<p><strong>Seasonal Tax Support Specialist</strong></p><p>Contract</p><p>Join a respected boutique tax firm for the busy season. We are seeking a professional and client-focused Seasonal Tax Support Specialist to help us deliver exceptional service during tax season. Bring your accounting expertise, strong communication skills, and commitment to accuracy to make an immediate difference.</p><p> </p><p><strong>Compensation:</strong></p><p>$40–$45 per hour, commensurate with experience.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist clients throughout the tax filing process, ensuring a positive and professional experience.</li><li>Scan, organize, and maintain confidential tax documents with the highest level of accuracy.</li><li>Answer inbound client calls, provide timely assistance, and resolve inquiries with a customer-service mindset.</li><li>Deliver vital administrative support to tax preparers and internal staff as needed.</li><li>Work alongside experienced accountants using Lacerte or similar tax software.</li></ul>
<p>We are looking for a highly skilled Full Charge Bookkeeper to join our team on a contract-to-permanent basis in Walnut Creek, California. This position offers an exciting opportunity to manage financial operations for a growing medical practice. The ideal candidate will be thorough, reliable, and adaptable to the dynamic needs of a busy office environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee financial reporting for two office locations, ensuring accuracy and timeliness.</p><p>• Manage accounts payable, accounts receivable, and bank reconciliations using Quicken software.</p><p>• Process payroll for 28 hourly employees, including 401(k) contributions.</p><p>• Assist with administrative tasks, such as back-office support and training medical assistants.</p><p>• Handle office equipment maintenance, including troubleshooting issues with specialized devices.</p><p>• Coordinate deliveries and ensure flexibility to meet scheduling demands.</p><p>• Provide accurate and reliable bookkeeping services while maintaining confidentiality and trust.</p><p>• Collaborate with the owner and other team members to streamline financial processes.</p><p>• Support ongoing training initiatives to improve administrative workflows.</p><p>• Adapt to changing priorities and maintain composure under pressure.</p>
<p>We are looking for an experienced Senior Administrative Assistant to join our team in Milpitas, California. This is a Contract position within the construction industry, requiring a proactive and detail-oriented individual to provide high-level administrative support to multiple leaders. The ideal candidate will excel in coordinating office operations, managing budgets, and ensuring seamless workflows while contributing to a positive and efficient work environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide high-level administrative support to multiple leaders, including managing complex calendars and coordinating meetings and schedules.</p><p>• Prepare presentations, draft communications, and support stakeholder coordination while navigating dynamic and fast-paced situations.</p><p>• Oversee daily office operations, including space planning, office moves, and maintaining a professional and welcoming work environment.</p><p>• Manage office budgets, track expenses, and handle procurement processes in coordination with vendors and facilities partners.</p><p>• Develop, maintain, and improve office management systems, workflows, and tools to enhance efficiency and scalability.</p><p>• Partner with People and Communications teams to support office events, employee engagement initiatives, and travel coordination.</p><p>• Serve as a primary on-site resource, providing hands-on administrative and operational support, with occasional travel to other locations as needed.</p><p>• Support expense reporting, document management, research, and project follow-up to ensure smooth and effective operations.</p>
We are looking for a detail-oriented Administrative Assistant to support our contracts team with essential administrative tasks. This long-term contract position offers flexibility in hours and is ideal for candidates with a background in healthcare or hospital environments. The role involves remote work and requires a proactive individual who can efficiently manage contract-related processes.<br><br>Responsibilities:<br>• Upload new contracts and ensure they are accurately documented.<br>• Follow up with hospital vendors to facilitate contract-related communications.<br>• Conduct audits of existing contracts to verify compliance and accuracy.<br>• Assist with modifications to contracts, including updates to pricing and terms.<br>• Support the team in negotiating contract renewals and extensions.<br>• Maintain organized records and track contract statuses.<br>• Handle data entry tasks related to contract administration.<br>• Respond to inbound calls and address administrative inquiries.<br>• Provide general administrative office support as needed.
