Add your latest resume to match with open positions.

33 results for Administrative Coordinator in Long Beach, CA

Administrative Coordinator (Public Works)

South Gate, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support Public Works operations in South Gate, California. This Contract position is ideal for someone who can manage administrative workflows, coordinate communications, and help keep departmental activities organized in a local government environment. The role requires strong follow-through, sound judgment, and the ability to handle multiple priorities while supporting staff, records, and public-facing processes. Responsibilities: • Coordinate daily administrative activities for the Public Works team, ensuring documents, schedules, and department communications are organized and up to date. • Prepare, review, and distribute correspondence, reports, meeting materials, and other records needed to support departmental operations. • Maintain filing systems, databases, and tracking logs to support accurate recordkeeping and timely retrieval of information. • Serve as a point of contact for internal staff, vendors, and members of the public by responding to inquiries and directing requests appropriately. • Schedule meetings, manage calendars, and assist with agendas, follow-up items, and general coordination for department activities. • Support invoice processing, purchase documentation, and other routine clerical tasks in accordance with public sector procedures. • Assist with updating administrative processes, forms, or records when departmental workflows or systems change. • Monitor deadlines and help ensure required documents, approvals, and submissions are completed on time.
2026-05-15T00:00:00Z

Accounting Coordinator

North Hollywood, CA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Accounting CoordinatorLocation: North Hollywood, CA (On-site)Our client, a growing manufacturing firm in the North Hollywood area, is seeking a detail-oriented and proactive Accounting Coordinator to support accounting, administrative, and operational functions. This role is ideal for a candidate who enjoys wearing multiple hats, thrives in a fast-paced environment, and is looking for long-term growth within a stable and expanding organization.The Accounting Coordinator will play a key role in day-to-day financial operations while also supporting HR, customer service, and production teams to ensure smooth business processes.Key Responsibilities:<ul><li>Process accounts payable and accounts receivable transactions accurately and on time</li><li>Prepare customer invoices, track payments, and maintain organized financial documentation</li><li>Assist with account reconciliations and ensure data accuracy within accounting systems</li><li>Maintain vendor and customer accounts, addressing inquiries and resolving discrepancies</li><li>Organize office records and support daily administrative operations</li><li>Coordinate schedules, documentation, and internal communications for leadership and staff</li><li>Support HR-related functions, including onboarding, employee recordkeeping, and compliance documentation</li><li>Partner with production and operations teams to ensure accurate data entry for inventory and order processing</li><li>Provide responsive customer service by handling inquiries, processing orders, and updating order statuses</li><li>Utilize Microsoft Office (Excel, Word, Outlook) to prepare reports, spreadsheets, and correspondence</li></ul>Qualifications:<ul><li>Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred</li><li>2+ years of experience in accounting coordination, bookkeeping, or office administration</li><li>Working knowledge of AP/AR and basic accounting principles</li><li>Strong attention to detail and organizational skills</li><li>Ability to multitask and prioritize in a dynamic manufacturing environment</li><li>Proficient in Microsoft Office; experience with accounting or ERP systems is a plus</li><li>Strong communication and customer service skills</li><li>Eagerness to learn and grow within a team-oriented company</li></ul>Why Join?<ul><li>Join a growing manufacturing company with long-term stability</li><li>Opportunity to gain exposure across accounting, HR, and operations</li><li>Supportive team environment with room for professional development</li><li>Hands-on role with increasing responsibility as the company grows</li></ul> For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013344697. email resume to [email protected]
2026-05-13T00:00:00Z

Logistics Coordinator

Torrance, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to support ocean import operations in Torrance, California. This Contract position focuses on guiding inbound shipments from port arrival to final delivery while keeping documentation accurate and stakeholders informed. The ideal candidate brings strong import logistics knowledge, a solid grasp of customs-related processes, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Oversee ocean import shipments from initial arrival through final delivery, ensuring each move is handled efficiently and on schedule.• Create, review, and distribute essential import paperwork such as arrival notices, pre-alerts, delivery orders, bills of lading, and customs-related documents.• Partner closely with overseas agents, steamship lines, customs brokers, trucking providers, and customers to keep shipments progressing smoothly.• Track cargo status throughout the transportation cycle and address delays, document issues, or service disruptions before they escalate.• Verify that shipment activity aligns with customs regulations as well as internal operating standards.• Provide customers with timely updates on delivery expectations, shipment milestones, and required documentation.• Maintain complete and well-organized shipment records in both digital and hard-copy formats for audit readiness and operational accuracy.• Assist with day-to-day logistics coordination and additional operational support activities as business needs require
2026-05-19T00:00:00Z

