We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to the Executive Director's office in Los Angeles, California. This Contract to permanent position is ideal for someone who excels in administrative tasks, thrives in a detail-oriented environment, and can maintain strict confidentiality. Join a non-profit organization dedicated to impactful community service while contributing to essential operational functions.<br><br>Responsibilities:<br>• Draft and prepare correspondence, reports, proposals, and grant documents with accuracy and attention to detail.<br>• Offer backup support to the Executive Assistant and act as the primary assistant when the Executive Assistant is unavailable.<br>• Coordinate meetings for the Board of Directors and its committees, ensuring smooth scheduling and organization.<br>• Provide both written and verbal translation services as needed.<br>• Assist the Executive Office in managing community advisory committees and Board of Directors' activities.<br>• Handle Fair Hearing forms and other reporting data in a timely and organized manner.<br>• Maintain confidentiality in all office operations.<br>• Manage incoming calls and inquiries, ensuring prompt and courteous responses.<br>• Facilitate data entry tasks to support organizational needs.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This Contract to permanent position offers an exciting opportunity to support our office operations, including financial administration, document management, and bilingual communication. The ideal candidate will bring strong organizational skills, technical expertise, and a detail-oriented approach to help ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform financial data entry with precision, utilizing QuickBooks Online for tracking and reporting.<br>• Assist in Accounts Payable processes, including preparing and printing checks for timely payments.<br>• Maintain organized filing systems for invoices, bills, and other essential documents to ensure accessibility and audit readiness.<br>• Provide bilingual support by translating and facilitating communication in Spanish for both office and field-related tasks.<br>• Utilize Excel for data tracking and analysis to support financial and administrative needs.<br>• Deliver clerical assistance and general office support to management and team members as required.<br>• Ensure the office remains well-organized and operational by managing daily tasks efficiently.
We are looking for a skilled Administrative Assistant to join our team at a property management company in Glendale, California. This position requires a dedicated individual who excels at managing multiple tasks, maintaining organization, and providing exceptional support to the team. As a Contract to permanent opportunity, this role offers the potential for long-term growth and stability within the company.<br><br>Responsibilities:<br>• Facilitate tenant onboarding, coordinating move-in and move-out processes with efficiency.<br>• Prepare and manage leases, notices, and other property-related documentation.<br>• Maintain accurate and accessible digital and physical filing systems.<br>• Process rent payments, invoices, and perform essential data entry tasks.<br>• Coordinate maintenance requests and serve as a liaison between tenants and vendors.<br>• Schedule appointments and provide assistance to property managers when required.<br>• Perform general office duties, including handling mail, copying, scanning, and ordering supplies.<br>• Ensure smooth daily operations by responding to inquiries and addressing administrative needs promptly.<br>• Support team members by maintaining organized workflows and meeting deadlines.
<p>We are currently hiring a Bilingual (English/Spanish) Direct Support Professional to provide one-on-one support to individuals with developmental disabilities in the community.</p><p>This full-time, field-based position focuses on:</p><p>• Supporting clients in achieving goals outlined in their Individual Program Plan (IPP)</p><p>• Assisting with independent living skills and daily routines</p><p>• Promoting client dignity, safety, and autonomy</p><p>• Providing structured support in employment and community settings</p><p>• Maintaining accurate documentation and progress notes</p><p><br></p><p>Pay: $18–$20/hr</p><p>Location: Los Angeles area (90043)</p>
We are looking for a detail-oriented and tech-savvy HR Assistant to join our team in Torrance, California. This position is focused on supporting employee onboarding and offboarding processes in a fast-paced, computer-based environment. Ideal candidates should be comfortable handling digital tools and communication platforms while maintaining exceptional organizational skills. This is a Contract opportunity with potential for long-term growth within a dynamic and supportive team.<br><br>Responsibilities:<br>• Oversee the onboarding and offboarding of employees, ensuring all processes are completed accurately and efficiently.<br>• Conduct virtual meetings with new hires via Zoom to facilitate orientation and address questions.<br>• Respond promptly to text messages and other incoming communications related to HR matters.<br>• Prepare, edit, and manage documents using Microsoft Word and other digital tools.<br>• Capture screenshots, save and edit images, and organize PDFs and other digital files.<br>• Print, scan, and electronically save documents while maintaining accurate records.<br>• Take detailed notes and organize files for reference and documentation purposes.<br>• Coordinate Livescan background checks and ensure compliance with required protocols.<br>• Maintain clear and organized digital records to support HR operations.<br>• Collaborate with team members to ensure seamless virtual operations and effective communication.
