45 Results for Administrative Assistantoffice Services Jobs in Laguna Niguel, CA

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Administrative Assistant

Cypress, CA
onsite
Permanent / Full Time
45760 - 52000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support daily office operations and provide dependable coordination across administrative, human resources, and document management activities. This position is ideal for someone who thrives in a structured corporate environment, communicates effectively with a wide range of stakeholders, and handles sensitive information with discretion. The role combines front-office support, reporting assistance, employee-related coordination, and records oversight, requiring strong organization, follow-through, and accuracy. Responsibilities: • Oversee day-to-day administrative operations, including front desk support, inbound call handling, data entry, calendar coordination, correspondence, and general office organization. • Coordinate hiring and employee support activities by arranging interviews, assisting with onboarding logistics, maintaining personnel records, and responding to routine employee questions with professionalism and confidentiality. • Maintain contracts, service agreements, policies, procedures, and related business records to ensure documents are current, properly filed, and easy to retrieve. • Support document control practices by organizing files, tracking revisions, and helping preserve compliance with internal standards and recordkeeping requirements. • Prepare and update reports, surveys, inventory records, business license documentation, and fiscal year calendars while meeting deadlines and maintaining accuracy. • Assist with training coordination, employee communications, and recognition activities that help support a positive and well-organized workplace environment. • Work closely with leadership, employees, vendors, and visitors to provide responsive administrative service and facilitate smooth office operations. • Manage multiple priorities independently, identify routine process needs, and follow through on special projects and general administrative assignments as needed.
2026-10-08T00:00:00Z

Administrative Assistant

Santa Ana, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Assistant to support contract administration and day-to-day office operations in Santa Ana, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable working in a fully onsite environment Monday through Friday. The person in this role will help maintain accurate records, support document management activities, and assist team members with administrative needs while contributing to an efficient and well-organized workplace. Responsibilities: • Review existing contract records, verify accuracy, and update documentation to ensure information remains complete and current. • Transfer files and related documentation into the designated platform while maintaining organized and consistent recordkeeping. • Upload contract materials, supporting documents, and other administrative records with a strong focus on quality and completeness. • Provide guidance to team members on system usage and share practical instruction as processes are learned and established. • Perform data entry tasks and validate information to reduce errors and support reliable reporting. • Assist with general administrative support, including document preparation, filing, and coordination of routine office needs. • Handle incoming calls and front-office style inquiries in a courteous and timely manner when needed. • Partner with contracts and operations leadership to help keep priorities on track and support ongoing administrative projects.
2026-10-16T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Administrative Assistant to provide onsite support for a busy team in California. This is a Contract position that will serve as a central resource for day-to-day office coordination, executive support, and administrative operations. The role is ideal for someone who is experienced, organized, and comfortable managing multiple priorities in a detail-oriented, fast-moving environment. Responsibilities: • Manage front-desk and general office support activities, including document handling, record organization, and coordination of workplace materials and equipment. • Prepare meeting spaces for internal gatherings and guest visits by arranging room setup, breakdown, and food service logistics as needed. • Oversee incoming and outgoing mail and package distribution to help maintain smooth daily office operations. • Coordinate calendars and schedule appointments for team members while supporting meeting planning and related administrative follow-through. • Prepare and track expense documentation and assist with travel planning for project leaders and research staff. • Provide administrative support for special assignments and ongoing departmental initiatives as business needs evolve. • Use Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook to create documents, maintain records, and manage communications. • Work closely with leadership and staff across the office to ensure administrative needs are handled accurately and efficiently.
2026-09-23T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day operations for a non-profit organization. This is a Contract position suited for someone who can work independently, organize information carefully, and respond effectively when priorities shift. The ideal candidate brings strong administrative coordination skills, sound judgment, and the ability to keep records, meetings, and communication running smoothly. Responsibilities: • Manage daily administrative activities, including scheduling, document preparation, and general office coordination to support staff and leadership. • Enter, update, and maintain records with a high level of accuracy while ensuring information is organized, reliable, and easy to retrieve. • Research and confirm details as needed, using available resources to resolve questions and support informed decision-making. • Coordinate virtual meetings through platforms such as Zoom and Microsoft Teams, including setup, scheduling, and follow-up documentation. • Prepare reports, track program or operational data, and assist team members with routine administrative needs. • Monitor competing priorities, anticipate support needs, and take proactive steps to address issues before they affect operations. • Handle inbound calls, respond to administrative inquiries, and provide front-office or receptionist support as needed. • Contribute ideas to improve office workflows and administrative processes while maintaining confidentiality and professionalism.
2026-10-13T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in NYC. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative and front-desk tasks. The role requires strong communication, accuracy in data handling, and the ability to respond effectively to incoming inquiries. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an organized office presence.• Handle incoming phone calls with courtesy and efficiency, routing messages and providing timely assistance to callers.• Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records.• Enter and update information in internal databases and spreadsheets with a high degree of accuracy.• Coordinate day-to-day office workflow to help ensure administrative processes run smoothly and efficiently.• Support general receptionist functions, including monitoring shared inboxes and responding to routine requests.• Assist with clerical projects and operational tasks as needed to meet team and business priorities.
2026-10-15T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
Administrative AssistantLocation: Costa Mesa or Los Angeles, CACompensation: $65,000-$70,000 DOESchedule: Full-time, onsite A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support. Responsibilities<ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul>Why You'll Love This Opportunity<ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul>Compensation & Benefits<ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
2026-10-14T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Robert Half is hiring an Administrative Assistant to support the purchasing and operations teams of an established agricultural and distribution business in Fallbrook! This is an excellent opportunity for someone who enjoys detail-oriented work, coordinating information across departments, and helping ensure orders and inventory records stay accurate. This role goes beyond traditional reception duties. You'll assist with purchase orders, supplier communication, data entry, and operational documentation while working closely with purchasing, warehouse, and accounting personnel. The ideal candidate is dependable, comfortable working with spreadsheets, and able to keep multiple requests organized throughout the day. Responsibilities Include:<ul><li>Enter and update purchase orders, supplier details, and order information.</li><li>Track order confirmations, expected delivery dates, and outstanding shipments.</li><li>Communicate with vendors regarding order status, pricing, and missing documentation.</li><li>Maintain accurate inventory spreadsheets and purchasing records.</li><li>Review documents for missing information, incorrect quantities, and data-entry errors.</li><li>Assist with receiving paperwork and reconcile records against purchase orders.</li><li>Route invoices and supporting documents to the accounting department.</li><li>Update internal databases and maintain organized digital files.</li><li>Prepare routine reports related to purchasing, inventory, and operational activity.</li><li>Coordinate information between purchasing, warehouse, sales, and accounting teams.</li><li>Answer incoming calls and respond to general vendor or customer inquiries.</li><li>Assist with office supply orders, mail, filing, and other administrative needs.</li><li>Follow up on outstanding requests to ensure orders and records are updated promptly.</li></ul>
2026-10-16T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

