We are looking for a detail-oriented Logistics Coordinator to join our team on a contract basis in Long Beach, California. In this role, you will be responsible for managing various logistics operations, including calibration tasks, temperature surveys, and system accuracy checks, while ensuring compliance with industry standards. The position requires a high level of precision, strong communication skills, and adaptability to local travel demands.<br><br>Responsibilities:<br>• Perform on-site calibration and certification of laboratory instruments to ensure accuracy and reliability.<br>• Conduct temperature uniformity surveys and prepare thermocouples for testing purposes.<br>• Verify system accuracy and produce detailed certification reports in compliance with quality standards.<br>• Collaborate with office staff to address customer needs and deliver excellent service.<br>• Ensure all tasks are completed promptly while adhering to safety and quality protocols.<br>• Travel locally within a 200-mile radius to fulfill service requirements and maintain flexibility with work hours.<br>• Utilize mechanical skills and hands-on aptitude to operate and maintain test equipment.<br>• Accurately read and interpret laboratory devices such as thermometers and other measuring instruments.<br>• Maintain organized documentation for calibration results and other logistics-related activities.<br>• Adhere to company policies and procedures, including driving record checks and drug screenings.
<p>Logistics Coordinator – Job Description</p><p>Overview: A Logistics Coordinator oversees the efficient flow of goods, information, and resources throughout the supply chain. This role is responsible for managing shipment schedules, coordinating transportation, and maintaining clear communication with vendors, suppliers, and internal teams to ensure timely and accurate delivery of products. Logistics Coordinators play a key role in problem-solving, addressing delays, and optimizing logistical processes to keep operations running smoothly.</p><p>Key Responsibilities:</p><ul><li>Coordinate and monitor supply chain operations, including shipments, inventory, and deliveries.</li><li>Communicate with vendors, suppliers, carriers, and internal teams to schedule shipments and resolve any transportation or delivery issues.</li><li>Prepare and review shipping documents, invoices, and customs forms to ensure compliance with regulations and company policies.</li><li>Track shipments and proactively manage exceptions or delays, delivering updates to relevant stakeholders.</li><li>Maintain records and databases related to inventory, transportation, orders, and shipments.</li><li>Identify and implement process improvements to optimize logistics operations and reduce costs.</li><li>Support purchasing and procurement efforts as they relate to logistical planning and inventory management.</li><li>Ensure adherence to health, safety, and environmental regulations.</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Logistics Coordinator to join our team on a contract to hire basis in Rancho Dominguez, California. In this role, you will oversee the efficient movement, tracking, and management of goods within a warehouse environment. This position requires strong organizational skills, effective communication, and the ability to thrive in a fast-paced setting.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage routing processes for large retail shipments.</p><p>• Print shipping labels and provide clear instructions for warehouse operations.</p><p>• Coordinate with third-party teams to ensure accurate and timely shipment of purchase orders.</p><p>• Schedule and communicate effectively with carriers to meet delivery deadlines.</p><p>• Monitor and maintain inventory control systems to ensure accurate stock levels.</p><p>• Ensure compliance with vendor regulations and guidelines.</p><p>• Repack goods as necessary, including customer samples.</p><p>• Assist with additional warehouse tasks during peak seasons, including overtime when required.</p><p>• Perform other duties as needed, such as maintaining cleanliness and organization in shared spaces.</p>
