19 results for Project Coordinator in Miami, FL

Program Manager We are on the lookout for a Project Manager to join our team, located in Deerfield Beach, Florida, United States. In this role, you will be tasked with the oversight and management of multiple projects, ensuring they align with our strategic goals and objectives. This role provides a long term contract employment opportunity. Responsibilities: • Oversee multiple projects as part of a larger program to ensure alignment with strategic goals. • Manage stakeholder expectations and communicate effectively to ensure project objectives are met. • Utilize your skills in program management to effectively lead and drive projects to completion. • Implement risk management strategies to identify and mitigate potential issues that could impact project success. • Play a key role in stakeholder management, ensuring all parties are kept informed and engaged throughout the project lifecycle.

Project Management Consultant We are offering a permanent employment opportunity for a Project Management Consultant in Ft Lauderdale, Florida. This role is positioned within the construction industry and demands a detail-oriented individual who can ensure compliance with budget, scheduling, and safety goals. The Project Management Consultant will be deeply involved in supporting construction work performed by contractors and vendors at various project sites across the contiguous United States. Responsibilities: • Oversee project activities and coordinate with vendors, suppliers, regulatory agencies, and local community officials • Ensure proper allocation of resources, assess field status, and troubleshoot issues as necessary • Validate the acceptance of completed work to design requirements and review contractor payment requests • Monitor safety procedure compliance, lessons learned, corrective action, and appropriate work behaviors for employees and contractor staff • Assist in scope control, budget oversight, resolution of technical problems, performance reporting, and scheduling of work-in-progress • Coordinate activities or groups such as safety programs, engineering, construction, budget analytics, and contract administration • Interface with landowners, local regulators, and state agencies as required • Assess productivity schedule compliance, work quality, and safety performance on assigned projects • Participate in walk-downs of planned work and verify constructability • Perform other job-related duties as assigned.

Program Manager Program Manager Responsibilities<ul><li>Organizing programs and activities in accordance with the mission and goals of the organization.</li><li>Developing new programs to support the strategic direction of the organization.</li><li>Creating and managing long-term goals.</li><li>Developing a budget and operating plan for the program.</li><li>Developing an evaluation method to assess program strengths and identify areas for improvement.</li><li>Writing program funding proposals to guarantee uninterrupted delivery of services.</li><li>Managing a team with a diverse array of talents and responsibilities.</li><li>Ensuring goals are met in areas including customer satisfaction, safety, quality, and team member performance.</li><li>Implementing and managing changes and interventions to ensure project goals are achieved.</li><li>Meeting with stakeholders to make communication easy and transparent regarding project issues and decisions on services.</li><li>Producing accurate and timely reporting of program status throughout its life cycle.</li><li>Analyzing program risks.</li><li>Working on strategy with the marketing team.</li></ul>

Office Coordinator We are in search of an Office Coordinator to join our team in Lantana, Florida. In this role, you will be tasked with providing comprehensive administrative and project management support, handling a wide range of tasks in a dynamic and fast-paced environment. Responsibilities: • Handle and process confidential information and documents, ensuring a high level of discretion and integrity. • Manage and coordinate daily schedules, appointments, and calendars for team members. • Assist with various office projects, ensuring accurate planning, execution, and tracking. • Oversee incoming and outgoing mail, packages, and deliveries, ensuring efficient management. • Provide high-level assistance for personal needs of executives, including travel arrangements, dining reservations, and gift purchasing. • Respond to general inquiries, providing necessary information in a timely manner. • Manage and maintain office supplies, ensuring adequate stock levels and timely replenishment. • Coordinate with various vendors for services such as office cleaning, maintenance, and deliveries. • Handle ad hoc assignments and special projects with flexibility and discretion. • Maintain a high level of professionalism, reliability, and motivation, going above and beyond as required.

