13 Results for Executive Assistant Jobs in Monticello, MN

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Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
35 - 45 USD / Hourly
Robert Half is seeking a highly organized, proactive, and polished Executive Assistant to provide high-level administrative support to multiple executives. This role requires a professional who can manage competing priorities, maintain confidentiality, and serve as a trusted partner to senior leadership. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication skills, and has a strong ability to anticipate needs while ensuring seamless day-to-day executive operations. Key Responsibilities:<ul><li>Provide comprehensive administrative support to multiple executives, including calendar management, meeting coordination, and travel arrangements. </li><li>Manage complex scheduling across multiple leaders, prioritizing urgent matters and resolving conflicts efficiently. </li><li>Prepare, edit, and format correspondence, reports, presentations, and other business documents. </li><li>Coordinate internal and external meetings, including agendas, materials, logistics, and follow-up action items. </li><li>Act as a liaison between executives, internal teams, and external stakeholders, maintaining professionalism and confidentiality at all times. </li><li>Track deadlines, manage special projects, and ensure timely completion of assigned tasks and deliverables. </li><li>Support expense reporting, invoice processing, and other administrative tasks as needed.</li><li>Maintain confidential records, sensitive information, and executive files with a high level of discretion.</li><li>Identify opportunities to improve administrative processes and enhance operational efficiency. </li></ul>
2026-10-12T00:00:00Z

Executive Assistant

St Paul, MN
onsite
Temporary / Contract
25 - 40 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-09-28T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Robert Half is partnering with a growing manufacturing organization seeking a highly organized and adaptable Administrative Assistant to support a variety of administrative, purchasing, and customer service functions. This is an excellent opportunity for someone who enjoys wearing multiple hats, supporting cross-functional teams, and contributing to the overall success of a dynamic production environment. The ideal candidate is detail-oriented, customer-focused, and eager to learn new processes while supporting multiple departments across the organization. Responsibilities:<ul><li>Offer front office and general administrative coverage when needed and contribute to cross-department projects and operational assignments.</li><li>Support daily plant and office operations through recordkeeping, report preparation, departmental documentation, and coordination with outside service providers.</li><li>Help administer contract staffing processes, including attendance tracking, time submission support, and communication with staffing agencies.</li><li>Coordinate procurement activities for production materials, equipment, tooling, plant supplies, and contracted services to help keep operations running efficiently.</li><li>Communicate with suppliers regarding pricing, availability, order status, and delivery timing, and follow through on purchasing needs from request to receipt.</li><li>Review stock levels and purchased component availability to support material planning and reduce the risk of shortages or delays.</li><li>Maintain accurate purchasing documentation, including supplier records, order details, and supporting files for internal reference and compliance.</li><li>Assist in evaluating vendor performance and contribute to initiatives focused on process improvement and cost savings.</li><li>Provide additional support for customer service and order administration by entering and updating customer orders and related information in the company system.</li><li>Prepare order confirmations, share delivery updates, and assist with quotations, invoicing, and business correspondence as needed.</li></ul>
2026-10-13T00:00:00Z

Administrative Assistant

Apple Valley, MN
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are seeking a professional and highly organized Administrative Assistant to support daily business operations and help ensure the office runs efficiently. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities while maintaining a high level of professionalism. Responsibilities<ul><li>Provide administrative support to leadership and various departments.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Answer and direct phone calls, emails, and general inquiries.</li><li>Maintain accurate records, files, and confidential information.</li><li>Assist with data entry, document management, and reporting activities.</li><li>Coordinate office supplies, vendor communication, and administrative processes.</li><li>Support special projects and assist with process improvements as needed.</li><li>Ensure a professional and welcoming experience for internal and external stakeholders.</li></ul>
2026-10-13T00:00:00Z

Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
65000 - 90000 USD / Yearly
We are looking for an experienced Legal Assistant to support attorneys in a fast-paced litigation practice. This position combines legal document production, court filing coordination, calendar management, and client matter support to keep daily operations running efficiently. The ideal candidate brings strong judgment, careful attention to detail, and the ability to manage multiple deadlines while maintaining a thorough and confidential approach. Responsibilities: • Draft, format, edit, and finalize legal correspondence, pleadings, and other case-related materials for attorney review and filing. • Submit and track electronic filings with state and federal courts, ensuring documents meet court rules, deadlines, and procedural requirements. • Organize attorney schedules by arranging meetings, hearings, depositions, and other time-sensitive litigation events. • Support the opening of new matters by assisting with intake steps, conflict review coordination, and preparation of engagement documentation. • Maintain accurate electronic and paper records, keeping client and case files current, accessible, and well organized. • Handle administrative support activities such as travel planning, expense processing, and general practice coordination. • Serve as a reliable point of contact for attorneys, clients, and internal staff, providing timely and responsive day-to-day support.
2026-10-05T00:00:00Z