<p><strong>Job Title: Recruiting Coordinator (Entertainment Industry)</strong></p><p><br></p><p><strong>Position Overview:</strong></p><p>We are seeking a highly organized and resourceful Recruiting Coordinator to join a dynamic talent acquisition team supporting the entertainment industry. In this fast-paced role, you will provide critical administrative and scheduling support to three recruiters, ensuring a seamless candidate experience across multiple time zones. The ideal candidate is proactive, attentive to detail, and thrives in a collaborative and ever-changing environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and schedule a high volume of candidate interviews (virtual and onsite) across various time zones.</li><li>Manage complex calendars for recruiters and interview panels, handling last-minute changes and prioritizing conflicting requests.</li><li>Communicate with candidates, hiring managers, and internal stakeholders professionally and efficiently to confirm logistics and share interview details.</li><li>Support three recruiters by assisting with candidate pipeline tracking, document preparation, offer letters, and onboarding logistics as needed.</li><li>Maintain accurate records in applicant tracking systems and ensure compliance with company and industry standards.</li><li>Assist with special projects and recruiting events as assigned.</li><li>Help create positive candidate experiences and uphold the employer brand throughout every interaction.</li><li>Maintain confidentiality of sensitive candidate and business information.</li></ul><p><strong>Qualifications:</strong></p><ul><li>At least 1–2 years of experience coordinating interviews or providing administrative support in talent acquisition, recruiting, or human resources; prior entertainment/media experience is a plus.</li><li>Proven experience managing calendars and scheduling interviews across multiple time zones.</li><li>Strong organizational, multitasking, and problem-solving skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficient with Microsoft Office Suite and applicant tracking systems; experience with platforms such as Zoom and Slack ideal.</li><li>Ability to thrive in a high-volume, fast-paced environment and support multiple team members simultaneously.</li><li>Professionalism, attention to detail, and a proactive team attitude.</li><li>Bachelor’s degree preferred but not required.</li></ul><p><br></p>
<p>A well-known, national law firm's Los Angeles office is looking to grow their complex litigation team!</p><p><br></p><p>The firm has excellent technology, processes & procedures, and we've placed numerous happy legal assistants at this firm! </p><p><br></p><p><strong><u>Must-Haves: </u></strong></p><p>o Calendaring litigation deadlines</p><p>o E-filing pleadings in State and Federal court </p><p>o Generating TOAs and TOCs</p><p>o Keeping track of attorney time (in a legal software and/or document management system).</p><p><br></p><p><strong><u>Logistics:</u></strong></p><ul><li>This litigation assistant will work 40 hours a week with occasional (but not regular) overtime. </li><li>The role is onsite 4 days in DTLA with one work from home day, after the 90 day training period. </li><li>This litigation assistant will support a partner and two associates. </li></ul>
<p>A Healthcare Company is seeking a Medical Front Desk Coordinator to join its team. The Front Desk Coordinator will be the first point of contact for patients, managing check-ins, scheduling appointments, handling phone inquiries, and providing exceptional customer service. Strong organizational skills, attention to detail, and proficiency with patient scheduling and insurance processes are essential. Along with performing front desk responsibilities, you will play a crucial role in assisting the physician with calendar management and coordinating travel arrangements. Experience or familiarity with dermatology practices or medical spas is highly valued.</p><p><br></p><p>Front Desk Duties:</p><p><br></p><ul><li>Greet patients and visitors with professionalism and empathy, ensuring a welcoming environment.</li><li>Respond to phone calls and emails, scheduling appointments, and managing inquiries related to dermatology services.</li><li>Maintain accurate patient records and assist with electronic medical records (proficiency in systems like Epic or Cerner preferred).</li><li>Process payments and collect co-pays efficiently using the practice's payment procedures.</li><li>Ensure the reception area is clean, organized, and fully stocked with supplies.</li></ul><p>Calendar Management:</p><p><br></p><ul><li>Manage the physician’s schedule, ensuring timely appointments and optimizing operational efficiencies.</li><li>Organize and prioritize meetings and calls for internal and external communications.</li><li>Collaborate with the medical office administrator to minimize scheduling conflicts.</li></ul><p>Travel Arrangements:</p><p><br></p><ul><li>Plan and book travel arrangements for the physician, including flights, accommodation, and ground transportation.</li><li>Prepare itineraries that align with clinic schedules, conferences, or commitments.</li><li>Handle last-minute changes and cancellations promptly and effectively.</li></ul><p>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.</p>