Oracle PPM Product Analyst We are offering a long term contract employment opportunity for an Oracle PPM Product Analyst in the Healthcare/NHS industry, located in Boca Raton, Florida. As an Oracle PPM Product Analyst, your main role will be to focus on the implementation of Oracle Project Portfolio Management (PPM) and ensure alignment with its functionalities while maintaining a smooth transition. Responsibilities: • Drive the implementation of Oracle Project Portfolio Management (PPM), with a particular emphasis on Contracts, Project, and PPM Billing. • Act as a bridge between business stakeholders, the internal technical team, and the implementation partner to facilitate communication and process flow. • Validate and refine current business processes and workflows within the Billing stream to optimize contract-to-cash workflows. • Collaborate on various tasks such as requirement gathering, solution design, change management, and cutover activities to ensure a smooth transition. • Review and approve business requirements and ensure they flow efficiently through solutioning and unit testing. • Support training initiatives and stabilization efforts post-go-live to ensure smooth operation. • Monitor project progress using tools like JIRA to keep track of tasks and deadlines. • Apply strong functional expertise, prioritizing business processes, and workflow optimization over technical development. • Leverage knowledge of middleware integrations (ATS to Oracle) to facilitate seamless data transfer. • Review and refine existing solutions to ensure alignment with business objectives, advocating for business needs when necessary.

Data Reporting Analyst Risk Reporting AnalystOverview:The Risk Reporting Analyst plays a key role in ensuring the accuracy and completeness of risk metrics, providing valuable data analytics insights, and enhancing risk reporting processes. Reporting to the Risk Reporting Senior Manager, this position requires expertise in business intelligence, technology, and cybersecurity risk reporting.Key Responsibilities:<ul><li>Risk Reporting & Analytics: Develop, enhance, and validate risk metrics, ensuring data integrity and accuracy in reporting. Provide data-driven insights to stakeholders.</li><li>Stakeholder Collaboration: Work with business leads to gather reporting requirements and translate them into actionable business intelligence solutions.</li><li>Process Improvement: Lead reporting enhancement initiatives, improving efficiency, effectiveness, and service availability within the Risk Reporting Factory.</li><li>Data Governance & Quality Assurance: Engage with stakeholders to validate data quality, monitor data sources, and drive remediation efforts.</li><li>Change Awareness & KRI Development: Support key risk indicator (KRI) design, change management, and data analysis initiatives.</li><li>Presentation & Communication: Create and deliver presentations to management, conveying complex risk reporting insights in a clear and concise manner.</li></ul>Requirements:<ul><li>Education & Experience:Bachelor’s degree required.</li><li>7+ years of experience in database technologies, preferably in Financial Services or a large, complex business environment.</li><li>Technical Skills:Proficiency in MS Office, SQL databases, and reporting tools.</li><li>Strong understanding of technology and cybersecurity risk domains (e.g., Vulnerability Management, Data Security, Cloud Security, IAM, Cyber Threat Management).</li><li>Soft Skills:Strong problem-solving abilities, project management skills, and organizational capabilities.</li><li>Excellent verbal and written communication skills, with the ability to present to all levels of the organization.</li><li>Ability to manage multiple priorities in a fast-paced, matrixed environment.</li></ul>Apply today for immediate consideration! No third party vendors!

Accounts Receivable Coordinator We are in search of an Accounts Receivable Coordinator to be a part of our team in Hollywood, Florida. The role is centered around managing the Accounts Receivable and billing processes, maintaining smooth financial operations, and collaborating with project managers within the construction industry. Responsibilities: • Coordinate and manage AR and billing processes in the construction sector. • Collaborate effectively with project managers to establish schedule values and adhere to billing instructions. • Procure all necessary signatures and documentation prior to invoicing. • Supervise collections and solve issues, ensuring timely payments to subcontractors. • Record payments and keep accurate AR records. • Utilize Foundation ERP to generate reports and organize financial data using Microsoft Excel. • Engage with multiple stakeholders, handling different personalities to ensure smooth AR operations. • Use skills in Account Reconciliation, Accounts Receivable (AR), Billing, Cash Applications, Cash Collections, Commercial Collections, Microsoft Excel, Oracle, QuickBooks, and SAP to perform tasks efficiently.

