<p>We are looking for a skilled Receptionist to join our team in Santa Clara, CA. This is a long-term contract position that requires an individual with excellent attention to detail, strong communication skills, and the ability to provide outstanding customer service. In this role, you will be the first point of contact for visitors and callers, ensuring smooth day-to-day operations at the front desk.</p><p><br></p><p>Responsibilities:</p><p>• Maintain a welcoming and attentive presence at the reception area, ensuring all visitors feel comfortable and attended to.</p><p>• Answer incoming calls, route them appropriately, and provide information as needed.</p><p>• Greet and assist guests, clients, and visitors upon arrival, including providing directions or escorting them to meeting locations.</p><p>• Ensure all visitors are properly signed in and follow security protocols during check-in and check-out processes.</p><p>• Assist with badge creation and access setup for visitors and contract staff.</p><p>• Coordinate meeting room bookings, ensuring rooms are prepared and equipped for scheduled meetings.</p><p>• Respond to inquiries with a courteous and helpful attitude, reflecting high standards of customer service.</p><p>• Support administrative tasks such as file management, printing, and internet browsing as required.</p><p>• Collaborate with team members to ensure seamless operations and communication.</p><p>• Maintain an appearance that reflects years of experience and aligns with the company’s standards.</p>
<p>We are looking for a friendly and detail-oriented receptionist to join a reputable construction company in Livermore.</p><p><br></p><p>• Receptionist duties will include answering phones, greeting internal and external customers, keeping the front office clean, and filing both hard and soft copy files. Phones can get busy on bid days.</p><p>• The ideal person will be warm and welcoming and enjoy providing great customer service and being the face of the company.</p><p>• This position requires basic computer skills and knowledge of standard office equipment.</p><p>• This is an entry level role but there is room for growth within the position.</p><p><br></p><p>If you are interested in applying to this receptionist position, submit your resume today!</p>
<p>Administrative Assistant (Contract)</p><p><br></p><p>We are seeking a meticulous and patient Administrative Assistant to join our team in Elk Grove, California, on a contract basis. This role is pivotal in ensuring seamless front desk operations and supporting critical administrative functions. The ideal candidate excels in a dynamic environment, demonstrates strong organizational skills, and is adept at managing detailed and specific tasks.</p><p><br></p><p>Responsibilities:</p><ul><li><strong>Front Desk Management</strong>: Act as the primary point of contact, warmly greeting visitors, answering inbound calls promptly, and directing inquiries to the appropriate team members.</li><li><strong>Invoicing and Vendor Payments</strong>: Prepare, process, and track invoices with precision, ensuring timely vendor payments and accurate financial documentation.</li><li><strong>Mail Handling</strong>: Manage all incoming and outgoing mail, ensuring proper distribution and organization.</li><li><strong>Supplies Management</strong>: Monitor and maintain office supplies and inventory, placing orders to ensure consistent availability.</li><li><strong>Administrative Coordination</strong>: Organize schedules, appointments, and meetings to support efficient office operations.</li><li><strong>Data and Documentation</strong>: Perform accurate data entry and maintain organized records and databases in compliance with company policies.</li><li><strong>Process Optimization</strong>: Work closely with team members to streamline workflows and enhance operational efficiency.</li><li><strong>Special Projects</strong>: Assist with ad hoc administrative tasks and special projects as needed, demonstrating flexibility and attention to detail.</li></ul><p><br></p>
<p>We are looking for a personable and organized Office Assistant to join our team in Angels Camp California. In this role, you will serve as the first point of contact for clients and visitors, providing outstanding customer service while managing administrative tasks effectively. This is a Contract position within the insurance industry, offering an excellent opportunity to contribute to a dynamic and fast-paced office environment. Goal is industry experience and preferably licensed. </p><p><br></p><p>Responsibilities:</p><p>• Welcome clients and guests warmly, ensuring a meticulous and friendly reception experience.</p><p>• Answer incoming calls, take accurate messages, and respond to inquiries regarding insurance policies and procedures.</p><p>• Manage appointment scheduling and maintain an organized calendar for the office.</p><p>• Handle administrative duties such as filing, data entry, scanning, and distributing documents.</p><p>• Prepare correspondence, reports, and other essential materials in a timely manner.</p><p>• Keep the reception area clean, organized, and presentable.</p><p>• Process both incoming and outgoing mail efficiently.</p><p>• Support internal teams with various administrative tasks as needed.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role involves supporting construction projects with administrative tasks to ensure smooth operations and compliance with regulations. Based in Oakdale, California, this position offers the opportunity to contribute to a dynamic and fast-paced industry.<br><br>Responsibilities:<br>• Prepare, organize, and maintain critical documents such as contracts, blueprints, permits, and invoices.<br>• Track project timelines, maintain schedules, and provide updates to managers and stakeholders on progress and deadlines.<br>• Ensure all permits, licenses, and construction-related documentation meet compliance standards at local, state, and federal levels.<br>• Keep accurate records of budgets, contracts, change orders, and project reports.<br>• Manage office supplies, coordinate calendars, arrange travel, and provide general administrative support.<br>• Answer inbound calls and handle inquiries professionally and efficiently.<br>• Assist with data entry tasks to maintain accurate and up-to-date information.<br>• Perform receptionist duties, including greeting visitors and coordinating communication.<br>• Support team members with additional administrative tasks as needed.
