<p>We are looking for a detail-oriented Administrative Assistant to join our team in Crystal Lake, Illinois. This is a contract-to-permanent position and <strong><u>experience within the property management industry is required.</u></strong> Looking for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative tasks. The ideal candidate will bring excellent organizational skills and a proactive approach to supporting daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support, including managing schedules, organizing documents, and maintaining records.</p><p>• Handle incoming calls professionally and direct inquiries to the appropriate team members.</p><p>• Perform data entry tasks with precision to ensure accuracy and completeness.</p><p>• Greet visitors and manage receptionist duties, creating a welcoming environment.</p><p>• Utilize Microsoft Office and Google Suite tools to prepare reports, presentations, and correspondence.</p><p>• Coordinate office activities, ensuring smooth daily operations and timely communication.</p><p>• Support property management-related tasks and assist in maintaining property records.</p><p>• Conduct follow-ups and respond to client inquiries in a timely manner.</p><p>• Collaborate with team members to streamline workflows and improve efficiency.</p><p>• Assist with other administrative tasks as needed to support the team.</p>
<p><strong>Overview:</strong> Our company is seeking a detail-oriented Administrative Assistant who will also support our order management process. In this dual-role position, you’ll help ensure smooth office operations while overseeing the processing and tracking of customer orders. The ideal candidate is organized, proactive, and able to multi-task in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support including managing schedules, handling correspondence, and organizing meetings</li><li>Serve as a primary point of contact for order entry, tracking, and fulfillment</li><li>Process purchase orders, manage records, and update order status in company systems</li><li>Communicate with vendors and customers regarding order details, delivery timelines, and any discrepancies</li><li>Maintain accurate filing systems and ensure proper documentation of transactions</li><li>Assist with invoice processing and basic reporting related to orders</li><li>Support other departments as needed with administrative and order-related tasks</li><li>Help identify process improvements to enhance efficiency and customer satisfaction</li></ul><p><strong>Qualifications:</strong></p><ul><li>Previous experience in administrative support and/or order management preferred</li><li>Strong organizational, multitasking, and problem-solving skills</li><li>Excellent verbal and written communication abilities</li><li>Proficiency with MS Office Suite and order management software or ERP systems</li><li>Attention to detail and ability to manage confidential information</li><li>High school diploma required; associate or bachelor’s degree a plus</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Elm Grove, Wisconsin. In this Contract-to-permanent position, you'll play a pivotal role in supporting agency operations and ensuring seamless client interactions. If you thrive in a fast-paced environment and enjoy working collaboratively, this role offers an excellent opportunity to grow within a dynamic organization.<br><br>Responsibilities:<br>• Collaborate closely with account executives to provide comprehensive support for agency clients.<br>• Coordinate with insurance carrier underwriters to process new business and renewal accounts efficiently.<br>• Address client inquiries and provide exceptional customer service.<br>• Maintain and update client records in the agency management system, including underwriting, billing, and claims data.<br>• Handle claims submissions to insurance carriers promptly and accurately.<br>• Prepare detailed insurance proposals and summaries for client presentations.<br>• Gain cross-functional knowledge by training on additional product lines within the agency.<br>• Offer general administrative support to various departments as required.<br>• Manage multiple tasks effectively while adhering to deadlines.<br>• Contribute to a team-oriented work environment with strong communication and collaboration skills.
We are looking for a skilled and organized Administrative Coordinator to join our team in Port Washington, Wisconsin. This Contract to permanent position offers a unique opportunity to showcase your administrative expertise while supporting a dynamic and fast-paced environment. The ideal candidate will bring a strong background in administrative tasks, particularly within the construction industry, and possess excellent organizational and communication skills.<br><br>Responsibilities:<br>• Manage and maintain team calendars, ensuring schedules are well-coordinated and updated regularly.<br>• Arrange domestic and international travel logistics, including bookings for flights, accommodations, and transportation.<br>• Accurately input payroll data and ensure timely submission of records.<br>• Organize and maintain documentation, prepare reports, and assist in creating presentations as needed.<br>• Monitor office supplies inventory and handle orders to meet the demands of ongoing projects.<br>• Provide support in answering inbound calls and addressing inquiries effectively.<br>• Assist with scheduling meetings and coordinating logistics to facilitate team operations.<br>• Perform general office duties and contribute to special projects as required.<br>• Ensure confidentiality and proper handling of sensitive information.<br>• Collaborate with the team to address evolving administrative needs and priorities.
We are looking for an experienced Executive Assistant to join our team in Deerfield, Illinois. This is a long-term contract position where you will play a pivotal role in supporting senior leadership and ensuring smooth day-to-day operations. The ideal candidate will have exceptional organizational skills, a proactive approach to problem-solving, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.<br>• Prepare detailed meeting agendas and create high-quality PowerPoint presentations for leadership discussions.<br>• Handle expense reports, ensuring accuracy and timely submission.<br>• Coordinate meetings, including logistics, scheduling, and follow-ups.<br>• Generate and maintain reports to support business processes and decision-making.<br>• Collaborate with the Office Coordinator to ensure the seamless functioning of the branch office.<br>• Provide daily administrative support to executives, addressing ad-hoc needs and requests.<br>• Arrange and oversee travel plans, including booking transportation and accommodations.<br>• Act as a liaison between executives and internal teams to facilitate communication and collaboration.