<p>We are looking for a detail-oriented part time Billing/Administrative Assistant to join our team in Hawthorne, California. In this long-term contract role, you will play a critical part in managing billing processes, maintaining accurate records, and supporting administrative operations. This position requires strong organizational skills and the ability to handle repetitive tasks with precision.</p><p><br></p><p>Responsibilities:</p><p>• Process daily shipment billing and verify the accuracy of related documentation.</p><p>• Organize and maintain test reports and essential records in a systematic manner.</p><p>• Scan, file, and manage paperwork to ensure proper recordkeeping.</p><p>• Accurately input customer orders into the system.</p><p>• Assist with export compliance procedures and maintain required documentation.</p><p>• Coordinate truck schedules and oversee shipping logistics.</p><p>• Prepare FedEx shipping labels and collaborate with freight forwarders for timely deliveries.</p><p>• Provide general administrative support to ensure smooth daily operations.</p>
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Valencia, California. This Contract to permanent position involves managing complex schedules, coordinating recruitment activities, and providing comprehensive support to executive leadership. The ideal candidate will excel in multitasking, maintain a high level of professionalism, and ensure smooth administrative operations.<br><br>Responsibilities:<br>• Manage and coordinate interview schedules, ensuring availability across multiple time zones and maintaining precise records.<br>• Communicate interview logistics and updates to candidates in a clear and timely manner.<br>• Arrange candidate travel accommodations, such as flights, hotels, and reimbursements, when necessary.<br>• Support the recruitment team with tasks like posting job openings, tracking metrics, and coordinating candidate assessments.<br>• Prepare agendas, attendee lists, and virtual meeting setups for executive meetings and other events.<br>• Handle executive expense reporting, including tracking, reconciling, and submitting financial documents in line with company policies.<br>• Monitor executive leadership’s budgets and address discrepancies in collaboration with the finance team.<br>• Assist with planning and executing office events, including team-building activities and corporate celebrations.<br>• Maintain office supplies inventory and coordinate with vendors to ensure smooth daily operations.<br>• Provide administrative support for onboarding new employees, including workspace preparation and welcome materials.
<p>We are looking for a motivated Administrative Assistant to support out entertainment. This contract-to-permanent position offers the opportunity to support the Events department, playing an essential role in organizing company screenings and events. The ideal candidate thrives in fast-paced environments, demonstrates exceptional organizational skills, and is eager to take on varied responsibilities, including onsite event support and travel coordination. Candidate must be willing to work overtime in a deadline driven environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Maintain and update internal screening and event calendars, ensuring changes are tracked and communicated effectively to relevant stakeholders.</p><p>• Implement booking restrictions during blackout periods and coordinate with teams to avoid scheduling conflicts.</p><p>• Provide onsite support at major events, including logistics and setup, which may require travel to various venues.</p><p>• Assist in sourcing promotional materials and preparing items for internal and external event activations.</p><p>• Support in-office screenings and functions, ensuring supplies, equipment, and logistics are in place.</p><p>• Manage travel arrangements and provide flexible assistance with tasks related to event planning and office operations.</p><p>• Collaborate with department heads and internal teams to ensure smooth event execution and communication.</p><p>• Handle administrative tasks and contribute to the coordination of large-scale and experiential events.</p>
