Add your latest resume to match with open positions.

42 results for Human Resource Assistant in Morristown, NJ

Human Resources (HR) Administrator

Princeton, NJ
onsite
Temporary / Contract
33 - 35 USD / Hourly
We are looking for an organized Human Resources Administrator to support core HR and payroll operations for growing organization in the Princeton, New Jersey area. This Long-term Contract position is ideal for someone who can manage employee records, respond to workforce inquiries, and help maintain accurate payroll and HR data across integrated systems. The role requires close attention to detail, strong reporting skills, and the ability to assist with system support, audits, and administrative processes in a fast-paced environment. Responsibilities:• Manage shared HR service inboxes each day and provide timely, attentive responses to employee questions and requests.• Support bi-weekly payroll activities by preparing, updating, and maintaining records related to employee data, time reporting, pay, benefits, leave, taxes, deductions, and related transactions.• Maintain personnel, departmental, and employment files while preserving data accuracy within the Human Capital Management system and associated modules.• Develop and update custom reports to meet recurring and ad hoc internal or external reporting needs.• Review and process payroll-related changes by checking documentation, validating details, and assisting with audits before updates are finalized.• Perform payroll support tasks such as calculating and verifying earnings, retirement contributions, retroactive adjustments, contract changes, hours worked, tax details, and leave balances.• Assist with end-user support, evaluate the impact of proposed system updates, and participate in user acceptance testing for new modules or regional deployments.• Coordinate audit, documentation, and reporting activities to help ensure payroll, benefits, and tax information is applied and reported correctly.• Enter compensation updates after confirming approvals, coding accuracy, and alignment with payroll adjustment requirements.• Provide additional administrative support across HR operations as business needs require.
2026-09-03T00:00:00Z

Human Resources (HR) Coordinator

New York, NY
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an organized Human Resources (HR) Coordinator to support core people operations for a Contract position based in New York, New York. This role focuses on delivering a smooth onboarding experience, coordinating screening activities, and maintaining accurate employee records within HR systems. The ideal candidate brings strong administrative skills, attention to compliance requirements, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Coordinate new employee onboarding activities, ensuring each step is completed accurately and on schedule from offer acceptance through start date. • Manage screening processing by initiating screenings, tracking results, and following up on outstanding items in alignment with company policies. • Maintain employee information in HRIS platforms, updating records promptly to support data accuracy and reporting needs. • Provide day-to-day HR administrative support, including document preparation, record organization, and responses to routine employee inquiries. • Monitor onboarding and employment documentation to help ensure adherence to applicable HR compliance standards and internal guidelines. • Partner with recruitment teams and internal stakeholders to collect required paperwork, confirm deadlines, and support a positive candidate-to-employee transition. • Review and organize personnel files to ensure required forms and employment records are complete, current, and properly maintained.
2026-09-08T00:00:00Z

Human Resources (HR) Coordinator

Bethlehem, PA
onsite
Temporary to Hire
25 - 27 USD / Hourly
Our client is seeking an organized and detail-oriented HR Coordinator to support recruiting, onboarding, employee records management, benefits administration, and HR operations. This role will play a key part in ensuring a positive employee experience while maintaining accurate HR records and supporting compliance initiatives. Responsibilities<ul><li>Coordinate recruitment activities, including job postings and candidate communication.</li><li>Facilitate onboarding, new hire processing in ADP, orientations, and benefits enrollment.</li><li>Maintain employee records and HR documentation, ensuring compliance and confidentiality.</li><li>Administer benefits changes, leave programs, and employee verifications.</li><li>Support HRIS management, including ADP workflows and system updates.</li><li>Process temporary employee timecards and HR-related invoices.</li><li>Assist with training, employee engagement initiatives, and company events.</li></ul>
2026-09-04T00:00:00Z

