We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.<br>• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.<br>• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.<br>• Manage mailroom operations, including shipping tasks through FedEx and other carriers.<br>• Order and maintain supplies for the pantry, copiers, and general office needs.<br>• Coordinate with building management to address equipment maintenance and cleanliness.<br>• Assist with preparing for client visits and special events as needed.<br>• Ensure adherence to security protocols, including ID badge management.<br>• Provide support for printing requests and other administrative functions.<br>• Collaborate with team members to handle additional tasks assigned by the supervisor.
<p>We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p>
<p>We are looking for a detail-oriented Administrative Assistant to provide essential support to two partners within a legal firm. This position offers a great opportunity for career growth and involves a variety of administrative tasks, including document review and editing. </p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to two partners by managing schedules, correspondence, and daily tasks.</p><p>• Review and edit important documents with accuracy, ensuring compliance with formatting and content standards.</p><p>• Handle inbound calls, address inquiries, and direct communication effectively.</p><p>• Perform data entry tasks to maintain organized and up-to-date records.</p><p>• Manage receptionist duties, including welcoming visitors and handling front desk operations.</p><p>• Utilize Microsoft Word for document creation, editing, and formatting.</p><p><br></p>
<p>We are looking for a highly organized Administrative Assistant to join our team in Hamilton, New Jersey. This is a Contract position within the education industry, offering an opportunity to contribute to the smooth operation of administrative tasks. The ideal candidate will excel in multitasking and possess strong communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Respond to inbound calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to maintain organized records and documentation.</p><p>• Manage reception duties, including greeting visitors and handling correspondence.</p><p>• Scan and organize documents for easy access and retrieval.</p><p>• Utilize Microsoft Office Suite to create, edit, and manage various documents and presentations.</p><p>• Coordinate schedules and appointments to optimize workflow.</p><p>• Assist in preparing reports and compiling data for projects or presentations.</p><p>• Maintain confidentiality while handling sensitive information.</p><p>• Ensure all office equipment and supplies are maintained and functional.</p>
<p>Robert Half is actively seeking an <strong>Administrative Assistant</strong> to support a respected local law firm. This role blends receptionist duties with administrative tasks, offering a dynamic opportunity for a professional who thrives in a fast-paced environment while maintaining discretion and confidentiality. The law firm is seeking a dependable and detail-oriented individual who excels in organization, communication, and client service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for clients and visitors, providing a welcoming and professional reception experience.</li><li>Answer, screen, and direct incoming calls promptly and courteously.</li><li>Schedule and manage appointments, meetings, and conference room bookings.</li><li>Manage mail distribution, courier requests, and document handling processes.</li><li>Perform general administrative duties, including data entry, filing, and document preparation.</li><li>Coordinate with attorneys and paralegals to ensure smooth day-to-day operations.</li><li>Handle confidential legal documents and maintain strict confidentiality for sensitive information.</li><li>Assist with other office tasks as assigned to support the overall efficiency of the law firm.</li></ul>
We are looking for a highly organized and proactive Administrative Assistant to join our team in Chester, New Jersey. This Contract-to-permanent position offers an opportunity to contribute to essential office operations while supporting a fast-paced environment in the mortgage industry. The ideal candidate will possess strong communication skills, attention to detail, and a willingness to grow within the company.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, welcoming visitors and directing them to the appropriate areas.<br>• Manage daily office tasks such as printing, copying, scanning, and handling mail distribution.<br>• Coordinate and prepare documentation for real estate closings, ensuring all materials are organized and delivered on time.<br>• Maintain office supplies, restock snacks, and oversee kitchen organization to meet team needs.<br>• Handle travel arrangements and assist in planning for employees' in-office schedules.<br>• Deliver packages and mail to designated recipients promptly and accurately.<br>• Support social media efforts by creating posts related to real estate closings and other company events.<br>• Take initiative to learn and take on new responsibilities as they arise.<br>• Adapt quickly to new software systems with provided training, ensuring efficient workflow.<br>• Uphold professionalism and confidentiality when handling sensitive financial and legal information.
