and meeting logistics for team leads or executives.</li><li>Create, edit, and maintain spreadsheets, PowerPoint presentations, and internal reports.</li><li>Act as the point of contact for vendors, clients, and internal staff regarding administrative needs.</li><li>Maintain filing systems and perform data entry tasks with accuracy.</li><li>Assist with ad hoc projects, event coordination, and other duties as needed.</li></ul><p><br></p>
<p>As an Executive Assistant, you will serve as a critical partner to senior leadership, ensuring smooth administrative operations while supporting broader organizational goals. This role combines classic high-level support duties—like managing schedules, coordinating travel, and preparing documentation—with modern responsibilities, such as aiding workflow automation initiatives, utilizing CRM platforms, and supporting cross-functional process improvements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the primary point of contact and liaison for the executive team, managing calendars and scheduling meetings with precision.</li><li>Organize travel arrangements, including flights, accommodations, and itineraries.</li><li>Prepare and edit communications, presentations, reports, and other documents within tight deadlines.</li><li>Support workflow automation efforts across teams to enhance efficiency and drive digital transformation initiatives.</li><li>Navigate and maintain CRM systems, ensuring data accuracy and facilitating updates.</li><li>Contribute to process improvement efforts and cross-functional collaboration.</li><li>Manage sensitive and confidential information with discretion and professionalism.</li><li>Provide administrative support to various strategic projects, ensuring deadlines are met and priorities are aligned.</li></ul><p><br></p>
<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>As an Administrative Services Coordinator, you will provide essential administrative support to a department or manager, ensuring smooth day-to-day operations. This role involves handling communications, managing documentation, and supporting internal processes.</p>