Human Resources (HR) Recruiter

New York, NY
onsite
Temporary / Contract
50 - 55.737 USD / Hourly
We are looking for an experienced Human Resources (HR) Recruiter to support hiring efforts for a long-term contract opportunity within the digital media and news industry. This role focuses on managing the recruitment lifecycle from talent identification through offer coordination while partnering with hiring teams to attract candidates with experience supporting media, publishing, journalism, digital content, advertising, and related corporate functions. The ideal candidate brings strong corporate recruiting experience, excellent interviewing skills, and confidence working within applicant tracking systems to keep searches organized and moving efficiently. Responsibilities:<ul><li>Lead end-to-end recruitment activities, from intake discussions and sourcing strategy through candidate selection and hiring coordination.</li><li>Partner with hiring managers to understand role expectations, align on candidate profiles, and provide guidance throughout the search process.</li><li>Recruit for a variety of positions within the digital media and news environment, including corporate, editorial, content, marketing, technology, and operations roles.</li><li>Build and maintain candidate pipelines by using proactive sourcing methods across industry networks, media-focused talent communities, job boards, and other recruiting channels.</li><li>Conduct candidate screenings and interviews to evaluate qualifications, experience, and overall fit for open positions.</li><li>Manage job postings, candidate records, and workflow updates within the applicant tracking system to ensure accurate documentation.</li><li>Coordinate interview scheduling, gather feedback from stakeholders, and help drive timely hiring decisions.</li><li>Communicate with candidates throughout the process to provide updates, maintain engagement, and support a positive recruitment experience.</li><li>Track recruiting activity and hiring progress to help improve efficiency and support ongoing workforce needs.</li><li>Stay informed on hiring trends and talent availability within the digital media, publishing, journalism, and news industries.</li></ul>
2026-09-08T00:00:00Z

Human Resources (HR) Generalist

New York, NY
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
Established New York based firm is currently seeking a Human Resources Generalist to support a broad range of people operations for their team in New York. This role combines talent acquisition, employee support, onboarding coordination, and day-to-day HR administration in a fast-paced environment. The ideal candidate will partner closely with managers, provide practical guidance on workforce matters, and help maintain consistent HR practices across the organization. Responsibilities:• Partner with hiring managers to define role expectations, preferred qualifications, and selection criteria for open positions.• Develop and publish engaging recruitment advertisements, then manage incoming applications throughout the hiring process.• Evaluate resumes against established requirements and route suitable candidates to the appropriate leaders for further consideration.• Conduct initial candidate interviews, coordinate pre-employment assessments, and support timely staffing decisions.• Work with staffing agencies to secure contract personnel when business needs require additional support.• Maintain regular communication with applicants, providing updates and ensuring a positive candidate experience from outreach through selection.• Complete reference checks and employment verification activities for prospective employees before onboarding begins.• Support onboarding activities for new employees and manage core HR administrative tasks, including employee records, benefits-related processes, and HRIS updates.• Advise managers and employees on employee relations matters, company policies, and HR procedures while fostering strong workplace relationships.• Contribute to the development and execution of HR programs, policies, goals, and departmental priorities that align with business needs.Established
2026-08-26T00:00:00Z

Human Resources (HR) Generalist

White Plains, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an HR Generalist to support a broad range of people operations in White Plains, New York. This role combines recruiting, employee support, compliance, and HR administration to help create a well-organized and positive work environment. The ideal candidate brings sound judgment, strong communication skills, and the ability to manage confidential information while partnering effectively with employees and leadership. Responsibilities: • Lead full-cycle hiring activities, including reviewing applications, coordinating interviews, and supporting selection and offer processes. • Design and deliver onboarding experiences that help new hires integrate quickly and confidently into the organization. • Foster a supportive employee experience by addressing workplace concerns and contributing to engagement and retention efforts. • Help maintain alignment with employment laws and HR best practices by administering policies, procedures, and handbook updates. • Partner with managers on performance discussions, employee development planning, and improvement strategies when needed. • Maintain accurate employee information within HRIS platforms and prepare recurring reports and workforce metrics. • Work closely with payroll and benefits contacts to support accurate compensation processing and benefits administration. • Respond to employee questions related to HR programs, pay, and benefits with professionalism and clarity. • Oversee daily HR administrative activities and assist leadership with broader people-focused initiatives.
2026-09-03T00:00:00Z