We are looking for a detail-oriented Administrative Assistant to join our team in Ridgefield, New Jersey. In this long-term contract role, you will play a key part in ensuring smooth administrative operations, supporting various departments, and managing essential tasks with efficiency. This position offers a dynamic environment where your organizational skills and ability to multitask will be highly valued.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to facilitate daily operations.<br>• Assist with shipping tasks, including preparing paperwork, scheduling transportation, and coordinating floor arrangements.<br>• Support the Accounts Payable team by processing inventory receipts, managing purchase orders, and resolving invoice discrepancies.<br>• Prepare monthly reports on raw materials such as resin and plasticizers used in production.<br>• Oversee the recycling program for items like toners, bulbs, and batteries, including packaging and shipping items to the recycling center.<br>• Accurately input purchase order data into the system with appropriate GL codes to ensure proper invoice processing.<br>• Monitor inventory levels for office and shipping supplies, obtain necessary approvals, and place orders as needed.<br>• Maintain organized office files and ensure that office equipment and kitchen areas are stocked with required supplies.<br>• Handle the daily shipment of customer pre-shipment samples to meet deadlines.<br>• Provide backup support to the Shipping Coordinator and Inside Sales Representative during their absence.
We are looking for an organized and proactive Administrative Assistant to join our team in Brooklyn, New York. In this long-term contract position, you will play a key role in ensuring efficient daily operations by providing administrative support and maintaining effective communication across teams. This is a great opportunity to contribute to a non-profit organization and grow your administrative skill set.<br><br>Responsibilities:<br>• Handle inbound and outbound calls with professionalism, addressing inquiries and resolving issues efficiently.<br>• Provide exceptional customer service by responding to emails and ensuring clear communication.<br>• Perform accurate data entry tasks to maintain records and databases.<br>• Coordinate scheduling and manage appointments to ensure smooth operations.<br>• Draft, review, and edit documents using Microsoft Word and PowerPoint.<br>• Utilize Microsoft Excel to organize and analyze data for reporting purposes.<br>• Maintain and update calendars using Microsoft Outlook to track meetings and deadlines.<br>• Support team members in administrative tasks and assist in project coordination.
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. This is a long-term contract position within the non-profit sector, offering an opportunity to contribute to meaningful work while supporting daily operations. The ideal candidate will bring strong organizational skills and a commitment to delivering excellent administrative support.<br><br>Responsibilities:<br>• Handle inbound and outbound calls professionally, ensuring clear communication and prompt responses.<br>• Provide exceptional customer service by addressing inquiries and resolving issues effectively.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Manage email correspondence, including drafting, responding, and organizing communications.<br>• Schedule and coordinate appointments, meetings, and events to optimize workflow.<br>• Utilize Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint to create and manage documents, spreadsheets, and presentations.<br>• Maintain organized filing systems to ensure easy access to important information.<br>• Assist with general administrative tasks to support team operations and objectives.<br>• Collaborate with team members to ensure smooth execution of projects and tasks.
<p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey. In this role, you will play a pivotal part in planning and executing meetings and events at our corporate conference center, ensuring smooth operations and exceptional client satisfaction. This is a long-term contract position, ideal for someone with strong organizational skills and a passion for delivering high-quality service.<br><br>Responsibilities:<br>• Coordinate with clients to plan and organize meetings and events, ensuring their goals are achieved while adhering to company standards.<br>• Provide on-site support during events, including setting up audio/visual equipment, arranging rooms, managing catering, and addressing any logistical issues.<br>• Collaborate with internal and external vendors to secure necessary resources, negotiate agreements, and ensure seamless event delivery.<br>• Build and maintain strong relationships with partners and vendors, leveraging effective communication and negotiation skills.<br>• Handle multiple tasks and deadlines efficiently, adapting to shifting priorities while maintaining high standards of professionalism.<br>• Conduct regular inspections of the conference center to ensure facilities are in excellent condition, addressing maintenance needs promptly.<br>• Maintain and update weekly and monthly schedules for meetings and events, providing clear communication to all stakeholders.<br>• Manage inventory for conference center supplies and promotional items, ensuring availability within budget constraints.<br>• Perform various administrative duties to support departmental operations and enhance overall efficiency.
