We are looking for a detail-oriented and personable Receptionist to join our team in Gardena, California. In this Contract-to-Permanent role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient front desk experience while supporting essential administrative tasks. This position requires strong multitasking abilities, excellent communication skills, and a commitment to providing outstanding customer service.<br><br>Responsibilities:<br>• Greet and assist visitors with professionalism and warmth, ensuring a positive first impression.<br>• Answer and manage multi-line phone systems, directing calls to the appropriate departments.<br>• Coordinate incoming and outgoing mail, deliveries, and packages efficiently.<br>• Maintain a clean and organized reception area that reflects a detail-oriented environment.<br>• Schedule appointments and manage meeting room reservations to support daily operations.<br>• Provide administrative support such as data entry, document filing, and scanning.<br>• Respond to basic inquiries from clients and employees, offering clear and accurate information.<br>• Monitor office supplies and coordinate inventory management to ensure availability of essentials.<br>• Handle sensitive information with discretion and maintain confidentiality as required.
We are looking for a detail-oriented Medical Front Desk Receptionist to join our team on a contract basis in Laguna Hills, California. This role is vital to ensuring seamless communication and operations within our healthcare facility. The ideal candidate will have experience managing patient interactions, scheduling, and administrative tasks, with proficiency in Epic Systems and bilingual skills in English and Spanish.<br><br>Responsibilities:<br>• Schedule and manage patient appointments efficiently using the Epic electronic health records system.<br>• Handle patient registration and check-out processes with accuracy and attention to detail.<br>• Direct inquiries regarding test results, prescriptions, and referrals to the appropriate departments or staff.<br>• Maintain and update patient records and billing information within the Epic System.<br>• Collaborate with physicians, nurses, and other staff to ensure a smooth flow of patient services.<br>• Answer incoming calls promptly and provide accurate information or direct them appropriately.<br>• Perform various administrative duties to support the operations of the healthcare facility.<br>• Facilitate communication between patients and medical staff, ensuring a positive experience for all parties.
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
<p>Our financial services client in West L.A. are in need of a receptionist to join their growing team. </p><p>You'll be the first point of contact for guests, clients and vendors and will also answer and transfer calls, order office supplies and provide back-up clerical support as needed. </p>
We are looking for a dedicated Front Desk Coordinator to join our team in Santa Fe Springs, California. This Contract to permanent position requires an individual who thrives in a fast-paced environment and can maintain an organized and welcoming front office. The ideal candidate will possess strong administrative skills and a proactive approach to daily tasks.<br><br>Responsibilities:<br>• Answer and route incoming calls to the appropriate departments or individuals.<br>• Greet visitors warmly and ensure they are directed to the correct locations.<br>• Maintain an organized and detail-oriented appearance at the front desk.<br>• Manage physical filing systems and assist with transitioning documents to digital formats by scanning and organizing files.<br>• Perform accurate data entry tasks into organizational systems, ensuring attention to detail.<br>• Monitor and replenish kitchen supplies, including coffee pods, utensils, and napkins, while ensuring the cleanliness of the kitchen area.<br>• Stock refrigerators in training rooms, conference spaces, and executive offices with beverages.<br>• Open and sort incoming mail, scanning and distributing documents as needed.<br>• Operate postage meters to properly stamp outgoing mail in a timely manner.
We are looking for a dedicated Front Desk Coordinator to join our healthcare team in Fountain Valley, California. This role requires a friendly and detail-oriented individual who is comfortable managing high foot traffic and thrives in a fast-paced environment. As a Contract-to-Permanent position, this opportunity offers room for growth and development within the organization.<br><br>Responsibilities:<br>• Serve as the first point of contact for patients and visitors, providing a welcoming and organized experience.<br>• Handle incoming and outgoing calls efficiently, ensuring clear communication and resolution of inquiries.<br>• Manage daily administrative tasks, including data entry, organizing files, and scheduling appointments.<br>• Coordinate patient intake processes, ensuring accurate documentation and adherence to healthcare protocols.<br>• Utilize medical terminology knowledge to assist patients and staff with necessary information.<br>• Work collaboratively with healthcare staff to ensure smooth office operations and patient satisfaction.<br>• Maintain a high level of organization in a busy office environment with heavy foot traffic.<br>• Assist with customer service needs, addressing concerns and resolving issues promptly.<br>• Use Microsoft Office applications, including Excel, Outlook, and Word, to complete administrative tasks.<br>• Support the scheduling of interviews and manage timesheets as required.