Event Manager We are in search of an Event Manager to join our team in the Events/Exhibitions industry based in Miami, Florida. As an Event Manager, you will be responsible for overseeing and executing various brand and corporate event programs. Your role will involve handling a vast array of events, including brand launches, PR stunts, corporate conferences, trade shows, and more. You will be working in a fast-paced environment, managing production staff, and interacting directly with clients. Responsibilities:• Oversee the execution of different event programs, ensuring timely and accurate delivery• Coordinate with both internal and external teams to meet deadlines and deliverables• Translate creative concepts into concrete project plans and deliverables• Manage onsite teams to ensure smooth installation and execution of events• Handle event budgets of varying scales, ensuring efficient allocation and utilization of resources• Travel as required for the production and execution of events across the country• Manage multiple event programs simultaneously, each at different stages of planning and execution• Communicate effectively with third-party suppliers to ensure alignment with team and client visions• Utilize Project Management Tools proficiently for efficient event planning and execution• Cultivate and maintain relationships with vendors, and seek out new potential partnerships• Use your skills in Event Management and Event Production to create memorable experiences for our clients and their audiences.

Administrative Assistant We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels in supporting teams and operations. This role plays a vital part in ensuring the smooth functioning of day-to-day business processes and administrative tasks.Key Responsibilities:<ul><li>Administrative Support: Provide comprehensive administrative support, including scheduling meetings, managing calendars, and coordinating appointments </li><li>Communication Management: Serve as a point of contact for internal and external communications, managing correspondence, emails, and calls professionally </li><li>Documentation and Reporting: Prepare and organize documents, reports, presentations, and spreadsheets with accuracy and attention to detail </li><li>Record Keeping: Maintain and update company records and databases, ensuring all information is current and organized </li><li>Office Coordination: Facilitate office operations by managing supplies, equipment, maintenance requests, and vendor relationships </li><li>Travel Assistance: Arrange travel itineraries, accommodations, and expense reporting for the team as needed </li><li>Project Support: Assist in project coordination, including tracking progress and deadlines, and providing administrative oversight where necessary </li></ul>

GIS Analyst We are seeking a GIS Analyst to join our team in the Government sector located in Boynton Beach, Florida. In this role, you will have the opportunity to utilize your expertise in GIS databases, GIS mapping, and GIS software, among others, to drive our projects and operations. This role offers a contract to permanent employment opportunity. Responsibilities• Accurate operation and maintenance of the Geographical Information System (GIS)• Provide technical leadership and coordination for various GIS projects• Conduct GIS programming and configuration as required• Manage internal GIS projects, including scheduling, coordinating activities, and maintaining project status reports• Creation, maintenance, and updates of GIS databases, ensuring quality control• Conversion of data to/from GIS databases and production of GIS products such as layers, shape files, custom maps, and online web maps• Operation of hand-held GPS data collection devices• Provision of GIS services during emergency activations when required• Offering advice on analysis techniques, best practices, and solutions for high-level analysis problems• Provision of customer support, training, and technical support in GIS operations or related issues• Research and recommendation of new GIS software programs or related technologies, providing technical specifications for purchase

Donor Relations - Nonprofit Job Title: Donor Relations CoordinatorLocation: [Company Location]Job Type: [Full-time/Part-time/Temporary]Job Summary:We are seeking a detail-oriented and mission-driven Donor Relations Coordinator with experience using Raiser’s Edge to join our team. This role will be responsible for managing donor data, fostering relationships with supporters, and ensuring an excellent donor experience through engagement, acknowledgment, and stewardship efforts.Key Responsibilities:<ul><li>Manage and maintain accurate donor records in Raiser’s Edge, ensuring data integrity and proper gift processing.</li><li>Process donations, generate tax receipts, and prepare donor acknowledgment letters in a timely manner.</li><li>Develop and implement donor stewardship plans to cultivate and retain donors.</li><li>Coordinate donor recognition programs and special events, including fundraisers and appreciation initiatives.</li><li>Prepare reports and analyze donor trends to support fundraising strategies.</li><li>Assist in drafting donor communications, including newsletters, emails, and social media content.</li><li>Support major gift officers and development teams by providing research and insights on donor engagement.</li><li>Ensure compliance with donor privacy and nonprofit fundraising regulations.</li></ul>

Marketing Manager We are in search of a Marketing Manager to join our team in Coral Gables, Florida. The selected candidate will be involved in the commercial real estate industry, managing marketing initiatives across various projects. The role will entail working closely with leadership, developers, and external vendors. Responsibilities: • Develop, implement and oversee marketing strategies in collaboration with leadership. • Oversee the relationships with vendors, including social media teams, graphic designers, and PR professionals. • Contribute to the creation and management of branding efforts and marketing collateral. • Develop and maintain project websites, community engagement campaigns, and pre-leasing materials. • Prepare and distribute presentations and collateral for stakeholders and investors. • Generate and apply innovative marketing concepts for projects. • Foster effective communication and collaboration among internal and external partners. • Support design and marketing tasks, leveraging tools such as Adobe Suite and Canva.