<p>Seeking a full-time Accounts Payable Specialist to provide coverage for a 4–5 month leave. The ideal candidate will demonstrate a strong work ethic, be self-motivated, and possess the ability to multitask in a fast-paced environment. Exceptional attention to detail, strong organizational skills, and a collaborative, team-oriented mindset are essential.</p><p><br></p><p>Key Responsibilities include but are not limited to:</p><ul><li>Process accounts payable: enter/post A/P batches, code invoices, input journal entries, print and distribute checks.</li><li>Manage subcontractor payments: process invoices, verify supplier payments, review lien releases, notices, insurance, and handle joint checks.</li><li>Reconcile and pay monthly credit card statements.</li><li>Support billing and documentation: follow up on invoice documentation, provide monthly cross-billing backup.</li><li>Administrative support: daily intercompany mail runs and front desk coverage (mail, postage, guest reception).</li></ul>
<p>Robert Half's client in Walnut Creek, CA is seeking a contract-to-permanent Senior Administrative Assistant. This role is supporting an insurance company, and is 100% onsite.</p><p><br></p><p>This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Administration Team.</p><p><br></p><p>Senior Administrative Assistant duties include:</p><p>• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.</p><p>• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:</p><p>o Complex calendar management</p><p>o Event planning - all logistics from start to finish</p><p>o Expense reports</p><p>o Maintain files and records</p><p>o Purchasing supplies</p><p>o Tracking invoices and budgets</p><p>o Tracking Client Service Team processes</p><p>o Travel itineraries</p><p>• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.</p><p>• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.</p><p>• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.</p><p>• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.</p><p>• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.</p><p>• Foster a collaborative and responsive work environment with management and team members.</p><p>• Assist and back up the executive assistant and other administrative assistants, when needed.</p><p>• Perform any additional duties requested by management.</p><p><br></p><p>Skills:</p><p>• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.</p><p>• Meticulous attention to detail, highly organized, and strong problem-solving skills.</p><p>• Strategic planning abilities with strong calendar and deadline management.</p><p>• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.</p><p>• Excellent written and verbal communication skills.</p><p>• Proven experience in event planning from concept to completion.</p><p>• Strong interpersonal skills with the ability to build professional internal and external relationships.</p><p>• Leadership capabilities to support and guide other administrative staff.</p><p>• Trusted to handle confidential information with integrity and discretion.</p><p>• Creative skills in designing visual materials and promotional content using diverse tools.</p><p><br></p><p>If you are interested in this Sr. Administrative Assistant position, submit your resume today.</p>
<p>We are looking for a highly organized and proactive Business Development Specialist to join our team in Stockton, California. In this long-term contract role, you will provide vital administrative support to the Business Development and Recruitment department, ensuring seamless coordination in recruitment and growth initiatives. This position offers an exciting opportunity to contribute to the expansion of our healthcare network by supporting diverse projects and fostering strong relationships across the organization.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule meetings, physician visits, and travel arrangements to facilitate effective recruitment and development efforts.</p><p>• Maintain accurate and organized records for all physician searches and recruitment activities.</p><p>• Support resident retention and recruitment initiatives by planning and executing events, presentations, and meetings.</p><p>• Collaborate with team members to manage multiple priorities and ensure the smooth execution of ongoing projects.</p><p>• Serve as a key point of contact for administrative tasks within the Business Development and Physician Recruitment department.</p><p>• Utilize advanced skills in Microsoft Office and Google applications to enhance efficiency and productivity.</p><p>• Contribute to the development of strategies aimed at expanding the medical network and improving physician engagement.</p><p>• Assist with financial and accounting tasks related to recruitment and business development activities.</p><p>• Drive diversity recruitment efforts to support the organization’s commitment to inclusivity and excellence.</p><p>• Provide performance management and employee relations support to ensure a collaborative and effective work environment.</p>
<p>We are looking for a dedicated Payroll Specialist to join our team in Walnut Creek, California. In this long-term contract position, you will play a critical role in ensuring payroll processes are executed accurately and efficiently for a large employee base. This is an onsite opportunity with occasional overtime required to meet deadlines.</p><p><br></p><p>Responsibilities:</p><p>• Handle employee timecards by reviewing, correcting discrepancies, calculating and securing approvals.</p><p>• Process payroll for high volume of employees mostly hourly</p><p>• Audit payroll records and data.</p><p>• Maintain organized and up-to-date payroll documentation and records.</p><p>• Apply payroll calculations, including overtime and specialized pay structures, accurately.</p><p>• Support payroll-related audits and assist in generating reports as needed.</p><p>• Collaborate with HR, Finance, and management teams to address payroll inquiries and requirements.</p><p>• Participate actively in payroll time tracking projects to enhance efficiency and accuracy.</p>
