<p>We are looking for an organized and proactive Office Assistant to join our team in Saint Louis Park, Minnesota. This Contract to permanent position is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of a growing organization. In this role, you will handle a variety of administrative mailroom tasks to ensure smooth daily operations. This position requires flexibility and travel throughout the greater metro area, providing mailroom support to a diverse range of client locations. Your attention to detail and ability to manage multiple tasks will help ensure smooth mailroom operations and contribute to the overall efficiency of our organization. If you are eager to take on varied administrative tasks and play a key role in our mailroom team, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform a wide range of mailroom operations, including sorting, distributing, and collecting mail throughout the organization.</li><li>Handle print production tasks such as creating black-and-white double-sided copies, printing and binding books, and preparing covers as specified in job tickets.</li><li>Scan, digitize, and upload documents to online databases as requested.</li><li>Process and complete work orders received via a job ticket system, ensuring accuracy and timely completion of all requests.</li><li>Conduct routine mail pickups and deliveries across company departments multiple times daily.</li><li>Perform light equipment maintenance, such as replacing printer toner and restocking paper and other mailroom supplies.</li><li>Communicate and coordinate with team leads at various client locations to prioritize daily tasks.</li><li>Occasionally assist with reception area coverage, including front desk management, ordering lunch for staff, and coordinating conference room usage as needed.</li></ul><p><br></p><p><br></p>
<p>We are looking for a dedicated and detail-oriented Front Desk Coordinator to join our team on a contract basis in Plymouth. In this role, you will serve as the first point of contact for visitors and employees, supporting daily office operations and ensuring the smooth functioning of administrative tasks. This position requires strong organizational skills, attention to detail, and the ability to maintain a welcoming and efficient front desk environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, employees, and vendors in a detail-oriented and friendly manner.</p><p>• Provide administrative support to office staff, including organizing documents and maintaining schedules.</p><p>• Ensure the office remains clean, organized, and stocked with necessary supplies.</p><p>• Manage relationships with vendors to support facility needs, including janitorial services, security, and maintenance.</p><p>• Coordinate office meetings and events, handling scheduling, catering arrangements, and presentation preparation.</p><p>• Oversee mailroom operations, including sorting and distributing mail and packages.</p><p>• Assist with planning and executing company events, including setup, takedown, and supply management.</p><p>• Support meeting technology needs, including Microsoft Teams and other virtual or in-person tools.</p><p>• Help maintain Certificates of Insurance and other required documentation.</p><p>• Answer and direct calls using a multi-line phone system, providing excellent customer service to callers.</p>
<p>We are looking for a personable and organized Front Desk Coordinator to join a team in St. Louis Park. This is a long-term contract position with the potential to transition into a permanent role for the right candidate.</p><p><br></p><p>Responsibilities:</p><p>• Greet staff, and visitors warmly while managing a welcoming and detail-oriented front desk environment.</p><p>• Handle incoming calls efficiently using a multi-line phone system, directing inquiries and providing accurate information.</p><p>• Assist with scheduling appointments and managing calendars to ensure timely coordination.</p><p>• Perform administrative tasks, including data entry, filing, and maintaining records.</p><p>• Support students during stressful situations by offering guidance and maintaining a calm demeanor.</p><p>• Collaborate with team members to ensure seamless communication and operational flow.</p><p>• Provide concierge-style services to meet the needs of the campus community.</p><p>• Address and resolve concerns or questions from students and staff promptly.</p><p>• Uphold the university's standards of customer service and satisfaction.</p><p>• Train and support new team members as needed to enhance overall departmental performance.</p>
<p><strong>Overview:</strong></p><p>We are seeking a skilled contract Administrative Assistant to support our client’s office operations in Bloomington, MN. This position will play a key role in ensuring the smooth functioning of daily business activities, acting as the main point of contact for internal and external stakeholders, and providing essential administrative support to a dynamic and fast-paced team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage front desk operations, including greeting visitors, answering phones, and handling mail distribution.</li><li>Coordinate and schedule meetings, appointments, and conference rooms.</li><li>Prepare correspondence, reports, presentations, and other documents as needed.</li><li>Maintain and organize electronic and paper filing systems.</li><li>Assist with travel arrangements, expense reports, and calendar management for executives and team members.</li><li>Order office supplies, track inventory, and coordinate service requests.</li><li>Support special projects and provide additional administrative tasks as assigned.</li></ul><p><br></p>
