5 results for Office Manager in Madison, WI

Bookkeeper

Madison, WI
remote
Temporary
0 - 0 USD / Yearly
Job Title: Part-Time Bookkeeper / General Accountant (Contract – 20 Hours/Week, 100% Remote)Location: 100% Remote Schedule: Approximately 20 hours per week Employment Type: ContractPosition Overview We are seeking a detail-oriented Bookkeeper or General Accountant to support a growing organization that provides accounting services to nonprofit clients. This role will assist with an upcoming system implementation and help transition financial processes from QuickBooks Online to Bill.com.This is a fully remote, part-time contract opportunity (approximately 20 hours per week) Key Responsibilities<ul><li>Support the transition of financial processes from QuickBooks Online to Bill.com</li><li>Assist with ERP/system implementation tasks including data preparation, testing, and process documentation</li><li>Maintain accurate financial records for nonprofit clients</li><li>Support accounts payable and accounts receivable processes</li><li>Assist with bank and credit card reconciliations</li><li>Help ensure proper documentation and compliance with nonprofit accounting practices</li><li>Collaborate with the internal accounting team to ensure a smooth system transition</li></ul>
2026-03-06T00:00:00Z

Administrative Assistant

Madison, WI
onsite
Temporary
25 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Madison, Wisconsin. In this long-term contract position, you will play a key role in ensuring smooth office operations and providing excellent support to both staff and clients. The ideal candidate will be organized, proactive, and capable of managing multiple tasks efficiently. *FULLY ONSITE ROLE* Responsibilities:• Manage daily administrative tasks, including scheduling, filing, and maintaining records.• Answer incoming phone calls professionally and direct them to appropriate departments.• Perform accurate data entry to update and maintain databases.• Provide front desk support by greeting visitors and addressing inquiries.• Assist in preparing reports, presentations, and correspondence as needed.• Coordinate office supplies and ensure inventory is well-stocked.• Support team members with various clerical duties to enhance productivity.• Maintain confidentiality while handling sensitive information.• Collaborate with other departments to streamline administrative processes.
2026-03-06T00:00:00Z

Receptionist

Madison, WI
onsite
Temporary
20 - 21 USD / Hourly
<ul><li>Presents a pleasant appearance and professional manner.</li><li>Answers and directs incoming phone calls to the appropriate parties.</li><li>Brings any system problems or participant eligibility issues to the appropriate personnel.</li><li>Opens, date-stamps, and distributes mail according to department procedures.</li><li>Handles walk-ins by contacting the appropriate party for assistance.</li><li>Maintains provider refund check copies and a spreadsheet showing receipt and deposit dates.</li><li>Updates participant address changes, scans documentation, and attaches to individual files.</li><li>Contacts participants regarding returned mail to confirm system information and updates records as needed.</li><li>Maintains office supplies, orders as needed, and organizes supplies upon delivery.</li><li>Assists with all mass mailings, including labeling, material preparation, stuffing, and posting.</li><li>Keeps initial eligibility packet materials prepared and ready for month-end mailings.</li><li>Assists with COBRA, reinstatement, and initial notices to participants from start to finish.</li><li>Prints Health & Welfare (H&W) checks and EOB notices to participants/providers and mails them within two days.</li><li>Alphabetizes processed paper claims, scans and saves them to the system; originals are kept batched and filed.</li><li>Files all hard copy enrollment cards in a secured folder after comparing to the system and scanning.</li><li>Prepares mail for daily posting and pickup by Pitney Bowes.</li><li>Operates mail equipment, including sorter/stuffer, mail machine, and label machine.</li><li>Scans current records into the system and works backward scanning older records when able.</li><li>Assists with any other assigned duties as needed.</li></ul>
2026-03-06T00:00:00Z

Receptionist

Middleton, WI
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a dedicated Receptionist to join our team on a contract basis, based in Middleton, Wisconsin. In this role, you will be the first point of contact for patients and guests, ensuring a welcoming and attentive experience within our medical facility. You will play a vital role in supporting daily office operations, maintaining patient satisfaction, and assisting with administrative tasks. Responsibilities:• Greet patients and visitors with a warm and attentive demeanor, ensuring a positive first impression.• Manage appointment scheduling efficiently while maintaining provider schedules and patient flow.• Answer phone calls, address inquiries regarding services, and relay messages accurately to appropriate staff.• Process patient payments, provide receipts, and reconcile daily deposits.• Maintain and organize the front desk area to optimize workflow and enhance the patient experience.• Assist with ordering and maintaining office supplies to ensure smooth operations.• Scan and file medical records and reports promptly to maintain accurate documentation.• Support the Clinic Manager with various projects and administrative tasks.
2026-03-04T00:00:00Z

Business Applications Manager

Madison, WI
onsite
Permanent
120000 - 130000 USD / Yearly
Robert Half is looking for a skilled Business Applications Manager to oversee and enhance core business systems for our client in the Madison area. This role is ideal for a hands-on IT leader who combines technical depth with strong project delivery skills and the ability to partner effectively with business stakeholders. What You’ll Do<ul><li>Lead the administration, improvement, and integration of key business systems, including ERP, CRM, analytics, and workflow automation platforms.</li><li>Manage and mentor a team of IT professionals, ensuring effective allocation of resources, timely project delivery, and high-quality outcomes.</li><li>Oversee full project lifecycles, from planning and execution to reporting and completion, to ensuring projects are delivered on time and within scope.</li><li>Collaborate with leaders across the organization to translate business needs into practical, technology-driven solutions.</li><li>Ensure data accuracy and consistency across interconnected systems.</li><li>Use project management tools to track progress, monitor workflows, and generate reports.</li><li>Provide training, guidance, and documentation to enable optimal system use and adoption.</li><li>Create and maintain clear documentation for system processes, workflows, and technical procedures.</li></ul>
2026-02-25T00:00:00Z