La Costa, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Robert Half is partnering with a growing professional services firm in La Costa to find an organized, proactive Administrative Assistant who can help keep daily operations running smoothly! This opportunity is perfect for someone who enjoys being the go-to person for a team, managing multiple priorities, and making sure important details never fall through the cracks. You'll provide administrative support to leadership and several departments while helping coordinate meetings, maintain records, and keep internal processes moving. The ideal candidate is resourceful, professional, and comfortable taking initiative in a fast-paced office environment. Key Responsibilities:<ul><li>Provide day-to-day administrative support to managers and department leaders.</li><li>Manage calendars, schedule meetings, and coordinate conference room reservations.</li><li>Prepare correspondence, reports, presentations, and internal documents.</li><li>Answer incoming calls, monitor shared inboxes, and direct inquiries appropriately.</li><li>Maintain organized electronic files, records, and confidential documentation.</li><li>Coordinate travel arrangements, meeting materials, and expense reports as needed.</li><li>Assist with invoice routing, purchase requests, and office supply ordering.</li><li>Track deadlines, project updates, and outstanding administrative requests.</li><li>Support onboarding logistics for new employees, including equipment and workspace coordination.</li><li>Help plan team meetings, company events, and client-facing appointments.</li><li>Update spreadsheets, internal databases, and department tracking reports.</li><li>Identify opportunities to improve filing systems and routine office procedures.</li></ul>
2026-10-16T00:00:00Z