<p>We are partnering with a top law firm with a national presence to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li><strong>Practice Management:</strong> Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li><strong>Client and Professional Relationships:</strong> Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li><strong>Calendar Management:</strong> Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li><strong>Travel Coordination:</strong> Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li><strong>Billing Oversight:</strong> Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li><strong>Team Coordination:</strong> Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li><strong>Meeting Preparation:</strong> Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li><strong>Administrative Support:</strong> Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>
<p><strong>Administrative Assistant</strong> <strong>| Hybrid – Wayzata, MN | $50-65K </strong></p><p><br></p><p>This position will play a key role in keeping our client’s office running smoothly by providing critical administrative, operational, and client service support while maintaining a welcoming office environment.</p><p>This role will directly support the Client Services Managers, with backup support to Financial Advisors. This is an excellent opportunity for someone who brings keen attention to detail, excellent multitasking abilities, and a passion for contributing to a polished, client-focused office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients and visitors, manage incoming phone calls, and respond to general inquiries with professionalism and discretion</li><li>Respond to client inquiries and provide detail-oriented communication to enhance client satisfaction.</li><li>Schedule and confirm client appointments, ensuring accuracy and timeliness; address scheduling conflicts and ensure smooth coordination of meetings.</li><li>Prepare and process client documentation, including account forms, transfers, and compliance-related paperwork.</li><li>Manage electronic filing systems and support audits or recordkeeping tasks as needed.Verify that all client-related documentation is complete, accurate, and meets firm standards.</li><li>Coordinate mail handling, document scanning, and deliveries to maintain efficient workflow.</li><li>Organize and maintain confidential client records, adhering to compliance standards and regulatory requirements.</li><li>Assist in creating reports, presentations, and meeting materials for advisors.</li><li>Collaborate with advisors and team members to facilitate administrative tasks and special projects.</li></ul>
We are looking for a skilled Administrative Assistant to join our team in Eden Prairie, Minnesota. This contract position offers an exciting opportunity to support our office operations and ensure smooth workflow during a maternity leave period. The ideal candidate will be detail-oriented, organized, and capable of handling a variety of administrative tasks with efficiency.<br><br>Responsibilities:<br>• Manage and verify the processing of new listings and sales, ensuring data is accurately entered into the system and purchase agreements are prepared on time.<br>• Maintain accurate records of sold properties and generate monthly reports to track office performance.<br>• Calculate advertising costs, proof advertisements, and coordinate submissions for local publications.<br>• Supervise and schedule office personnel, providing training, motivation, and performance evaluations.<br>• Act as a liaison between staff, managers, and sales associates to maintain effective communication.<br>• Monitor sales transactions for compliance, ensuring all necessary documentation such as abstracts, title evidence, and mortgage records are correctly ordered and completed.<br>• Coordinate the creation of marketing materials, including flyers, brochures, and other collateral for special events.<br>• Provide backup support for team members as needed to ensure uninterrupted operations.<br>• Assist with department budget preparation and administration, including salary considerations and merit reviews.<br>• Handle additional responsibilities as assigned to support the needs of the office.
We are looking for an organized and detail-oriented Administrative Assistant to support daily office operations in Roseville, Minnesota. This contract position requires someone who excels in communication, multitasking, and administrative support. If you thrive in a fast-paced environment and are eager to contribute to team success, we encourage you to apply.<br><br>Responsibilities:<br>• Manage and respond to incoming calls, ensuring inquiries are addressed or redirected appropriately.<br>• Perform accurate data entry tasks to maintain and update records and databases.<br>• Oversee reception duties, including greeting visitors and managing meeting schedules.<br>• Coordinate the ordering and inventory of office supplies to ensure availability.<br>• Support customer service efforts by assisting with general inquiries and providing solutions.<br>• Utilize Microsoft Excel for organizing data and creating reports.<br>• Direct phone calls to appropriate departments or personnel professionally.<br>• Maintain a clean and organized office environment to promote efficiency.<br>• Help prepare documents and correspondence as needed.<br>• Collaborate with team members to streamline administrative operations.