We are looking for a dependable and detail-driven Administrative Assistant for a contract position in Chino, California. This short-term assignment, lasting 4-6 weeks, offers an excellent opportunity for professionals with strong organizational skills and the ability to handle sensitive information. The role involves a variety of administrative tasks, including file management, data entry, and front desk support.<br><br>Responsibilities:<br>• Organize and maintain files for third-party administrators to ensure accuracy and accessibility.<br>• Input data with precision into an internal portal to support operational needs.<br>• Update and manage information using Microsoft Excel spreadsheets.<br>• Provide front desk support, including answering inbound calls and assisting visitors.<br>• Handle sensitive information with a high level of confidentiality and professionalism.<br>• Perform general administrative tasks to support office operations.<br>• Collaborate with team members to ensure all assigned duties are completed efficiently.
<p>We are looking for a detail-oriented Project Coordinator for a long-term contract role. This role requires you to be onsite 4 days a week in Century City. The ideal candidate will have experience in media, entertainment or tech. The role involves supporting operational logistics, coordinating workshops, and maintaining documentation to ensure smooth workflows.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Coordinate vendor contract requests and ensure timely processing.</p><p>• Schedule and manage logistics for workshops, including reserving conference rooms, ordering supplies, and arranging meals.</p><p>• Format presentation decks to ensure clear and effective visuals.</p><p>• Organize and maintain shared folders, manage version control, and establish access permissions for program-related materials.</p><p>• Compile status summaries of features and provide updates to relevant stakeholders.</p><p>• Draft meeting notes and document action items to support project execution.</p><p>• Proctor coding exercises for candidate screenings and ensure proper setup.</p><p>• Facilitate knowledge transfer sessions and streamline training logistics for project resources.</p><p>• Maintain technical documentation, record architecture decisions, and update runbooks for standardized procedures.</p><p>• Track expenses and assist with recurring administrative processes to ensure consistent operations.</p>
<p><strong>Job Summary</strong></p><p>Looking to kickstart or advance your career in the healthcare or enrollment industry? Our client is seeking a dedicated <strong>Enrollment Associate</strong> to assist with the enrollment process for new members. This individual will play a key role in ensuring a smooth and efficient onboarding experience for those joining the plan. If you’re organized, detail-oriented, and thrive in a fast-paced environment, this role could be the perfect fit for you!</p><p><strong>Primary Responsibilities:</strong></p><ul><li>Respond promptly to internal and external customer inquiries.</li><li>Address and resolve enrollment-related issues or concerns via claims, call tracking, or email.</li><li>Create, maintain, and update records in the eligibility transactional system.</li><li>Enter enrollment applications into the company’s database system with accuracy.</li><li>Process and manage enrollments and dis-enrollments.</li><li>Verify enrollment status with clients and resolve enrollment system rejections.</li><li>Collaborate with colleagues to manage exceptions, ensuring proper enrollment processes.</li><li>Conduct daily and monthly reconciliation of enrollment files.</li><li>Verify the accuracy of entered data against source documents.</li><li>Handle member eligibility change data and maintain enrollment database records.</li><li>Perform other related responsibilities as needed.</li></ul><p><br></p>
We are looking for a dedicated and personable Office Coordinator to join our team in La Cañada Flintridge, California. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and organized environment. This is a contract-to-permanent position offering an excellent opportunity to grow within a supportive healthcare setting.<br><br>Responsibilities:<br>• Greet clients and visitors warmly, creating a positive and welcoming first impression.<br>• Handle patient check-ins and check-outs, including processing payments and providing receipts.<br>• Accurately input and update patient demographic and insurance details in the system.<br>• Manage scheduling tasks such as confirming, canceling, and rescheduling appointments.<br>• Assist new clients through the intake process, ensuring they feel comfortable and supported.<br>• Maintain confidentiality and adhere to organizational policies and standards.<br>• Ensure the front office and waiting area remain clean, organized, and inviting.<br>• Respond to phone inquiries and direct calls to the appropriate team members.<br>• Support administrative tasks such as data entry and record-keeping.