<p><strong>Jennifer Fukumae</strong> is seeking a talented financial planning professionals to join a <strong>team-based wealth advisory environment</strong>. The firm manages a high-net-worth client base, providing comprehensive financial planning and investment management services. With a one-team approach, all planners work closely with Lead Advisors to gain exposure to diverse planning styles and develop expertise across all aspects of wealth management.</p><p>This is an excellent opportunity for candidates looking to <strong>grow their careers in financial planning</strong>, gain hands-on experience with high-net-worth clients, and participate in every step of the planning and investment process—from gathering client data to presenting custom financial plans.</p><p><strong>Responsibilities</strong></p><ul><li>Participate in client meetings alongside Lead Advisors, collecting and analyzing client data.</li><li>Assist in creating and presenting financial plans using a structured planning process.</li><li>Work closely with advisory, investment, and client services teams to gain exposure to all aspects of wealth management.</li><li>Review and ensure completion of client financial documents, including balance sheets, cash flow analyses, family strategic plans, estate maps, and portfolio reports.</li><li>Develop and deepen client relationships through regular communication and proactive service.</li><li>Coordinate with internal advisors and external professionals (CPAs, attorneys, insurance specialists) to execute comprehensive financial plans.</li><li>Prepare client and prospect presentations, correspondence, and meeting materials.</li><li>Assist with the implementation and monitoring of client financial plans, including investment policy statements, portfolio rebalancing, and ongoing planning updates.</li><li>Maintain and expand client, advisor, and prospect databases.</li><li>Support technology integration and document management initiatives to streamline planning processes.</li></ul><p><br></p>
We are looking for an experienced Accounts Payable Specialist to join our team in Lodi, California. This is a long-term contract position within the construction industry, offering an excellent opportunity to contribute to financial operations and vendor management. The ideal candidate will bring expertise in full-cycle accounts payable processes and demonstrate strong collaboration skills.<br><br>Responsibilities:<br>• Manage full-cycle accounts payable processes, including invoice review, coding, and payment execution.<br>• Ensure timely and accurate processing of payments through ACH transfers and check runs.<br>• Collaborate with vendors to address inquiries, resolve payment discrepancies, and maintain positive relationships.<br>• Utilize NetSuite or similar systems to support accounts payable operations and project costing.<br>• Work closely with the Controller and other departments to ensure seamless financial operations.<br>• Monitor and reconcile accounts payable records to ensure accuracy and compliance.<br>• Assist in maintaining organized documentation for auditing and reporting purposes.<br>• Contribute to the improvement of accounts payable workflows and systems.<br>• Support project accounting efforts by coordinating expenses and cost allocations.<br>• Generate and review financial reports related to accounts payable activities.
<p>We are seeking a detail-oriented Accounts Payable Specialist for a temp-to-hire opportunity with a growing company in Livermore, CA. This role will support day-to-day AP operations while partnering closely with accounting and operations teams. The ideal candidate is organized, deadline-driven, and comfortable working in a fast-paced environment.</p><p><br></p><p>Key Responsibilities</p><p><br></p><ul><li>Process high-volume vendor invoices accurately and timely</li><li>Perform 2-way and 3-way invoice matching</li><li>Code invoices to the general ledger and appropriate cost centers</li><li>Manage vendor setup, maintenance, and W-9 collection</li><li>Prepare and process weekly check runs and ACH payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Respond to vendor inquiries professionally and promptly</li><li>Assist with month-end close and AP accruals</li><li>Maintain AP files and ensure compliance with company policies</li></ul><p><br></p>
<p>Start your accounting career with Robert Half’s FTEP (Full Time Engagement Professionals) program as an Entry-Level Accountant, gaining hands-on experience with diverse clients, developing in-demand skills, and expanding your professional network—all in a stable, full-time role</p><p><br></p><p>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </p><p><br></p><p>Job Duties:</p><ul><li>Process and verify invoices for accuracy and proper authorization</li><li>Match purchase orders, receipts, and invoices</li><li>Ensure timely and accurate payment of vendor bills</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain organized and up-to-date financial records</li><li>Assist with month-end closing and reporting</li><li>Communicate with vendors regarding payment status or issues</li><li>Prepare and process electronic transfers and payments</li><li>Support audits by providing necessary documentation</li><li>Follow internal controls and company policies for AP procedures</li></ul>