Human Resources (HR) Generalist

Princeton, NJ
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an experienced Human Resources Generalist to support a non-profit organization in Princeton, New Jersey through a Contract assignment. This role will serve as a trusted resource for managers and employees, offering practical guidance on employee relations, policy interpretation, and day-to-day HR matters. The position also contributes to a fair, compliant, and people-focused workplace by partnering across HR functions and helping strengthen core programs and processes. Responsibilities: •Serve as a primary HR contact for managers and staff by providing clear direction on workplace policies, procedures, and employment-related questions. •Lead employee relations reviews and workplace investigations with professionalism, sound judgment, and appropriate follow-through on recommended actions. •Support leaders with performance management discussions, corrective action steps, and disciplinary processes in alignment with organizational standards and applicable labor agreements. •Mediate workplace concerns and help resolve employee conflicts in a manner that promotes consistency, fairness, and respectful treatment. •Monitor HR practices for compliance with federal, state, and local employment requirements and identify actions that reduce organizational risk. •Work closely with learning and development partners to help create and deliver training programs that address team and workforce needs. •Collaborate with colleagues in benefits, compensation, accommodations, talent acquisition, and related HR areas to provide coordinated employee support. •Assist with the design, rollout, and refinement of HR programs, tools, and communications tied to engagement, performance, and employee experience. •Handle HR transactions and support employee lifecycle activities, including administrative processes and documentation as needed. •Contribute to broader HR initiatives by participating in committees, projects, and cross-functional efforts across the organization.
2026-09-08T00:00:00Z

Human Resources (HR) Director

Easton, PA
onsite
Permanent / Full Time
110000 - 130000 USD / Yearly
We are looking for an experienced Human Resources Director to lead the people function for a growing organization in Easton, Pennsylvania. In this role, you will shape HR strategy, guide leadership on workforce decisions, and strengthen programs that support employee growth, engagement, and performance. This position is ideal for a hands-on leader who can balance long-term planning with day-to-day operational excellence while helping the business scale effectively. If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Warren Knight at 484-214-2624 Responsibilities:• Shape and implement human resources strategies that align workforce initiatives with the company’s broader growth plans and operational priorities.• Advise senior leaders on organizational structure, succession planning, talent development, and staffing needs across the business.• Direct full-cycle recruiting and onboarding efforts to build strong teams and create a smooth introduction for new employees.• Design programs that improve employee engagement, reinforce a productive workplace culture, and support retention.• Oversee performance management practices, providing guidance to managers on coaching, accountability, and employee development.• Administer compensation and benefits programs to maintain market competitiveness and ensure regulatory compliance.• Maintain compliance with applicable employment laws and HR standards at the federal, state, and local levels.• Lead employee relations matters, including workplace investigations, conflict resolution, disciplinary actions, and policy interpretation.• Evaluate HR data and reporting to identify trends and recommend improvements in retention, productivity, and employee satisfaction.• Supervise HR operations, records, systems, and team members while promoting process improvement and consistent service delivery.
2026-08-28T00:00:00Z