Administrative Assistant

Cardiff-by-the-sea, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
Robert Half is seeking a personable and detail-oriented Administrative Assistant to support a client-focused real estate and property services team near Cardiff-by-the-Sea! This role is ideal for someone who enjoys interacting with clients, keeping appointments organized, and balancing front-office responsibilities with behind-the-scenes administrative work. You'll serve as one of the first points of contact for clients, vendors, and business partners while helping the team stay organized throughout the day. If you're someone who communicates well, follows through on requests, and enjoys a mix of customer service and administration, this could be a great fit. What You'll Do:<ul><li>Welcome visitors and respond to incoming phone calls and general inquiries.</li><li>Schedule client appointments, property meetings, and vendor visits.</li><li>Maintain calendars and coordinate meeting logistics for the team.</li><li>Prepare documents, correspondence, and client information packets.</li><li>Update contact databases, property records, and electronic filing systems.</li><li>Assist with document collection, signature tracking, and file organization.</li><li>Coordinate maintenance requests and communicate scheduling updates to vendors.</li><li>Track open client requests and follow up to ensure timely resolution.</li><li>Process incoming mail, deliveries, and routine office correspondence.</li><li>Assist with invoice submission, expense tracking, and purchase requests.</li><li>Maintain office supplies and coordinate routine office needs.</li><li>Provide general administrative support during busy periods and special projects.</li></ul>
2026-10-16T00:00:00Z

Office Assistant

Pomona, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a Contract position based in Pomona, California. This role is ideal for someone who enjoys keeping an office organized, assisting visitors and callers, and handling a range of clerical tasks with accuracy. The selected candidate will contribute to a smooth workplace environment by managing routine administrative needs and ensuring documents and communications are handled efficiently. Responsibilities: • Welcome visitors professionally and provide front-desk support to create a positive first impression. • Respond to incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Organize, scan, and file documents to maintain accurate and accessible office records. • Perform a variety of clerical assignments, including data entry, document preparation, and general administrative support. • Assist with day-to-day office coordination to help maintain an orderly and efficient work environment. • Handle routine correspondence and support internal teams with basic administrative requests.
2026-10-12T00:00:00Z

Office Assistant

Inglewood, CA
onsite
Temporary to Hire
19.5 - 23.1 USD / Hourly
We are seeking a proactive and detail-oriented Part-Time Office Assistant to support daily administrative operations. This position is ideal for an individual who can work independently, anticipate the needs of the team, and take initiative without requiring constant direction. The ideal candidate will possess strong organizational skills, sound judgment, professionalism, and a customer-service mindset while supporting a fast-paced office environment. Key Responsibilities<ul><li>Perform accurate data entry, including invoices and purchase orders.</li><li>Utilize Microsoft Excel for basic formulas and spreadsheet tracking.</li><li>Answer and route incoming calls professionally.</li><li>Receive, sort, and distribute mail.</li><li>Assist with office inventory and supply management.</li><li>Provide general administrative support to the team.</li><li>Anticipate needs and proactively address tasks before being asked.</li><li>Prioritize responsibilities and work independently.</li><li>Maintain a professional and organized office environment.</li></ul>
2026-10-16T00:00:00Z

Office Assistant

Fallbrook, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Looking for an entry point into a professional office with room to grow?A local education-focused organization is seeking a dependable Office Assistant to provide day-to-day administrative support to its office team. This position is a great fit for someone who enjoys staying organized, helping people, and keeping routine office tasks moving without missing the details. You'll support staff, respond to general inquiries, maintain records, and help coordinate documents and schedules. The role offers a mix of front-office interaction and behind-the-scenes administrative work, making it ideal for someone who wants to develop a strong foundation in office administration. The team is looking for someone who is approachable, reliable, comfortable using a computer, and willing to learn new systems and processes.What you'll be doing:<ul><li>Answer incoming calls, respond to general inquiries, and direct requests to the appropriate department.</li><li>Greet visitors and provide basic office or appointment information.</li><li>Enter information into spreadsheets and internal databases.</li><li>Scan, copy, file, and organize physical and electronic documents.</li><li>Assist with scheduling meetings, appointments, and internal activities.</li><li>Prepare correspondence, forms, mailings, and document packets.</li><li>Maintain office supply inventory and submit replenishment requests.</li><li>Sort incoming mail and coordinate outgoing shipments.</li><li>Update records and verify that documents are complete and accurate.</li><li>Assist staff with basic reporting, data collection, and administrative projects.</li><li>Maintain organized shared folders and filing systems.</li><li>Provide general support to the office team during busy periods.</li></ul>
2026-10-12T00:00:00Z

