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220 results for Office Manager in Laguna Niguel, CA

Office Manager
  • Oceanside, CA
  • onsite
  • Temporary
  • 30.00 - 38.00 USD / Hourly
  • <p>A busy medical practice in Oceanside is seeking a highly organized and patient-focused <strong>Office Manager</strong> to oversee front office operations, administrative staff, and practice workflows. This role requires a strong understanding of healthcare administration, team leadership, and operational efficiency. The Office Manager will ensure smooth daily operations while supporting both staff and providers.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage front office staff, scheduling, and daily workflows</li><li>Oversee patient intake, billing coordination, and administrative processes</li><li>Ensure compliance with healthcare regulations and internal policies</li><li>Support HR functions including hiring, onboarding, and staff training</li><li>Manage office budgets, supplies, and vendor relationships</li><li>Address patient concerns and operational issues</li><li>Collaborate with providers and leadership on practice improvements</li></ul>
  • 2026-02-02T18:04:40Z
Office Manager
  • San Marcos, CA
  • onsite
  • Temporary
  • 30.00 - 38.00 USD / Hourly
  • <p>A well-established construction services company in San Marcos is seeking an experienced <strong>Office Manager</strong> to oversee daily administrative operations and serve as the organizational backbone of the business. This role combines leadership, coordination, and problem-solving, and is ideal for someone who enjoys ownership, structure, and improving office workflows.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee daily office operations and administrative staff</li><li>Manage vendor relationships, office supplies, and facilities needs</li><li>Support accounting functions including invoicing, AP, and payroll coordination</li><li>Coordinate communication between office and field teams</li><li>Maintain organized records, contracts, and compliance documentation</li><li>Assist leadership with reporting, scheduling, and special projects</li><li>Implement and improve office procedures and systems</li></ul><p><br></p>
  • 2026-02-02T18:04:40Z
Office Manager/Bookkeeper
  • Carson, CA
  • onsite
  • Temporary
  • 28.50 - 33.00 USD / Hourly
  • We are looking for a dedicated and detail-oriented Office Manager/Bookkeeper to join our team in Carson, California. In this role, you will oversee financial and administrative operations, ensuring the smooth running of daily business activities. The ideal candidate is dependable, attentive to detail, and eager to contribute to the long-term growth and success of the company. This is a long-term contract position offering an opportunity to make a meaningful impact within a niche civil engineering firm.<br><br>Responsibilities:<br>• Handle daily bookkeeping tasks, including accounts payable/receivable, invoicing, and expense tracking.<br>• Maintain precise financial records and assist with periodic financial reporting.<br>• Collaborate with leadership on budgeting, cash flow management, and financial planning.<br>• Manage general office operations, including ordering supplies and ensuring administrative efficiency.<br>• Act as a liaison with external partners such as accountants, payroll providers, and vendors.<br>• Support client account management by maintaining contracts and relevant documentation.<br>• Help drive internal process improvements and enhance operational workflows.<br>• Foster a positive and detail-focused office environment, serving as a trusted resource for staff.<br>• Mentor entry-level administrative personnel and provide guidance when needed.<br>• Uphold confidentiality and integrity in handling sensitive financial and business information.
  • 2026-01-15T17:23:57Z
Executive Assistant
  • San Diego, CA
  • onsite
  • Temporary
  • 32.00 - 36.00 USD / Hourly
  • <p>Our client in the construction industry is seeking a proactive and highly organized Executive Assistant to support the senior leadership team. This essential role will facilitate effective communication, streamline administrative processes, and ensure operational efficiency in a robust, project-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executives, including managing complex calendars, coordinating meetings, booking travel, and handling internal and external communications.</li><li>Prepare and edit construction project reports, RFPs, board materials, and confidential documentation.</li><li>Act as a liaison between the executive team, project managers, subcontractors, clients, vendors, and field staff, facilitating timely information flow.</li><li>Organize and support company events, project meetings, job site visits, and leadership presentations, handling all logistics and materials.</li><li>Maintain construction documentation, including contracts, permits, project schedules, and compliance files.</li><li>Assist with onboarding for new office and project staff as well as cross-functional initiatives that support project delivery and business goals.</li><li>Support workflow automation and identify opportunities for improving process efficiency in office and field operations.</li></ul><p><br></p>
  • 2026-01-29T18:43:49Z
Operations Supervisor
  • Los Angeles, CA
  • remote
  • Temporary
  • 25.00 - 30.00 USD / Hourly