HR Manager

Edison, NJ
onsite
Permanent / Full Time
100000 - 125000 USD / Yearly
We are looking for an experienced HR Manager to lead core people operations and provide strategic support for a growing organization in Edison, NJ. This role will guide day-to-day human resources activities, strengthen employee relations practices, and help managers navigate performance, compliance, and workforce matters with confidence. The ideal candidate brings deep HR expertise, strong judgment, and the ability to balance hands-on execution with team leadership. Responsibilities:• Lead and mentor HR Generalists and HR Assistants in partnership with senior HR leadership, fostering a high-performing and service-oriented team.• Act as a trusted advisor on employee relations concerns by conducting workplace investigations, addressing conflict, and recommending practical resolutions.• Drive performance management efforts by coaching supervisors, supporting feedback conversations, and encouraging employee growth and accountability.• Maintain compliance with employment regulations across applicable federal, state, and local jurisdictions, including multi-state workforce requirements.• Review payroll activities for accuracy and policy alignment, helping ensure timely and compliant pay practices.• Manage employee benefits administration by coordinating open enrollment, responding to employee questions, and working closely with external providers.• Provide oversight and guidance for leave administration, ensuring employees and managers understand available programs and related procedures.• Direct workers’ compensation case handling, including claim follow-up, documentation, and communication with insurance partners.• Identify opportunities to improve HR workflows, policies, and administrative processes to better support organizational growth.• Support onboarding and HRIS-related activities to help maintain accurate employee records and a smooth employee experience.
2026-09-08T00:00:00Z

Human Resources & Payroll Administrator

New York, NY
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Robert Half is working with a luxury retailer to hire a Payroll & Human Resources Associate to support their U.S. operations. This role reports directly to senior human resources leadership and serves as the primary owner of payroll processing for approximately 100 employees across boutique locations, while also supporting HR operations, onboarding, benefits administration, and compliance initiatives. Primary Duties: <ul><li>Own payroll preparation and processing support across U.S. retail boutiques using ADP Workforce Now (required)</li><li>Review and validate weekly timecards for non-exempt employees, including PTO usage and overtime tracking</li><li>Manage commission calculations, monthly bonuses, and compensation adjustments</li><li>Process new hire entries, terminations, and final pay calculations</li><li>Support off-cycle payroll processing as needed</li><li>Audit payroll registers prior to submission and ensure data accuracy</li><li>Monitor overtime trends and flag inconsistencies aligned with operational needs</li><li>Ensure compliance with internal commission structures and payroll policies</li><li>Coordinate onboarding administration and employee documentation</li><li>Prepare offer letters and onboarding communications</li><li>Maintain accurate employee files and HRIS records</li><li>Support benefits enrollment communications and timelines</li><li>Assist employees with benefits-related questions and escalations</li><li>Coordinate background and reference checks</li><li>Maintain organizational charts and internal HR reporting tools</li><li>Liaise with third-party benefits providers and insurance partners</li><li>Assist with new hire setup coordination (equipment access, system setup support)</li><li>Respond to employee inquiries related to PTO, payroll, and benefits</li><li>Support performance review cycles and annual HR initiatives</li><li>Assist with annual benefits renewals</li><li>Support compliance reporting (EEO, OSHA, state requirements)</li><li>Assist with 401(k) testing and Form 5500 audit preparation</li><li>Track workers’ compensation incidents and reporting requirements</li><li>Provide administrative recruiting support when needed</li></ul>
2026-08-18T00:00:00Z

HR Coordinator

Newark, NJ
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a detail-oriented HR Coordinator to support payroll and human resources operations for a Long-term Contract position based in Newark, New Jersey. This onsite role offers the opportunity to work closely with employees and internal teams while helping maintain accurate records, timely payroll processing, and smooth onboarding activities. The ideal candidate brings strong organizational skills, sound judgment with sensitive information, and hands-on experience using HR systems and Excel in a fast-paced environment. Responsibilities: • Review bi-weekly payroll information in ADP Workforce Now to help ensure pay data is complete, accurate, and processed on time. • Enter and maintain employee records, including hires, status updates, separations, benefit-related deductions, and paid time off changes. • Examine timekeeping details, investigate discrepancies, and partner with appropriate contacts to resolve payroll issues promptly. • Support employees with HR self-service tools and respond to questions related to pay, records, and routine HR processes. • Generate payroll and human resources reports using ADP and Excel to support tracking, analysis, and day-to-day operations. • Organize and maintain personnel documentation, filing systems, and records in accordance with confidentiality and compliance standards. • Coordinate pre-employment activities such as reference checks, background screenings, onboarding steps, and training assignments. • Assist with administrative HR tasks including invoice preparation, employment verification responses, unemployment documentation, garnishment processing, and workers’ compensation paperwork.
2026-08-24T00:00:00Z