Logistics Coordinator

Cheviot Hills, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to join our team in Century City, California. In this contract position, you will support the International Logistics Manager with shipment execution, sample handling, and documentation management. This role requires a proactive approach to meeting deadlines and ensuring smooth operations in a fast-paced environment. This is a part-time opportunity (20 hrs/week, 9am–1pm), with the potential for expanded hours in the future into full time work. Responsibilities:• Process sample requests from the sales team promptly and identify cost-effective shipping methods.• Coordinate all aspects of sample shipments, including documentation, tracking, and delivery updates.• Assist with international shipping processes by organizing and reviewing supplier and freight documents.• Monitor shipment timelines and address potential delays to ensure timely deliveries.• Prepare and maintain export documentation, including invoices, packing lists, and certifications.• Communicate with freight forwarders to secure quotes, confirm bookings, and track shipments.• Maintain accurate records of shipping costs, shipment logs, and delivery outcomes.• Support the finance team by verifying invoices and assisting with record-keeping for audits.• Update and archive contract-related and compliance documents for easy retrieval.• Collaborate with internal teams to prepare weekly shipment summaries and status reports.
2026-05-18T00:00:00Z

Logistics Coordinator

Compton, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Logistics Coordinator to support day-to-day warehouse and distribution operations in Rancho Dominguez, California. This Contract position focuses on coordinating shipments, maintaining accurate inventory and order records, and ensuring smooth communication between warehouse teams, carriers, and retail partners. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-moving environment where accuracy and follow-through are essential. Responsibilities: • Coordinate outbound routing activities for major retail customers to help ensure shipments move according to required delivery guidelines. • Prepare shipping labels and distribute clear order instructions to warehouse personnel so orders are processed accurately and efficiently. • Partner with third-party warehouse teams to support the timely and correct fulfillment of purchase orders. • Communicate with transportation providers to arrange pickups, confirm schedules, and resolve shipping-related issues. • Monitor inventory records and update tracking information to maintain accurate stock visibility within warehouse systems. • Support compliance with customer and vendor shipping requirements to reduce errors, chargebacks, and delivery delays. • Repack products when needed, including sample materials, to meet shipment specifications and presentation standards. • Assist with general operational tasks and provide additional support during peak periods, including overtime as business demands increase.
2026-05-19T00:00:00Z

Human Resources (HR) Coordinator

Inglewood, CA
onsite
Temporary / Contract
22 - 29 USD / Hourly
A healthcare company is seeking an HR Coordinator to support daily human resources operations in our Inglewood location. This role is ideal for someone who is highly organized, detail-oriented, and passionate about supporting both employees and organizational goals. The HR Coordinator will assist with onboarding, employee records, HRIS updates, benefits administration support, and general HR compliance functions. Experience in healthcare, nonprofit, or behavioral health settings is a plus. Key Responsibilities:<ul><li>Support day-to-day HR administrative functions and employee record maintenance</li><li>Assist with new hire onboarding, orientation, and onboarding documentation</li><li>Maintain accurate employee data in the HRIS system and personnel files</li><li>Coordinate background checks, employment verifications, and other pre-employment processes</li><li>Provide support with benefits administration, employee inquiries, and HR-related documentation</li><li>Help track compliance items, required trainings, and employee acknowledgments</li><li>Assist with recruitment coordination, interview scheduling, and candidate communication</li><li>Prepare HR reports, correspondence, and other administrative materials as needed</li><li>Partner with internal departments to ensure smooth HR operations and timely employee support</li><li>Maintain confidentiality and handle sensitive employee information with professionalism</li></ul>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-05-16T00:00:00Z