<p><strong>General Manager – Construction & Engineering Services</strong></p><p><strong></strong> <strong>Redondo Beach, CA</strong></p><p> Full-Time | Executive Leadership</p><p>A well-established and growing construction and contracting company in <strong>Redondo Beach, California</strong> is seeking a <strong>results-driven General Manager</strong> to lead operations, drive profitability, and scale the business to its next phase of growth.</p><p>This is a high-impact leadership role for a seasoned professional with experience in <strong>plumbing, mechanical contracting, engineering services, or related trades</strong>. The ideal candidate brings operational excellence, financial acumen, and strong team leadership within a fast-paced construction environment.</p><p>W🔹 What You’ll Do</p><ul><li>Provide executive oversight of daily operations across field, warehouse, and office teams</li><li>Drive profitability through budgeting, forecasting, and cost control</li><li>Lead, mentor, and develop high-performing teams</li><li>Ensure compliance with <strong>California construction and safety regulations</strong></li><li>Oversee job costing, scheduling, and project management systems</li><li>Optimize logistics, workflow efficiency, and warehouse operations</li><li>Strengthen and expand client relationships</li><li>Develop and execute strategic growth initiatives</li><li>Ensure projects are delivered on time, within scope, and at the highest quality standards</li></ul><p>e🔹 What We’re Looking For</p><ul><li>7+ years of leadership experience in construction, plumbing, engineering services, or mechanical trades</li><li>Proven track record managing P& L and operational performance</li><li>Strong knowledge of California construction codes and compliance standards</li><li>Experience scaling operations and improving internal systems</li><li>Excellent leadership, communication, and problem-solving skills</li><li>Hands-on, solutions-oriented leadership style</li></ul><p> 🔹 Why This Opportunity?</p><ul><li>Established and respected company</li><li>Strong growth trajectory</li><li>Executive-level leadership impact</li><li>Competitive compensation package (DOE)</li><li>Opportunity to shape company strategy and culture</li></ul><p>or confidential consideration, please email your recruiter with Robert Half. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013368449. email resume to [email protected]</p>
<p><strong>📍 Accounts Receivable Supervisor/Manager – Long Beach, CA | Logistics Industry</strong></p><p>We're hiring an experienced <strong>Accounts Receivable Supervisor/Manager</strong> to join our clients team in <strong>Torrance area</strong>! If you have a strong billing background and leadership skills in the logistics or transportation sector, we want to hear from you.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee accurate, timely invoicing and collections</li><li>Analyze aging reports & reduce overdue accounts</li><li>Collaborate with internal teams & resolve billing issues</li><li>Ensure compliance with contracts, freight terms, and credit policies</li><li>Support audits & month-end close reporting</li></ul><p><strong>What You Bring:</strong></p><ul><li>5+ years of AR/billing experience (2+ in a lead role)</li><li>Strong communication & analytical skills</li><li>Logistics or freight experience is a big plus</li></ul><p><strong>Why Join Us?</strong></p><p> Competitive pay, full benefits, and a chance to grow with a leading logistics company.</p><p><strong>Apply today and help keep our numbers — and shipments — on track!</strong></p><p><br></p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013209629 email resume to [email protected]</p>
We are looking for a dedicated and organized Front Desk Coordinator to join our dermatology practice in Santa Monica, California. This position requires a detail-oriented individual who can manage front desk operations while supporting the physician with scheduling and travel arrangements. As a Contract to permanent role, this opportunity offers the potential for long-term growth within a dynamic healthcare environment.<br><br>Responsibilities:<br>• Welcome patients and visitors with warmth and courtesy, ensuring a positive first impression.<br>• Maintain and update patient records accurately, including electronic medical records using systems such as Epic or Cerner.<br>• Process payments and collect co-pays efficiently, adhering to established procedures.<br>• Keep the reception area clean, organized, and fully stocked with necessary supplies.<br>• Coordinate the physician’s calendar to ensure seamless scheduling of appointments and meetings.<br>• Prioritize and arrange meetings, calls, and other communications to optimize daily operations.<br>• Work with the office administrator to prevent scheduling conflicts and improve workflow.<br>• Plan and manage travel arrangements for the physician, including booking flights, accommodations, and transportation.<br>• Prepare detailed itineraries that align with clinic schedules and external commitments.<br>• Address last-minute travel changes or cancellations promptly and efficiently.