Accounting Administrative Assistant

Torrance, CA
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance. • Coordinate internal announcements and help distribute communications clearly and promptly across teams. • Assist with planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support. • Track office equipment records and support basic fixed asset administration for internally used items. • Help maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements. • Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.
2026-09-30T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Our client is seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support to leadership and teams in a fast-paced professional environment. This role is ideal for a proactive professional who can manage multiple priorities, coordinate complex schedules, prepare high-quality documents, and help ensure smooth day-to-day operations. Key Responsibilities<ul><li>Provide senior-level administrative support to managers, executives, or department leaders</li><li>Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Maintain organized filing systems, records, and confidential documentation</li><li>Support meeting logistics, including agendas, room scheduling, and follow-up on action items</li><li>Serve as a point of contact for internal and external communications</li><li>Assist with office operations, vendor coordination, and departmental projects</li><li>Track deadlines, support reporting needs, and help prioritize administrative workflow</li><li>Provide additional support for special projects and process improvements as assigned</li></ul>
2026-10-02T00:00:00Z

Executive Assistant

Solana Beach, CA
onsite
Temporary / Contract
38 - 45 USD / Hourly
Robert Half is partnering with a respected professional services firm in Solana Beach to find a highly organized Executive Assistant who can keep senior leadership focused, prepared, and moving forward! This opportunity is ideal for someone who thrives in a fast-paced environment, understands the importance of discretion, and can confidently manage competing priorities without needing constant direction. Beyond calendar management, this person will serve as a trusted administrative partner, helping coordinate leadership initiatives, streamline communication, and ensure important projects stay on track. The ideal candidate is proactive, polished, and comfortable interacting with executives, clients, and external business partners. Key Responsibilities:<ul><li>Manage complex executive calendars, prioritize meeting requests, and resolve scheduling conflicts.</li><li>Coordinate domestic travel, hotel accommodations, transportation, and detailed itineraries.</li><li>Prepare meeting agendas, presentations, reports, and executive correspondence.</li><li>Track action items and deadlines following leadership meetings.</li><li>Review and organize confidential documents, contracts, and business records.</li><li>Coordinate client meetings, leadership events, and internal company gatherings.</li><li>Prepare expense reports and assist with budget tracking and invoice approvals.</li><li>Screen incoming communications and determine which matters require immediate attention.</li><li>Partner with department leaders to coordinate cross-functional projects.</li><li>Maintain organized electronic filing systems and executive documentation.</li><li>Assist with special projects, research, and presentation preparation.</li><li>Handle sensitive business information with professionalism and discretion.</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
43 - 47 USD / Hourly
Robert Half is seeking a discreet, resourceful Executive Assistant to support the principal of a private investment and family office in Rancho Santa Fe! This unique opportunity is well suited for someone who enjoys working in a small, high-trust environment where organization, sound judgment, and attention to detail are essential. The position blends traditional executive support with private-office coordination. You'll help manage a demanding calendar, coordinate travel and appointments, maintain confidential records, and ensure personal and business commitments are handled seamlessly. The ideal candidate is adaptable, professional, and comfortable shifting between priorities while maintaining a high level of service. What You'll Be Doing:<ul><li>Manage the principal's calendar, appointments, meetings, and personal commitments.</li><li>Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Prepare correspondence, briefing materials, and confidential documents.</li><li>Coordinate meetings with investment partners, attorneys, accountants, advisors, and other external contacts.</li><li>Organize expense reports, receipts, invoices, and payment documentation.</li><li>Maintain confidential digital and physical filing systems.</li><li>Assist with property-related appointments, vendor scheduling, and service coordination as needed.</li><li>Track deadlines, renewals, appointments, and follow-up items across multiple commitments.</li><li>Coordinate special events, dinners, and business or personal engagements.</li><li>Handle incoming communications and prioritize requests appropriately.</li><li>Support administrative projects involving financial records, household documentation, or business operations.</li><li>Protect sensitive personal and financial information at all times.</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-10-05T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are looking for an Executive Assistant to support executive leadership operations for an entertainment company in Santa Monica. This long-term contract position is ideal for someone who thrives in a fast-moving environment, stays organized under pressure, and brings strong judgment to scheduling, communication, and administrative coordination. The role combines executive calendar support, travel planning, meeting logistics, and day-to-day administrative follow-through while working on-site Monday through Thursday with remote work on Fridays. This position is covering for a maternity leave and will last four to six months. Responsibilities:• Manage complex executive calendars, prioritize appointments, and adjust schedules quickly as business needs change.• Arrange domestic travel plans, including itineraries, reservations, and related logistics for leadership team members.• Coordinate meetings across internal and external stakeholders, ensuring timing, materials, and attendance are aligned.• Launch and support virtual meetings, troubleshoot basic technology issues, and help sessions begin smoothly and on time.• Screen and route calls professionally, relay messages accurately, and maintain efficient communication flow for executives.• Review, track, and process invoices with close attention to accuracy and established procedures.• Provide day-to-day administrative support that keeps executive operations organized, responsive, and running efficiently.• Work closely with leadership in a high-volume setting, handling multiple priorities with discretion and professionalism.
2026-09-25T00:00:00Z

