Add your latest resume to match with open positions.

5 results for Office Specialist in Modesto, CA

Office Assistant

Dublin, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
Robert Half's client is seeking an Office Assistant to join their team in Dublin, CA. Support a mission-driven team where your organization skills make a daily impact.Are you someone who thrives in a structured, detail-oriented environment but enjoys variety in your day? This opportunity offers a strong foundation in office operations while giving you visibility across multiple functions - from member support to document management and team coordination. What You’ll Be DoingIn this Office Assistant role, you’ll play a key part in keeping daily operations running smoothly for a busy trust fund office. You’ll support both administrative workflows and member-facing activities, making you an essential part of the team.<ul><li>Manage incoming mail and payments, ensuring accurate sorting and processing</li><li>Scan, index, and upload documents to maintain organized digital records</li><li>Track and maintain member and enrollment data through spreadsheets</li><li>Coordinate workflows between internal systems to improve efficiency</li><li>Prepare and distribute documents, forms, and reports</li><li>Provide front desk support—greet visitors, answer calls, and assist walk-ins</li><li>Coordinate virtual and in-person meetings with internal team members</li><li>Support member communications, including scheduled distributions and documentation</li><li>Assist with general office operations and special projects as needed</li></ul>What Sets You Up for Success:This Office Assistant role is ideal for someone who is organized, reliable, and confident communicating in both English and Spanish.<ul><li>Bilingual in Spanish (preferred)</li><li>At least 1 year of general office or administrative experience</li><li>Strong data entry and computer skills</li><li>Working knowledge of Microsoft Word and Excel</li><li>Clear and professional communication skills</li><li>Polished phone presence and customer service mindset</li><li>Ability to manage multiple tasks and stay detail-oriented</li><li>Comfort with filing, organizing, and maintaining structured processes</li></ul>Why This Opportunity Stands Out<ul><li>Variety in your day – A mix of administrative, operational, and client-facing work</li><li>Skill-building role – Exposure to systems, workflows, and data processes</li><li>Team-oriented culture – Collaborate with both in-office and remote colleagues</li><li>Stability + impact – Support meaningful work that directly affects members</li></ul> If you’re someone who takes pride in keeping things organized, enjoys helping others, and wants to grow within a structured office environment, this is a strong step forward.Apply today and bring structure to a team that relies on it!
2026-06-02T00:00:00Z

Administrative Assistant

Modesto, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support construction contract operations in Modesto, California. This contract-to-permanent opportunity is ideal for someone who can manage documentation, coordinate billing activities, and keep project records organized in a fast-paced contractor environment. The role will work closely with project and subcontractor documentation while helping maintain efficient day-to-day office support. Responsibilities: • Draft and distribute clear written communications, ensuring accuracy and a well-presented format in all correspondence. • Examine agency and project agreements for compliance and assemble the documentation needed to support contract administration activities. • Create and manage subcontract packages, master service agreements, work orders, and purchase orders for active construction projects. • Process change-related documentation, lien releases, preliminary notices, and other subcontractor records in accordance with project requirements. • Coordinate monthly invoicing and subcontractor payment processing to meet established accounting and month-end timelines. • Track subcontractor bonds, insurance certificates, and business licenses, maintaining complete and current compliance files. • Prepare project startup documentation along with recurring and closeout reports required for public sector work, including federal and state projects. • Provide general administrative support by handling mail and shipments, maintaining office supplies, and assisting with additional construction administration tasks as needed.
2026-05-30T00:00:00Z

Administrative Assistant

Patterson, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support building division operations for a non-profit organization in Patterson, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing front-desk service, detailed document review, and administrative coordination in a fast-paced environment. The role will help keep permit-related activities organized, provide responsive support to the public and internal teams, and maintain accurate records across multiple administrative processes. Responsibilities: • Welcome visitors, respond to incoming phone inquiries, and guide customers to the appropriate resources or personnel. • Examine permit submissions for accuracy and completeness, confirming supporting items such as contractor licensing, bonds, workers’ compensation, and insurance documentation. • Prepare and issue eligible over-the-counter permits while ensuring records are properly documented. • Receive residential and commercial permit applications and development plans, log materials, and route documents for plan review. • Enter and update plan review details from various departments within the tracking system and produce reports as needed. • Maintain organized permit files by scanning, copying, filing, retrieving, and preserving documents for ongoing and completed cases. • Record daily inspection results and approvals in the automated system, then finalize and close permits once all requirements have been met. • Build cooperative working relationships with community groups, public agencies, internal staff, city representatives, and members of the public. • Provide additional administrative and clerical support to the building division as assigned.
2026-06-02T00:00:00Z

Executive Assistant

Antioch, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to a senior operational leader within a growing healthcare organization. This contract position is ideal for someone who brings sound judgment, strong follow-through, and the ability to manage shifting priorities in a fast-paced, multi-specialty clinical environment. The role requires a proactive and detail-oriented individual who can keep executives and department leaders organized, prepare high-quality materials, and help maintain momentum across projects and meetings. Responsibilities:• Manage a complex executive calendar, prioritize competing requests, and coordinate scheduling with internal leaders across multiple locations.• Support weekly leadership meetings by organizing agendas, preparing materials, tracking action items, and following up to keep projects moving forward.• Arrange business travel and related logistics, ensuring plans are accurate, efficient, and aligned with changing priorities.• Create and format clear, accurate documents, presentations, spreadsheets, and reports for executive and departmental use.• Monitor ongoing assignments and deadlines, helping leadership stay informed, prepared, and focused on the most urgent matters.• Provide administrative support to managers and department heads, including meeting coordination, time management assistance, and general operational follow-through.• Use tools such as Outlook, Teams, Asana, Excel, Word, PowerPoint, and Copilot to organize information, track progress, and communicate updates effectively.• Assist with vendor coordination and administrative tasks related to facilities or real estate matters as needed.• Serve as a dependable point of support by anticipating needs, asking thoughtful questions, and helping leadership make well-informed decisions.• Contribute to operational continuity in an evolving environment, including administrative support connected to platform or process changes when required. If you are interested in the role apply now and call us at (510)470-7450
2026-06-01T00:00:00Z

Admin Assistant

San Jose, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Description<ul><li>Support all purchase requests/orders and manage recurring contracts</li><li>Set up meetings, submit expense reports and manage office expenses</li><li>Onboard new team members, order office supplies and equipment, track inventory, and handle space planning </li><li>Plan, coordinate and communicate employee events</li><li>Apply your creativity to special projects</li><li>1 or more years of experience handling phone calls and high-volume emails</li><li>Excellent communication skills (written and verbal)</li><li>Microsoft Excel experience</li><li>Highly organized</li><li>Great understanding of basic office equipment and protocols</li><li>Must be presentable and polished at all times</li><li>Handle stressful or difficult situations in a calm and composed manner</li><li>Strong familiarity with system administration</li><li>Microsoft Office suite software experience</li></ul> Key Qualifications<ul><li>High energy. We're a fun group. We work with fun people!</li><li>Detail-oriented. You are organized know that details matter.</li><li>Articulate. You are great at communicating, both spoken and written.</li><li>Speedy. You work well under pressure, anticipate changes, and react.</li><li>Personal. You “get” people and know how to adapt your style to get what you need.</li><li>Independent. Once settled in a role, you don't need to be told what to do — you know!</li><li>Creative. You are resourceful. You find ways around problems. You like to learn.</li></ul>
2026-05-12T00:00:00Z