<p>A growing construction and development firm in Oceanside is seeking a proactive and energetic <strong>Administrative Assistant</strong> to support project managers and office leadership. This role is ideal for someone who thrives in a fast-paced environment where organization and communication drive success. You’ll play a key role in keeping projects moving forward, ensuring documentation is accurate, and supporting both field and office operations.</p><p><br></p><p><strong>Core Responsibilities</strong></p><ul><li>Coordinate project documentation and maintain organized job files</li><li>Assist with scheduling meetings, site visits, and subcontractor coordination</li><li>Prepare proposals, contracts, and change order documentation</li><li>Track project timelines and assist with status reporting</li><li>Communicate with vendors, subcontractors, and internal teams</li><li>Maintain office supplies and coordinate administrative logistics</li><li>Support accounting with invoice tracking and document collection</li></ul>
<p>We’re currently hiring for a <strong>Part-Time Office Assistant</strong> role in <strong>Artesia, CA.</strong></p><p>This is a public-facing, administrative support role ideal for someone who enjoys helping people, staying organized, and working in a calm, professional office environment.</p><p><strong>Position Details:</strong></p><ul><li><strong>Title:</strong> Part-Time Office Assistant</li><li><strong>Location:</strong> Artesia, CA</li><li><strong>Pay:</strong> $18/hour</li><li><strong>Schedule:</strong> M-F 12pm-4pm</li></ul><p><strong>Responsibilities include:</strong></p><ul><li>Greeting visitors and assisting walk-ins</li><li>Answering and directing phone calls</li><li>Scheduling appointments and supporting office operations</li><li>Data entry, filing, and maintaining records</li><li>Assisting with paperwork, customer forms, and payments</li><li>Keeping the front office organized and professional</li></ul><p><br></p>
<p>We are looking for a highly skilled Executive Assistant to join our team in Culver City. In this contract-to-hire position, you will play a pivotal role in supporting key executives and ensuring the smooth operation of administrative tasks. The ideal candidate thrives in dynamic environments, excels in multitasking, and demonstrates exceptional organizational abilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, schedule meetings, and coordinate appointments to ensure seamless daily operations.</p><p>• Provide comprehensive administrative support to executives, including drafting correspondence, preparing presentations, and handling confidential documents.</p><p>• Coordinate logistics for events, conferences, and team meetings, including booking venues and preparing materials.</p><p>• Prepare and submit expense reports, purchasing requests, and other financial documentation.</p><p>• Collaborate with multiple stakeholders to address daily operational needs and resolve issues promptly.</p><p>• Maintain strict confidentiality regarding sensitive information and executive matters.</p><p>• Assist in implementing new projects, including IT initiatives and office build-outs, by liaising with relevant teams and ensuring timely completion.</p><p>• Provide support for ad hoc tasks and projects as required, showcasing adaptability and problem-solving skills.</p>
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership in a dynamic environment. Based in Newport Beach, California, this contract position requires excellent organizational skills, attention to detail, and the ability to manage complex schedules and travel arrangements. The ideal candidate will excel in handling confidential information and thrive in a fast-paced, collaborative setting.<br><br>Responsibilities:<br>• Manage and coordinate intricate schedules for multiple executives, ensuring seamless alignment across time zones.<br>• Organize and facilitate internal and external meetings, including board sessions, investor discussions, and leadership gatherings.<br>• Proactively identify and address scheduling conflicts to maximize executive productivity.<br>• Arrange detailed domestic and international travel plans, including itineraries, accommodations, and transportation.<br>• Handle last-minute travel changes with efficiency and professionalism.<br>• Prepare and process expense reports while ensuring adherence to company policies.<br>• Act as a liaison between executives and stakeholders, including board members, investors, and healthcare professionals.<br>• Support the coordination of company-wide meetings, town halls, and leadership events.<br>• Assist with special projects and strategic initiatives as assigned by the executive team.<br>• Maintain confidentiality when handling sensitive corporate, financial, and personnel matters.