HR Operations Specialist

Morristown, NJ
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
Our client, a rapidly growing organization is expanding their Human Resources team and seeking an HR Operations Specialist to join their Morristown, NJ office.This is an outstanding opportunity for an HR professional with 3 to 5 years of experience who is looking to take the next step in their career within a highly visible role. Reporting directly to the Vice President of Human Resources, this individual will play a key role in supporting HR operations, employee programs, and the overall employee experience while helping build processes that can scale alongside a growing organization. What You'll Be Doing<ul><li>Support the full employee lifecycle, from recruiting and onboarding through offboarding</li><li>Coordinate recruitment activities including job postings, interview scheduling, candidate communications, and pre-employment processes</li><li>Lead onboarding efforts and facilitate new hire orientation programs</li><li>Maintain employee records and ensure HRIS data integrity</li><li>Serve as a primary point of contact for employee benefits questions and enrollment support</li><li>Assist with employee relations matters and provide guidance on HR policies and procedures</li><li>Partner with leadership on HR initiatives, process improvements, and organizational projects</li><li>Support HR compliance efforts and help ensure adherence to employment laws and company policies</li><li>Assist with HR reporting, organizational charts, workforce data, and special projects</li><li>Coordinate HR vendor relationships, invoicing, and other operational responsibilities</li></ul>
2026-08-19T00:00:00Z

Administrative Assistnat

Parsippany, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing team. This Administrative Assistant will get the chance to work with a great team that works well with each other, offers great work schedule flexibility, and career advancement. This Administrative Assistant will be handling day-to-day office operations, general administrative duties, and direct support for the sales department. The ideal Administrative Assistant will be local to West Caldwell and be able to juggle multiple projects at once. Other responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities<ul><li>Office Administration: Manage front-desk tasks, handle incoming calls, sort mail, and order office supplies.</li><li>Sales Support: Process sales orders, track shipments, and coordinate with billing to ensure timely delivery.</li><li>Calendar & Travel: Coordinate schedules, arrange company travel, book meetings, and manage executive calendars.</li><li>Customer Service: Act as a reliable point of contact for customer inquiries, orders, and standard business complaints.</li><li>Data & CRM Maintenance: Keep customer databases, sales pipelines, and general company filing systems accurate and organized.</li><li>Documentation & Meetings: Prepare sales presentations, draft business memos, take meeting minutes, and compile basic expense reports.</li></ul>This Administrative Assistant role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-09-01T00:00:00Z

Facilities Assistant

New York, NY
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for a Facilities Assistant to support the daily operations of a busy workplace in New York, New York. This Long-term Contract position is ideal for someone who enjoys keeping office environments organized, functional, and responsive to employee and visitor needs. The role focuses on facilities coordination, room readiness, work order tracking, and administrative support tied to maintenance and workplace services. Responsibilities: • Coordinate day-to-day facilities activities to help maintain a safe, orderly, and efficient office environment • Manage conference room readiness by arranging spaces, confirming setup details, and addressing issues that may affect meetings • Enter, monitor, and update maintenance requests through a computerized maintenance management system to ensure timely follow-up • Support facilities coordination tasks such as vendor communication, service scheduling, and internal request tracking • Maintain accurate records related to work orders, service activity, and routine facilities operations • Assist with timekeeping-related administrative support, including use of Kronos where required for scheduling or attendance records • Respond to workplace issues promptly and help route requests to the appropriate facilities or building contacts
2026-09-04T00:00:00Z