We are looking for an experienced Office Manager to oversee and streamline the daily operations of our office in Campbell, California. This is a long-term contract position that requires a proactive and organized individual to ensure the office runs smoothly while supporting team events and administrative needs. Join our dynamic team and contribute to an innovative organization at the forefront of data management and AI.<br><br>Responsibilities:<br>• Manage day-to-day office operations, including scheduling maintenance, handling mail and shipments, and ensuring the availability of office supplies and equipment.<br>• Maintain a clean and organized office environment, including overseeing the kitchen area and maintaining common spaces.<br>• Prepare beverages for the office as needed and coordinate weekly snack and beverage purchases.<br>• Plan and execute team events such as monthly lunches, happy hours, and company-wide gatherings, while staying within budget.<br>• Coordinate logistics for offsite events, including venue selection, travel arrangements, and post-event evaluations.<br>• Handle the procurement and management of promotional materials and event-related items.<br>• Perform general administrative tasks, including filing, calendar management, and supporting various ad hoc projects.<br>• Assist with receptionist duties and provide support for accounts payable processes as needed.<br>• Take on additional responsibilities as assigned by management.
We are looking for a detail-oriented Administrative Assistant to join our team in Modesto, California. In this contract role, you will play a key part in supporting daily operations, ensuring smooth communication and organization within the office. This position requires excellent customer service skills and proficiency in administrative tasks.<br><br>Responsibilities:<br>• Maintain and update company databases with precision and attention to detail.<br>• Organize, store, and print company documents to support office needs.<br>• Prepare and distribute various types of documentation, including memos, invoices, reports, and correspondence.<br>• Draft, edit, and format documents such as letters, reports, and instructional materials.<br>• Schedule and coordinate appointments and meetings to ensure efficient time management.<br>• Handle incoming and outgoing mail and manage office expenses and billing processes.<br>• Input and maintain accurate information into databases to support organizational needs.<br>• Provide exceptional customer service by answering and directing inquiries via phone and email.
<p>We are looking for a skilled Part- time, Administrative Assistant to join our team in Sacramento, California, on a Contract to permanent basis. This role is vital in ensuring smooth day-to-day operations, supporting various administrative tasks, and maintaining a high level of organization. The ideal candidate will possess excellent communication skills and demonstrate professionalism when handling confidential information.</p><p><br></p><p><strong>** Must be okay with part time hours and work schedule **</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling of meetings, coordinate travel arrangements, and create detailed reports as required.</p><p>• Prepare and oversee correspondence, reports, and documentation to ensure accuracy and quality.</p><p>• Organize and facilitate meetings, conferences, and special events, ensuring all logistical details are handled.</p><p>• Monitor and maintain office supply inventory to ensure smooth operations.</p><p>• Handle sensitive information with discretion and professionalism, adhering to confidentiality standards.</p><p>• Coordinate information flow between internal departments and external stakeholders.</p><p>• Respond to inquiries and requests from senior management in a timely and efficient manner.</p><p>• Assist with project setup and management to support departmental initiatives.</p><p>• Develop and maintain organized filing systems and office procedures to optimize workflow.</p><p>• Provide additional administrative support as needed to meet the demands of the team.</p>
We are looking for an experienced Administrative Assistant to provide advanced support to executives or department-level leadership within a non-profit organization. This contract position requires a meticulous individual who excels in managing administrative tasks and possesses exceptional organizational skills. Based in Stockton, California, this role offers an opportunity to contribute to meaningful work while collaborating with diverse teams.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executive or departmental leaders, ensuring smooth operations and task management.<br>• Coordinate procurement tasks, including managing purchase orders, vendor relations, and requisitions.<br>• Draft and edit correspondence, ensuring clear communication across departments.<br>• Maintain accurate records, track documents, and perform meticulous data entry.<br>• Organize and manage calendars, schedules, and meetings for multiple supervisors.<br>• Utilize Microsoft Office Suite and cloud-based platforms such as SharePoint and DocuSign for document management.<br>• Handle sensitive and confidential information with discretion and care.<br>• Prioritize and manage multiple tasks, ensuring deadlines are met efficiently.<br>• Anticipate needs and proactively solve problems to support team objectives.<br>• Collaborate effectively in a public sector or large organizational environment, including higher education settings.