<p>A construction company in Santa Monica is hiring an Administrative Coordinator to join our construction project team on a temporary basis with potential to extend. This role is ideal for someone who thrives in dynamic, fast-paced environments, possesses excellent administrative skills, and enjoys being part of a collaborative team.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule 5–10 daily meetings within the building, ensuring all necessary packets and documentation are printed and ready.</p><p>• Assist in the team's relocation within the same building, supporting office and workspace setup as needed.</p><p>• Manage labor compliance by ensuring subcontractors sign required documents and routing them through internal and external systems.</p><p>• Maintain detailed logs for safety documentation, meeting attendance, and compliance records, ensuring accuracy in Excel.</p><p>• Track, categorize, and expense equipment from the team’s internal yard.</p><p>• Provide general administrative support, including ordering office supplies, assisting project operations staff, and uploading safety information to HammerTech software.</p><p>• Organize and pick up lunches for meetings, handling 10–12 orders at a time.</p><p>• Assist with additional administrative duties as needed.</p><p><br></p><p>The ideal candidate will have 2-3 years of experience with strong MS Word or MS Excel skills. This position is onsite, Monday – Friday from 7AM – 3:30PM. Pay is based on experience, between $24-28/hr.</p>
<p>We are looking for a detail-oriented and resourceful part time Administrative Assistant to join a nonprofit organization in West LA. This Contract position is ideal for someone with strong organizational skills and a knack for managing administrative and computer-based tasks efficiently. The role primarily involves supporting the CEO with their personal and organizational projects with a focus on accuracy and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain digital files, ensuring efficient computer-based processes are in place.</p><p>• Conduct in-depth research and complete applications, including loan-related forms, with precision.</p><p>• Perform data entry tasks while maintaining high accuracy, particularly in Microsoft Excel.</p><p>• Provide administrative support for specific project-related tasks and initiatives.</p><p>• Assist in synthesizing online research into actionable insights.</p><p>• Ensure all administrative duties are completed in a timely and efficient manner.</p><p>• Collaborate with team members to streamline processes and improve workflow efficiency.</p><p>• Handle general office support tasks, including answering inbound calls and receptionist duties.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is eager to support various administrative functions across the district. The ideal candidate will play a critical role in maintaining efficiency and accuracy in daily operations.<br><br>Responsibilities:<br>• Coordinate dispatching and scheduling of service jobs to ensure timely completion.<br>• Manage billing processes for service jobs, maintaining accuracy and attention to detail.<br>• Provide backup support for administrative roles, including scheduling and reception duties.<br>• Collaborate with the district team to assist members in completing assignments efficiently and effectively.<br>• Prepare and submit necessary documentation to corporate as requested.<br>• Review completed work for errors, duplicates, or missing information, and ensure corrections are made before final submission.<br>• Handle ordering of materials, equipment, and office supplies to support district operations.<br>• Generate and submit daily reports as required.<br>• Perform additional tasks and responsibilities as assigned by management.
