16 Results for Administrative Assistantoffice Services Jobs in Mount Laurel, NJ

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Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Administrative Assistant to support executive leadership within a mission-driven non-profit organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who excels at coordinating schedules, organizing meetings, and maintaining smooth day-to-day office operations. The Administrative Assistant role requires strong attention to detail, effective communication, and the ability to manage multiple administrative priorities with accuracy and discretion. What you get to do every single day:• Coordinate executive calendars, arrange appointments, and keep meeting schedules organized and up to date.• Prepare meeting materials in advance, confirm logistics, and help ensure attendees have the information they need.• Record key discussion points during meetings and distribute clear, organized notes to appropriate stakeholders.• Handle incoming calls courteously, respond to routine inquiries, and direct messages to the appropriate contacts.• Perform a variety of office support tasks, including document preparation, filing, and general administrative coordination.• Enter and maintain information in internal records and databases with a high level of accuracy.• Support front-desk and reception activities by greeting visitors and helping create a detail-oriented office environment.
2026-10-28T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-10-30T00:00:00Z

Administrative Assistant

New Brunswick, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
We are looking for a reliable Administrative Assistant to support daily office operations in New Brunswick, New Jersey. This position is well suited to someone who enjoys staying organized, communicating clearly, and helping a team remain productive in a busy environment. The ideal candidate brings strong attention to detail, confidence with common office software, and a practical approach to handling multiple priorities. Professional communication and a high regard for confidentiality is required. This is a permanent opportunity for someone who is eager to contribute, learn quickly, and provide consistent administrative support. Responsibilities:• Coordinate daily office activities by managing schedules, arranging meetings, and helping maintain an organized workflow.• Prepare, edit, and format correspondence, reports, presentations, and other business documents with a high level of accuracy.• Enter, update, and maintain records in office systems while ensuring files and documentation remain complete and accessible.• Serve as a point of contact for incoming calls and general communications, directing requests to the appropriate team members.• Support internal projects by tracking tasks, following up on action items, and assisting colleagues with administrative needs.• Maintain office organization through effective recordkeeping, document management, and routine clerical support.• Identify opportunities to streamline administrative processes and recommend practical improvements that increase efficiency
2026-10-02T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide support and work in the Greater Philadelphia Region. This is a contract position is suited for someone who can manage document handling, data accuracy, and day-to-day administrative coordination in a fast-paced office setting. The ideal Administrative Assistant candidate will help maintain organized records, support staff with clerical functions, and ensure sensitive information is handled with care. What you get to do every single day:• Process paper and electronic documents by scanning, uploading, and verifying files for accuracy and completeness.• Enter, update, and maintain data in internal systems while ensuring records remain current and reliable.• Organize departmental files and documentation so materials can be retrieved quickly and efficiently when needed.• Gather and sort correspondence, receipts, forms, and related paperwork using clear labeling and consistent recordkeeping practices.• Safeguard confidential information by following established security standards for records and administrative materials.• Provide general administrative support, including preparing routine documents, assisting with clerical tasks, and responding to office needs.• Track client, owner, and transaction-related records to help maintain accurate and accessible documentation.• Assist with additional administrative assignments and special projects as directed by management.
2026-10-27T00:00:00Z

Administrative Assistant

Wilmington, DE
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for an organized Administrative Assistant to provide essential operational and executive support for a youth-focused nonprofit in Wilmington, Delaware. This Long-term Contract position plays a key role in keeping daily office functions running smoothly while strengthening communication, coordination, and internal processes. The ideal candidate brings strong administrative experience, sound judgment, and the ability to manage multiple priorities in a fast-paced onsite environment. Responsibilities:• Build and refine office procedures that improve consistency, efficiency, and day-to-day administrative operations.• Maintain organized recordkeeping, filing practices, and support systems for office and basic financial administration.• Manage scheduling for leadership, including calendars, meeting logistics, and travel arrangements as needed.• Prepare and distribute communications such as internal updates, newsletters, and social media content support.• Provide administrative coordination for events and assist with operational needs tied to youth programs.• Capture meeting discussions, organize notes, and help assemble reports, agendas, and planning documents.• Assist with onboarding paperwork and other human resources-related administrative tasks.• Serve as a point of coordination between leadership, staff, and external partners to support smooth organizational workflow.
2026-10-08T00:00:00Z

