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7 results for Workplace Coordinator in Louisville, KY

Office Manager

Lexington-fayette, KY
onsite
Temporary to Hire
19.00 - 20.00 USD / Hourly
Robert Half is looking for an organized and resourceful Office Manager to support daily operations for a growing real estate and property organization. This contract-to-permanent position blends office administration, property coordination, marketing support, and client-facing communication, making it ideal for someone who can manage multiple priorities effectively. The right candidate will help keep business operations running smoothly while supporting property listings, tenant and owner communication, and administrative projects across the portfolio. Responsibilities:• Oversee day-to-day office operations, including coordinating technology support, arranging equipment service, and ensuring essential workplace tools remain functional.• Manage inventory and purchasing for office materials and administrative resources needed to support staff and business activities.• Coordinate calendars, virtual meetings, and general administrative scheduling while serving as a reliable point of contact for internal and external communication.• Create and refresh marketing collateral for property listings, maintain online listing information, and assist with promotional visibility for available spaces.• Arrange property signage and lockbox installation, and support the scheduling of tours and showings for spaces available for sale or lease.• Assist with market research and property-related analysis to support retail clients and broader leasing or sales efforts.• Work with external partners and consultants to support updates to company website content and presentation.• Coordinate maintenance requests, repair projects, and improvement initiatives across managed properties and community associations.• Draft and distribute clear correspondence, prepare lease-related documents, compile property reports, and support meetings for landlords, tenants, owners, and association boards.• Partner with accounting on billing support, collections tracking, payable items, and budget preparation related to property op
2026-06-03T16:08:47Z

Administrative Coordinator

Nicholasville, KY
onsite
Temporary to Hire
19.00 - 25.00 USD / Hourly
Robert Half is looking for an Administrative Coordinator to support property operations and insurance-related activities for a portfolio of sites in Kentucky. This contract opportunity is ideal for someone who can keep daily operations organized, maintain accurate documentation, and coordinate effectively with vendors, tenants, and internal partners. The role combines administrative oversight, project coordination, and insurance tracking to help protect assets and keep property activities running smoothly. Responsibilities:• Coordinate daily administrative support for property operations, serving as a central point of communication for tenants, contractors, vendors, and internal stakeholders.• Arrange maintenance work, repairs, site inspections, and improvement projects while monitoring timelines and follow-up needs.• Maintain organized records for leases, service agreements, compliance files, and other property-related documentation.• Track insurance coverage across assigned properties, including policy details, renewals, certificates, and claim-related paperwork.• Work with brokers, carriers, and service providers to assist with renewals, claims communication, and insurance documentation requirements.• Review vendor and contractor insurance certificates to confirm coverage aligns with company standards and contractual obligations.• Support budgeting activities by monitoring expenses, compiling operational information, and preparing routine reports.• Identify operational or coverage-related concerns and escalate recommendations that help reduce risk and safeguard property assets.• Assist with special assignments, property updates, and administrative coordination for ongoing operational initiatives.
2026-06-08T20:18:46Z

Tax Manager - Public

Louisville, KY
onsite
Permanent / Full Time
85000.00 - 115000.00 USD / Yearly
We are looking for an experienced Tax Manager to lead a broad range of tax activities for our team. This position plays a central role in maintaining accurate filings, guiding tax strategy, and helping the organization respond effectively to regulatory developments. The ideal candidate brings strong technical tax knowledge, sound judgment, and the ability to work closely with accounting, finance, and external advisors. Responsibilities: • Direct the preparation and final review of tax returns for business entities and other applicable filings, ensuring accuracy and timely submission. • Monitor federal, state, and local tax obligations and maintain compliance by applying current rules and filing requirements. • Develop practical tax planning approaches that support business objectives while reducing exposure and identifying potential savings. • Manage responses to audits, notices, and other inquiries from tax authorities, coordinating documentation and communication as needed. • Analyze new and changing tax laws to assess their impact and recommend appropriate actions for the organization. • Contribute to tax provision work, financial reporting activities, and close processes during month-end and year-end cycles. • Provide guidance, oversight, and skills development support to tax team members when applicable. • Partner with internal stakeholders and outside advisors to address tax matters, improve processes, and support entity-related activities such as formation needs.
2026-06-01T11:48:44Z