<p><strong>Now Hiring: Front Desk Rockstar / Office Assistant 🌟</strong></p><p> 📍 El Segundo | 🕗 Monday–Friday, 8:00 AM–5:00 PM | 💲$23/hour | 📅 Start Next Week – Through June (Long-Term Opportunity!)</p><p>Are you the kind of person who walks into a room and instantly lifts the energy? Do you love being around smart, motivated people and keeping things running smoothly? If you’re extremely social, bubbly, polished, and organized — we want to meet you!</p><p>Our client in El Segundo is looking for a dynamic Front Desk / Office Assistant to be the welcoming face and heartbeat of their office. This is an onsite role in a collaborative, high-energy environment with a fantastic team.</p><p>✨ What You’ll Be Doing:</p><ul><li>Greet guests and clients with warmth and professionalism</li><li>Manage front desk operations and incoming calls</li><li>Support daily office administrative tasks</li><li>Coordinate lunches (yes, lunch is provided on certain days 🙌)</li><li>Help keep the office organized, stocked, and running smoothly</li><li>Be the go-to person for creating a positive, welcoming vibe</li></ul><p> </p><p><br></p>
<p>Executive Assistant to the Board & Senior Leadership</p><p><strong>Location: South Los Angeles (Onsite)</strong></p><p> <strong>Full-Time</strong></p><p>About the Organization</p><p>A community organizing, policy, and leadership development nonprofit based in South Los Angeles is seeking a highly organized and mission-driven <strong>Executive Assistant</strong> to support its Board of Directors and senior leadership team.</p><p>The organization focuses on building grassroots power to advance social and economic justice for low-income, female, immigrant, Black, and Brown communities. Through leadership training, voter engagement, policy advocacy, and coalition work with community-based organizations and labor unions, the team drives meaningful community impact.</p><p>This role plays a critical part in ensuring strong governance, clear communication, and efficient administrative operations that support the organization’s mission.</p><p><br></p><p>Position Overview</p><p>The Executive Assistant will serve as the primary administrative liaison to the Board of Directors while also supporting senior leadership. This individual will manage board operations, coordinate governance processes, and ensure seamless communication between board members, executive leadership, and staff.</p><p>This role requires discretion, exceptional organization, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.</p><p><br></p><p>Key Responsibilities</p><p>Board Support & Governance</p><ul><li>Serve as primary administrative support to the Board of Directors</li><li>Schedule and coordinate board meetings (in-person, hybrid, virtual)</li><li>Prepare meeting agendas and board books</li><li>Coordinate meeting logistics (venue, technology, refreshments)</li><li>Take accurate meeting minutes and track action items</li><li>Distribute materials and ensure timely follow-up</li><li>Maintain board documentation, contact lists, onboarding/offboarding materials</li><li>Manage governance calendar including board terms, filings, renewals, and key deadlines</li><li>Coordinate logistics for board committees and track committee membership</li></ul><p>Executive & Leadership Support</p><ul><li>Manage calendars for board members and senior leadership</li><li>Coordinate internal and external meetings</li><li>Support correspondence, confidential materials, and executive-level communications</li><li>Assist with preparing reports and presentations for board review</li><li>Gather data and format documents for clarity and impact</li><li>Support special projects and cross-departmental initiatives as needed</li></ul><p>Administrative & Operational Support</p><ul><li>Maintain document management systems (electronic and paper)</li><li>Track board-related expenses</li><li>Support stakeholder communications and outreach</li><li>Monitor deliverables and send reminders to ensure follow-through</li></ul>
We are looking for a highly skilled Administrative Assistant to join our team in Glendale, California. This is a contract position requiring exceptional organizational and communication abilities to support the Human Resources department. The role involves handling complex administrative tasks, maintaining accurate records, and providing outstanding customer service to ensure smooth departmental operations.<br><br>Responsibilities:<br>• Perform advanced administrative tasks, including document preparation, proofreading, and editing for accuracy and compliance.<br>• Organize and maintain manual and electronic records, ensuring efficient access to departmental information.<br>• Handle financial transactions, including processing payments, managing budgets, and maintaining financial databases.<br>• Deliver excellent customer service by addressing inquiries, resolving complaints, and communicating policies clearly.<br>• Coordinate meetings, events, and travel arrangements, preparing agendas and materials as needed.<br>• Develop and implement tracking tools and databases to improve reporting and operational efficiency.<br>• Assist with program-related activities such as processing applications, verifying eligibility, and monitoring deadlines.<br>• Collaborate with IT to maintain computerized systems and resolve technical issues.<br>• Support departmental initiatives by managing timesheets, attendance records, and employment documentation.<br>• Recommend and implement process improvements to enhance office workflows and productivity.