Project Coordinator

Torrance, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a highly organized Project Coordinator to support digital marketing and cross-functional project activities for a retail-focused team in Torrance, California. This Long-term Contract position will help keep campaigns, content deliverables, events, and creative projects moving smoothly from planning through execution. The ideal candidate is detail-oriented, comfortable coordinating with multiple departments, and able to manage timelines, communications, and project follow-through in a fast-paced environment. Responsibilities: • Coordinate day-to-day project activity across marketing and related teams to keep schedules, priorities, and deliverables on track. • Support digital content initiatives by assisting with asset planning, organizing materials, and helping the content creator maintain workflow momentum. • Arrange logistics for brand-related activities such as trade shows, photo shoots, catalogs, and other promotional projects. • Help source and organize external creative support, including model talent and vendors needed for campaign execution. • Review and proofread monthly newsletters and other communications intended for both internal teams and external audiences. • Partner with colleagues across departments to gather updates, align deadlines, and ensure clear communication throughout each project. • Maintain project records, timelines, and task progress using Wrike or a comparable project management platform. • Provide administrative and coordination support for marketing initiatives, helping resolve issues and keeping deliverables organized.
2026-05-19T00:00:00Z

Office Services Coordinator

Irvine, CA
onsite
Temporary / Contract
20 - 22.5 USD / Hourly
We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment. Responsibilities:• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.• Handle additional day-to-day office duties as needed to support smooth team operations.
2026-05-18T00:00:00Z

Licensing Coordinator

Glendale, CA
onsite
Temporary / Contract
25 - 26.37 USD / Hourly
We are looking for a Licensing Coordinator to support brand licensing initiatives and help drive organized, timely execution across a portfolio of products and partners in Glendale, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and communicates effectively with cross-functional teams. The role combines project coordination, presentation development, stakeholder communication, and operational support to help advance franchise plans and business goals. Responsibilities: • Maintain and update essential team resources such as planning calendars, franchise reference materials, brand presentations, and partner tracking documents. • Coordinate the review and distribution of brand and marketing submissions to appropriate stakeholders through the internal approval process. • Share timely updates with internal teams regarding franchise developments, available tools, and priority initiatives. • Organize team meetings by handling scheduling, preparing agendas, documenting discussion points, and monitoring follow-up actions. • Conduct market and competitor research, track relevant campaigns, and summarize findings for the broader team. • Create and refine presentation materials for internal and external use using PowerPoint and Keynote. • Partner with legal and business affairs teams to secure required clearances and maintain accurate records for brand-related documents and filings. • Work with category and asset operations teams to gather product details, images, and launch timing for presentations, filmmaker reviews, and public relations needs. • Support brainstorming sessions and contribute to the daily coordination and execution of franchise planning activities.
2026-04-21T00:00:00Z

Recruiting Coordinator

Los Angeles, CA
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for a Recruiting Coordinator to join a manufacturing organization in Los Angeles, California on a Contract basis. This position supports daily recruiting and HR operations by keeping interviews, candidate communication, and administrative tasks organized and moving efficiently. The role is well suited for someone with prior exposure to recruiting or HR who wants to build practical experience in a collaborative environment while learning established hiring processes. Responsibilities: • Coordinate interview scheduling by managing calendars, confirming availability, and ensuring all parties receive accurate meeting details. • Maintain recruiting activity within the applicant tracking system, including support for updates, documentation, and workflow-related tasks in Workday. • Communicate with candidates throughout the hiring process to arrange interviews, provide status updates, and share next-step information. • Conduct initial HR screening conversations when needed to gather basic qualifications and support the early stages of candidate evaluation. • Assist with the preparation and execution of hiring events and other recruiting-related activities. • Provide day-to-day administrative support to the HR and recruiting team, helping maintain organized records and timely follow-up. • Help keep recruiting processes on track by monitoring details, following up on outstanding items, and supporting smooth coordination across stakeholders.
2026-05-13T00:00:00Z