Coordinator, Logistics - Skilled We are offering a contract for a permanent employment opportunity for a Coordinator, Logistics - Skilled position in the logistics industry. The role will be based in Weston, Florida, and will involve administering and operating the organization's warehouses, including the processing, packaging, and shipping of supplies, materials, and equipment. Responsibilities: • Administer and operate the organization's warehouses • Coordinate schedules for shipping materials to regulate warehouse space and control the flow of goods • Ensure the effectiveness of operating procedures and the efficient utilization of space • Oversee the maintenance and protection of facilities and equipment • Coordinate the movement of products from the warehouse with all third-party logistics companies • Manage all aspects of shipping documentation, including the creation of shipment authorization paperwork and verification of packing slips • Collaborate with third-party logistics partners on the creation of freight and customs documentation • Handle multiple concurrent tasks and adapt to changing priorities • Manage additional projects and responsibilities as required • Maintain quality control, ensure audit compliance, and oversee record keeping • Ensure the quality standards for the company are met or exceeded • Collaborate and communicate effectively with the team and other departments to ensure seamless operations.

Human Resources Administrator We are offering an exciting opportunity for a Human Resources Administrator in Coral Gables. This role functions primarily include HR clerical duties, with responsibilities extending to employee relations, internal and external communications, and assistance to the HR Manager. This is a stable and recognized brand organization, that continues to grow and offers long careers, advancement, excellent benefits (free parking) and a great work environment. The ideal candidate has 2-3 years of experience in Human Resources. Professionals with at least 1 year experience & completing degree in Human Resources are welcome to apply! Location: Coral GablesSchedule: on-site Monday to Friday; 8:30-5:30 (may offer some accommodate to 8-5 or 9-6) Salary: $55-$60,000Benefits: percentage paid for Medical/health, vacation, holidays, 401k and free parking. And other employee Perks! Responsibilities:• Provides assistance to the HR Manager in handling various human resources administrative and employee relations tasks.• Communicates with employees on inquiries including but not limited to benefits, PTO, extended time off and other.• Corresponds with new applicants on interview process, collecting information or in-take calls.• Assists with data input and/or updating employees files related to onboarding, compliance and other documentation.• Facilitates internal and external communications as requested.• Any familiarity with HR software such as ADP is a plus.• Assists with special projects as assigned.• The ability to communicate in English and Spanish is useful.

Accounting Manager/Supervisor We are offering an exciting opportunity for a proficient Accounting Manager/Supervisor to be a part of our team, based in Boca Raton, Florida. The primary role will be to manage and oversee the daily operations of our accounting department, which includes the use of Accounting Software Systems and Enterprise Resource Planning (ERP). Responsibilities: • Take charge of the Accounting Functions, ensuring efficient and accurate processing. • Oversee the management of Accounts Payable (AP) and Accounts Receivable (AR), ensuring the smooth running of these operations. • Conduct regular Auditing to validate the accuracy of financial transactions and reporting. • Supervise Billing Functions, ensuring that all transactions are accurately recorded and tracked. • Utilize Viewpoint Vista to maintain accurate and up-to-date financial records. • Implement SAP software solutions to streamline and improve accounting operations. • Manage AIA Billing to ensure accurate and timely billing of clients. • Oversee Job Cost operations, ensuring all project costs are accurately captured and reported. • Use BlackLine software to automate and control financial close operations. • Use Concur to manage and report expenses, ensuring accuracy and compliance with company policies.

