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69 results for Administrative Coordinator in Long Beach, CA

HR Coordinator
  • Woodland Hills, CA
  • onsite
  • Temporary
  • 25.00 - 28.00 USD / Hourly
  • <p>Robert Half currently has a few ongoing opportunities available in the Woodland Hills, CA area for an HR Coordinator. We are looking for a highly organized and proactive HR Coordinator to join our dynamic Human Resources team. The HR Coordinator will support the HR department in ensuring smooth and efficient business operations by providing administrative and HR-related services. This role requires a person who is detail-oriented, has strong communication skills, and is able to handle sensitive and confidential information with integrity. The successful candidate will play a key role in maintaining our HR processes and systems, ensuring the accurate and timely execution of HR activities, and supporting employees and managers in various HR-related matters. For more information and immediate consideration, please call 818-703-8818.</p><p> </p><p>·        Conducting efficient and welcoming onboarding sessions for new hires.</p><p>·        Managing HRIS (Human Resources Information System) to ensure accurate and up-to-date employee records.</p><p>·        Assisting in the development and implementation of HR policies and procedures.</p><p>·        Coordinating various HR programs and initiatives, such as training sessions and wellness programs.</p><p>·        Acting as a liaison between employees and management to address HR-related queries and concerns.</p><p>·        Assisting in the recruitment process, from posting job openings to scheduling interviews</p>
  • 2025-11-21T18:28:41Z
Executive Assistant to CFO
  • Los Angeles, CA
  • onsite
  • Contract / Temporary to Hire
  • 37.00 - 44.00 USD / Hourly
  • <p>We are looking for a detail-oriented Executive Assistant to a Chief Financial Officer to provide comprehensive support to senior leadership and departmental operations. This contract-to-permanent position is based in Los Angeles, California, within the healthcare industry, and requires an individual who thrives in a dynamic and fast-paced environment. The role involves managing schedules, coordinating communications, and ensuring departmental processes run smoothly while maintaining confidentiality and a high standard of conduct.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and distribute a variety of documents, including correspondence, reports, and presentations.</p><p>• Manage calendars by scheduling appointments, organizing meetings, and handling logistics for events.</p><p>• Attend meetings, take detailed minutes, and follow up on assigned action items promptly.</p><p>• Arrange travel plans, coordinate itineraries, and process expense reimbursements accurately.</p><p>• Maintain organized records, databases, and filing systems, both electronically and physically.</p><p>• Monitor and order departmental supplies, reconcile purchasing card statements, and ensure inventory is up to date.</p><p>• Provide backup support for reception or other administrative functions when required.</p><p>• Assist in planning and executing staff appreciation events and organizational activities.</p><p>• Collaborate with the Finance Department to coordinate meetings, prepare agendas, and track project milestones.</p><p>• Conduct research and compile data to support decision-making processes and departmental initiatives.</p>
  • 2025-11-11T23:43:45Z
Immigration Paralegal
  • Los Angeles, CA
  • onsite
  • Temporary
  • 33.25 - 38.50 USD / Hourly
  • <p>We are seeking a dedicated and organized <strong>Legal Administrative Assistant</strong> to support a busy immigration law practice specializing in <strong>humanitarian and asylum-based removal defense</strong>. This hybrid role offers a unique opportunity to work directly with legal professionals and clients while making a tangible impact on individuals and families navigating complex legal processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide <strong>administrative and organizational support</strong> to ensure smooth operations, including organizing and managing casefiles, notes, and records that may require restructuring or reorganization to improve accessibility.</li><li>Assist in preparing attorneys and clients for hearings, including <strong>scheduling, filing deadlines, and preparation for court appearances</strong> ranging from basic hearings to full merits hearings.</li><li>Monitor and manage the specific <strong>needs of 65-70 individual/household clients</strong>, some with families involved in a single case, ensuring timelines, deadlines, and communication are effectively handled.</li><li>Proactively identify potential <strong>blind spots</strong> and areas for improvement within office workflows and case management to help attorneys forecast and address challenges.