<p>Start your accounting career with Robert Half’s FTEP (Full Time Engagement Professionals) program as an Entry-Level Accountant, gaining hands-on experience with diverse clients, developing in-demand skills, and expanding your professional network—all in a stable, full-time role</p><p><br></p><p>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </p><p><br></p><p>Job Duties:</p><ul><li>Process and verify invoices for accuracy and proper authorization</li><li>Match purchase orders, receipts, and invoices</li><li>Ensure timely and accurate payment of vendor bills</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain organized and up-to-date financial records</li><li>Assist with month-end closing and reporting</li><li>Communicate with vendors regarding payment status or issues</li><li>Prepare and process electronic transfers and payments</li><li>Support audits by providing necessary documentation</li><li>Follow internal controls and company policies for AP procedures</li></ul>
<p>Start your accounting career with Robert Half’s FTEP (Full Time Engagement Professionals) program as an Entry-Level Accountant, gaining hands-on experience with diverse clients, developing in-demand skills, and expanding your professional network—all in a stable, full-time role</p><p><br></p><p>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </p><p><br></p><p><strong>Job Duties:</strong></p><p>· Process and verify invoices for accuracy and proper authorization</p><p>· Match purchase orders, receipts, and invoices</p><p>· Ensure timely and accurate payment of vendor bills</p><p>· Reconcile vendor statements and resolve discrepancies</p><p>· Maintain organized and up-to-date financial records</p><p>· Assist with month-end closing and reporting</p><p>· Communicate with vendors regarding payment status or issues</p><p>· Prepare and process electronic transfers and payments</p><p>· Support audits by providing necessary documentation</p><p>· Follow internal controls and company policies for AP procedures</p>
<p><strong>About the Role</strong></p><p> </p><p>Robert Half is seeking an experienced <strong>Accounts Receivable Specialist</strong> to join our clients' growing team! This is an opportunity for a skilled and detail-oriented professional to manage and optimize the company’s accounts receivable process. In this role, you’ll take the lead in maintaining accurate financial records, overseeing collections, and delivering exceptional client communication. If you’re looking for a dynamic, supportive environment and the chance to make an impact, this role is perfect for you.</p><p> </p><p><strong>Key Responsibilities</strong></p><p> </p><ul><li>Manage all aspects of the accounts receivable process, including payment posting, account reconciliations, and adjustments.</li><li>Prepare and distribute customer invoices, payment reminders, and aging reports.</li><li>Monitor outstanding invoices and proactively follow up on overdue payments with clients.</li><li>Address and resolve billing discrepancies in a timely and professional manner.</li><li>Provide regular reports and insights on accounts receivable performance to management.</li><li>Collaborate with sales and accounting teams to address customer account inquiries and ensure smooth communication.</li><li>Assist with month-end and year-end financial closing processes.</li><li>Maintain and update customer records with accuracy in accounting software</li></ul>
<p>We are looking for an experienced Human Resources Specialist to oversee and enhance HR operations in Hollister, California. This role involves managing employee relations, benefits administration, and HR processes, ensuring compliance and supporting workforce development. The ideal candidate will bring strong organizational skills and expertise in HR systems to foster a positive and productive workplace.</p><p><br></p><p>Responsibilities:</p><p>• Manage employee relations by addressing workplace concerns and fostering a positive work environment.</p><p>• Oversee benefits administration, including the management of benefit packages and payroll systems.</p><p>• Ensure accurate and efficient use of automated payroll systems to process employee compensation.</p><p>• Administer onboarding processes to provide new hires with a seamless transition into the organization.</p><p>• Maintain and update HR information systems (HRIS) for accurate record-keeping and reporting.</p><p>• Collaborate with team leaders to support labor and employee relations initiatives.</p><p>• Develop and implement HR policies to ensure compliance with regulations and company standards.</p><p>• Coordinate benefits programs and communicate details effectively to employees.</p><p>• Provide guidance and support to employees regarding policies and procedures.</p><p>• Evaluate and improve HR processes to align with organizational goals.</p><p><br></p><p>Posted by Director of Recruiting Scott G. Moore</p>
<p>We are looking for an experienced Payroll Specialist to join our team in San Leandro, California. This long-term contract role requires expertise in handling payroll operations for a large workforce and offers the opportunity to work in a dynamic, multi-state environment. The position initially requires part-time availability, with the potential to transition to a permanent schedule based on organizational needs.</p><p><br></p><p>Responsibilities:</p><p>• Process full-cycle payroll operations accurately and efficiently, ensuring compliance with applicable laws and regulations.</p><p>• Manage payroll for multi-state employees, addressing specific state requirements and tax considerations.</p><p>• Utilize ADP Workforce Now to execute payroll tasks and maintain employee records.</p><p>• Review payroll data for accuracy, including employee hours, deductions, and benefits.</p><p>• Handle payroll for a workforce exceeding 500 employees, ensuring timely and error-free distribution.</p><p>• Respond to employee inquiries regarding payroll, benefits, and deductions professionally and promptly.</p><p>• Prepare reports and summaries related to payroll activities for management review.</p><p>• Collaborate with HR and finance teams to address payroll discrepancies and improve processes.</p><p>• Maintain confidentiality and secure sensitive payroll information at all times.</p>