<p>We are looking for a dedicated Administrative Assistant to join our team in Tustin, California. In this Contract to permanent position, you will play a key role in maintaining smooth office operations and supporting various administrative tasks. As the first point of contact for visitors and staff, you will ensure a detail-oriented and welcoming environment while handling critical organizational responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary front desk representative, greeting visitors and managing inquiries with attention to detail.</p><p>• Collect and distribute mail from the office on a weekly basis.</p><p>• Run occasional errands, including package pickups and deliveries.</p><p>• Maintain and restock office supplies to ensure smooth operations.</p><p>• Manage shared calendars and schedule meetings as needed.</p><p>• Coordinate parking arrangements and maintain accurate parking records.</p><p>• Organize weekly employee lunches and oversee pantry supplies.</p><p>• Support travel arrangements for staff and guests, including booking transportation.</p><p>• Track purchase orders and manage vendor relationships.</p><p>• Assist with planning and executing office events to enhance team engagement.</p>
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information. </p>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p><br></p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Adhere to Williams Lea policies in addition to client site policies. </p><p> - Use equipment and supplies in a cost-efficient manner. </p>
<p>We are looking for an experienced Office Manager to oversee the operations of a medical clinic based in Long Beach, California. This position involves managing clinical and administrative processes across multiple outpatient specialty centers and a hospital-based program. As a long-term contract role, the ideal candidate will play a key part in driving operational efficiency, fostering business growth, and ensuring high-quality patient care.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily administrative operations for outpatient specialty centers and hospital programs.</p><p>• Manage and maintain office supplies, ensuring seamless availability for staff needs.</p><p>• Handle accounts payable processes accurately and efficiently.</p><p>Focus on business development and outreach </p><p>• Coordinate credentialing and hospital privileges for physicians and clinical staff.</p><p>• Lead recruitment, training, and performance management initiatives for office and clinical personnel.</p><p>• Collaborate with physicians, hospital administration, and external stakeholders to optimize operational workflows.</p><p>• Monitor financial performance metrics and implement strategies to improve efficiency.</p><p>• Develop and execute marketing and business development initiatives to expand the division.</p><p>• Maintain a welcoming and organized reception area, ensuring excellent patient and visitor experiences.</p><p>• Establish benchmarking standards to measure and enhance operational performance.</p>
We are looking for an organized and proactive Administrative Assistant to join a small team in Tustin, California. This is a Contract to permanent position, offering an excellent opportunity for individuals seeking long-term career growth. The role is fully onsite and requires strong administrative skills and attention to detail.<br><br>Responsibilities:<br>• Provide administrative support to the owner and team, ensuring smooth daily operations.<br>• Handle incoming calls with care, directing inquiries to the appropriate personnel.<br>• Manage and maintain office documentation and records with accuracy and confidentiality.<br>• Perform data entry tasks, ensuring all information is updated and organized.<br>• Greet visitors and clients warmly, ensuring a welcoming office environment.<br>• Assist in scheduling meetings, appointments, and other calendar management tasks.<br>• Ensure office supplies are adequately stocked and reorder as necessary.<br>• Collaborate with team members to address administrative needs and priorities.<br>• Maintain a casual yet detail-oriented demeanor, adhering to company standards.
We are looking for an Administrative Assistant to support the Risk Department within the Quality Division of a healthcare facility in Northridge, California. This is a contract position lasting approximately three months, where you will play a vital role in editing, organizing, and maintaining hospital policies. The ideal candidate will bring strong organizational skills, attention to detail, and a commitment to ensuring smooth operations within a fast-paced environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative and clerical support to the Risk Department, ensuring tasks are completed accurately and on time.<br>• Assist in editing, formatting, and managing hospital policies to meet compliance standards and organizational requirements.<br>• Perform data entry and maintain electronic files for efficient document management.<br>• Utilize Microsoft Office tools and other software to create, edit, and organize documents effectively.<br>• Collaborate with team members to meet project deadlines and uphold quality standards.<br>• Organize and prioritize multiple tasks to ensure smooth day-to-day operations.<br>• Maintain a meticulous approach in all communications, both internally and externally.<br>• Support general office duties such as answering calls and managing correspondence when needed.