<p>A respected <strong>manufacturing/engineering</strong> company in <strong>Vista</strong> is adding a highly organized, hands‑on <strong>Office Administrator</strong> to keep front‑office operations running smoothly. You’ll blend reception, purchasing support, light AP/AR assistance, travel coordination, and executive admin tasks—perfect for someone who enjoys variety, ownership, and being the go‑to problem solver.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Lead <strong>front office</strong> operations: phones, visitor check‑in, mail/parcel handling, facilities coordination, supplies.</li><li>Support <strong>purchasing</strong> with vendor onboarding, quotes, PO creation, tracking deliveries, and resolving discrepancies.</li><li>Assist <strong>accounting</strong> with invoice coding, approvals routing, check runs support, deposits, and basic collections follow‑up.</li><li>Coordinate <strong>travel</strong>, calendars, meeting logistics, and on‑site events for leadership.</li><li>Maintain accurate digital filing, SOPs, and compliance documentation (safety logs, training files, visitor records).</li><li>Prepare reports and spreadsheets for leadership; help improve processes and forms.</li><li>Liaise with production floor managers to synchronize deliveries, job tickets, and priority orders.</li><li>Back up <strong>HR admin</strong> tasks: onboarding packets, I‑9 support, badge/keys, and training sign‑offs.</li></ul>
<p><strong>Associate Merchandiser</strong></p><p><strong>Location:</strong> Costa Mesa, CA (Hybrid: In-office Tuesday–Thursday)</p><p><strong>Contract: </strong>7 Weeks with Potential for Extension</p><p><strong>Pay: </strong>$23.43hr W2</p><p><strong>About the Role</strong></p><p>We are seeking a detail‑oriented <strong>Associate Merchandiser</strong> to support the development and execution of merchandising strategies that engage customers and help achieve the organization’s financial goals. Reporting to the Director of Merchandising, this role partners closely with cross‑functional teams—including Planning, In‑Season/Country teams, Visual Merchandising, Digital, Marketing, and Retail Operations—to ensure the delivery of the right product, to the right locations, at the right time.</p><p>This role is ideal for someone who is analytical, highly organized, and passionate about product, consumer trends, and marketplace dynamics.</p><p><strong>Long-Range & Pre‑Season Planning</strong></p><ul><li>Support and execute marketplace strategies under leadership guidance.</li><li>Assist in building seasonal plans aligned with brand and market objectives.</li></ul><p><strong>Seasonal Strategy, Line Architecture & Pricing</strong></p><ul><li>Partner with category leadership to develop and manage regional line architecture and assortment strategies.</li><li>Set in‑region pricing in alignment with global guidelines.</li><li>Balance needs across mono-brand and multi-brand environments.</li></ul><p><strong>In‑Season Management</strong></p><ul><li>Provide category and marketplace insights to support execution and manage product capacity.</li><li>Collaborate with regional planning to help meet financial targets.</li><li>Make in‑region promotional and markdown recommendations within global policies.</li></ul><p><strong>Consumer Insights & Trend Monitoring</strong></p><ul><li>Track consumer demand trends and marketplace shifts, using insights to guide assortment and planning decisions.</li><li>Provide ad hoc reporting and analysis to support seasonal decision-making.</li></ul><p><strong>Regional Relevance</strong></p><ul><li>Identify opportunities to drive region-specific initiatives, segmentation, and assortment strategies.</li><li>Ensure regional needs are communicated and aligned with global functions.</li></ul>
<p>TITLE: Transportation Administrator</p><p>Compliance/Service Scheduling: </p><p>• Schedule maintenance services for various shops, while coordinating with shop managers</p><p>• Run weekly BIT/Opacity reports in Fusion of units upcoming/due/past due, created for all shops</p><p>• Create spreadsheets in MS Exel of unit locations and dates due for both BIT and Opacity</p><p>• Utilize Fusion L/R contract to locate customer contact information for specific units, for use of </p><p>notification of upcoming Preventative Maintenance </p><p>• Notify customers by email and/or phone, to schedule client to bring equipment in or set up on-site </p><p>appointments </p><p>• Distribute work to assigned team/fleet-techs to perform on-site or in-house PM services </p><p>• Assist in daily yard checks, locate and verify units on yard are current on BIT, PM or Opacity </p><p>services</p><p>• Review incoming work orders from services performed and update on fusion and/or notify client </p><p>of any follow-up/major repairs needed </p><p>• Pull back-up data when requested, for CHP inspections performed on our clients</p><p>• Issue back-up data or records to clients, should they require back up for their files </p><p>• Schedule outside vendors to perform services outside our service range or hours</p><p>• Arrange a sub unit with Rental department for leased customer units that are brought in for service </p><p>or repairs</p><p>• Open and process all work orders for BIT’s, PM’s, Opacity’s and follow-ups </p><p>• Assist in Creating in Fusion the service intervals (BIT, PM, Opacity) for all company units</p><p>In-Servicing units:</p><p>• Maintain an organized and uniformed “In-Service” process</p><p>• Input all data in to Fusion, under the unit’s “Documents” information </p><p>• Submit all required data from PDI and other forms of inspections to appropriate warranty services</p><p>• Submit data for CARB</p><p>• Request ARB numbers</p><p>Managed Services- Target Stores:</p><p>• Open and process repair orders as needed for various shops.