</li><li>Support <strong>client interactions</strong>, including liaising with predominantly vulnerable populations under humanitarian defense.</li><li>Collaborate with a small but dedicated team, to ensure seamless communication and workflow.</li></ul><p><strong>Requirements:</strong></p><ul><li><strong>Experience working in legal settings</strong>, especially in immigration or removal defense, is highly preferred.</li><li>Strong organizational skills and the ability to balance competing priorities.</li><li>Experience with <strong>court filing processes, case preparation</strong>, and assisting attorneys in client hearings.</li><li><strong>Language skills</strong> in Spanish are beneficial, given the nature of the clientele.</li><li>Flexibility to work in a <strong>hybrid capacity</strong>, merging remote support with necessary in-person collaboration.</li></ul><p>If you have a passion for organizational excellence, experience in legal administration, and a desire to make a meaningful difference in clients’ lives, we encourage you to apply!</p>
  • 2025-12-04T00:43:40Z
Part-Time Front Desk Coordinator
  • La Habra Heights, CA
  • remote
  • Temporary
  • 18.00 - 21.00 USD / Hourly
  • <p><strong>Key Responsibilities</strong></p><p><strong>Front Desk & Public Interaction</strong></p><ul><li>Serve as the main Operator for City Hall, answering and routing phone calls, taking messages, and providing general information.</li><li>Greet visitors at the front desk, check them in as needed, and schedule appointments for City staff.</li><li>Provide exceptional customer service in person, by phone, and via email—responding to inquiries, addressing resident concerns, and resolving routine issues.</li><li>Act as the primary point of contact for the public, ensuring timely, courteous, and accurate communication.</li></ul><p><strong>Payments & Cashiering</strong></p><ul><li>Serve as the main cashier for City Hall, processing payments, entering invoice codes, and issuing receipts for all standard transactions.</li><li>Process and invoice applications for programs including Paramedic Membership and Dial-A-Ride.</li><li>Verify billability for ambulance trips and ensure proper documentation is completed.</li></ul><p><strong>Licensing, Permits & Inspections</strong></p><ul><li>Issue and renew business licenses in accordance with City requirements.</li><li>Issue basic permits and create/maintain project files.</li><li>Coordinate and schedule building inspections for the City.</li><li>Route plans to third-party plan checkers and track submission status.</li></ul><p><strong>Administrative Support</strong></p><ul><li>Collect, sort, and distribute incoming and outgoing mail.</li><li>Maintain accurate electronic and physical records for permits, plans, and program applications.</li><li>Create and update forms and process documents to improve administrative workflows.</li><li>Provide general clerical support to staff as needed.</li></ul><p><br></p>
  • 2025-12-05T21:03:32Z
HR Coordinator
  • Culver City, CA
  • onsite
  • Temporary
  • 25.00 - 32.00 USD / Hourly
  • <p>A housing non-profit is looking for a Human Resources Coordinator/Administrative Assistant. You will report directly into the HR Director, and will be responsible for helping with a large HR cleanup project. Your main job duties will be to scan and file employee records, scan incoming mail and develop a filing system online, distribute the mail, and box up employee files. You will need to be able to determine the difference between 401k documents, benefits documents, I9 forms, etc, so at least 3 years of HR experience is ideal. Additional duties will include auditing hard copy documents and files and organizing those documents and files into buckets. Robert Half is looking for an organized jack or jill of all trades who is open to completing ad hoc projects. You will work onsite daily in Culver City and there is a chance this position could turn into a permanent role down the road with hybrid work opportunities. Pay range is $25/hr-$32/hr.</p>
  • 2025-11-06T23:59:22Z
Executive Assistant
  • Ontario, CA
  • remote
  • Temporary
  • 28.00 - 30.00 USD / Hourly
  • <p>Are you a highly organized professional with a talent for supporting senior leaders and driving efficiency in dynamic environments? Our team is seeking a skilled Executive Assistant to play a pivotal role in facilitating executive communications, managing critical projects, and orchestrating day-to-day operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Procure and orchestrate written communications, ensuring clarity and professionalism.</li><li>Compile data-intensive reports and craft compelling presentations and briefings, primarily using Microsoft Office Suite (or equivalent software).</li><li>Screen phone calls and manage complex calendar schedules for executives.</li><li>Handle expense reports and coordinate travel arrangements (domestic and international).</li><li>Organize meetings and events, both internal and external.</li><li>Manage vendor relationships and oversee logistics for key projects.</li><li>Provide reliable administrative support to executives and staff.</li><li>Potentially train and oversee the performance of other support staff members to maintain high standards of service.</li></ul><p><br></p><p><br></p>