  • <p>Position Title: Operations Supervisor</p><p><br></p><p>The Operations Supervisor is responsible for overseeing the administrative and operational functions of a student housing office. This role provides day-to-day office oversight, administrative support to leadership, and high-quality customer service to students, families, and internal stakeholders. The Operations Supervisor ensures efficient office operations, accurate recordkeeping, and coordinated support across housing programs and staff.</p><p>Key Responsibilities</p><p>Office Oversight</p><ul><li>Oversee daily administrative operations of the housing office, including office logistics, scheduling, and workflow coordination.</li><li>Ensure the office environment is organized, professional, and welcoming.</li><li>Manage office supplies, equipment procurement, inventory tracking, and maintenance coordination.</li></ul><p>Administrative Support</p><ul><li>Provide administrative and operational support to senior leadership and housing staff.</li><li>Coordinate meetings, calendars, and office logistics.</li><li>Maintain accurate, organized records related to housing operations, staff, and departmental activities.</li></ul><p>Customer Service</p><ul><li>Serve as a primary point of contact for students, parents, and visitors.</li><li>Respond to inquiries, concerns, and issues in a timely, professional, and solution-oriented manner.</li><li>Ensure a consistent, high standard of customer service across all interactions.</li></ul><p>Department Operations Support</p><ul><li>Support recruitment and onboarding of full-time staff, student staff, and temporary personnel.</li><li>Coordinate onboarding logistics and administrative processes in collaboration with hiring managers.</li><li>Provide operational and administrative support to leadership as requested.</li></ul><p>Collaboration & Process Improvement</p><ul><li>Collaborate with internal departments and stakeholders to support coordinated administrative operations.</li><li>Participate in team meetings and contribute to the development and refinement of policies, procedures, and workflows.</li><li>Identify opportunities for operational improvements and increased efficiency.</li></ul><p>Other Duties</p><ul><li><br></li></ul>
  • 2026-01-22T21:49:05Z
Project Manager
  • Lake Forest, CA
  • onsite
  • Contract / Temporary to Hire
  • 28.50 - 33.00 USD / Hourly
  • <p>Client Program Management Associate</p><p>Location: Remote- Must live in Southern CA</p><p>Employment Type: Contract to Hire</p><p><br></p><p>About the Role</p><p>The Client Program Management Associate supports the successful execution of client programs by handling the operational and coordination work that keeps programs running smoothly.</p><p>This role sits at the intersection of program management, client services, and systems, and is ideal for someone who enjoys organization, coordination, documentation, and working across teams — without owning the client relationship or frontline service delivery.</p><p>What You’ll Do</p><p>• Execute day-to-day program management activities to keep client programs aligned with approved scope and requirements</p><p>• Maintain visibility into work performed by Client Services, Systems, and external partners</p><p>• Track program milestones, risks, dependencies, and follow-ups</p><p>• Support escalation workflows when issues have program-wide or contractual implications</p><p>• Execute approved change requests by coordinating requirements, documentation, approvals, and implementation tracking</p><p>• Maintain accurate program documentation, including requirements, workflows, and change history</p><p>• Contribute inputs and analysis to program reporting owned by Program Managers and Client Services</p><p>• Ensure escalated incidents and changes are properly documented and closed</p><p><br></p><p><br></p><p>Please do not call into the office, all qualified applicants will be reached out to</p>
  • 2026-01-22T01:14:12Z
Administrative Assistant
  • Culver City, CA
  • onsite
  • Contract / Temporary to Hire
  • 29.29 - 33.91 USD / Hourly
  • <p>We are looking for a highly organized and adaptable Administrative Assistant to join our team in Culver City, California. This contract-to-permanent position offers an exciting opportunity to support key executives and contribute to various projects, including office management and high-level administrative tasks. The role requires someone with excellent multitasking abilities and the confidence to work alongside C-suite executives in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to executives, including scheduling meetings, managing calendars, and handling correspondence.</p><p>• Coordinate and oversee tasks related to office relocation projects, ensuring timely completion and effective communication with stakeholders.</p><p>• Address and resolve daily operational challenges by collaborating with IT teams, project managers, and other departments.</p><p>• Handle confidential and sensitive information with discretion and professionalism.</p><p>• Support finance-related tasks and assist with data entry to maintain accurate records.</p><p>• Work closely with C-suite executives and other high-level stakeholders to prioritize and execute tasks effectively.</p><p>• Assist in implementing new technologies and processes, ensuring smooth transitions and team alignment.</p><p>• Organize and maintain office supplies, equipment, and documents for seamless operations.</p><p>• Build positive relationships across teams to foster collaboration and efficiency.</p>
  • 2026-02-02T22:18:36Z
Office Coordinator
  • Los Angeles, CA
  • onsite