Legal Assistant/Office Admin

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
Boutique litigation firm in downtown Minneapolis is seeking a Legal Executive Assistant to support its Managing Partner. This is an opportunity to step into a broad, impactful role where you'll work closely with firm leadership and have meaningful involvement in both the legal and business sides of the practice. The person in this seat will serve as the Managing Partner's right hand, providing a mix of legal administrative support, executive assistance, and operational help to keep a busy practice running efficiently. The right candidate will be comfortable handling both the day-to-day details and the bigger picture—from managing deadlines and preparing documents to helping coordinate events, marketing efforts, and firm operations. Responsibilities:<ul><li>Serve as a key support partner to the Managing Partner</li><li>Assist with firm marketing and business development efforts</li><li>Coordinate networking events, client events, and speaking engagements</li><li>Help oversee office operations and administrative projects</li><li>Create efficiencies and help keep the practice running smoothly</li><li>Open new client matters and maintain case files</li><li>Track court dates, filing deadlines, and other important dates</li><li>Draft, edit, format, and proofread legal correspondence and documents</li><li>Coordinate state and federal court filings (e-filing experience preferred)</li><li>Manage incoming and outgoing communications</li></ul>
2026-10-02T00:00:00Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-09-25T00:00:00Z

Sr. Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
28 - 35 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to provide high-level support to leadership within a professional environment in Minneapolis, Minnesota. This Long-term Contract position calls for someone who can keep executive operations running smoothly through strong organization, sound judgment, and effective communication. The ideal candidate will manage shifting priorities, improve day-to-day administrative processes, and use modern digital tools, including approved AI solutions, to increase efficiency and consistency. Responsibilities:• Deliver dedicated administrative support to directors by aligning daily assistance with each leader’s schedule, preferences, and business objectives.• Oversee complex calendars, resolve scheduling conflicts, and coordinate meetings, presentations, conference calls, and other business activities to keep priorities on track.• Arrange approved travel plans, including transportation, lodging, and detailed itineraries, while ensuring all logistics are handled accurately.• Prepare expense submissions promptly and accurately by gathering receipts, clarifying business purpose, and confirming required accounting details.• Create, edit, and organize detailed documents such as correspondence, reports, presentations, agendas, and team communications.• Support effective meetings by preparing materials in advance, capturing notes, tracking action items, and following up on key decisions and commitments.• Maintain confidential files, shared resources, distribution lists, calendars, and administrative systems with a high level of discretion and accuracy.• Use approved AI and Microsoft 365 tools to streamline documentation, meeting preparation, recurring reporting, and communication workflows.• Help develop reusable templates, prompts, checklists, knowledge resources, and process improvements using supported platforms such as SharePoint, Forms, and Power Automate.• Build productive relationships with internal and external contacts while contributing to projects, events, and recurring team initiatives.
2026-10-13T00:00:00Z

Administrative Staff - Executive

Boston, MA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an experienced Executive Administrative specialist to support senior leadership within an investment advisory environment. This long-term contract opportunity requires a highly organized individual who can manage shifting priorities, streamline executive operations, and maintain clear communication across teams and time zones. The role is primarily on-site four days per week and offers the chance to contribute in a visible, high-impact capacity with potential for longer-term growth. Responsibilities: • Provide dedicated, anticipatory administrative support to executive leaders, helping manage daily priorities and ensuring critical activities stay on track. • Oversee complex scheduling needs by coordinating calendars, arranging meetings, reserving space, and preparing materials that enable productive discussions and informed decisions. • Organize domestic and international travel plans, including multi-stop itineraries, and respond quickly to changes while minimizing disruption to executive schedules. • Process expense reports and invoices with accuracy, monitor outstanding items, and follow through to ensure timely completion. • Partner with colleagues across multiple teams and global locations to coordinate requests, share updates, and maintain smooth day-to-day operations. • Draft, format, and refine presentations, correspondence, and meeting documents using Microsoft 365 tools to support executive communication needs. • Handle sensitive business information with sound judgment and a high level of confidentiality. • Identify opportunities to improve administrative workflows and create more efficient coordination processes for leadership support.
2026-10-09T00:00:00Z