  • 2025-11-25T00:04:21Z
HR Assistant
  • Woodland Hills, CA
  • onsite
  • Temporary
  • 21.00 - 25.00 USD / Hourly
  • <p>Robert Half is currently working with local clients to fill ongoing opportunities local to Woodland Hills, CA. We are currently seeking a dedicated and organized HR Assistant to support the Human Resources department. This is an excellent opportunity for someone looking to build their HR career while contributing to the success and well-being of employees. This role will provide administrative support to the HR department in various functions, including recruitment, onboarding, employee records management, benefits administration, and general employee relations. The ideal candidate will be highly organized, detail-oriented, and eager to learn HR processes and procedures in a fast-paced environment. This ongoing opportunity offers room for growth within the HR department. Please call 818-703-8818 for more information.</p>
  • 2025-11-21T18:18:44Z
Executive Assistant
  • Hawthorne, CA
  • onsite
  • Temporary
  • 25.00 - 30.00 USD / Hourly
  • <p>We are looking for a skilled Executive Assistant to join our team in Hawthorne, California, on a contract to hire basis. In this role, you will provide vital administrative support to our executive leadership, playing a key part in ensuring the smooth operation of organizational activities. Your contributions will help drive our mission to deliver exceptional financial services within the credit union industry. There are nights and weekends that you will need to work along with some light travel. </p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring schedules are organized and conflicts are minimized.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare and distribute accurate reports, presentations, and meeting minutes for executive leadership and board meetings.</p><p>• Maintain confidentiality while handling sensitive records and documentation.</p><p>• Facilitate communication and collaboration between the executive team, board members, and other stakeholders.</p><p>• Organize and oversee executive meetings, ensuring all materials and logistics are prepared in advance.</p><p>• Monitor and prioritize multiple tasks to meet deadlines efficiently.</p><p>• Assist in the planning and execution of special projects and organizational initiatives.</p><p>• Serve as a primary point of contact for internal and external inquiries directed to the executive team.</p><p>• Ensure compliance with organizational policies and standards while supporting the executive team.</p>
  • 2025-11-26T19:33:52Z
HR Assistant
  • Pasadena, CA
  • onsite
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • <p>We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume for immediate consideration.</p><p> </p><p>·        Perform administrative duties, such as maintaining employee database and sorting emails for the HR department</p><p>·        Maintain proper records of employee attendance and leaves</p><p>·        Assist HR Manager in policy formulation, hiring and salary administration</p><p>·        Submit online job postings, shortlist candidates and schedule job interviews</p><p>·        Coordinate orientation and training sessions for new employees</p><p>·        Ensure smooth communication with employees and timely resolution to their queries</p><p><br></p>
  • 2025-12-04T18:38:39Z
Administrative/Executive Assistant 1
  • Irvine, CA
  • onsite
  • Temporary
  • 20.00 - 21.20 USD / Hourly
  • We are looking for an Administrative/Executive Assistant to join our team on a contract basis in Irvine, California. In this role, you will provide essential administrative support, ensuring smooth office operations by managing tasks such as document preparation, record maintenance, and correspondence. This position requires strong organizational skills, effective communication, and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Manage office supplies, maintain record-keeping systems, and handle basic bookkeeping tasks.<br>• Create and format invoices, reports, memos, letters, and financial statements.<br>• Organize and retrieve corporate records, documents, and reports as needed.<br>• Draft and respond to routine correspondence in a timely and thorough manner.<br>• Conduct research to support office functions and provide accurate information as requested.<br>• Coordinate communication within the office, ensuring timely distribution of faxes and other materials.<br>• Perform photocopying, scanning, and other clerical duties to support daily operations.<br>• Collaborate with team members to ensure efficient workflow and prioritize tasks effectively.