</p><p>• Process repair orders for invoicing and rebills.</p><p>• Perform and create back-up reports</p><p>• Perform additional tasks as requested by management</p><p>Unit Recalls:</p><p>• Open and process “Vehicle Recall Notices”</p><p>• Look up unit, location and status</p><p>• Scan and document notice with Unit information</p><p>• Send notification to shop where unit is domiciled and/or serviced</p><p><br></p>
<p>A busy and patient-focused healthcare practice in Oceanside is seeking an organized and personable <strong>Office Coordinator</strong> to serve as the central hub of daily administrative operations. This role is ideal for someone who enjoys being the go-to person for scheduling, communication, and ensuring that both patients and clinical teams have a smooth, seamless experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact for patients and visitors with a friendly, professional demeanor</li><li>Manage multi-line phone systems, scheduling, and appointment confirmation</li><li>Coordinate patient check-in/check-out and paperwork flow</li><li>Maintain office supplies, coordinate vendor support, and ensure clinical areas are organized</li><li>Assist with data entry and clerical tasks including filing, scanning, and database updates</li><li>Support patient referrals, authorizations, and follow-up communications</li><li>Work with clinical and administrative staff to streamline office routines</li><li>Prepare daily reports and assist with billing support inquiries</li></ul><p><br></p>
We are looking for a dedicated and detail-oriented Records Clerk to join a local municipality’s City Clerk’s office in Beverly Hills, California. This contract position with the potential for long-term employment offers an opportunity to make a meaningful impact by managing public records requests efficiently and accurately. The ideal candidate will play a pivotal role in ensuring compliance with municipal regulations and supporting the office's administrative functions.<br><br>Responsibilities:<br>• Review and process public records requests in accordance with established municipal guidelines and deadlines.<br>• Organize and maintain both electronic and physical records, adhering to confidentiality standards and retention schedules.<br>• Monitor the status of requests and communicate updates to both the City Clerk’s office and requestors.<br>• Retrieve required records from various departments and databases to fulfill incoming requests.<br>• Log all requests and responses accurately, ensuring records are updated for audits and reporting purposes.<br>• Identify opportunities to enhance records management processes and contribute to their implementation.<br>• Provide administrative support to the City Clerk’s office, including clerical tasks and coordination as needed.
<p>Our team is seeking a reliable and detail-oriented Part-Time Medical Office Clerk to support daily operations in a busy medical office. This opportunity is ideal for candidates who possess strong organizational skills and customer service experience in an administrative or healthcare setting.</p><p>Responsibilities:</p><ul><li>Accurately enter data into office systems and maintain patient records</li><li>Respond promptly and professionally to emails and phone inquiries</li><li>Call customers to verify orders and appointment details</li><li>Enter invoices and assist with basic billing functions</li><li>Support the office team by handling routine clerical tasks</li></ul><p><strong>Schedule: Monday – Friday, 11am – 3pm </strong></p>
We are looking for a dedicated General Office Clerk to join our team in Irvine, California. This long-term contract position offers the opportunity to work in a dynamic environment, supporting essential office operations. The role requires strong organizational skills, adaptability, and a commitment to ensuring smooth office workflows.<br><br>Responsibilities:<br>• Scan and organize tax documents to maintain accurate and accessible records.<br>• Utilize office technology efficiently, adapting quickly to new systems as necessary.<br>• Stand for extended periods while operating office equipment, such as copiers.<br>• Restock supplies in the lunchroom and throughout the office to ensure availability.<br>• Refill copiers with paper and other necessary materials to support office operations.<br>• Collect mail from the building’s mailroom and distribute it to appropriate recipients.<br>• Perform general office tasks and assist with additional duties as assigned.