IT Manager

Madison, IN
onsite
Permanent / Full Time
100000.00 - 130000.00 USD / Yearly
Our client is seeking a Technology Manager to serve as a strategic IT leader and business partner across the organization. This individual will drive technology initiatives that support core business operations, optimize enterprise systems, and align IT capabilities with long-term business goals. This role blends business analysis, IT leadership, and project delivery, requiring someone who can influence stakeholders, lead teams, and execute complex technology solutions in a manufacturing environment. Key Responsibilities:<ul><li>Lead and develop a team supporting enterprise systems including ERP, CRM, MES, and other business platforms</li><li>Partner with business leaders to identify needs and implement scalable technology solutions</li><li>Own IT project delivery—prioritization, resourcing, budgeting, and execution (on time and within budget)</li><li>Collaborate with IT leadership to build and maintain multi-year technology roadmaps aligned to business strategy</li><li>Manage relationships with managed service providers, vendors, and system integrators</li><li>Oversee operational IT support for the site/region, ensuring high performance and cost efficiency</li><li>Ensure compliance with SOX and internal controls, including policy development and audit readiness</li><li>Support disaster recovery and business continuity planning through testing and execution</li><li>Drive process improvement through data, reporting, and cross-functional collaboration</li><li>Mentor and develop team members through coaching, performance management, and career development</li></ul>
2026-05-21T18:58:44Z

HR Generalist

Georgetown, KY
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
We are looking for an HR Generalist to support daily human resources operations in Georgetown, Kentucky. This role serves as a key resource for employees and leaders by providing guidance on workplace policies, handling HR-related questions, and helping carry out core people programs. The position also plays an important part in recruiting coordination, onboarding, and employee relations activities while promoting consistent HR practices across the site. Responsibilities: • Advise employees and supervisors on human resources policies, workplace practices, and available programs while addressing questions or directing complex matters to the appropriate HR leadership. • Apply HR guidelines consistently across the location and provide support on performance and corrective action processes to help managers make informed decisions. • Coordinate recruitment administration by maintaining applicant tracking records, managing job postings, supporting advertising efforts, and sharing regular staffing updates with stakeholders. • Prepare pre-employment and new employee documentation and facilitate onboarding activities to ensure employees are set up accurately and efficiently. • Review employee relations concerns, conduct fact-finding as needed, and elevate sensitive issues when additional intervention is required. • Build productive working relationships with internal teams and external partners to support business needs and strengthen HR service delivery. • Use sound conflict management approaches to help resolve workplace concerns and reduce the risk of repeated issues. • Contribute to HR program goals by executing assigned initiatives effectively and encouraging alignment with broader team objectives.
2026-06-12T19:13:43Z

Billing Clerk

Louisville, KY
onsite
Temporary / Contract
24.00 - 26.00 USD / Hourly
We are looking for a Billing Clerk to support accurate and timely invoicing operations in Louisville, Kentucky. This Long-term Contract position is ideal for someone who is comfortable working with billing records, resolving account discrepancies, and maintaining organized financial documentation. The role requires strong computer skills, careful attention to detail, and the ability to communicate effectively regarding billing matters. Responsibilities: • Prepare and issue billing documents accurately and on schedule for customers or internal accounts. • Review charges, account details, and supporting records to confirm invoice accuracy before distribution. • Follow up on outstanding balances and assist with collection activities in a timely and thorough manner. • Generate and maintain billing statements while ensuring records are current, complete, and easy to retrieve. • Enter, update, and verify information within computerized billing systems to support daily operations. • Investigate billing questions or discrepancies and work with relevant teams to reach prompt resolution.
2026-06-09T18:04:08Z

Legal Secretary

Louisville, KY
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a dependable Legal Secretary to support a busy legal team in Louisville, Kentucky. This contract-to-permanent position offers the opportunity to contribute to day-to-day office and legal administrative operations while building long-term potential within the organization. The role is fully onsite and is ideal for someone who is organized, thorough, and comfortable managing document-heavy work in a legal environment. The hours for the position are onsite Monday - Friday, 8AM - 5PM. Responsibilities:• Manage incoming and outgoing mail, ensuring documents are distributed, processed, and filed promptly.• Prepare, format, and revise legal and administrative documents using Microsoft Word and Excel.• Maintain organized paper and electronic filing systems for legal records, correspondence, and case-related materials.• Draft and edit business correspondence and routine communications with accuracy and care.• Provide day-to-day administrative support to legal staff, including answering phone calls, scheduling, document handling, and general office coordination.• Assist with the preparation and processing of legal documentation in accordance with established procedures.• Review documents for completeness and proper formatting before submission, distribution, or filing.
2026-05-29T19:53:47Z