We are looking for an experienced Executive Administrative Assistant to provide high-level support to senior executives in a fast-paced environment. This long-term contract position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The role is based in New York, New York, and involves managing critical administrative tasks to ensure seamless daily operations.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence.<br>• Coordinate complex travel arrangements, including booking flights, accommodations, and ground transportation.<br>• Prepare, edit, and format documents, presentations, and reports with a high degree of accuracy and professionalism.<br>• Serve as a key point of contact for internal and external stakeholders, ensuring effective communication and issue resolution.<br>• Organize and manage logistics for executive meetings, including preparing agendas and taking detailed meeting notes.<br>• Maintain and update confidential files and records, ensuring data integrity and accessibility.<br>• Proactively anticipate the needs of executives and take initiative to resolve challenges before they arise.<br>• Assist in the planning and execution of special projects, ensuring deadlines and objectives are met.<br>• Handle sensitive and confidential information with discretion and professionalism.
<p>Job Title: Part-Time Administrative Assistant (Temporary-to-Hire)</p><p>Location: Doylestown, PA (100% Onsite)</p><p>Schedule: Flexible, 10–20 hours per week | Monday–Friday, 8:00 AM – 4:30 PM</p><p><br></p><p>About Us:</p><p>We are a nonprofit dedicated to supporting our community through accessible and compassionate care. We are seeking a detail-oriented and adaptable Administrative Assistant to join our team in a part-time, temporary-to-hire capacity. While this position does not guarantee permanent placement, there is potential for long-term employment based on business needs and individual performance.</p><p><br></p><p>Position Overview:</p><p>The Administrative Assistant will provide essential office support to staff, volunteers, and committees within the organization. This role requires a professional, organized individual who can manage multiple tasks, communicate effectively, and adapt to shifting priorities.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Answer and transfer incoming calls, providing professional customer service.</li><li>Open, sort, and distribute mail, as well as filter emails to appropriate staff members.</li><li>Schedule meetings for committees and groups, including booking rooms, sending invitations, and managing calendars.</li><li>Ensure incoming checks are logged, tracked, and allocated correctly to the appropriate entity using spreadsheets.</li><li>Assist with event-related financial tracking (e.g., luncheons, fundraisers), depending on experience.</li><li>Support volunteers in formatting newsletters and collaborate with staff to prepare professional communications and email drafts.</li><li>Provide assistance to volunteers and committees as needed, including phone support and administrative coordination.</li></ul>
New Opportunity: A highly regarded organization in Newtown PA Bucks County is seeking an administrative professional for a long term temporary engagement. This position will start immediately and is 100% on site. The hours are 8:30am - 5:30pm. <br><br>Responsibilities:<br>Process and manage orders.<br>Perform data entry tasks with a high degree of accuracy.<br>Greet and assist visitors and staff in a professional manner.<br>Handle phone inquiries and direct calls as appropriate.<br>Maintain organized filing systems and handle clerical documentation.<br><br>Desired Skills and Qualifications:<br>Prior clerical or administrative experience preferred.<br>Strong organizational and multitasking skills.<br>Proficiency in Microsoft Office Suite, data entry tools.<br>Excellent communication and interpersonal skills.<br>Ability to work independently and as part of a team.<br><br>For immediate consideration please call the Trevose PA office of Robert Half at 215-244-1551. Thank you!
<p>We are looking for a dedicated Administrative Assistant to join our team in Ocean County, New Jersey. This is a long-term contract position offering an excellent opportunity for growth in a supportive and dynamic environment. The role focuses on providing exceptional administrative and customer service support while ensuring the smooth operation of daily office activities.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors, prospective tenants, and current residents with a welcoming and attentive demeanor.</p><p>• Provide accurate and helpful information to both current and potential residents.</p><p>• Manage and maintain property-related paperwork and filing systems.</p><p>• Organize office supplies and ensure the workspace remains tidy and functional.</p><p>• Collaborate with the maintenance team to coordinate and track resident work orders.</p><p>• Update and maintain the property waitlist, including drafting and sending necessary correspondence.</p><p>• Conduct daily property tours to ensure cleanliness, attractiveness, and proper upkeep.</p><p>• Handle inbound and outbound calls professionally, including scheduling appointments and resolving inquiries.</p><p>• Assist with additional administrative tasks as needed to support the team.</p>
<p>Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)</p><p>We are looking to hire a professional, highly-skilled executive assistant to maintain various administrative duties for the executive management team.</p>
We are looking for a detail-oriented Office Assistant to join our team in Brooklyn, New York. This Contract position offers an opportunity to contribute to the smooth operation of daily office tasks while supporting various administrative functions. The ideal candidate will possess strong organizational skills and be comfortable handling receptionist duties and clerical responsibilities.<br><br>Responsibilities:<br>• Greet visitors and clients professionally, ensuring a welcoming environment.<br>• Handle inbound phone calls, directing inquiries to the appropriate departments.<br>• Organize and scan documents, maintaining accurate digital records.<br>• Perform general clerical tasks, including data entry, filing, and managing correspondence.<br>• Support the team with scheduling and calendar management.<br>• Assist in maintaining office supplies and ensuring a tidy workspace.<br>• Collaborate with team members to ensure efficient workflow and communication.