  • Temporary
  • 21.38 - 28.00 USD / Hourly
  • <p>We are looking for a detail-driven and efficient Office Coordinator to join a software start-up company in Marina Del Rey on a contract to hire basis. This multifaceted role includes office management, general operations support, and some recruiting coordination. The role is onsite daily M-F, hours 9:00am-6:00pm.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the management of office supplies, vendor relationships, and daily logistical needs.</p><p>• Coordinate team events, offsite activities, and onsite meetings to promote collaboration.</p><p>• Foster a welcoming and well-organized office space for staff and visitors.</p><p>• Assist in onboarding new hires by setting up equipment, workspaces, and introductions.</p><p>• Provide scheduling and administrative support to the leadership team.</p><p>• Handle special projects and ad-hoc administrative tasks as required.</p><p>• Plan and organize candidate interviews across various time zones.</p><p>• Manage communication with candidates to ensure a positive recruitment experience.</p><p>• Maintain applicant tracking systems and oversee recruiting pipelines effectively.</p>
  • 2026-01-16T01:23:48Z
Receptionist/Office Admin
  • Torrance, CA
  • onsite
  • Contract / Temporary to Hire
  • 17.00 - 18.00 USD / Hourly
  • We are looking for a dependable and detail-oriented Receptionist/Office Administrator to join our team in Torrance, California. In this contract to permanent position, you will play a key role in managing daily office operations while contributing to a collaborative and dynamic work environment. This role is ideal for someone who is adaptable, eager to learn, and capable of handling a variety of administrative tasks efficiently.<br><br>Responsibilities:<br>• Accurately take and process customer orders while maintaining professionalism.<br>• Organize and maintain physical and digital filing systems to ensure easy access to records.<br>• Provide comprehensive administrative and clerical support across various departments.<br>• Assist the accounting team with basic accounts payable tasks and related responsibilities.<br>• Perform data entry, maintain records, and prepare necessary documents.<br>• Handle inbound calls using a multi-line phone system and ensure effective communication.<br>• Support team members with day-to-day operational needs and special projects.<br>• Manage receptionist duties, including greeting visitors and maintaining a welcoming office atmosphere.
  • 2026-01-23T19:53:54Z
Part-Time Administrative Coordinator
  • Los Angeles, CA
  • onsite
  • Contract / Temporary to Hire
  • 21.00 - 25.00 USD / Hourly
  • <p><strong>Office Management & Operations (35%)</strong></p><ul><li>Serve as the primary point of contact for all Department programs, projects, and initiatives.</li><li>Coordinate and support public relations, outreach, and recruitment activities.</li><li>Act as Department liaison to internal university departments (Controller, Registrar, ITS, Facilities Management, Library, Extension, Office of Research & Sponsored Projects, University Relations, etc.) and external partners.</li><li>Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination.</li><li>Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist.</li><li>Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students; support fellows and research associates.</li><li>Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems (email, Banner, LiveText, word processing tools, etc.).</li><li>Purchase office supplies, track inventory, and maintain records of Department assets.</li><li>Coordinate and manage Department mail distribution and electronic accounts.</li></ul><p><strong>Professional Development & Certificate Programs (20%)</strong></p><ul><li>Provide administrative and logistical support for professional development offerings and certificate programs.</li><li>Create and distribute marketing materials (flyers, digital communications) and support recruitment efforts.</li><li>Respond to inquiries from prospective participants and partners.</li><li>Assist with registration, scheduling instructors, preparing course materials, reserving space, coordinating technology, ordering catering, and processing invoices and related budget documentation.</li><li>Coordinate and staff Department events, including featured speaker series, certificate programs, institutes, advisory meetings, webinars, orientations, and conferences.</li></ul><p><strong>Communications & Outreach (20%)</strong></p><ul><li>Review, edit, and update Department website content, publications, and written communications to ensure accuracy, consistency, and relevance.</li><li>Maintain and manage Department databases, interest forms, mailing lists, and contact records.</li><li>Support communication strategies that enhance Department visibility and engagement with internal and external stakeholders.</li></ul><p><strong>Research, Assessment & Impact Data Support (10%)</strong></p><ul><li>Support research and evaluation processes related to Department initiatives and grants.</li><li>Track, monitor, and report data related to website analytics, program evaluations, surveys, enrollment, and grant outcomes.</li><li>Schedule site visits and observations; prepare invoices and manage budget-related documentation tied to research and evaluation activities.</li></ul>
  • 2026-01-29T16:23:43Z
Assistant Property Manager
  • San Diego, CA
  • onsite
  • Temporary
  • 26.50 - 30.00 USD / Hourly