We are looking for a dedicated Administrative Assistant to join a boutique interior design firm in Aliso Viejo, California. This Contract-to-long-term position offers an exciting opportunity to contribute to the operational success of creative design projects while supporting daily office functions. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring seamless coordination between clients, vendors, and the design team.<br><br>Responsibilities:<br>• Manage the creation and processing of invoices, purchase orders, and vendor payments to ensure accuracy and timely submission.<br>• Maintain comprehensive financial and project records, tracking expenses and verifying billing compliance with project budgets.<br>• Serve as a point of contact for clients, vendors, and contractors, handling inquiries related to orders, delivery schedules, and payment arrangements.<br>• Prepare and format documents, proposals, and presentation materials to support design projects.<br>• Organize office schedules, including coordinating meetings, site visits, and client calls.<br>• Provide administrative support to the design team, ensuring all files, correspondence, and documentation are well-organized and updated.<br>• Collaborate with the accounting and design teams to resolve billing discrepancies and maintain accurate financial records.
<p>Inspection – Administrative Assistant IV </p><p>Location: Los Angeles, CA (LAWA Project)</p><p> Employment Type: Full-Time</p><p>Position Summary</p><p>The Administrative Assistant IV will provide high-level administrative and operational support to project supervisors and inspection staff. This role requires exceptional organizational skills, attention to detail, and proficiency with Microsoft Office and project management tools. The ideal candidate is proactive, dependable, and thrives in a fast-paced construction or inspection environment.</p><p>Essential Duties and Responsibilities</p><ul><li>Prepare professional written materials, reports, and correspondence.</li><li>Manage calendars for project supervisors and inspection staff.</li><li>Coordinate meetings, prepare agendas, and record meeting minutes.</li><li>Copy, scan, and distribute documents as required.</li><li>Maintain project logs, files, and documentation throughout all project phases.</li><li>Handle incoming calls, greet visitors, and provide administrative assistance.</li><li>Support communication between inspection teams, project supervisors, and document control.</li><li>Track and organize financial and budget-related documents.</li><li>Manage office supplies and general administrative tasks.</li><li>Act as liaison between inspectors and project management teams.</li><li>Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.</li><li>Ensure inspection-issued documents are properly filed, organized, and compliant with contract and LAWA requirements.</li></ul><p>Hardware/Software Knowledge</p><ul><li>Familiarity with Project Management Information Systems (PMIS) used for inspection and document control such as PM Web, Adobe Pro, Bluebeam, etc.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint) and ability to create professional logs, reports, and charts.</li></ul><p> </p><p> </p><p><br></p>
<p>We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects. </p>
<p>Our entertainment client is looking for early career talent to join their team. This entry level administrative role offers hands-on exposure to the entertainment, media, and sports industries while providing opportunities for growth. The role involves supporting various operations and delivering exceptional service to clients and colleagues.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage incoming calls by directing them to the appropriate parties, ensuring clear communication and efficiency.</p><p>• Coordinate the scheduling of meetings and booking conference rooms across multiple locations.</p><p>• Welcome clients, colleagues, and guests with a high level of hospitality and attentiveness.</p><p>• Handle confidential information with discretion, maintaining the integrity of sensitive records.</p><p>• Assist with internal and external mail activities, including sorting, tracking, and delivering items.</p><p>• Prepare and organize conference rooms and event spaces for meetings and company events.</p><p>• Operate office equipment such as mailing, copying, binding, and fax machines.</p><p>• Provide gift-wrapping services for high-priority client items, ensuring prompt and accurate delivery.</p><p>• Collaborate with team members to foster positive working relationships and uphold company standards.</p><p>• Undertake special projects and additional tasks as assigned by management.</p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our client's team in Woodland Hills, California. In this long-term contract role, you will play a pivotal part in supporting the Director of Development by ensuring smooth administrative operations and maintaining donor database accuracy. This position offers a dynamic work environment for individuals passionate about organization and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Perform heavy data entry tasks to maintain and update donor databases with accuracy and attention to detail.</p><p>• Provide administrative support to the Director of Development, ensuring seamless coordination of daily operations.</p><p>• Manage calendars and schedules, including organizing meetings and appointments.</p><p>• Answer and direct inbound calls professionally, addressing inquiries or forwarding them as needed.</p><p>• Coordinate and oversee scheduling for internal and external events.</p><p>• Ensure proper documentation and organization of records for easy retrieval.</p><p>• Collaborate with team members to improve administrative processes and workflows.</p><p>• Assist in preparing reports and presentations as needed.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