Executive Assistant

Del Mar, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a professional who can manage complex schedules, coordinate travel, prepare materials, and handle confidential information with discretion in a fast-paced business environment. Key Responsibilities<ul><li>Provide high-level administrative support to one or more executives or senior leaders</li><li>Manage complex calendars, coordinate meetings, and resolve scheduling conflicts</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal and external stakeholders</li><li>Track priorities, follow-ups, and action items to support executive productivity</li><li>Organize meetings, events, and conference logistics</li><li>Maintain confidential files, records, and sensitive business information</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-10-02T00:00:00Z

Executive Assistant

Ontario, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an Administrative Assistant to provide high-level support to senior leaders within a Financial Services environment. This Contract position is ideal for an experienced, detail-oriented individual who can manage executive coordination, organize sensitive information, and keep daily operations running smoothly. The role involves a mix of calendar management, document preparation, meeting support, travel coordination, and office administration while handling confidential matters with discretion. Responsibilities: • Coordinate executive calendars, arrange internal and external meetings, and resolve scheduling conflicts to ensure leaders remain organized and prepared. • Prepare, format, and refine reports, presentations, spreadsheets, and correspondence with a strong focus on accuracy, clarity, and high-quality standards. • Support board- and leadership-related documentation by gathering information, reviewing materials, and helping assemble finalized reports and meeting packets. • Attend meetings when needed, capture clear and accurate notes, and track follow-up items to help move priorities forward. • Maintain confidential records and corporate files, including document scanning, filing, retrieval, and overall records organization. • Assist with office and facility-related administrative tasks, manage departmental supplies, and distribute materials as needed. • Coordinate travel arrangements for executive staff and complete expense reporting in a timely and organized manner. • Review timesheets, contracts, and outgoing correspondence for completeness, consistency, and presentation standards. • Partner with other administrative team members on shared projects and provide support on special assignments as business needs arise.
2026-10-16T00:00:00Z

Executive Assistant

Alhambra, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-10-05T00:00:00Z

Executive Assistant

Long Beach, CA
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for a detail-oriented Executive Assistant to support senior financial leadership within a fast-paced aerospace environment. This long-term contract position is ideal for someone who can manage competing priorities, maintain strong organization, and handle sensitive information with discretion. The role will focus on keeping daily executive operations running efficiently through scheduling, communication coordination, document preparation, and travel support. Responsibilities: • Oversee the executive calendar by arranging appointments, aligning meeting schedules, and helping maximize time across internal and external commitments. • Prepare presentations, reports, and other business documents to support leadership discussions, financial reviews, and stakeholder communication. • Assist with gathering and organizing financial information so leadership has accurate materials available for planning and decision-making. • Coordinate business travel logistics, including air travel, lodging, ground transportation, and related itinerary details. • Serve as a point of contact for executives, employees, and outside partners by managing requests and facilitating timely follow-up. • Record, prepare, and distribute meeting minutes while tracking action items and supporting follow-through on key discussions. • Process and organize expense reporting documentation with accuracy and attention to deadlines. • Support office administration by maintaining files, ordering supplies, and assisting with events, conferences, and special projects as needed. • Handle confidential records and sensitive communications with professionalism, sound judgment, and a high level of discretion.
2026-10-14T00:00:00Z

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45 results for Administrative Assistantoffice Services in Laguna Niguel, CA