AP Coordinator

Long Beach, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Accounts Payable Coordinator (Manufacturing Industry)We are seeking a detail oriented Accounts Payable Coordinator to join a fast paced manufacturing company. This role is responsible for supporting full cycle accounts payable processing, ensuring accuracy, timeliness, and proper cost allocation within a high volume environment.Position OverviewThe Accounts Payable Coordinator will handle invoice processing, vendor management, and payment execution while ensuring compliance with company policies and manufacturing cost accounting standards. This role requires strong attention to detail, the ability to manage a high volume of transactions, and experience working in a manufacturing or product based environment.Key ResponsibilitiesProcess high volume vendor invoices accurately and efficiently Match purchase orders, receipts, and invoices to ensure proper three way match compliance Code invoices to appropriate general ledger accounts, departments, and cost centers Review and resolve invoice discrepancies with vendors and internal departments Prepare weekly check runs, ACH payments, and wire transfers Maintain and update vendor records including W 9 forms and payment terms Assist with month end closing activities including accruals and AP reconciliations Support inventory related invoice processing and cost tracking within a manufacturing environment Respond to vendor inquiries and maintain strong vendor relationships Ensure compliance with internal controls and audit requirements
2026-05-19T00:00:00Z

Administrative Assistant

Sherman Oaks, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an Administrative Assistant to support fundraising and donor engagement activities for a mission-driven organization in Sherman Oaks, California. This direct hire opportunity is ideal for someone who combines strong administrative skills with accuracy, professionalism, and a service-oriented approach. The person in this role will help keep donor information organized, support outreach efforts, and assist with event and reporting needs that contribute to successful development operations. Responsibilities:• Maintain and update donor records within the organization’s CRM, ensuring information is complete, accurate, and properly documented.• Process charitable contributions, record gifts promptly, and assist with ongoing database reviews to improve data quality.• Draft and distribute donor acknowledgment letters and tax documentation in alignment with organizational standards and timelines.• Provide administrative support for fundraising initiatives, including appeal preparation, mailing coordination, and campaign-related follow-up.• Assist with planning and execution for fundraising events and donation drives by managing registrations, preparing materials, and supporting guest logistics.• Research prospective individual, corporate, and foundation donors to help identify new fundraising opportunities.• Coordinate calendars, schedule meetings, prepare presentation or meeting materials, and handle routine correspondence with professionalism.• Prepare recurring donor activity reports and support donation reconciliation efforts in partnership with the Finance team.
2026-04-28T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
17 - 19.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support day-to-day office operations in Los Angeles, California. This is a Contract position offering a flexible part-time schedule, with the option to work either two full days per week or four half days per week. The person in this role will help maintain an organized office environment by managing incoming packages, digitizing documents, and keeping files orderly and accessible. Responsibilities: • Manage incoming deliveries and ensure packages and documents are routed appropriately. • Scan, copy, and digitize paperwork while maintaining accuracy and file integrity. • Organize physical and electronic records so materials can be retrieved efficiently. • Provide general front office and administrative support to help daily operations run smoothly. • Assist with routine receptionist-related tasks, including handling documents and coordinating basic office needs. • Maintain orderly filing systems and support document processing activities as needed.
2026-05-19T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support import-related coordination for an agriculture organization in Pasadena, California. This Long-term Contract position is fully onsite and is well suited for someone who is highly organized, comfortable managing documentation, and able to keep pace with time-sensitive operational work. The person in this role will help maintain smooth day-to-day administrative processes by tracking shipments, handling records, and communicating with external partners and internal teams. Responsibilities: • Monitor incoming import activity, follow shipment progress, and keep stakeholders informed of status updates. • Prepare, organize, and maintain import files to ensure documentation is complete, accurate, and easy to retrieve. • Communicate with suppliers, carriers, freight partners, and internal departments to resolve questions and support timely movement of goods. • Review shipping paperwork, invoices, and packing documentation to identify discrepancies and help ensure compliance with internal standards. • Enter operational data into tracking logs and reports while maintaining a high level of accuracy. • Assist with administrative coordination related to import operations, including document filing, report preparation, and routine office support. • Help organize records and support reporting needs for ongoing import activities and related transactions.