<p>A busy company in the Harding, NJ area is seeking an Executive Assistant to join their growing company. This Executive Assistant will need to have experience in both traditional executive support duties as well as handling more personal assistant duties too (scheduling kids appointments, ordering lunches, etc.). This Executive Assistant role requires exceptional organizational skills, discretion, and the ability to juggle multiple priorities to ensure seamless day-to-day operations. The ideal Executive Assistant candidate will excel in managing schedules, coordinating tasks, and anticipating the needs of the executive.</p><p><br></p><p>Executive Assistant Responsibilities:</p><p>• Organize and maintain complex calendars, ensuring meetings, appointments, and travel arrangements are efficiently scheduled.</p><p>• Coordinate and prepare materials for meetings, such as agendas, presentations, and detailed reports.</p><p>• Manage confidential documents and files, both in physical and digital formats.</p><p>• Handle personal tasks, including errands, reservations, event planning, and coordinating with household vendors.</p><p>• Process expense reports, invoices, and receipts while maintaining accurate financial records.</p><p>• Oversee multiple projects simultaneously, ensuring deadlines are met and issues are resolved promptly.</p><p>• Act as a liaison between the executive and internal teams, clients, or external stakeholders.</p><p>• Proactively identify potential scheduling conflicts or challenges and address them effectively.</p><p>• Uphold professionalism and confidentiality in all interactions and tasks.</p><p><br></p><p>This Executive Assistant role is paying between $75,000 and $85,000 annually depending on experience. If interested in this Executive Assistant position, apply today. </p>
<p>We are looking for an Executive Assistant to provide high-level administrative support to senior executives. This role requires excellent organizational skills, effective communication, and the ability to handle sensitive information with discretion. Based in Roseland, New Jersey, you will play a key role in ensuring the smooth operation of executive activities and projects.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate complex executive calendars, including scheduling meetings and appointments.</p><p>• Prepare and refine correspondence, reports, presentations, and other well-crafted documents.</p><p>• Act as the primary liaison between executives and internal or external stakeholders.</p><p>• Maintain confidentiality while handling sensitive information with professionalism.</p><p>• Assist in preparing for meetings by organizing agendas, materials, and ensuring follow-up actions are completed.</p><p>• Track and monitor progress on key projects, deadlines, and deliverables to ensure timely completion.</p><p>• Process expense reports, invoices, and support budget-related tasks.</p><p>• Organize and maintain office systems, files, and records to ensure efficient workflow.</p>
We are looking for a detail-oriented Sales Administrative Assistant to join our team on a contract basis. This role is based in Stamford, Connecticut, and will play a critical part in supporting our sales team through efficient document processing and administrative tasks. Ideal candidates will thrive in a structured environment, possess strong organizational skills, and demonstrate proficiency with computer systems.<br><br>Responsibilities:<br>• Process and review sales-related documents to ensure accuracy and compliance with company standards.<br>• Assist the sales team by providing timely follow-ups and administrative support.<br>• Maintain organized records and files for seamless access and retrieval.<br>• Perform repetitive tasks with a high level of attention to detail and consistency.<br>• Communicate effectively in writing to address inquiries and share updates with the team.<br>• Utilize computer systems to input and manage data efficiently.<br>• Collaborate with team members to ensure smooth workflows and task completion.<br>• Support post-sales activities, including order entry and follow-up processes.<br>• Identify and resolve discrepancies in documentation or data.<br>• Uphold confidentiality and professionalism when handling sensitive information.