  • 2025-11-17T16:34:00Z
HR Coordinator
  • Gardena, CA
  • onsite
  • Temporary
  • 23.00 - 25.00 USD / Hourly
  • We are looking for a meticulous and organized HR Coordinator to join our team in Gardena, California. This is a contract position where you will play a key role in managing essential human resources processes, ensuring compliance, and maintaining accurate records. Strong Excel skills and attention to detail are critical for success in this role.<br><br>Responsibilities:<br>• Input and manage new employee documentation, including safety and sexual harassment training records.<br>• Update and maintain employee information such as address changes, tax form adjustments, and withholding updates.<br>• Organize and oversee employee files to ensure accurate and secure record keeping.<br>• Handle benefit payment processing, including monthly healthcare contributions.<br>• Compile and prepare detailed census spreadsheets for employee fee reporting.<br>• Ensure compliance with HR policies and procedures while handling sensitive employee data.<br>• Assist with onboarding processes and background checks to support new team members.<br>• Utilize HRIS systems to maintain and update employee records.<br>• Monitor HR compliance and address any discrepancies promptly.
  • 2025-11-19T17:11:09Z
Front Desk Coordinator
  • Ontario, CA
  • remote
  • Temporary
  • 18.00 - 23.00 USD / Hourly
  • <p><strong>About the Role</strong></p><p>Do you love helping people and keeping things organized? We’re looking for a <strong>Front Desk Coordinator</strong> to be the welcoming face of our office! In this role, you’ll make sure clients feel at home while keeping our day-to-day operations running smoothly.</p><p><strong>What You’ll Do</strong></p><ul><li><strong>Be the first point of contact:</strong> Greet clients with a smile, assist with registration, and answer questions.</li><li><strong>Keep communication flowing:</strong> Answer, screen, and direct calls and emails using a multi-line phone system.</li><li><strong>Stay organized:</strong> Schedule appointments, maintain calendars, and update client profiles.</li><li><strong>Handle the details:</strong> Process payments, file documents, order supplies, sort mail, and manage internal records.</li><li><strong>Support the team:</strong> Help with data entry and keep our databases up to date.</li></ul><p><strong>Why You’ll Love Working Here</strong></p><ul><li>A welcoming team that values collaboration.</li><li>Opportunities to learn and grow.</li><li>A role where you make a real difference every day.</li></ul><p><br></p>
  • 2025-11-24T23:14:01Z
Accounting Assistant
  • Costa Mesa, CA
  • onsite
  • Permanent
  • 50000.00 - 70000.00 USD / Yearly
  • <p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
  • 2025-11-26T00:04:24Z
Billing Coordinator
  • Los Angeles, CA
  • onsite
  • Permanent
  • 80000.00 - 100000.00 USD / Yearly
  • <p>We are looking for a skilled Billing Specialist to join our legal team in Los Angeles, California. This role is essential in managing the firm’s billing operations, ensuring the accurate preparation and submission of invoices while maintaining compliance with client-specific requirements. The ideal candidate will collaborate with attorneys, legal secretaries, and finance professionals to streamline billing processes and address any related issues.</p><p><br></p><p>Responsibilities:</p><p>• Generate, review, and finalize monthly pre-bills and invoices for submission to clients using various billing methods.</p><p>• Partner with attorneys, staff, and clients to ensure accurate and timely billing and collection activities.</p><p>• Monitor unbilled fees and aging accounts for assigned partners and clients, addressing any discrepancies.</p><p>• Resolve billing-related issues by coordinating with internal teams and external parties.</p><p>• Prepare detailed billing reports, reconciliations, schedules, and analyses to support financial operations.</p><p>• Apply client retainer funds and process write-offs in compliance with firm policies.</p><p>• Design new billing formats and manage special projects, including complex billing arrangements and client-specific requests.</p><p>• Collaborate with the finance team to address questions and improve the firm’s billing processes.</p><p>• Ensure expertise in electronic billing functions, including split and intricate billing arrangements.</p>
