20 results for Office Specialist in Minneapolis, MN

Office Assistant

Minneapolis, MN
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for an organized and proactive Office Assistant to join our team in Saint Louis Park, Minnesota. This Contract to permanent position is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of a growing organization. In this role, you will handle a variety of administrative mailroom tasks to ensure smooth daily operations. This position requires flexibility and travel throughout the greater metro area, providing mailroom support to a diverse range of client locations. Your attention to detail and ability to manage multiple tasks will help ensure smooth mailroom operations and contribute to the overall efficiency of our organization. If you are eager to take on varied administrative tasks and play a key role in our mailroom team, we encourage you to apply. Responsibilities:<ul><li>Perform a wide range of mailroom operations, including sorting, distributing, and collecting mail throughout the organization.</li><li>Handle print production tasks such as creating black-and-white double-sided copies, printing and binding books, and preparing covers as specified in job tickets.</li><li>Scan, digitize, and upload documents to online databases as requested.</li><li>Process and complete work orders received via a job ticket system, ensuring accuracy and timely completion of all requests.</li><li>Conduct routine mail pickups and deliveries across company departments multiple times daily.</li><li>Perform light equipment maintenance, such as replacing printer toner and restocking paper and other mailroom supplies.</li><li>Communicate and coordinate with team leads at various client locations to prioritize daily tasks.</li><li>Occasionally assist with reception area coverage, including front desk management, ordering lunch for staff, and coordinating conference room usage as needed.</li></ul>
2026-03-04T00:00:00Z

Office Assistant

Monticello, MN
onsite
Contract / Temporary to Hire
19 - 20 USD / Hourly
We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving. Responsibilities:• Accurately input application data into designated databases and systems.• Follow up with clients to collect and verify missing or incomplete information.• Maintain organized records of data entries and client communications for easy access and reference.• Perform routine quality checks to ensure data accuracy and consistency.• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.• Utilize Microsoft Excel and Word to manage and format data effectively.• Scan, organize, and file documents in both physical and digital formats.• Collaborate with the team to improve data entry processes and boost efficiency.
2026-02-25T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary
20 - 20 USD / Hourly
Robert Half is searching for a self-motivated traveling Office Assistant who is eager to start their career within the professional office setting! Our client based in the Twin Cities has a long-term contract opening for an Office Assistant to start immediately. The Office Assistant will play an important part in assuring the company's daily operations run smoothly. If you have strong attention to detail skills and have the ability to multitask we would love to hear from you! Day-to-day job responsibilities:<ul><li>Maintain company files and records</li><li>Assist with office management and organization processes</li><li>Prepare, sort, and mail documents </li><li>Track inventory of office supplies</li><li>Scan and file paperwork</li><li>Help with printing projects </li><li>Cover the front desk operations </li></ul>
2026-02-24T00:00:00Z

Office Manager

Saint Paul, MN
onsite
Temporary
24 - 32 USD / Hourly
We are seeking a highly organized and proactive Office Manager to join our growing organization. In this position, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring a productive and professional work environment. The Office Manager will play a vital role in supporting staff and executives while ensuring the office runs efficiently and smoothly. Responsibilities:<ol><li>Oversee and manage general office operations, including supply inventory, equipment maintenance, and vendor relationships.</li><li>Provide ongoing support to staff and executives, including scheduling, meeting coordination, and operational tasks.</li><li>Supervise and maintain office procedures, ensuring compliance with company standards.</li><li>Greet and assist visitors, vendors, and clients with a warm and professional demeanor.</li><li>Handle inbound and outbound mail, including courier services and document management.</li><li>Organize and manage office events, meetings, conference calls, and team-building activities.</li><li>Prepare, edit, and manage reports, documents, and spreadsheets.</li><li>Ensure the office environment remains organized, clean, and conducive to productivity.</li><li>Oversee the administrative team, align schedules to ensure front desk is always covered, helping with miscellaneous administrative tasks, and ordering office supplies. </li><li>Support all communications, ensuring social media consultants are proactive in their workload. </li><li>Communicating with property and insurance brokers. Retain Vendor relations. </li></ol>
2026-02-25T00:00:00Z