Hospitality Associate

New York, NY
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
Urgent Start of 9/8! We are looking for an experienced Hospitality Associate to support daily office hospitality operations. This long-term contract position is ideal for someone who thrives in a fast-moving service environment and can deliver a detail-oriented, client-facing experience within a corporate setting. The person in this role will help keep meeting spaces, pantry areas, and beverage stations organized, stocked, and ready for use across multiple office floors. Success in this position requires adaptability, strong attention to detail, and a team-oriented approach to high-volume support. Responsibilities:• Prepare and reset conference rooms for meetings, ensuring spaces are arranged correctly before and after each use.• Oversee pantry and refreshment areas by replenishing snacks, beverages, and workplace essentials throughout the day.• Maintain coffee machines and beverage stations so they remain clean, functional, and ready for employees and guests.• Coordinate the delivery and presentation of coffee, tea, soft drinks, and catered items for meetings and events.• Monitor supply levels and communicate inventory needs promptly to help avoid shortages.• Provide hands-on support for office events, including larger room setups, breakdowns, and post-event cleanup.• Assist with hospitality coverage across several office floors, adjusting priorities based on traffic levels and business activity.• Contribute to a collaborative service culture by stepping in where needed and responding quickly to changing requests.
2026-09-02T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-09-01T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Role: Administrative Assistant Location: Brooklyn, NY Schedule: In officeSalary: $50K - $65K Position OverviewWe are seeking a highly organized, proactive, and diligent Administrative Assistant to oversee daily office operations for the Brooklyn Bar Association. Job duties include processing incoming mail, answering and directing phone calls, and other administrative duties. Other job duties include preparing marketing emails and assisting with coordinating in-person and virtual meetings for members. Role includes talking to attorneys, judges, and other members of the legal community. *medical benefits are not offered at this time* position DOES have generous paid time off policy
2026-08-06T00:00:00Z

Administrative Assistant

New York, NY
onsite
Permanent / Full Time
54000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client's team in Long Island City, New York. This position blends office coordination, customer communication, and inventory-related support to help projects move forward efficiently. The ideal candidate brings strong organization, sound judgment, and the ability to stay responsive in a fast-moving workshop and office environment. Responsibilities:• Serve as the first point of contact for incoming phone calls and customer questions, providing timely and attentive responses.• Provide daily administrative support to leadership, including document preparation, scheduling, and follow-up on key action items.• Coordinate communication tied to active projects so customers, vendors, and internal staff remain informed of next steps and updates.• Prepare proposals, service-related paperwork, and other business documents with a high level of accuracy and attention to detail.• Monitor the movement of furniture and related materials by maintaining organized records of incoming and outgoing inventory activity.• Arrange onsite appointments, service calls, and delivery timing to support smooth execution of customer and project needs.• Confirm delivery requirements, certifications, and project details while helping ensure information is communicated clearly across all parties.• Contribute to the day-to-day efficiency of a hands-on office and workshop setting by supporting general operational and administrative tasks.
2026-08-07T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a well-respected law firm, is seeking a professional and detail-oriented Administrative Assistant to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.Responsibilities:<ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who excels in organized administrative work, manages documentation with precision, and helps maintain a smooth client intake process. The person in this role will handle high-volume records processing, ensure submitted materials are complete and properly organized, and provide dependable front-office support. Responsibilities: • Enter large volumes of information accurately and maintain well-organized client records for ongoing office use. • Review incoming paperwork for completeness and arrange documents so tax preparation staff can access needed materials efficiently. • File, scan, copy, and digitize records while keeping physical and electronic documents properly maintained. • Monitor client files closely to help prevent duplicate requests for information that has already been provided. • Support reception and general administrative activities, including handling inbound calls and assisting with routine office tasks. • Maintain a high level of accuracy when processing documentation and flag missing or inconsistent details for follow-up. • Organize sensitive paperwork in a clear, accessible manner to support an efficient and well-structured workflow.
2026-09-03T00:00:00Z