<p>Are you ready to be the first point of contact for a dynamic office in Minneapolis? Our team is seeking a professional and personable Receptionist to join our organization. This is an excellent opportunity to leverage your organizational strengths, communication skills, and customer service mindset in a progressive environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Greet and welcome visitors, ensuring a friendly and professional reception area</li><li>Answer, screen, and route incoming phone calls with a helpful attitude</li><li>Manage incoming and outgoing mail, deliveries, and courier services</li><li>Maintain office supplies and equipment, placing orders as needed</li><li>Schedule meetings and manage conference room calendars</li><li>Support administrative projects and provide general team assistance</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Wayzata, Minnesota. In this role, you will provide critical support to our operations, ensuring smooth day-to-day administrative functions while fostering a welcoming environment for clients and guests. This is an onsite position offering an excellent opportunity to contribute to a boutique, customer-focused company.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and callers, ensuring a courteous and friendly experience.</p><p>• Manage incoming calls and inquiries, including prospective tenant communications.</p><p>• Process invoices with precision and accuracy, dedicating several hours daily to coding tasks.</p><p>• Coordinate and schedule appointments, keeping calendars organized and up to date.</p><p>• Handle email correspondence promptly and with attention to detail.</p><p>• Perform data entry tasks to maintain accurate records and databases.</p><p>• Provide administrative support to the operations manager, assistant, and other team members.</p><p>• Maintain a business casual appearance to align with the company's standards.</p><p>• Collaborate with team members to ensure seamless workflow and support project needs.</p>
<p>Our downtown Minneapolis law firm client is seeking a detail-oriented Legal Assistant with strong Litigation experience to join their team. As a Legal Assistant, you will prepare various legal documents, manage electronic client files, and provide high-quality administrative support to busy Attorneys. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Preparation of legal correspondence, agreements, and documents, including conversions and comparisons of documents and manipulation of PDF files</p><p>• Electronic filing of pleadings and other documents in local and national state, federal, and appellate courts</p><p>• Docketing of court orders, schedules, and other litigation requirements</p><p>• Management of electronic client files, including pleadings and indices, along with original client documents and pleadings</p><p>• Review and finalization of time entries for attorneys and paralegals and handling of client invoices</p><p>• Provision of general legal administrative support, including managing calendars, scheduling and coordinating attorney and client meetings, conferences and depositions, and handling routine correspondence</p><p>• Using Case Management Software and Microsoft Office Suites for various tasks</p><p>• Delivering quality, responsive customer service to clients, attorneys, and team members.</p><p><br></p><p>Position offers fantastic benefits, including: health, dental, 401k, profit sharing, PTO</p>
<p>Highly respected employment law firm in downtown Minneapolis is hiring a Litigation Paralegal to join their team<strong>. </strong>This person will work closely with other LAAs and Paralegals to support attorneys on sophisticated matters while gaining hands-on exposure to all phases of litigation.</p><p> </p><p>This is an ideal opportunity for someone with <strong>1–3+ years of litigation support experience</strong> who wants to deepen their skills, take ownership of meaningful work, and be part of a collaborative, high-performing team.</p><p> </p><p><strong><u>Overview of Responsibilities:</u></strong></p><ul><li>Support attorneys in all phases of litigation</li><li>Prepare, proofread, and file pleadings and correspondence </li><li>Manage deadlines, calendars, and case files with precision</li><li>Assist with discovery, including document collection, organization, and review</li><li>Coordinate filings, service, and case logistics</li><li>Communicate with clients, courts, and opposing counsel as needed</li></ul>
<p>A well-established and busy law firm in <strong>Edina, MN</strong> is seeking a <strong>Litigation Legal Administrative Assistant</strong> to join its growing team. This is an expansion role offering the opportunity to contribute meaningfully to the success of the firm in a collaborative and supportive environment.</p><p><br></p><p><strong>Hybrid schedule:</strong> 1 day/week remote after training.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Provide comprehensive administrative and litigation support to attorneys</li><li>Prepare, format, and file legal documents, including electronic filing in state and federal courts</li><li>Review, organize, and summarize medical records</li><li>Track and manage deadlines related to court filings, discovery responses, and other case milestones</li><li>Coordinate communication with clients, witnesses, insurance adjusters, court personnel, and opposing counsel</li><li>Maintain electronic and physical case files and assist with general litigation-related administrative tasks</li><li>Other administrative duties as assigned</li></ul><p><br></p><p><br></p>
We are looking for a personable and organized Receptionist to join our team in Fridley, Minnesota. In this role, you will be the first point of contact, providing exceptional customer service and handling a variety of administrative tasks. This is a long-term contract position offering the opportunity to work in a collaborative and detail-oriented environment.<br><br>Responsibilities:<br>• Greet visitors and ensure they feel welcomed upon arrival.<br>• Manage a multi-line phone system, routing calls efficiently and accurately.<br>• Respond to inbound calls and address inquiries with a high level of attention to detail.<br>• Maintain a clean and organized reception area.<br>• Provide administrative support, including document handling and communication management.<br>• Coordinate schedules and appointments as needed.<br>• Assist with basic office tasks to ensure smooth daily operations.<br>• Ensure messages are recorded and delivered promptly.<br>• Uphold confidentiality and demonstrate attention to detail in all interactions.
<p>Our client needs the support of a Case Clerk on a contract basis for the next two months. In this role, you will play a vital part in handling client cases and ensuring accurate data entry to support case management efforts. This position requires strong organizational skills and attention to detail as you will be assisting with intake processes and client communications.</p><p><br></p><p>Responsibilities:</p><p>• Conduct initial client outreach calls to gather critical information and ensure all details are captured accurately.</p><p>• Follow provided scripts during calls to maintain consistency and professionalism.</p><p>• Distribute necessary resources and links to clients promptly after calls.</p><p>• Collaborate with senior intake specialists for guidance and support when needed.</p><p>• Record and maintain comprehensive data on financial losses and medical challenges encountered by clients.</p><p>• Handle sensitive client information with confidentiality and professionalism.</p>