Office Manager/Firm Administrator

Minneapolis, MN
onsite
Permanent
70000 - 95000 USD / Yearly
Small but growing Minneapolis law practice is seeking an Office Manager/Firm Administrator to join their firm for a full-time position. This role will be responsible for daily business operations around office administration, accounting/finance, human resources and overall office support. An ideal candidate will have 2+ years of prior legal office management experience and an interest in working in legal services. This role will offer the ability to work hybrid up to 3 days per week but will require onsite work for various work responsibilities. Compensation for this role will range from $70-95k depending on candidate qualifications and experience. For prompt consideration, please apply with your most current resume.
2026-02-27T00:00:00Z

Legal Assistant

Minneapolis, MN
onsite
Permanent
55000 - 75000 USD / Yearly
A highly respected Plaintiff Personal Injury law firm in Downtown Minneapolis is seeking an experienced Legal Assistant to support a busy attorney with detailed case management, client communication, and litigation support. This role is ideal for a proactive, organized professional who thrives in a fast‑paced environment and enjoys being a key part of the client experience from intake through case resolution. Key ResponsibilitiesFile & Document Management<ul><li>Review and date-stamp all incoming mail daily.</li><li>Review, respond to, and save all e‑mails into the appropriate electronic file.</li><li>Open new client files and ensure all required documentation is properly organized.</li><li>Receive, print, and save incoming faxes.</li><li>Process documents in Filevine and review for completeness and accuracy.</li><li>Handle all aspects of electronic filing and service, including saving electronically and printing materials when needed.</li><li>Add and maintain docket dates electronically, including SOL deadlines, scheduling orders, and reminders.</li></ul>Case Support & Legal Tasks<ul><li>Request medical records and bills at the direction of the attorney.</li><li>Schedule appointments, depositions, IMEs, and trial testimony.</li><li>Schedule motions and hearings with courts and opposing counsel.</li><li>Obtain and serve subpoenas.</li><li>Assist in disbursing settlement funds according to firm accounting requirements.</li><li>Request checks and process payment of invoices as needed.</li><li>Arrange delivery of arbitration books, presentation materials, or other case-related packages.</li><li>Contact medical providers at the close of a case to confirm all outstanding bills are paid.</li></ul>Attorney & Client Support<ul><li>Maintain and update the attorney’s calendar, ensuring deadlines and meetings are clearly tracked.</li><li>Handle incoming phone calls when the attorney or paralegal is unavailable.</li><li>Provide proactive reminders to the attorney regarding upcoming hearings, meetings, and trial dates.</li><li>Support workflow to keep cases progressing efficiently from intake through resolution.</li></ul>
2026-02-23T00:00:00Z

Bookkeeper/Office Manager

Minneapolis, MN
onsite
Permanent
60000 - 80000 USD / Yearly
We are looking for a detail-oriented and organized Bookkeeper/Office Manager to join our team in New Hope, Minnesota. In this role, you will manage financial operations, support accounting tasks, and contribute to business performance analysis through advanced reporting. This position requires a strong background in bookkeeping and proficiency in QuickBooks and Excel. Responsibilities: • Utilize QuickBooks and Excel to maintain accurate financial records and perform detailed reporting. • Create and deliver ad hoc reports to monitor and evaluate business performance. • Develop and improve business intelligence reports to support strategic decision-making. • Present financial data and analysis to leadership for informed decision-making. • Conduct data entry, build spreadsheets, and develop presentations to analyze operational performance. • Perform cost accounting tasks and assist the bookkeeper with various accounting activities. • Support accounts payable and accounts receivable processes, ensuring timely and accurate transactions. • Reconcile bank accounts and oversee financial documentation to maintain accuracy. • Assist with month-end and year-end closing procedures by preparing necessary reports and documentation.
2026-02-26T00:00:00Z