  • 2025-11-26T16:53:44Z
Human Resources Generalist
  • South Pasadena, CA
  • onsite
  • Temporary
  • 27.00 - 30.00 USD / Hourly
  • <p>Robert Half is currently seeking Human Resources professionals for our clients in the Pasadena area. We are looking for candidates with a minimum of two (2) years' of experience in human resources roles. Typical responsibilities for human resources professionals include benefits administration, benefits coordinator, employee relations, employee orientation, personnel file maintenance, recruiting, workers compensation, and more. </p><p>·        Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.</p><p>·        Conducts or acquires background checks and employee eligibility verifications.</p><p>·        Implements new hire orientation and employee recognition programs.</p><p>·        Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.</p><p>·        Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.</p><p>·        Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.</p><p>·        Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.</p><p> </p><p>If you have a passion for human resources and are looking for a new opportunity, apply today! </p>
  • 2025-12-04T18:14:15Z
Human Resources Generalist
  • Monrovia, CA
  • onsite
  • Temporary
  • 27.00 - 30.00 USD / Hourly
  • <p>Robert Half is currently seeking Human Resources professionals for our clients in the Pasadena area. We are looking for candidates with a minimum of two (2) years' of experience in human resources roles. Typical responsibilities for human resources professionals include benefits administration, benefits coordinator, employee relations, employee orientation, personnel file maintenance, recruiting, workers compensation, and more. </p><p>·        Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.</p><p>·        Conducts or acquires background checks and employee eligibility verifications.</p><p>·        Implements new hire orientation and employee recognition programs.</p><p>·        Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.</p><p>·        Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.</p><p>·        Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.</p><p>·        Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.</p><p> </p><p>If you have a passion for human resources and are looking for a new opportunity, apply today!</p>
  • 2025-12-04T18:18:45Z
HR Generalist
  • Woodland Hills, CA
  • onsite
  • Temporary
  • 27.00 - 35.00 USD / Hourly
  • <p>Robert Half is currently seeking Human Resources professionals for our clients in the Woodland Hills area. We are looking for candidates with a minimum of two (2) years' of experience in human resources roles. Typical responsibilities for human resources professionals include benefits administration, benefits coordinator, employee relations, employee orientation, personnel file maintenance, recruiting, workers compensation, and more. If you have a passion for human resources and are looking for a new opportunity, apply today! Submit your resume and call (818) 703-8818 for additional information.</p>
  • 2025-11-21T18:09:13Z
Front Desk Coordinator
  • Los Angeles, CA
  • onsite
  • Temporary
  • 20.00 - 23.00 USD / Hourly
  • <p>We’re working with a finance company in West Los Angeles who are looking for a Front Desk Coordinator to support their team. You’ll help to check in guests and vendors, create access badges and parking passes, order office supplies and help with event set up. This is an on-site opportunity.</p>
  • 2025-11-26T02:33:40Z
Entry-Level ONSITE Legal Assistant
  • Los Angeles, CA
  • onsite
  • Permanent
  • 42000.00 - 54000.00 USD / Yearly