<p>We are looking for a dedicated Events Coordinator to join our team in Santa Monica, California. In this role, you will oversee the planning and execution of meetings, conferences, and various events to ensure seamless operations. This is a Contract position requiring strong organizational skills, attention to detail, and the ability to collaborate with cross-functional teams.</p><p><br></p><p>Responsibilities:</p><p>• Organize and coordinate logistics for meetings, conferences, and events across multiple spaces on campus.</p><p>• Serve as a liaison between departments, including catering and A/V teams, to ensure all event needs are met.</p><p>• Manage scheduling and calendaring for event spaces while maintaining accuracy and efficiency.</p><p>• Collaborate with cross-functional partners to execute events and address any last-minute adjustments.</p><p>• Maintain attention to detail while working under pressure to meet deadlines and deliver successful events.</p><p>• Provide administrative support for event planning, including documentation and communication with stakeholders.</p><p>• Assist with on-site event setups when necessary, ensuring all arrangements are completed properly.</p><p>• Monitor event progress and troubleshoot any issues that arise during execution.</p><p>• Utilize tools like Google Workspace and Jira to streamline event coordination and tracking.</p><p>• Offer support for happy hours or other informal gatherings that may require additional coordination.</p>
We are looking for an experienced Account Manager to join our dynamic team in Burbank, California. In this role, you will oversee the management and execution of campaigns, ensuring seamless communication and coordination across multiple projects. This position requires a hands-on approach, with a focus on high-quality production and efficient workflow management.<br><br>Responsibilities:<br>• Coordinate daily status updates and team meetings to establish project priorities and ensure accountability.<br>• Maintain constant communication with team members to address touchpoints and facilitate project execution.<br>• Oversee the review and quality control of materials, ensuring production standards are met.<br>• Build and nurture strong relationships with clients, participating in meetings to review campaign elements and deliverables.<br>• Handle multiple overlapping campaigns, managing timelines and deliverables with precision and efficiency.<br>• Monitor and prepare files for production, including color adjustments and file manipulation.<br>• Manage the logistics of campaign elements, from fabrication to fulfillment.<br>• Ensure media plans are executed accurately, aligning all components with the production grid.<br>• Adapt quickly to a fast-paced environment, resolving issues and navigating challenges confidently.<br>• Collaborate with various stakeholders to ensure smooth execution of project deliverables.
<p>A rapidly growing healthcare services organization in San Diego is seeking a <strong>detail-obsessed and people-focused Talent Acquisition Coordinator</strong> to support high-volume recruiting initiatives. This role is perfect for someone who thrives in a fast-moving environment and enjoys being the operational backbone of the hiring process.</p><p><strong>🚀 What You’ll Do</strong></p><ul><li>Coordinate and schedule high-volume interviews across multiple departments and leadership levels</li><li>Maintain real-time candidate tracking within the ATS and ensure data integrity</li><li>Partner closely with recruiters and hiring managers to streamline recruitment workflows</li><li>Draft and distribute polished candidate communications and offer documentation</li><li>Monitor recruiting pipelines and generate weekly hiring activity reports</li><li>Support onboarding logistics to ensure a seamless candidate-to-employee transition</li><li>Assist with employer branding initiatives and recruiting events throughout San Diego County</li></ul><p><br></p>
We are looking for a driven and detail-oriented Account Manager to join our team in Brea, California. This Contract to permanent position offers a unique opportunity to grow within a dynamic environment while building expertise in sales, operations, and customer account management. Over the course of a structured development program, you will gain hands-on experience managing accounts, negotiating contracts, and collaborating across departments to ensure seamless delivery and customer satisfaction.<br><br>Responsibilities:<br>• Analyze demand forecasts and create import schedules that optimize cost, lead time, and capacity, while approving purchase orders within set limits.<br>• Negotiate rates and contracts with international suppliers and freight carriers, including setting payment terms, delivery agreements, and monitoring shipment progress.<br>• Collaborate with internal teams such as operations, marketing, product development, and accounting to ensure timely and budget-friendly delivery of customer orders.<br>• Manage assigned retail and wholesale accounts by overseeing sampling, production, import logistics, and fulfillment processes while addressing inquiries and driving account growth.<br>• Develop strategic sales proposals for prospective national retailers and present tailored solutions to senior buyers to expand market presence.<br>• Maintain accurate sales pipelines and pricing strategies, balancing revenue goals and profitability through margin analysis.<br>• Identify inefficiencies in operations and implement improvements to enhance performance, reduce costs, and elevate customer satisfaction.<br>• Provide leadership on continuous improvement projects, ensuring processes align with business objectives and deliver measurable results.<br>• Support business growth by crafting and executing initiatives to secure reorders and design account-specific development programs.