Administrative Assistant

Willow Grove, PA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract-to-permanent position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative processes moving efficiently. The person in this role will help manage front-office activity, handle incoming communication, and maintain accurate records while contributing to a well-organized workplace. Responsibilities: • Welcome visitors, manage front-desk activity, and provide a positive first point of contact for the office. • Answer incoming calls, direct inquiries to the appropriate team members, and relay messages clearly and promptly. • Perform a range of administrative support tasks to keep daily operations organized and on schedule. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare, sort, and organize documents, correspondence, and general office materials for easy access and follow-up. • Coordinate routine office activities, including scheduling support and assistance with day-to-day operational needs. • Monitor administrative workflows and help ensure tasks are completed efficiently and in a timely manner.
2026-10-30T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This is a contract, part-time opportunity suited for someone who is organized, responsive, and comfortable managing administrative tasks in an organized setting. The ideal Administrative Assistant candidate will help maintain accurate records, coordinate scheduling needs, and provide front-desk and phone support to keep the office running efficiently. Here’s how you’ll contribute each day: • Review and examine files for accuracy, completeness, and proper organization.• Coordinate appointments and maintain calendars to support daily scheduling needs.• Receive inbound calls, respond professionally, and direct inquiries to the appropriate contact.• Perform data entry tasks with strong attention to detail and timely follow-through.• Provide general front-desk assistance and support routine receptionist functions.• Assist with day-to-day office administration to ensure smooth and efficient operations.
2026-10-20T00:00:00Z

Executive Administrative Assistant

King of Prussia, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Non-Profit client located in the King of Prussia/Wayne, PA area is looking to hire a tech savvy Executive Administrative Assistant with proven experience supporting c-suite executives. As the Executive Administrative Assistant, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, draft meeting notes, maintain and update client files, assist with grant submissions, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities· Provide comprehensive administrative and organizational support to C-Suite executives· Manage calendars, meetings, correspondence, documents, and other day-to-day administrative needs· Anticipate leadership needs and proactively prepare materials, information, and follow-up items· Coordinate meetings and assist with scheduling across multiple internal and external stakeholders· Prepare, format, edit, and organize presentations, reports, correspondence, and other executive-level materials· Maintain accurate records and ensure important deadlines, commitments, and follow-up items remain on track· Communicate professionally with internal teams, external partners, community organizations, and other stakeholders· Handle sensitive and confidential information with discretion· Assist with special projects, events, conferences, and other initiatives as needed
2026-10-05T00:00:00Z