  • <p><strong>Entry-Level Legal Assistant: Immigration Law Firm $24/hour (ONSITE)</strong></p><p><br></p><p>Thriving full-service immigration firm seeks Legal Assistant to join their team. This is an exciting entry-level legal assistant role for candidates interested in gaining experience <em>prior </em>to law school.</p><p><br></p><p>The Legal Assistant will interface with clients, write letters and draft memos, and perform legal research under the direction of the attorney. FULL training will be provided. You will be taught how to write legal memos (not doing administrative work), which is great experience to gain prior to law school. There is a comprehensive training, which takes six months. Due to this paid training and time investment, the position will not consider candidates who have taken the LSAT.</p><p><br></p><p>The Legal Assistant position is full-time, permanent, with full benefits. The hours are 9am-6pm with a 1 hour lunch. This entry-level legal assistant position is <strong>onsite</strong>.</p><p><br></p><p>Pay is $24/hour-$27/hour (dependent on legal work experience) with 100% paid medical/dental/vision benefits and retirement plan.</p><p><br></p><p><strong><u>For entry-level, new grads, the pay is $24/hour + 100% covered health benefits.</u></strong></p><p><br></p><p><strong>TO APPLY, send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
  • 2025-12-03T19:05:02Z
Trust Administration Attorney
  • Los Angeles, CA
  • onsite
  • Permanent
  • 120000.00 - 160000.00 USD / Yearly
  • <p>A growing and highly regarded firm focused on probate matters is seeking an attorney with 1+ years of experience in probate, trust administration, or estate planning. <strong>This role can be hybrid or 100% remote for California-based attorneys. </strong>My team has placed 4 attorneys with this firm in the past 7 years, and they all still happily work here! One of those attorneys made partner and others have been promoted to more senior associate roles.</p><p><br></p><p><strong>What You’ll Do:</strong></p><p>You’ll advise fiduciaries and beneficiaries, handle non-contentious probate and trust matters from initiation to resolution, appear in court on routine hearings, and prepare legal documents tied to estate and trust administration.</p><p><br></p><p><strong>Why This Role Stands Out:</strong></p><ul><li>Remote flexibility (must reside in California)</li><li>Transparent billable expectations (1800) with guaranteed and discretionary bonus opportunities</li><li>Excellent benefits (including 100% firm-paid health insurance, 401k with matching, unlimited PTO, and more)</li><li>Genuine opportunity for advancement at a firm known for promoting from within</li></ul><p>This is an ideal role for someone who’s collaborative, sharp, and ready to build their career with a firm that invests in its people.</p>
  • 2025-12-05T15:48:57Z
Project Assistant
  • Santa Ana, CA
  • onsite
  • Temporary
  • 20.90 - 24.20 USD / Hourly
  • We are looking for a detail-oriented Project Assistant to join our team on a contract basis in Santa Ana, California. This role involves supporting project management activities, ensuring schedules are adhered to, and helping maintain organization throughout various assignments. The ideal candidate will have strong organizational skills and the ability to coordinate effectively across multiple tasks.<br><br>Responsibilities:<br>• Assist in managing timelines and schedules for ongoing projects to ensure deadlines are met.<br>• Support construction project activities by coordinating tasks and tracking progress.<br>• Maintain and update master schedules to keep all stakeholders informed.<br>• Perform scanning and documentation tasks to ensure records are accurate and accessible.<br>• Collaborate with project managers to facilitate smooth execution of project plans.<br>• Monitor project milestones and report updates to relevant teams.<br>• Organize and maintain project files and documentation for easy retrieval.<br>• Communicate effectively with team members to resolve issues and address project needs.<br>• Ensure compliance with project requirements and standards.<br>• Provide administrative support to enhance overall project efficiency.