<p>We are looking for a skilled Purchasing and Logistics Representative to join our team in Gardena, California. In this role, you will oversee procurement and supply chain activities while ensuring cost efficiency and operational excellence. This position requires a strong background in import/export operations, financial analysis, and logistics coordination.</p><p><br></p><p>Responsibilities:</p><p>• Manage procurement processes, including sourcing materials and negotiating supplier agreements.</p><p>• Oversee import/export operations to ensure compliance with regulations and timely delivery.</p><p>• Conduct cost analysis and prepare financial reports to identify areas for optimization.</p><p>• Develop and implement inventory planning strategies to maintain adequate stock levels.</p><p>• Coordinate logistics operations to streamline the movement of goods and reduce costs.</p><p>• Create and analyze Excel-based reports to track purchasing activities and financial performance.</p><p>• Collaborate with vendors and suppliers to build strong working relationships and resolve issues.</p><p>• Monitor and project costs to support budgeting and financial planning efforts.</p><p>• Ensure accurate documentation and reporting related to procurement and logistics.</p><p>• Identify opportunities for process improvements within the supply chain.</p>
We are looking for a Front Desk Coordinator to join our team in Santa Monica, California. As the welcoming face of the clinic, you will play a vital role in ensuring smooth operations while delivering exceptional customer service to patients and visitors. This Contract to permanent position offers an exciting opportunity to contribute to a detail-oriented, patient-focused environment.<br><br>Responsibilities:<br>• Greet patients and visitors with courtesy and ensure a positive first impression.<br>• Complete patient check-in and check-out processes, verifying demographic, insurance, and referral details.<br>• Communicate clearly with patients about appointments, treatment schedules, authorizations, and financial obligations.<br>• Manage appointment scheduling, confirmations, and updates with accuracy and efficiency.<br>• Facilitate communication between patients, therapists, and insurance providers as required.<br>• Collect copays and payments while adhering to confidentiality and compliance standards.<br>• Maintain accurate patient records within the electronic medical system.<br>• Assist with clinic flow by anticipating scheduling needs and addressing delays or changes proactively.<br>• Uphold clinic policies and standards to ensure consistency and quality.<br>• Provide administrative support and assist with operational tasks as needed.
<p>We are looking for an organized and detail-oriented Office Services Coordinator to provide administrative support to a team of brokers in El Segundo. In this role, you will be responsible for coordinating various office functions, including scheduling, database maintenance, and preparation of client-specific materials. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and produce customized property information packages tailored to client requests, including RFIs and RFPs.</p><p>• Coordinate and manage logistics for on-site and off-site meetings, conferences, and events.</p><p>• Schedule appointments, maintain calendars, and arrange travel itineraries for team members.</p><p>• Update and manage internal databases, ensuring data accuracy and accessibility.</p><p>• Generate standard and ad hoc reports, as well as assist with website updates and marketing materials.</p><p>• Act as a liaison between brokers and clients to ensure seamless communication and coordination.</p><p>• Maintain high attention to detail when handling sensitive information and meeting deadlines.</p><p>• Utilize Microsoft Office Suite and Adobe InDesign to create, format, and edit documents.</p><p>• Support the team by conducting research and compiling data for various projects.</p><p>• Assist with other administrative tasks as needed to ensure smooth office operations.</p>