2026-05-19T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Irvine, California for a global law firm. This contract opportunity is well suited for someone starting their career who wants to build experience in a collaborative, team-oriented environment with hands-on training. The person in this role will help keep the office running smoothly by assisting with front desk coverage, administrative coordination, and employee support. This position is fully onsite and offers the chance to grow into a long-term career path within office services. Responsibilities: • Welcome visitors and provide consistent front desk support, including coverage during scheduled staff absences and breaks. • Assist with day-to-day administrative activities that help maintain an organized and efficient office environment. • Monitor supply levels, place replenishment orders, and work with external vendors to keep office materials available. • Fulfill document support needs by handling printing, scanning, and related administrative requests accurately and on time. • Oversee incoming and outgoing mail, courier shipments, and package deliveries while ensuring timely distribution. • Support workspace readiness by helping with office setup, basic facilities coordination, and event preparation. • Respond to employee questions and service requests with a customer-focused approach. • Coordinate conference call and meeting support as needed to assist internal teams and office operations.
2026-05-12T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This is a Long-term Contract position suited for someone who can manage front-office activities, maintain accurate records, and provide clear communication support across the team. The ideal candidate will be comfortable handling a high volume of administrative tasks while ensuring a welcoming and efficient office environment. Responsibilities:• Manage incoming phone calls and direct inquiries to the appropriate contacts in a timely and organized manner.• Provide day-to-day administrative support by preparing documents, organizing files, and maintaining office records.• Enter, update, and verify data in internal systems with a strong focus on accuracy and completeness.• Coordinate interview scheduling by working with candidates and internal team members to confirm availability and logistics.• Support front-desk and reception activities, including greeting visitors and assisting with general office needs.• Monitor Outlook calendars, email correspondence, and meeting arrangements to help keep schedules organized.• Assist with administrative processes related to office operations and team support as assigned.Use Dayforce
2026-05-18T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a growing organization in the waste and environmental services industry in Long Beach, California. This contract-to-permanent position is well suited for someone who enjoys organized, detail-focused work and can manage a steady flow of clerical and data-related tasks. The role offers an excellent opportunity for an entry-level candidate to contribute to administrative processes while building experience in a fast-paced office setting. Responsibilities: • Enter and maintain business information accurately in internal systems while checking records for completeness and consistency. • Provide day-to-day clerical support by organizing documents, preparing materials, and assisting with general office workflow. • Sort, prepare, and distribute incoming and outgoing mail to help keep communication and documentation moving efficiently. • File paper and electronic records in an orderly manner so information can be retrieved quickly when needed. • Support timekeeping activities by reviewing submitted hours and helping prepare information for payroll processing, without handling payroll directly. • Assist team members with routine administrative assignments and follow established procedures to keep office operations running smoothly. • Monitor details across multiple tasks and identify errors or missing information before records are finalized.
2026-05-21T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a financial services team on a contract-to-permanent basis. This position supports advisors through a blend of client-facing service, office coordination, and administrative execution, helping ensure daily operations run smoothly and professionally. The ideal candidate brings strong organization, sound judgment, and a service-oriented approach while handling a wide range of account, meeting, and communication tasks. Responsibilities: • Build strong day-to-day connections with clients and business partners while supporting advisors in ongoing service and relationship management activities. • Coordinate administrative steps related to new and existing accounts, including collecting documents, organizing statements, and preparing materials needed for client meetings. • Assist with account and relationship reviews by compiling accurate information and creating performance-related reports in a timely manner. • Process operational requests such as account setup, fund movement, and trade-related documentation with close attention to accuracy and deadlines. • Support compliance and risk-related activities by maintaining records, completing required forms, and helping address account reviews and inquiries. • Identify opportunities to improve client service and contribute ideas that may support business growth or product awareness. • Help organize client and prospect events, including scheduling, logistics, and follow-up communication. • Use approved digital and social channels to help increase visibility and encourage engagement with prospective clients. • Provide general administrative office support, including handling inbound calls, data entry, and front-desk style coordination as needed.