  • 2025-12-03T21:13:47Z
Human Resources Assistant
  • Fallbrook, CA
  • onsite
  • Temporary
  • 23.00 - 27.00 USD / Hourly
  • <p>A healthcare organization in Vista is hiring an <strong>HR Assistant</strong> to support their growing HR department. This position is perfect for someone who is detail-oriented, people-focused, and eager to grow within the HR field. The role offers a hybrid work schedule after initial training.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Assist with onboarding, new hire paperwork, background checks, and compliance</li><li>Maintain employee files, update HRIS data, and support benefits administration</li><li>Coordinate interviews, manage calendars for HR leadership, and prepare documentation</li><li>Help with employee engagement initiatives, training scheduling, and HR reporting</li><li>Provide general administrative support across all HR functions</li></ul>
  • 2025-11-24T17:08:59Z
Assistant Director, Tax Planning
  • Los Angeles, CA
  • onsite
  • Permanent
  • 160000.00 - 180000.00 USD / Yearly
  • <p>Are you a strategic tax professional ready to make an impact on a global scale? A leading tech and entertainment company is seeking an Manager of Tax Planning to join its Global Tax Office headquartered in Los Angeles. This is a highly visible role within a world-class tax team, offering the opportunity to collaborate with senior executives and global offices.</p><p><br></p><p>&#127775; What You’ll Do</p><ul><li>Serve as the go-to tax advisor for U.S.-based operating divisions with international affiliates.</li><li>Partner cross functionally with teams to provide strategic tax guidance.</li><li>Lead global tax planning initiatives, including M& A, joint ventures, and corporate restructurings.</li><li>Manage and advise on international production tax matters.</li><li>Oversee transfer pricing, license agreements, and cross-border tax implications.</li></ul><p><br></p><p><br></p>
  • 2025-11-11T00:58:44Z
Human Resources (HR) Assistant
  • Los Angeles, CA
  • remote
  • Temporary
  • 25.00 - 30.00 USD / Hourly
  • <p>We are looking for a detail-oriented and proactive virtual Human Resources (HR) Assistant to join our team on a contract basis. In this role, you will support critical onboarding processes due to a merger, assist with employee document verification, and help facilitate smooth transitions for new hires. This is a fully remote role and offers an excellent opportunity to gain hands-on experience in HR operations. Candidates must have onboarding experience and should be familiar with I9 verification. Experience with Trinet is a plus. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Facilitate onboarding processes for new employees, ensuring all required documents are completed and verified accurately.</p><p>• Coordinate and conduct one-on-one meetings with employees to review benefits and verify I-9 documentation.</p><p>• Provide administrative support for HR functions, including updating records in HRIS systems and maintaining compliance.</p><p>• Assist with background checks and ensure the timely completion of pre-employment requirements.</p><p>• Schedule and manage training sessions, ensuring employees receive necessary resources and guidance.</p><p>• Respond to employee inquiries regarding HR policies, procedures, and benefits with professionalism and clarity.</p><p>• Support holiday scheduling and ensure smooth transitions during breaks.</p><p>• Prepare laptops and other equipment for employees, ensuring readiness for use.</p><p>• Collaborate with the HR team to ensure all onboarding and verification processes are completed within set timelines.</p>
  • 2025-12-01T20:38:58Z
Assistant Controller
  • Fullerton, CA
  • onsite
  • Permanent
  • 95000.00 - 135000.00 USD / Yearly
  • We are looking for an experienced Assistant Controller to join our team in Fullerton, California. This role is ideal for a detail-oriented individual with a strong background in cost accounting and financial reporting, particularly within a manufacturing environment. You will play a key role in ensuring the accuracy of financial data, supporting audits, and driving process improvements.<br><br>Responsibilities:<br>• Conduct month-end close processes, including preparing journal entries, reconciling accounts, and generating financial reports.<br>• Manage inventory accounting for raw materials, work-in-progress, and finished goods, ensuring accurate valuations and reconciliations.<br>• Establish and monitor standard costs, including bills of materials (BOMs), routing, cost absorption, and variance analysis.<br>• Prepare management reports, business reviews, and capital expenditure analyses, including payback and post-implementation reviews.<br>• Support audits by providing necessary documentation and assisting with financial, internal, and governmental compliance reviews.<br>• Analyze budgeting and forecasting performance, monitor KPIs, and identify areas for cost optimization.<br>• Implement and maintain robust internal controls to safeguard financial data and ensure compliance with regulations.<br>• Collaborate with cross-functional teams to improve processes and drive operational efficiency.<br>• Provide insights and analysis for strategic decision-making, leveraging strong analytical and problem-solving skills.<br>• Assist in monitoring and reporting on key financial metrics to provide clear visibility into organizational performance.
  • 2025-11-10T17:48:46Z
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