Responsibilities & Duties:<br>Run our reception desk/front office, including:<br>Greet and create a welcoming front-office experience for staff, visitors, and our community.<br>Greet and direct vendors and freight deliveries.<br>Answer phone calls.<br>Enforce guest sign-in procedures and facilitate the HQ tour.<br>Office/Administrative<br>Assist with various office administration tasks (filing, supply ordering, restocking, inventory, and supplies organization).<br>Ensure the office space is organized and well-stocked.<br>Order food and supplies for meetings and team events.<br>Assist People Operations (HR) with onsite event logistics, recruitment scheduling, and candidate experience.<br>Assist the Operations team with ad-hoc office, administrative, or analytics tasks.<br>Shipping & Receiving<br>Receive mail and deliveries, and track items in our inventory software.<br>Ship packages and drop-off/pick-up at the post office, FedEx, or UPS.<br>Project Management<br>Manage 3rd party contractors, responsible for both budget and timeline<br><br>Required Skills and Qualifications:<br>Associate's or Bachelor’s degree.<br>Excellent verbal and written communication skills across various platforms.<br>Proven ability to pick up new technologies.<br>Proficient with Microsoft Office (emphasis on Word, PowerPoint, and Excel).<br>Ability to work on-site in El Segundo 5 days a week.<br>Desired Skills and Qualifications:<br>Eager to work in a fast-paced startup environment with a proactive and collaborative attitude.<br>A no-task-is-too-small mindset.<br>Resourceful, with keen ability to anticipate needs and take initiative to fill gaps.<br>Prior internship or work experience in office administration, food service, events, or hospitality.<br>Hands-on project examples outside of the classroom, such as extracurricular projects, clubs, or personal projects.
<p><strong>Payments & Financial Operations Manager | Healthcare Fintech (Remote, LA-based)</strong></p><p>Currently recruiting for healthcare fintech looking for a <strong>Payments & Financial Operations leader</strong> to own complex payment flows and reconciliations in a high-volume environment.</p><p><br></p><p><strong>Your primary focus:</strong></p><ul><li>End-to-end payments (settlements, chargebacks, disputes, refunds)</li><li>Complex structures (advances, factoring)</li><li>Daily–monthly reconciliations in <strong>NetSuite (GL + reporting)</strong></li><li>Payment facilitators & banking integrations (Plaid, Yodlee, etc.)</li><li>Building scalable, automated processes that hold up at 10x–30x growth</li></ul><p><strong>What we’re looking for:</strong></p><ul><li>Strong <strong>NetSuite</strong> experience</li><li>Deep payments + GAAP fundamentals</li><li>Comfortable with high-dollar, high-volume transactions</li><li>Builder mindset (automation, SOPs, clean audit trails)</li></ul><p><strong>Logistics:</strong></p><ul><li>Remote-first</li><li><strong>Must live near Los Angeles</strong> (1–2 in-person meetings/month)</li></ul><p>If you enjoy building real financial infrastructure—not just maintaining it—I’d love to connect.</p><p><br></p><p>Please email Eric Herndon for consideration</p>
We are looking for a dedicated and detail-oriented Sales Assistant to join our team on a long-term contract basis in Wilmington, California. In this role, you will play a key part in supporting senior sales agents with various tasks ranging from client communication to transaction management. This position offers an excellent opportunity to sharpen your sales skills in a meticulous and dynamic environment.<br><br>Responsibilities:<br>• Assist senior sales agents with leasing and sales transactions, ensuring smooth progression from initial inquiry to closing.<br>• Prepare marketing materials, proposals, presentations, and listing packages to support sales efforts.<br>• Conduct market research, analyze property data, and review competitive comparisons to provide insights.<br>• Coordinate property tours, client meetings, and site visits, ensuring all logistics run seamlessly.<br>• Manage and update databases, listings, and deal pipelines to maintain accurate records.<br>• Draft correspondence, letters of intent (LOIs), and transaction-related documentation as needed.<br>• Communicate effectively with clients, landlords, tenants, and internal teams to facilitate transactions.<br>• Track deadlines, follow up on pending tasks, and ensure accuracy of transaction details.<br>• Support compliance efforts by maintaining confidentiality and ensuring all documentation meets required standards.<br>• Respond to inquiries and assist with resolving client concerns in a timely manner.