Human Resources (HR) Administrative Assistant

Saint Paul, MN
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Human Resources Administrative Assistant to support a contract assignment in Minnesota. This role focuses on maintaining accurate personnel documentation, processing large volumes of information, and assisting with core HR administrative activities. The position offers a hybrid schedule, with responsibilities centered on records management, data accuracy, and employee support during key HR processes. Responsibilities:• Convert paper-based personnel and performance records into organized digital files using document management tools.• Enter and update high-volume HR information with accuracy, including position-related details needed for Workday preparation activities.• Maintain well-structured electronic and physical employee records to support compliance and easy retrieval.• Provide administrative assistance during open enrollment by processing benefits-related data and supporting related HR tasks.• Support basic leave of absence administration by handling routine documentation and record updates.• Perform scanning and indexing of personnel documents on-site while completing data entry and file organization tasks during remote work periods.• Use Excel and HR systems to track information, verify data quality, and improve record organization.• Assist the HR team with documentation related to candidate screening requirements and other general administrative support as needed.
2026-10-08T00:00:00Z

Office Manager

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a welcoming and organized Office Manager to support daily front desk operations for an architecture environment in Minneapolis, Minnesota. This position is ideal for someone who enjoys helping visitors, keeping office activities running smoothly, and creating a positive first impression. The person in this role will serve as a key point of contact in the lobby while handling administrative support tasks with reliability. Responsibilities:• Oversee the main lobby and front desk area, maintaining an orderly and detail-oriented reception experience for visitors and staff.• Welcome clients and guests upon arrival, offering courteous assistance and directing them to the appropriate person or area.• Respond to routine questions from visitors, representatives, and callers, ensuring they receive accurate information and timely guidance.• Coordinate incoming deliveries and schedule drop-offs or pickups to keep office operations organized and efficient.• Monitor inventory levels and place orders for office supplies to ensure essential materials are consistently available.• Provide day-to-day clerical support, including basic administrative tasks that help the office function smoothly.• Work independently at the reception area while collaborating appropriately with on-site building security and internal team members.
2026-09-29T00:00:00Z

Office Manager

Minneapolis, MN
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for an experienced Office Manager to oversee daily office operations and provide steady leadership for an on-site support team. This position is ideal for someone with relevant experience who can balance administrative coordination, front-office support, and vendor-related tasks in a service-driven environment. The role requires someone who can keep workplace processes organized, support a productive office setting, and ensure essential business services run efficiently. Responsibilities:• Lead and support a team of office support representatives, setting clear expectations and helping maintain strong day-to-day performance.• Coordinate administrative operations to keep office activities running smoothly and in alignment with business needs.• Oversee incoming visitors, calls, and front-desk interactions to ensure a welcoming experience.• Monitor workplace supply levels, place orders as needed, and maintain organized inventory for routine office use.• Manage mailroom functions such as sorting, distributing, and tracking incoming and outgoing deliveries.• Maintain an orderly office environment by addressing operational issues promptly and supporting efficient workflows
2026-10-12T00:00:00Z

Medical Office Assistant

St. Cloud, MN
onsite
Temporary to Hire
17 - 22 USD / Hourly
We are looking for a detail-oriented individual to support daily front desk operations for a busy healthcare office in St. Cloud, Minnesota. This contract opportunity is ideal for someone who enjoys helping patients, managing administrative workflows, and keeping appointments and records accurate. The person in this role will serve as a key point of contact for visitors while ensuring smooth coordination of scheduling, payments, and insurance-related tasks. Responsibilities: • Welcome patients upon arrival, complete the check-in process, and provide a courteous first point of contact at the front desk. • Coordinate appointment calendars by booking, adjusting, and confirming visits to support efficient patient flow. • Collect copays and other patient payments, issue receipts, and maintain accurate transaction records. • Review insurance information before visits to confirm coverage details and help prevent scheduling or billing issues. • Maintain current patient profiles by entering and revising demographic and documentation details in office records. • Answer incoming calls on a multi-line phone system, respond to routine questions, and direct inquiries appropriately. • Support general reception and administrative activities that keep daily office operations organized and responsive.
2026-09-11T00:00:00Z

13 results for Executive Assistant in Monticello, MN