Facilities Administrative Assistant

Tinton Falls, NJ
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Administrative Assistant to provide hands-on support for workplace operations in Tinton Falls, New Jersey. This Long-term Contract position is ideal for someone who is highly organized, responsive, and comfortable balancing office coordination, vendor follow-up, and employee support in a fast-paced environment. The person in this role will partner closely with facilities leadership to help keep daily operations running smoothly while delivering a detail-oriented experience for staff and visitors. Responsibilities: • Coordinate day-to-day office and workplace activities to help maintain an efficient and well-supported environment. • Process and monitor purchase orders, invoices, and vendor-related records while keeping administrative documentation accurate and up to date. • Arrange maintenance visits, repair appointments, and preventative service work, and follow through on open items until completion. • Serve as a point of contact for employee workplace needs, including badges, keys, access requests, supplies, and general office support. • Maintain organized files for service history, vendor details, facilities documentation, and ongoing office projects. • Assist with internal meetings by reserving space, organizing room schedules, and coordinating food and beverage arrangements when needed. • Support office moves, workspace adjustments, and smaller improvement projects across the site. • Share facilities-related notices and updates with employees as needed to keep the office informed. • Contribute to workplace safety and emergency preparedness activities under the direction of the Facilities Manager. • Provide additional administrative and reception support, including handling calls, data entry, and front-office tasks as assigned.
2026-10-30T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
32.3 - 34 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership located in the Greater Philadelphia Region. This long-term contract position is ideal for a highly organized individual who can manage competing priorities, maintain seamless executive operations, and foster strong coordination across teams. The Executive Assistant role combines executive-level administrative support with project coordination to help leadership stay focused, informed, and prepared. Here’s how you’ll contribute each day• Oversee complex executive calendars, aligning appointments, internal discussions, and external commitments to support effective time management.• Organize leadership and board meetings by preparing schedules, coordinating logistics, assembling materials, and tracking follow-up items.• Manage travel planning from start to finish, including itineraries, reservations, schedule adjustments, and related arrangements for executives.• Serve as a central point of communication by screening inquiries, drafting correspondence, and ensuring timely information flow between leadership and stakeholders.• Provide administrative and operational support for executive office activities to help maintain efficient day-to-day functions.• Coordinate strategic projects across departments, monitoring timelines, priorities, deliverables, and budgets to support successful execution.• Partner with internal staff and external contacts to keep initiatives moving forward and resolve issues that may affect progress.• Prepare reports, presentations, and briefing materials that equip executives for meetings, decisions, and organizational discussions.
2026-10-22T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary to Hire
33.25 - 35 USD / Hourly
We are looking for an Executive Assistant to support daily operations and help keep projects, meetings, and communications running smoothly for a prestigious organization located in the Greater Philadelphia Region. This contract Executive Assistant opportunity with potential for a permanent role is ideal for someone who is highly organized, proactive, and comfortable managing a wide range of administrative and coordination tasks in a fast-paced real estate environment. The role will partner with internal teams and external contacts while ensuring materials, schedules, and reporting are handled accurately and efficiently. Here’s how you’ll contribute each day: • Arrange calendars, schedule meetings, and confirm logistics to ensure internal and external sessions run efficiently.• Provide day-to-day administrative assistance, including drafting correspondence, maintaining records, and supporting special projects.• Identify prospective vendors, participate in screening conversations, and help evaluate options based on business needs.• Coordinate event details such as materials, timelines, and onsite support for meetings and company functions.• Maintain productive relationships with vendors by managing communication, follow-ups, and service-related needs.• Oversee ordering of branded items, office materials, and event supplies while tracking requests and delivery timelines.• Prepare and organize documents, presentation materials, and supporting information for meetings and events.• Distribute surveys, compile responses, and summarize results for internal review and decision-making.• Create forms, update spreadsheets, and process expense reports using company tools, with training provided on designated systems.• Serve as a point of contact for internal staff and external partners, helping keep communication clear and tasks on schedule.
2026-10-27T00:00:00Z

Executive Assistant

Wayne, PA
onsite
Temporary to Hire
41 - 42 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This contract opportunity is ideal for a candidate with significant experience who thrives in a fast-paced onsite environment and can manage competing priorities with discretion and precision. The position will focus on executive scheduling, travel planning, meeting coordination, and administrative support while serving as a dependable point of contact for internal and external stakeholders. Responsibilities: • Oversee complex executive calendars, aligning meetings, appointments, and priority commitments to ensure efficient use of leadership time. • Arrange domestic and international travel, including transportation, lodging, and itinerary preparation, while adjusting plans as needed. • Coordinate leadership meetings and events by managing schedules, logistics, materials, and follow-up actions. • Prepare presentations, documents, and other business materials using Microsoft Office applications to support executive communication. • Maintain and organize sensitive files, correspondence, and records with a high level of confidentiality and accuracy. • Act as a central liaison for executives by responding to inquiries and facilitating communication with key stakeholders. • Provide day-to-day administrative support to senior leaders, anticipating needs and resolving scheduling or logistical challenges proactively.
2026-10-30T00:00:00Z