<p>We are looking for a detail-oriented Executive Assistant to work for a high-end property management company located in Century City. This is a long-term contract position with the opportunity to turn into a permanent position! It offers a unique opportunity to support a C-level executive, who also has ties to the entertainment industry. The role requires a blend of organizational expertise, strong communication skills, and the ability to handle confidential matters with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage the executive's calendar, schedule meetings, prioritize engagements, and coordinate travel arrangements.</p><p>• Prepare and review internal and external communications, presentations, and reports to ensure accuracy and professionalism.</p><p>• Act as a trusted liaison for executive priorities, anticipating needs and resolving potential challenges proactively.</p><p>• Provide administrative support to additional leadership, including handling sensitive and confidential information.</p><p>• Oversee daily office operations, such as managing supplies, vendor relationships, and facility maintenance.</p><p>• Maintain a welcoming and efficient office environment to enhance employee experiences.</p><p>• Coordinate logistics for internal meetings, including catering, space setup, and planning.</p><p>• Lead monthly safety meetings for the corporate office and support compliance-related initiatives.</p><p>• Identify and implement operational improvements to streamline processes and boost efficiency.</p><p>• Assist with internal communications and special projects impacting the broader organization.</p>
We are looking for an experienced Senior Administrative Assistant to join our team in Azusa, California. In this role, you will provide high-level support to two Vice Presidents in the field of organ donation: the Vice President of Transplant Services and the General Counsel. This is a Contract to permanent position ideal for someone who is attentive to detail, thrives in a dynamic environment, and is passionate about contributing to a meaningful cause.<br><br>Responsibilities:<br>• Facilitate seamless communication between the Vice Presidents and internal departments, ensuring trust and credibility are maintained.<br>• Manage schedules and keep the Vice Presidents informed of upcoming commitments and deadlines.<br>• Organize meetings by preparing agendas, scheduling rooms, coordinating attendees, and handling logistics such as food delivery and presentation materials.<br>• Handle multiple priorities efficiently, ensuring projects are completed on time and with attention to detail.<br>• Coordinate travel arrangements, including flights, accommodations, and expense management for both Vice Presidents.<br>• Maintain electronic files securely, ensuring confidentiality and proper organization.<br>• Create detailed reports, memos, and presentations using Microsoft Office tools.<br>• Assist in planning educational events, including external speaker coordination and preparation of event materials.<br>• Monitor and record staff compliance with mandatory training and education requirements.<br>• Support ongoing projects and operational needs assigned by both Vice Presidents.
<p>Advance Planning Assistant</p><p>We are seeking a compassionate, organized, and proactive <strong>Advance Planning Assistant</strong> to support a dedicated Advance Planning team. This department plays a meaningful role in guiding individuals and families through pre-planning arrangements and providing support at the time of need. We are looking for someone who takes pride in delivering thoughtful, detail-oriented administrative support in a service-driven environment.</p><p>This is an excellent opportunity for a highly organized professional who enjoys working behind the scenes to ensure operations run smoothly while contributing to work that truly makes a difference.</p><p><br></p><p>Key Responsibilities</p><ul><li>Monitor and manage flower orders submitted through the website, ensuring timely coordination and fulfillment.</li><li>Prepare accurate and detailed meeting minutes.</li><li>Maintain office inventory and ensure arrangement offices are fully stocked with required forms and supplies.</li><li>Prepare and distribute survey letters and department communications.</li><li>Batch and process interment orders, marker invoices, and contracts with precision.</li><li>Update and maintain park map books and internal records.</li><li>Manage and maintain client mailing lists, ensuring data accuracy.</li><li>Process check requests and referral correspondence related to the Pre-Need Partnership Program.</li><li>Schedule unveilings and coordinate related logistics.</li><li>Assist in planning and coordinating departmental milestone celebrations (anniversaries, birthdays).</li><li>Provide first-level technical support to team members.</li><li>Perform general administrative duties including mailings, copying, answering phones, and document preparation.</li><li>Support special projects and additional tasks as assigned.</li></ul>