Legal Assistant - Litigation

Minneapolis, MN
onsite
Permanent
50000 - 85000 USD / Yearly
Robert Half's Legal Practice is partnered with a top large law firm in downtown Minneapolis, MN looking for a detail-oriented Legal Assistant to support busy Litigation Attorneys. Bring your strong communications skills, an ability to anticipate and strong technology skills to this great law firm! 1 day/week remote after initial training. 4 days on-site in downtown Minneapolis. The responsibilities for this position will include, but are not limited to: <ul><li>Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of pdf documents, editing and scanning.</li><li>Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.</li><li>Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates, and other litigation requirements.</li><li>Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.</li><li>Review, edit and finalize attorney and paralegal time entries and manage client invoices.</li><li>Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.</li><li>Provide quality, responsive customer service to clients, attorneys, and co-workers.</li><li>Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.</li><li>Strong interpersonal relationships and ability to interact with all levels of the organization.</li><li>Ability to work well under pressure with deadlines – possess a sense of urgency.</li><li>Ability to work in a fast-paced environment with a variety of personalities and work styles.</li><li>Ability to be flexible in schedule and adaptable to constant change.</li><li>Ability to effectively handle multiple tasks and frequent interruptions.</li><li>Job duties may require time over 37.50 hours per week.</li></ul>
2026-02-27T00:00:00Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent
55000 - 75000 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-03-02T00:00:00Z

Corporate Legal Assistant

Edina, MN
onsite
Permanent
50000 - 85000 USD / Yearly
Robert Half's Legal Practice is looking for a skilled Legal Assistant to join a high performing Corporate Practice at a top law firm in Edina, Minnesota. In this role, you will provide comprehensive administrative and legal support to Corporate Attorneys and Corporate deals. The ideal candidate will have a strong background in corporate law, exceptional organizational skills, and a proactive approach to problem-solving. Responsibilities:• Draft and prepare legal documents and correspondence with accuracy and attention to detail.• Organize and maintain multiple calendars and schedules to ensure efficient time management.• Coordinate and prepare materials required for legal team meetings and client interactions.• Review, sort, and distribute both electronic and physical mail to appropriate recipients.• Manage and maintain legal files, both in hard copy and within the firm’s document management system.• Perform general administrative tasks, including copying, scanning, and processing timesheets and expense reports.• Assist with entity formation tasks and related legal documentation as needed.
2026-02-27T00:00:00Z

Legal Administrative Assistant

Minneapolis, MN
onsite
Temporary
28 - 35 USD / Hourly
We are looking for a skilled Legal Administrative Assistant to support our well-known client in Minneapolis, Minnesota. In this long-term contract role, you will provide essential administrative support to ensure smooth operations in a fast-paced legal environment. This position offers a dynamic blend of responsibilities, including calendar management, travel coordination, and billing, making it an excellent opportunity for professionals with strong organizational and technical skills. Responsibilities:• Manage and maintain calendars for attorneys and legal teams, ensuring schedules are organized and up-to-date.• Coordinate travel arrangements, including booking flights, accommodations, and transportation.• Handle billing tasks, including preparing invoices and tracking payments using legal billing software.• Utilize Adobe tools for document preparation and editing.• Support corporate and transactional legal processes with administrative tasks.• Ensure proper filing and organization of legal documents for easy access and retrieval.• Communicate effectively with clients and team members to address inquiries and provide updates.
2026-03-03T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary
25.65 - 29.7 USD / Hourly
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in St. Louis Park, Minnesota. This is a long-term contract position that offers the opportunity to support daily operations and contribute to the overall efficiency of the office environment. If you excel at multitasking, communication, and organization, this role is perfect for you. Responsibilities: • Manage incoming calls and provide thorough responses to inquiries. • Perform accurate data entry tasks to maintain records and databases. • Coordinate and oversee office supplies, including inventory management and ordering as needed. • Assist with receptionist duties, such as greeting visitors and directing them to the appropriate personnel. • Support the preparation of business proposals and other administrative documents. • Organize and maintain office files, ensuring easy access and confidentiality. • Provide administrative support to team members and leadership as required. • Schedule and coordinate meetings, appointments, and travel arrangements. • Ensure the office environment is well-maintained and functional. • Handle additional administrative tasks to facilitate smooth office operations.
2026-03-05T00:00:00Z