<p>Robert Half's client in Hayward is in need of a contract to permanent administrative assistant that is bilingual in English and Spanish.</p><p><br></p><p>Administrative Assistant Duties Include:</p><p>1. Office Management and Organization</p><p>• Order and maintain office supplies and equipment.</p><p>• Organize and maintain filing systems, both physical and electronic.</p><p>• Manage office schedules and appointments.</p><p>• Ensure the office environment is clean, organized, and functional.</p><p>2. Communication Support</p><p>• Answer and direct phone calls, emails, and other correspondence.</p><p>• Screen calls, take messages, and forward information to relevant team members.</p><p>• Draft, proofread, and send official correspondence, reports, and memos.</p><p>• Handle inquiries from clients, customers, or other external parties.</p><p>• Write letters and emails on behalf of other office staff</p><p>• Provide assistance to employees and colleagues with their inquiries.</p><p>3. Scheduling and Calendar Management</p><p>• Coordinate and schedule meetings, conferences, and appointments.</p><p>• Book and arrange travel logistics, including booking transportation and</p><p>accommodations.</p><p>• Manage and update executive calendars and prioritize appointments.</p><p>4. Document Preparation and Management</p><p>• Prepare presentations, reports, and spreadsheets.</p><p>• Create and maintain documents such as contracts, invoices, and official records.</p><p>• Assist with document revisions, filing, and ensuring proper document storage.</p><p>Administrative Assistant Job Position Tasks</p><p>5. Data Entry and Record Keeping</p><p>• Input, update, and maintain accurate data in computer systems and databases.</p><p>• Process forms, applications, and other administrative paperwork.</p><p>• Payroll data entry.</p><p>• Handle confidential information with discretion.</p><p>6. Support for Meetings and Events</p><p>• Organize logistics for meetings, conferences, and events.</p><p>• Prepare meeting agendas, take minutes, and distribute post-meeting follow-ups.</p><p>• Assist in event coordination, including catering, room setup, and materials</p><p>preparation.</p><p>7. Financial Administration</p><p>• Assist with budgeting, invoicing, and expense tracking.</p><p>• Handle petty cash and process expense reports.</p><p>• Support the preparation of financial reports or documents.</p><p>8. Customer and Client Relations</p><p>• Greet visitors and clients, directing them to appropriate individuals.</p><p>• Address basic customer service inquiries.</p><p>• Assist with client communications and follow-ups.</p><p>9. Collaboration and Team Support</p><p>• Support other team members by managing or assisting with administrative tasks.</p><p>• Provide back-up support for other office staff when necessary.</p><p>• Train coworkers and support the onboarding of new personnel.</p><p>• Coordinate with various departments to ensure smooth workflow</p><p><br></p><p>If you are interested in this administrative assistant position, please submit your resume today!</p>
<p>We are looking for an experienced Senior Administrative Assistant to join our team in Walnut Creek, California. This position is ideal for a detail-oriented individual with exceptional organizational skills and a passion for delivering high-quality administrative support. The role involves assisting with client account management, providing administrative support, ensuring compliance with industry regulations, and fostering effective team collaboration.</p><p><br></p><p>Senior Administrative Assistant Responsibilities:</p><p>1. Account Management:</p><p>• Assist with the onboarding of new clients by preparing necessary custodian paperwork and ensuring all required documents are properly completed.</p><p>• Handle account maintenance tasks, such as updating client contact information and responding to general client inquires.</p><p>2. Administrative Support:</p><p>• Provide administrative support including scheduling, preparing for, and possibly attending prospect/client meetings.</p><p>• Ensure accurate documentation of all prospect/client/vendor interactions and tasks within the firm’s CRM.</p><p>3. Communication:</p><p>• Serve as the client’s primary point of contact for account questions.</p><p>• Proactively reach out to clients to ensure all service needs are met, addressing concerns in a professional and timely manner.</p><p>4. Compliance:</p><p>• Ensure compliance with industry regulations and company policies by following policies and procedures outlined by the MCS and/or Chief Compliance Officer (CCO).</p><p>• Monitor client account activity to detect and resolve compliance issues.</p><p>5. Team Collaboration:</p><p>• Work closely with advisors, other CSAs, and the operations department to ensure seamless client experiences.</p><p>• Participate in team meetings to discuss best practices and solutions for improving client service delivery.</p><p>• Assist with special projects assigned by direct management and the CCO.</p><p><br></p><p>If you are interested in applying to our Senior Administrative Assistant Position, submit your resume today!</p>