Bilingual Spanish Administrative Assistant We are seeking a highly organized and proactive Bilingual Spanish Administrative Assistant to join our dynamic team. This role requires fluency in both English and Spanish to provide seamless administrative support while ensuring effective communication with diverse internal and external stakeholders. The ideal candidate will display strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced work environment. Responsibilities<ul><li>General Administrative Support: Handle daily administrative tasks, including scheduling, filing, data entry, and organizing documents in both English and Spanish.</li><li>Communication: Translate correspondence, emails, and other documents as needed, ensuring clear messaging across both Spanish- and English-speaking audiences.</li><li>Scheduling and Coordination: Maintain calendars, schedule appointments, arrange meetings (both in-person and virtual), and coordinate travel arrangements.</li><li>Customer and Client Interaction: Serve as a point of contact, addressing inquiries and providing support to clients and customers in both English and Spanish.</li><li>Documentation and Reporting: Draft, edit, and proofread documents, reports, and presentations in both languages.</li><li>Team Support: Provide assistance to executives, managers, and team members as required, ensuring smooth operations.</li><li>Office Operations: Order office supplies, maintain office systems, and ensure daily efficiency in administrative workflows.</li></ul>

ERP Integration Manager We are offering a short-term contract employment opportunity for an ERP Integration Manager in Miami Beach, Florida. As an ERP Integration Manager, you will be tasked with coordinating the integration of SAP systems with other enterprise applications and external systems. This involves managing cross-functional teams, supervising integration projects, and ensuring seamless data flow. Responsibilities:• Oversee the design, execution, and upkeep of SAP integration solutions.• Manage integration tools, middleware, and technologies like SAP PI/PO, SAP Cloud Platform Integration.• Collaborate with various stakeholders to define integration requirements and ensure they align with business processes.• Guarantee system compatibility, security, and compliance during the integration process.• Troubleshoot and resolve integration issues, ensuring minimal disruption to operations.• Support post-integration activities such as training, documentation, and performance monitoring.

Receptionist We are seeking a friendly, organized, and professional Receptionist to be the welcoming face of our company. As the first point of contact for clients, visitors, and employees, you will play a critical role in creating a positive office environment. Responsibilities include managing incoming communication, maintaining a tidy reception area, and delivering exceptional administrative support to ensure smooth office operations. Key Responsibilities:<ul><li>Greet and welcome visitors in a courteous and professional manner, ensuring a positive first impression.</li><li>Answer and route incoming phone calls, emails, and inquiries promptly and accurately.</li><li>Schedule appointments, meetings, and room bookings, coordinating calendars as needed.</li><li>Manage incoming and outgoing mail/packages, including deliveries from couriers.</li><li>Maintain an organized and professional reception area by handling supplies and keeping the space tidy.</li><li>Provide administrative support to various departments as needed, including data entry, document preparation, and filing.</li><li>Ensure adherence to office security procedures by monitoring building access or logging visitors where required.</li><li>Handle special projects or tasks as assigned by management.</li></ul>

Digital Marketing Specialist We are on the lookout for a detail-oriented Digital Marketing Specialist to join our team in the retail industry located in Ft. Lauderdale, Florida. As a Digital Marketing Specialist, your role will primarily focus on collaborating with vendor partners to develop and execute digital marketing campaigns. You will also be expected to strategize various test campaigns, monitor ad compliance, and create performance reports. Responsibilities: • Collaborate with vendor partners to plan, develop and execute digital marketing campaigns, focusing on Paid Search, Programmatic Display Advertising, and Paid Social advertising. • Develop and strategize test campaigns including ad copy, creative, offers, and landing pages to improve key metrics across all campaigns. • Liaise with Analytics and Ad Ops teams to guarantee proper tagging and integration with websites, analytics tools, and reporting platforms. • Work in collaboration with internal teams to implement new digital advertising programs. • Monitor compliance for active ads across all brands. • Apply a data-driven, quantitative approach to digital advertising. • Generate campaign performance reports and dashboards to evaluate the performance of all marketing campaigns against defined KPIs and goals. • Collaborate with marketing field partners to analyze programs and recommend updates to creative, offers, and other program tactics. • Assist with the allocation of monthly and quarterly budgets. • Maximize the use of co-op funds for digital advertising activities sponsored by vehicle manufacturers.