<p>Jackie Meza with Robert Half is looking for an experienced Accounts Receivable Specialist. In this role, you will oversee critical financial processes including billing, collections, and reconciliations. Your expertise in managing accounts receivable and proficiency in Excel will be essential to ensuring accurate financial operations. Contact Jackie Meza at 209.227.6563 </p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including billing and commercial collections, to ensure timely payments.</p><p>• Apply cash payments accurately to customer accounts and resolve discrepancies as needed.</p><p>• Conduct thorough reconciliations of accounts to maintain financial accuracy.</p><p>• Support month-end and year-end closing activities by preparing necessary documentation and reports.</p><p>• Utilize Excel to create pivot tables and formulas for financial analysis and reporting.</p><p>• Communicate with customers to resolve outstanding balances and negotiate payment terms.</p><p>• Monitor accounts for overdue payments and take appropriate collection actions.</p><p>• Collaborate with internal teams to ensure accurate and efficient financial operations.</p><p>• Maintain detailed financial records and ensure compliance with company policies and procedures.</p><p>• Provide regular updates and reports on accounts receivable performance to management.</p>
<p>We are looking for a skilled Payroll Specialist to join our team in Atwater, California. This position offers a long-term contract opportunity providing the chance to work in a dynamic and detail-oriented environment. The ideal candidate will bring expertise in payroll processes, ensuring accuracy and timeliness in all financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Process full-cycle payroll, ensuring timely and accurate payment to employees.</p><p>• Maintain and update payroll records, verifying data for compliance and accuracy.</p><p>• Utilize payroll systems, including ADP, to manage employee information and payment processing.</p><p>• Collaborate with accounting and HR teams to reconcile payroll discrepancies and address employee inquiries.</p><p>• Generate detailed payroll reports and ensure compliance with federal, state, and organizational regulations.</p><p>• Perform data entry tasks, including 10-key input, with a high degree of efficiency and accuracy.</p><p>• Monitor payroll-related accounts and assist with financial computations as needed.</p><p>• Identify and resolve payroll issues, providing solutions to maintain smooth operations.</p><p>• Stay informed about updates in payroll practices, systems, and relevant legislation.</p><p><br></p><p>For immediate consideration, contact Robert Half at 209-232-1991. </p>
Are you experienced in managing receivables and credit functions within a fast-paced, multi-branch environment? Our client in the construction industry is seeking a detail-oriented Accounts Receivable / Credit & Collections Specialist to join their team. <br> Key Responsibilities: Track all receivables and approve new customer accounts in collaboration with branches. Partner with branch managers to resolve problem accounts and ensure timely collections. Maintain and update accurate customer portfolios and records. Process customer refunds as needed. Recommend bad debt and service charge write-offs. Send customer statements as requested and as part of the collections process. Prepare and file Pre-liens when necessary. Liaise with collections attorneys and agencies to manage delinquent accounts. Responsible for initial collection approvals and follow-ups. Pull and review Dunn & Bradstreet reports to assess customer risk. Verify contract compliance for customer agreements. Monitor accounts receivable ageing and provide regular reviews. <br> Apply now or contact Dennis Brinkmann for immediate consideration - 925-271-4809
We are looking for an experienced Accountant to join our team on a contract basis in Sunnyvale, California. In this role, you will play a key part in managing financial records, preparing tax filings, and ensuring compliance with all relevant regulations. This is an excellent opportunity for someone with strong attention to detail to contribute their expertise in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Prepare accurate tax returns for individuals, businesses, corporations, and trusts, ensuring compliance with federal, state, and local regulations.<br>• Identify legal deductions and tax-saving opportunities to optimize financial outcomes for clients.<br>• Maintain and organize client financial records to ensure accuracy and accessibility.<br>• Monitor multiple client deadlines and deliverables to ensure timely submissions.<br>• Provide personalized and strategic tax advice to clients while building strong relationships.<br>• Collaborate with team members to deliver integrated and seamless client services.<br>• Stay informed on the latest changes in tax laws and regulations to provide expert guidance.<br>• Safeguard confidential financial information, adhering to strict privacy standards.<br>• Perform bank reconciliations, journal entries, and manage accounts payable and receivable functions.<br>• Utilize accounting software such as QuickBooks and Lacerte to streamline workflows and maintain data accuracy.