Administrative Assistant

Wayzata, MN
onsite
Permanent
50000 - 65000 USD / Yearly
Administrative Assistant | Hybrid – Wayzata, MN | $50-65K This position will play a key role in keeping our client’s office running smoothly by providing critical administrative, operational, and client service support while maintaining a welcoming office environment.This role will directly support the Client Services Managers, with backup support to Financial Advisors. This is an excellent opportunity for someone who brings keen attention to detail, excellent multitasking abilities, and a passion for contributing to a polished, client-focused office environment. Responsibilities:<ul><li>Greet clients and visitors, manage incoming phone calls, and respond to general inquiries with professionalism and discretion</li><li>Respond to client inquiries and provide detail-oriented communication to enhance client satisfaction.</li><li>Schedule and confirm client appointments, ensuring accuracy and timeliness; address scheduling conflicts and ensure smooth coordination of meetings.</li><li>Prepare and process client documentation, including account forms, transfers, and compliance-related paperwork.</li><li>Manage electronic filing systems and support audits or recordkeeping tasks as needed.Verify that all client-related documentation is complete, accurate, and meets firm standards.</li><li>Coordinate mail handling, document scanning, and deliveries to maintain efficient workflow.</li><li>Organize and maintain confidential client records, adhering to compliance standards and regulatory requirements.</li><li>Assist in creating reports, presentations, and meeting materials for advisors.</li><li>Collaborate with advisors and team members to facilitate administrative tasks and special projects.</li></ul>
2026-03-05T00:00:00Z

Administrative Assistant

Saint Paul, MN
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Saint Paul, Minnesota. This is a remote, long-term contract position that supports our sales and service teams by coordinating field operations efficiently. You will play a critical role in ensuring seamless service delivery for customers in the food service and hospitality industries while optimizing operational effectiveness. Responsibilities:• Manage and process a high volume of service requests, ensuring timely assignment of service appointments.• Coordinate the dispatch of service technicians to customer locations, prioritizing customer satisfaction and service quality.• Develop and oversee scheduling plans to ensure adequate staff coverage, making adjustments based on operational needs.• Monitor and optimize service technician availability and accountability to maximize efficiency.• Collaborate with area leadership to support initiatives focused on customer retention, growth, and acquisition.• Partner with field teams to address operational challenges and enhance overall effectiveness.• Utilize Microsoft Office tools, including Excel, to track and analyze data for improved decision-making.• Maintain effective communication with stakeholders to ensure alignment on service priorities and objectives.• Provide weekend coverage as part of a rotating schedule, ensuring consistent support for field operations.
2026-03-04T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary
18 - 25 USD / Hourly
Overview:We are seeking a skilled contract Administrative Assistant to support our client’s office operations in Bloomington, MN. This position will play a key role in ensuring the smooth functioning of daily business activities, acting as the main point of contact for internal and external stakeholders, and providing essential administrative support to a dynamic and fast-paced team. Key Responsibilities:<ul><li>Manage front desk operations, including greeting visitors, answering phones, and handling mail distribution.</li><li>Coordinate and schedule meetings, appointments, and conference rooms.</li><li>Prepare correspondence, reports, presentations, and other documents as needed.</li><li>Maintain and organize electronic and paper filing systems.</li><li>Assist with travel arrangements, expense reports, and calendar management for executives and team members.</li><li>Order office supplies, track inventory, and coordinate service requests.</li><li>Support special projects and provide additional administrative tasks as assigned.</li></ul>
2026-02-19T00:00:00Z

Administrative Assistant

Inver Grove Heights, MN
onsite
Temporary
25 - 27 USD / Hourly
Robert Half is seeking a talented Administrative Assistant to join an organization located in the South Metro area! This Administrative Assistant position is open due to growth and would be supporting multiple departments. Ideally this person will have 2+ years of experience in an administrative support role. Job responsibilities will include:<ul><li>Answering/transferring incoming calls</li><li>Running daily reports using Excel, data entry tasks, etc.</li><li>Gather materials for meetings and assist with preparing presentations </li><li>Schedule meetings and manage multiple calendars</li><li>Take meeting minutes</li><li>Perform office duties which may include ordering office supplies, filing, scanning, and faxing</li><li>Provide general administrative support</li></ul>
2026-02-24T00:00:00Z