Administrative Assistant

Yardley, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Our client, a growing HVAC services company, is seeking a professional and customer-focused Administrative Assistant to join their team on a contract-to-hire basis. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional customer service.The Administrative Assistant will serve as the first point of contact for customers, vendors, and contractors while supporting daily office operations. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities throughout the day. Key Responsibilities<ul><li>Answer and route incoming phone calls professionally and efficiently</li><li>Coordinate and communicate with contractors, technicians, and customers</li><li>Respond to general inquiries regarding services, appointments, and company information</li><li>Process invoices and assist with accounts payable-related administrative tasks</li><li>Maintain accurate records and filing systems</li><li>Schedule appointments and update service calendars as needed</li><li>Assist with data entry and administrative reporting</li><li>Provide excellent customer service and resolve issues in a timely manner</li><li>Support various office functions and special projects as assigned</li></ul>
2026-09-08T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and help coordinate key event activities for a nonprofit organization in New York, New York. This Long-term Contract position will play an important role in administrative support, donor-related coordination, and preparation for a major gala event. The ideal candidate is organized, detail-oriented, comfortable working with a diverse stakeholder group, and able to manage multiple tasks with accuracy and discretion. Responsibilities: • Coordinate administrative support activities, including organizing information, handling data entry, and assisting with general office tasks. • Provide event preparation support by assembling materials, preparing attendee packets, and helping organize supplies for the upcoming gala. • Assist with registration-related processes by tracking incoming details and ensuring records are entered accurately. • Prepare donation and event-related materials, including counting cards, organizing packages, and arranging gift bags for distribution. • Pack, sort, and maintain event supplies within the office to ensure materials are ready for scheduled programs and functions. • Support front office and communication needs, including receptionist-style duties and answering inbound calls when needed. • Handle sensitive donor and organizational information with a high level of confidentiality and attention to detail. • Work closely with team members to keep administrative and event activities on schedule and completed efficiently.
2026-09-04T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-08-11T00:00:00Z

Administrative Assistant

Port Washington, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a team on a Long-term Contract position. This role supports daily office operations through strong organization, communication, and follow-through while helping staff, leadership, and prospective program participants stay informed and on schedule. The ideal candidate is comfortable managing administrative priorities, preparing documents and reports, and contributing to a well-run office environment. Responsibilities:• Review and track inquiries and applications from prospective participants, ensuring records remain organized and up to date.• Coordinate calendars, schedule meetings, and maintain appointment details to support efficient daily operations.• Prepare forms, spreadsheets, reports, and other business documents using office and cloud-based tools.• Provide administrative support to supervisors, employees, and senior leaders by responding to requests and handling routine office needs.• Assist the HR team with onboarding activities and related administrative tasks for new hires.• Maintain filing systems and office records so information can be accessed accurately and efficiently.• Order office materials, compare vendor options, and support billing or finance-related administrative requests as needed.• Conduct online research and compile findings to assist with internal projects, planning, or operational needs.• Help organize recurring reports and provide occasional support for special events or department initiatives.
2026-09-04T00:00:00Z

Administrative Assistant

Long Island City, NY
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a motivated Administrative Assistant to join a busy team in New York. This contract opportunity with permanent potential is well suited for someone early in their career who enjoys staying organized, supporting daily office operations, and learning new processes in a fast-moving environment. The role will work closely with the administrative lead to help keep paperwork, client communication, and project coordination on track. Candidates who are dependable, discreet, and comfortable managing multiple priorities will thrive in this position. Responsibilities: • Coordinate communication with clients regarding pricing requests, project updates, and general administrative follow-up. • Create and maintain work order documentation for pickups, deliveries, and related operational activities. • Gather vendor pricing and confirm product availability, lead times, and other details needed to support project planning. • Assist with sourcing fabrics, requesting samples, and organizing information for ongoing client needs. • Prepare quotations and distribute them accurately using company systems and standard documentation. • Complete required vendor paperwork, facility forms, and other administrative records in a timely manner. • Organize files, maintain folders, and ensure important documents are easy to retrieve and properly distributed internally. • Provide general office support, including data entry, front-desk assistance, and handling inbound inquiries as needed.
2026-08-28T00:00:00Z