We are looking for an experienced Accounts Payable Specialist to join our team in San Jose, California. This is a contract position where you will play a key role in managing and streamlining financial operations, ensuring accuracy and compliance with established procedures. The ideal candidate will have strong organizational skills and a thorough understanding of accounts payable processes.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accurate coding and timely payment.<br>• Manage accounts payable transactions, including Automated Clearing House (ACH) payments and check runs.<br>• Reconcile vendor statements to identify and resolve discrepancies.<br>• Maintain organized records of all accounts payable activities for audit purposes.<br>• Collaborate with other departments to ensure proper account coding and compliance.<br>• Assist in month-end closing processes related to accounts payable.<br>• Monitor and address payment issues promptly to maintain positive vendor relationships.<br>• Stay updated on industry standards and best practices for accounts payable procedures.<br>• Support system enhancements and process improvements to optimize efficiency.
<p>Colleen McAuliffe with Robert Half is looking for an experienced Senior Accounts Payable Specialist to join our client's team in South San Jose area, California. In this role, you will oversee the full accounts payable cycle, ensuring accuracy, compliance, and efficiency in processing high volumes of invoices and payments. The ideal candidate will have a proactive approach to problem-solving, strong organizational skills, and a commitment to improving processes within the AP function.</p><p><br></p><p>Responsibilities:</p><p>• Process a large volume of vendor invoices, including 2-way and 3-way match, as well as non-PO invoices, while ensuring proper coding and approval.</p><p>• Manage weekly and monthly payment runs, including electronic transfers, wires, and checks.</p><p>• Review and reconcile vendor statements, addressing discrepancies and resolving issues promptly.</p><p>• Collaborate with the Procurement team to optimize purchasing and payment workflows.</p><p>• Maintain vendor records by updating master data, collecting W-9 forms, and ensuring tax identification compliance.</p><p>• Prepare and submit annual 1099 forms accurately and on time.</p><p>• Assist with month-end closing activities, including AP accruals, reconciliations, and journal entries.</p><p>• Act as the primary escalation point for complex accounts payable issues and vendor concerns.</p><p>• Identify and implement improvements to AP processes, including automation initiatives.</p><p>• Review and process employee expense reports, ensuring adherence to travel and expense policies.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p><strong>90K-95K + BONUS + EQUITY</strong></p><p><br></p><p>Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!</p><p>Responsibilities:</p><p>• Verify and process vendor invoices in a precise and timely manner.</p><p>• Maintain a large number of vendor accounts while adhering to company policies and procedures.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies swiftly.</p><p>• Perform 3-way and 2-way matching of invoices to purchase orders.</p><p>• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.</p><p>• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.</p><p>• Participate in system enhancements and upgrades in collaboration with Financial Systems team.</p><p>• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.</p><p>• Perform special projects and other ad-hoc duties as needed.</p>
<p>We are looking for a skilled Finance Specialist to join our team in Stockton, California. This is a Contract to permanent position that offers an excellent opportunity to showcase your expertise in financial processes and analysis. The ideal candidate will have a strong background in accounting and general ledger management, coupled with an analytical mindset to support financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Examine accounts payable entries to ensure accuracy and proper posting.</p><p>• Verify and post cash receipts and accounts receivable transactions.</p><p>• Conduct thorough cash reconciliations to maintain financial accuracy.</p><p>• Regularly review general ledger accounts to identify and correct discrepancies.</p><p>• Reclassify general ledger entries as necessary to ensure accurate reporting.</p><p>• Utilize financial modeling techniques to support decision-making processes.</p><p>• Perform detailed account analysis to provide insights into financial trends.</p><p>• Collaborate with team members to improve financial workflows and reporting.</p><p>• Prepare and present financial data to stakeholders as needed.</p><p>• Support the finance team with ad hoc reporting and analysis tasks.</p>