Executive Assistant

New Brighton, MN
onsite
Temporary
42.75 - 49.5 USD / Hourly
We are looking for an experienced and proactive Executive Assistant to support a high-performing executive team in New Brighton, Minnesota. This contract position requires exceptional organizational skills, adaptability, and the ability to thrive in a fast-paced environment with evolving priorities. As part of a collaborative team, you will play a vital role in ensuring seamless daily operations for the leadership team. Responsibilities: • Coordinate and maintain complex schedules for executives, ensuring meetings, appointments, and events align with strategic priorities. • Anticipate scheduling conflicts and proactively resolve them in collaboration with other executive assistants. • Arrange and oversee comprehensive travel plans, including flights, accommodations, itineraries, and private corporate aircraft schedules. • Support executive meetings by preparing agendas, maintaining accurate records, and distributing meeting notes. • Collaborate with the executive assistant team to plan and execute company events, leadership retreats, and other engagements. • Serve as a detail-oriented liaison for scheduling inquiries, maintaining tact and discretion. • Assist in managing deadlines and coordinating input from various team members to ensure timely completion of tasks. • Maintain confidential files and sensitive information with the highest degree of attention to detail. • Provide administrative support to ensure smooth operations across the executive assistant team. • Partner with the Chief of Staff to prioritize urgent tasks and align efforts across multiple initiatives.
2026-03-05T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary
23 - 27 USD / Hourly
Are you an organized, proactive professional with a passion for supporting senior leadership? We're seeking an experienced Executive Assistant to join our team onsite in Minneapolis. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including complex calendar management, travel arrangements, and meeting coordination.</li><li>Prepare reports, presentations, and correspondence with accuracy and attention to detail.</li><li>Manage and prioritize incoming communications, acting as a liaison between executives and internal/external contacts.</li><li>Handle confidential information with discretion and professionalism.</li><li>Organize and coordinate events, meetings, and special projects as required.</li><li>Assist with general office administration and help maintain an efficient, well-run environment.</li></ul>
2026-03-02T00:00:00Z

Legal Assistant, Trusts & Estates

Minneapolis, MN
onsite
Permanent
50000 - 80000 USD / Yearly
We are seeking a Legal Assistant to join a Tax, Trusts & Estates team in Minneapolis. This is an excellent opportunity to provide high-level administrative support in a dynamic, client-focused environment. If you thrive in a fast-paced setting, have strong organizational skills, and enjoy delivering exceptional service, we’d love to hear from you. Key Responsibilities<ul><li>Provide comprehensive administrative support to attorneys and paralegals.</li><li>Serve as a liaison for clients, ensuring excellent communication and service.</li><li>Manage client/matter openings, including conflicts checks and engagement letters.</li><li>Maintain attorneys’ calendars, anticipate deadlines, and implement follow-up procedures.</li><li>Draft, edit, and proofread legal documents.</li><li>Enter and review attorney time entries for accuracy and compliance.</li><li>Assist with billing processes, including proforma review and invoice distribution.</li><li>Organize and maintain client files (electronic and hard copy).</li><li>Handle incoming/outgoing mail and process reimbursement/vendor requests.</li><li>Coordinate meetings, travel arrangements, and CLE registrations.</li><li>Delegate tasks to administrative assistants as needed.</li><li>Deliver a high level of customer service to attorneys and clients.</li></ul>
2026-02-06T00:00:00Z

Legal Assistant, Transactions

Minneapolis, MN
onsite
Permanent
55000 - 85000 USD / Yearly
We are looking for a skilled Legal Assistant to support transactional legal matters in a detail-oriented services environment. This role requires meticulous attention to detail, strong organizational skills, and the ability to work collaboratively with attorneys and other team members. The ideal candidate will have extensive experience with closing packages and digital document management systems. Responsibilities: • Prepare and organize closing packages for various transactions, ensuring all documentation is accurate and complete. • Manage electronic documents and workflows using tools such as DocuSign to facilitate efficient processing. • Coordinate with attorneys and clients to finalize transaction-related paperwork and address any outstanding requirements. • Maintain detailed and organized records of all legal documents and correspondence. • Conduct preliminary reviews of legal documents to ensure compliance with applicable standards and regulations. • Assist in drafting, editing, and proofreading legal documentation as needed. • Communicate effectively with internal teams and external parties to ensure deadlines are met. • Provide administrative support, including scheduling meetings, managing calendars, and handling correspondence. • Stay updated on best practices and relevant legal procedures to enhance productivity. • Ensure confidentiality and secure handling of sensitive legal information.
2026-02-20T00:00:00Z