<p>The Benefits Specialist is responsible for managing and coordinating employee benefits programs.</p><p>Essential Functions</p><p> <em>Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.</em></p><ul><li>Administers employee insurance programs including life, disability, and health insurance policies.</li><li>Manages employee savings plans including the 401(k) and lifestyle savings account.</li><li>Advises employees on the provisions of benefits with regard to eligibility, coverage and other benefits matters.</li><li>Researches and compares incentive and benefit plans, and develops various proposals to maintain the organization’s competitive position in compensation and benefits.</li><li>Ensures the accurate and timely delivery of employer contributions and employee payroll deductions to carriers, plan administrators, or other appropriate service providers.</li><li>Prepares and executes, with legal consultation, benefits documentation such as original and amended plan texts, benefit agreements and insurance policies.</li><li>Prepares and submits required reports and ensures compliance with federal, state and provider requirements.</li><li>Conducts surveys and demographic research in order to obtain data on which to base new or enhanced benefits quotes.</li><li>Analyzes quotations from benefit carriers and makes recommendations to select the carriers with which to contract.</li><li>Reviews data entries and forms related to enrollment and provider eligibility reports to ensure accuracy and compliance with plan requirements.</li><li>Ensures compliance with applicable government regulations including the Fair Labor Standards Act (FLSA), the Consolidated Omnibus Budget Reconciliation Act (COBRA), the Health Insurance Portability and Accountability Act (HIPAA) and the Employee Retirement Income Security Act (ERISA).</li><li>Maintains awareness of labor market trends in order to ensure the organization’s compensation structure is aligned with current market rates.</li><li>Ensure compliance with multi-state leave laws, benefits programs, and compensation regulations. Comply with all policies and procedures.</li><li>Maintains knowledge of trends, best practices, regulatory changes, and new technologies in benefits and compensation.</li><li>Follows all company policies and procedures.</li><li>Performs other duties as assigned.</li></ul><p><br></p>
<p>The Accounts Payable (AP) Specialist is responsible for managing the day-to-day operations of the accounts payable function. This includes ensuring accurate and timely processing of invoices, maintaining vendor relationships, reconciling statements, and supporting month-end close activities. The ideal candidate is detail-oriented, organized, and able to handle a high volume of transactions efficiently.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Review, code, and process vendor invoices and employee expense reports in accordance with company policies and procedures.</li><li>Ensure timely payments of vendor invoices and maintain accurate records and control reports.</li><li>Reconcile vendor statements and resolve discrepancies promptly.</li><li>Assist in the preparation and processing of weekly payment runs (check, ACH, wire).</li><li>Maintain and update vendor records, including W-9 and tax information.</li><li>Assist with monthly, quarterly, and year-end closing processes.</li><li>Respond to vendor inquiries and communicate effectively to resolve issues.</li><li>Collaborate with internal departments to ensure proper approvals and documentation.</li><li>Assist with audit requests and support compliance with internal controls.</li><li>Identify opportunities for process improvements in AP operations.</li></ul><p><br></p>
We are looking for a meticulous and detail-oriented Accounts Payable Specialist to join our team in Dover, New Hampshire. In this role, you will play a vital part in ensuring the timely and accurate processing of financial documents while upholding company policies and accounting best practices. This position offers an opportunity to contribute to operational efficiency and collaborate across departments in a dynamic and supportive environment.<br><br>Responsibilities:<br>• Review, verify, and process invoices, expense reports, and check requests to ensure accuracy and compliance with company policies.<br>• Prepare and issue payments on a weekly basis or as needed, ensuring proper authorization and distribution of signed checks.<br>• Maintain accurate records by assigning proper accounting codes and periods to all transactions.<br>• Collaborate with financial leadership to support annual reporting requirements and ensure compliance with regulatory standards.<br>• Assist in refining financial procedures to enhance efficiency and maintain adherence to company policies.<br>• Generate financial analyses to support cost-efficiency initiatives and provide actionable insights.<br>• Participate in special projects as assigned, contributing to team objectives and process improvement.<br>• Communicate effectively with departments to clarify discrepancies and ensure smooth financial operations.<br>• Uphold exceptional service standards while supporting the accounting team in delivering high-quality results.
We are looking for an experienced Accounts Receivable Specialist to join our team in New Gloucester, Maine. This is a long-term contract opportunity for a detail-oriented individual with a strong background in accounts receivable processes, cash applications, and commercial collections. The role requires a proactive person who can manage billing functions and cash activities efficiently while maintaining accuracy.<br><br>Responsibilities:<br>• Process and manage accounts receivable transactions, ensuring all payments are accurately recorded.<br>• Handle cash applications, reconciling payments to customer accounts promptly and accurately.<br>• Oversee commercial collections, including contacting clients to resolve outstanding balances and ensuring timely payments.<br>• Prepare and review billing statements to ensure correctness and compliance with company policies.<br>• Monitor cash activity, including deposits, transfers, and account balances, to maintain financial accuracy.<br>• Maintain detailed records of all receivable activities for reporting and auditing purposes.<br>• Collaborate with internal teams to address discrepancies and improve payment processes.<br>• Ensure compliance with financial regulations and company procedures in all accounts receivable operations.<br>• Assist in preparing financial reports related to receivables and collections.<br>• Provide excellent customer service to clients regarding billing inquiries and payment issues.
We are looking for a detail-oriented Bookkeeper to join our team in Portland, Maine. This is a contract position that offers an opportunity to contribute to essential financial operations, including payroll processing and accounts payable management. The ideal candidate will have strong organizational skills and an ability to handle both paper-based processes and digital systems effectively.<br><br>Responsibilities:<br>• Process payroll using ADP systems, ensuring accuracy and compliance with company policies.<br>• Manage accounts payable, including coding, processing, and timely payments.<br>• Perform general accounting tasks to maintain accurate financial records.<br>• Reconcile bank accounts and ensure proper documentation of transactions.<br>• Utilize Sage 300 software for accounting operations and reporting.<br>• Assist in the transition to NetSuite financial systems, contributing to setup and implementation.<br>• Maintain organized records and support paper-based workflows as required.<br>• Collaborate with team members to address financial discrepancies and improve processes.<br>• Provide support during audits and ensure compliance with regulatory standards.
