<p>A respected non-profit organization in Madison, WI is seeking a highly skilled <strong>Administrative Professional</strong> to provide critical operational and administrative support during a 4–6 month engagement. This role is ideal for an organized, detail-oriented professional who thrives in a mission-driven environment and can confidently support leadership, staff, and day-to-day office operations.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide high-level administrative support to leadership and program teams</li><li>Manage calendars, schedule meetings, and coordinate logistics (in-person and virtual)</li><li>Prepare, edit, and format correspondence, reports, presentations, and meeting materials</li><li>Serve as a point of contact for internal staff, vendors, and external stakeholders</li><li>Maintain accurate records, files, and documentation in accordance with organizational standards</li><li>Assist with data entry, tracking, and basic reporting as needed</li><li>Support special projects, events, and initiatives during the contract period</li><li>Ensure smooth daily office operations in a fast-paced, collaborative environment</li></ul><p><br></p>
<p>We are looking for a detail-oriented and organized Executive Assistant to join our organization in Madison, Wisconsin. This role requires excellent administrative skills to support the Executive Director and other staff members in their daily operations. The ideal candidate will thrive in a fast-paced environment and possess strong communication and scheduling abilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate the Executive Director’s schedule, ensuring all appointments and meetings are effectively organized.</p><p>• Handle mail and email correspondence for the Executive Director, directing inquiries as needed.</p><p>• Support agency-wide communication efforts, including staff meetings and updates.</p><p>• Draft and prepare letters, memos, and other documents as requested by the Executive Director or Operations Manager.</p><p>• Arrange and oversee travel plans for the Executive Director and agency-related trips.</p><p>• Maintain and organize filing systems for reports, correspondence, and other essential records.</p><p>• Provide assistance during board meetings, including preparing minutes and related documentation.</p><p>• Answer incoming calls and ensure inquiries are routed appropriately.</p><p>• Perform additional administrative tasks as assigned to support the organization’s goals</p>
We are looking for a highly organized and proactive Executive Assistant to join our team on a long-term contract basis in Madison, Wisconsin. In this role, you will provide critical support to senior leadership by managing schedules, coordinating travel, and facilitating executive meetings. This position is ideal for someone who thrives in a fast-paced environment and has exceptional attention to detail.<br><br>Responsibilities:<br>• Organize and maintain executives’ calendars, ensuring optimal time management and scheduling.<br>• Coordinate and arrange all aspects of domestic and international travel, including transportation and accommodations.<br>• Prepare and manage logistics for executive meetings, ensuring all materials and details are in place.<br>• Handle booking of travel arrangements, ensuring accuracy and adherence to preferences.<br>• Communicate effectively with internal and external stakeholders to support executive needs.<br>• Monitor and prioritize incoming correspondence for executives, ensuring timely responses.<br>• Assist with preparation of reports and presentations required for meetings.<br>• Maintain confidentiality while handling sensitive information and documents.<br>• Provide general administrative support to executives as needed.<br>• Identify and implement improvements to office processes and workflows to enhance efficiency.