2026-05-13T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dependable Administrative Assistant to provide part-time, on-site support for property management and office operations in Alhambra, California. This Long-term Contract opportunity is ideal for someone who is organized, proactive, and comfortable balancing administrative tasks, tenant communication, and records management in a fast-paced real estate environment. The role supports residential and commercial properties and requires strong attention to detail, sound judgment, and clear bilingual communication in English and Spanish. Responsibilities: • Oversee routine administrative support for property operations, including document handling, record maintenance, and general office coordination. • Review tax, insurance, and lease-related records to help confirm properties and tenant files remain accurate, current, and compliant. • Assist with leasing activity by supporting application reviews, preparing move-in and move-out paperwork, and guiding tenants through onboarding steps. • Respond to tenant questions regarding rent, lease terms, and service requests, while helping direct issues to the appropriate parties. • Enter financial and property data into Yardi, including rent transactions, charges, invoices, receivables, and work orders. • Help monitor expenses, utilities, and tenant bill-backs by identifying discrepancies, tracking trends, and supporting cost-control efforts. • Prepare recurring reports for management, such as vacancy updates, upcoming rent increase eligibility, and revenue tracking details. • Coordinate operational follow-up with outside contacts, including vendors, housing agencies, banks, and insurance or licensing-related parties. • Manage front office duties such as answering incoming calls, processing mail, filing records, and assisting with written correspondence and special projects.
2026-05-19T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Whittier, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily office operations in City of Industry, California. This Long-term Contract position is ideal for someone who excels at coordinating schedules, managing documentation, and providing responsive support across administrative and finance-related tasks. The role requires strong attention to detail, sound judgment, and the ability to handle multiple priorities in an onsite environment. Responsibilities: • Coordinate calendars, meetings, and travel arrangements while ensuring schedules remain accurate and up to date. • Respond to inbound calls and general inquiries professionally, directing requests to the appropriate teams and maintaining a high level of customer service. • Prepare, organize, and maintain records, files, and documentation to support administrative, hiring, and operational activities. • Assist with invoice review, payment processing, purchase order handling, and expense tracking in partnership with finance and vendors. • Support timekeeping activities by reviewing time sheets and helping maintain accurate administrative records. • Distribute incoming communications such as faxes and other office correspondence, ensuring timely delivery and follow-up. • Contribute to onboarding and training coordination by scheduling sessions, preparing materials, and supporting related administrative processes. • Help improve office workflows by identifying process efficiencies and assisting with the creation of dashboards and reporting tools.
2026-05-12T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an Administrative Assistant to join a growing team in Irvine, California on a contract basis with the potential for a permanent position. This onsite role supports daily office operations while also handling core bookkeeping tasks in QuickBooks Desktop, making it ideal for someone who is organized, detail-oriented, and comfortable balancing administrative and financial responsibilities. The person in this position will help keep the office running smoothly, provide support to leadership, and contribute to efficient coordination across day-to-day business activities. Responsibilities: • Manage day-to-day bookkeeping activities in QuickBooks Desktop, including invoice entry and support for accounts payable and accounts receivable functions. • Assist with payroll-related administrative tasks, track business expenses, and prepare routine financial and operational reports for leadership review. • Welcome visitors, answer inbound calls, respond to correspondence, and coordinate meetings to maintain an efficient front-office environment. • Organize and maintain electronic and physical files such as vendor records, customer information, contracts, and other essential office documentation. • Monitor outstanding action items, follow up with internal and external contacts, and help keep administrative workflows on schedule. • Provide general administrative support across departments and assist with special projects that improve office organization and efficiency.
2026-05-20T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
34.2 - 36 USD / Hourly
We are looking for an Administrative Assistant to support leaders and teams through thoughtful coordination, clear communication, and dependable day-to-day office support. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, keeps schedules running smoothly, and handles administrative tasks with accuracy and consistency. The role will contribute to meeting logistics, document preparation, travel coordination, and general office operations while helping maintain an organized and responsive workplace. Responsibilities: • Coordinate a wide range of meetings, including leadership sessions, team discussions, interviews, virtual calls, and onsite events, ensuring schedules align efficiently across multiple calendars. • Prepare meeting spaces by securing rooms, arranging catering, organizing materials, and supporting setup and cleanup to create a smooth in-office experience. • Draft, format, and distribute business documents such as correspondence, reports, summaries, and internal communications with a high level of accuracy. • Monitor executive and team calendars carefully to reduce scheduling conflicts, preserve productive time, and anticipate the impact of changes across stakeholders. • Arrange business travel when needed by researching transportation and lodging options, confirming approvals, and booking cost-conscious itineraries. • Handle routine office administration, including record maintenance, supply ordering, mailing, scanning, data entry, and basic bookkeeping support. • Capture meeting notes and follow up on action items to help teams stay aligned and informed after key discussions. • Communicate in a clear and attentive manner across written, verbal, and visual interactions while representing the organization effectively. • Provide additional administrative and operational support for special projects, events, training sessions, and other assigned tasks as business needs evolve.
2026-05-20T00:00:00Z