Office Administrator

West Chester, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Robert Half is currently working with a client on their search for a well-spoken, Office Administrator with light bookkeeping experience as they will be assisting with accounts payable/receivable, invoicing, and processing expenses. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. Major Responsibilities· Serve as a primary point of contact for customers, visitors, vendors, and employees· Answer phones, respond to general inquiries, and ensure questions or requests are directed to the appropriate team member· Maintain a welcoming, organized, and professional office environment· Assist with routine financial tasks, including:<ul><li>Accounts payable support</li><li>Accounts receivable assistance</li><li>Customer and vendor invoicing</li><li>Expense tracking and documentation</li></ul>· Coordinate with the Bookkeeper to ensure financial information and supporting documentation are accurate and organized· Assist with general data entry, filing, recordkeeping, and other office administration as needed· Communicate with customers and vendors regarding invoices, payments, and general questions· Support the team with day-to-day administrative needs and special projects· Maintain confidentiality and demonstrate sound judgment when handling company and financial information
2026-10-26T00:00:00Z

Office Manager

Wilmington, DE
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are seeking an experienced and proactive Office Manager to oversee daily office operations and ensure an efficient, productive workplace for our thriving client. The ideal candidate will have previous bookkeeping and payroll experience as they will perform accounts receivable/payable tasks, process payroll, maintain human resource records, assist with recruiting and building a candidate pipeline, coordinate office maintenance, manage vendor relationships, perform candidate onboarding, and manage office inventory. A strong background in HR and payroll is required. What you get to partake in:<ul><li>Manage and oversee day-to-day office operations.</li><li>Coordinate administrative activities and support internal teams as needed.</li><li>Maintain office systems, procedures, and organizational processes.</li><li>Identify opportunities to improve efficiency and help automate manual processes.</li><li>Manage office supplies, equipment, vendors, and facility-related needs.</li><li>Serve as a key point of contact for employees, vendors, and visitors.</li><li>Ensure office operations run smoothly while maintaining a professional and organized environment.</li></ul>
2026-10-26T00:00:00Z

Administrative Coordinator

Delran, NJ
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation. Responsibilities:<ul><li>Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.</li><li>Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.</li><li>Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.</li><li>Assist with permit processing, tracking, and closeout documentation.</li><li>Prepare project correspondence, submittals, and job startup materials for project teams.</li><li>Schedule and coordinate required inspections with manufacturers and regulatory agencies.</li><li>Track punch list items and support project closeout activities.</li><li>Identify opportunities to improve processes and support operational efficiency.</li><li>Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.</li></ul>
2026-10-21T00:00:00Z

Tax & Finance Assistant

Phoenixville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Stable firm has an exciting opportunity for a Tax & Finance Assistant with previous experience in bookkeeping, accounting and financial services. The Tax & Finance Assistant will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with bookkeeping and payroll activities, providing administrative support, and preparing financial reports. To be successful in this role, the Tax & Finance Assistant must have in-depth knowledge of tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines. What you get to do everyday <ul><li>Support tax professionals throughout the tax preparation process by performing a variety of administrative duties. </li><li>Communicate with clients via phone and email to request tax documents, answer general questions, and provide status updates. </li><li>Organize, scan, upload, and maintain client tax files and supporting documentation. </li><li>Schedule client appointments and assist with managing calendars during busy tax seasons. </li><li>Review incoming documents for completeness and follow up with clients regarding missing information. </li><li>Prepare engagement letters, client correspondence, and other administrative documents. </li><li>Enter and update client information within tax preparation software and internal databases. </li><li>Maintain accurate records while ensuring confidentiality of sensitive financial information. </li><li>Assist with general office and finance-related administrative projects as needed. </li><li>Provide exceptional customer service while building positive client relationships. </li></ul>
2026-10-02T00:00:00Z

16 results for Administrative Assistantoffice Services in Mount Laurel, NJ