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Wesbury, New York. This role is critical to supporting our operations during a medical leave of absence. The ideal candidate will be fast-learning, detail-oriented, and capable of managing sensitive financial tasks with professionalism.<br><br>Responsibilities:<br>• Facilitate funding processes for agents by initiating wire transfers through online banking systems.<br>• Verify payoff figures and account details by making necessary phone calls.<br>• Provide general administrative support to a cross-trained team to ensure seamless operations.<br>• Manage confidential financial information with discretion and accuracy.<br>• Coordinate with internal staff to address operational needs during the absence period.<br>• Maintain organized records and documentation related to financial transactions and administrative tasks.
We are looking for a detail-oriented Administrative Assistant to join our team in Long Island City, New York. This is a long-term contract position ideal for someone with strong organizational skills and a proactive approach to handling administrative tasks. The role involves supporting daily operations, managing communications, and ensuring the smooth coordination of schedules and logistics.<br><br>Responsibilities:<br>• Respond promptly to inbound calls and provide accurate information to callers.<br>• Deliver excellent customer service by addressing inquiries and resolving issues effectively.<br>• Perform data entry tasks with precision and maintain organized records.<br>• Manage email correspondence professionally, ensuring timely responses.<br>• Handle both inbound and outbound calls as part of regular communication duties.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare documents, presentations, and reports.<br>• Schedule appointments and maintain an up-to-date calendar for meetings and events.<br>• Coordinate logistics and distribution activities to ensure seamless operations.<br>• Support logistical processes by tracking shipments and maintaining inventory records.<br>• Collaborate with team members to streamline administrative workflows.
<p>Start working as an office assistant today!</p><p>We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. </p>
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership. This contract position is based in New York, New York, and offers an exciting opportunity to work in a fast-paced, meticulous environment. The ideal candidate will excel at managing executive calendars, coordinating travel logistics, and ensuring smooth communication across teams.<br><br>Responsibilities:<br>• Manage complex executive calendars, ensuring appointments, meetings, and deadlines are effectively organized.<br>• Arrange and oversee domestic and international travel plans, including booking flights, accommodations, and transportation.<br>• Coordinate detailed itineraries and travel schedules to support seamless executive travel.<br>• Prepare and organize materials for executive meetings, including agendas, presentations, and reports.<br>• Act as the primary point of contact for internal and external communications on behalf of the executive.<br>• Handle confidential information with discretion and professionalism.<br>• Monitor and prioritize incoming requests to ensure timely responses and efficient workflow.<br>• Collaborate with various departments to ensure alignment and support for executive initiatives.
We are looking for a dynamic and detail-oriented Executive Assistant to join our team in Neptune, New Jersey. As a key support to senior leadership, this role involves managing administrative tasks with precision, acting as a liaison to the Board of Trustees, and contributing to organizational efficiency. This is a Contract-to-permanent position within the non-profit sector, offering the opportunity to make a meaningful impact while working closely with the President and Vice President of Finance and Administration.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, including scheduling appointments, arranging travel, and preparing briefing materials for meetings.<br>• Serve as the primary liaison to the Board of Trustees, overseeing portal management, meeting logistics, documentation tracking, and expense processing.<br>• Prepare meeting agendas, create PowerPoint presentations, take minutes, and follow up on action items to ensure seamless execution.<br>• Organize offsite events such as staff training sessions, appreciation activities, and fundraising functions in collaboration with senior leadership.<br>• Handle travel arrangements for leadership conferences and events, and manage monthly reconciliation of corporate credit card and travel expenses.<br>• Provide administrative support for HR functions, including recruitment, onboarding, and offboarding processes.<br>• Assist in coordinating monthly Town Hall presentations and maintaining organized digital files to streamline office operations.<br>• Conduct research assignments, manage special projects, and ensure timely completion of tasks as directed by senior leadership.<br>• Support IT and administrative transitions, including integrating legacy systems into modern platforms like Microsoft Teams.<br>• Facilitate communication across departments to ensure smooth day-to-day operations.