  • <p>Our company is seeking a proactive and detail-oriented Assistant Property Manager to support our property management team in San Diego. You will play a vital role in maintaining high-quality tenant relations, assisting with property operations, and ensuring the efficient management of day-to-day activities across our properties.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with leasing activities, including showings, application processing, and lease administration</li><li>Support property inspections, maintenance scheduling, and vendor coordination</li><li>Respond promptly to tenant inquiries and service requests</li><li>Monitor rent collections, prepare deposit records, and help with delinquency follow-up</li><li>Maintain accurate property files, records, and financial documentation</li><li>Help organize move-ins/outs and coordinate turnover processes</li><li>Ensure compliance with local regulations and company policies</li><li>Assist the Property Manager with budgets, reporting, and special projects as needed</li></ul><p><br></p>
  • 2026-01-21T18:44:03Z
Administrative Assistant
  • Carlsbad, CA
  • onsite
  • Temporary
  • 22.00 - 27.00 USD / Hourly
  • <p>A growing professional services firm in Carlsbad is seeking a highly organized and proactive <strong>Administrative Assistant</strong> to support daily office operations and leadership teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the go-to support person, and takes pride in keeping operations running smoothly. The Administrative Assistant will play a key role in coordinating schedules, managing documentation, and providing polished administrative support across departments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to managers and department leaders</li><li>Coordinate calendars, meetings, and conference calls</li><li>Prepare correspondence, reports, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Answer and route incoming phone calls and emails professionally</li><li>Assist with expense reports, invoice tracking, and basic data entry</li><li>Order office supplies and manage vendor relationships</li><li>Support onboarding logistics for new hires</li></ul>
  • 2026-01-23T23:53:40Z
Senior Project Manager IT
  • Torrance, CA
  • onsite
  • Temporary
  • 50.00 - 55.00 USD / Hourly
  • <p>We are looking for an experienced Senior Project Manager IT to join our team in Torrance, CA. This role is focused on leading IT projects related to customer-facing digital products, ensuring their successful delivery while fostering collaboration across various teams. As part of a long-term contract position, you will play a vital role in aligning project outcomes with business objectives and driving continuous improvement.</p><p><br></p><p><strong>Job Description</strong></p><p>The IT Project Manager will lead assigned projects and enhancements to new or existing systems following standard SDLC methodology (Agile and Waterfall). Responsibilities include full lifecycle project management, stakeholder communication, technical coordination, and the delivery of customer‑facing digital products.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage project plans, staff tasks, assignments, and progress reporting.</li><li>Track dependencies, risks, and issues; provide timely mitigation plans.</li><li>Facilitate communication between business and IT stakeholders.</li><li>Review, refine, and validate complex business requirements; develop a clear and prioritized backlog.</li><li>Partner with Solution Architects and Technical Leads to review designs.</li><li>Oversee QA planning and execution; coordinate test schedules and timelines.</li><li>Schedule, coordinate, and chair meetings; distribute meeting minutes.</li><li>Create presentations and communication materials for various stakeholders.</li><li>Manage release cycles and post‑launch activities end‑to‑end; support production systems.</li><li>Monitor team performance and provide feedback to ensure transparency for Product Owners and executives.</li><li>Support delivery teams and/or Product Owners in story and task definition.</li><li>Lead continuous improvement through data‑driven Agile retrospectives.</li><li>Maintain accurate and updated team documentation and project artifacts.</li><li>Collaborate with the Product Owner on backlog definition, prioritization, and visibility.</li><li>Partner with developers, designers, QA engineers, and cross‑functional teams to deliver product features.</li><li>Collaborate with other project teams to remove impediments.</li><li>Support Product Owners in stakeholder meetings and solution development.</li></ul><p><strong>Scope of Work</strong></p><p>The Project Manager will work with digital and consumer‑focused applications, supporting Agile delivery and cross‑functional coordination across internal teams, consultants, and vendors.</p><p><br></p><p><strong>What This Person Will Be Working On</strong></p><ul><li>Leading digital‑focused delivery teams aligned with departmental objectives.</li><li>Supporting Agile practices across customer‑facing digital applications.</li><li>Collaborating with IT teams, consultants, and vendors to define goals, backlogs, and roadmaps.</li><li>Managing one or more medium‑ to large‑scale, moderately to highly complex projects.</li><li>Ensuring projects are delivered on time, within budget, and with high quality.</li><li>Creating project plans, assigning tasks, identifying resource needs, conducting quality reviews, and escalating issues as needed</li></ul>
  • 2026-01-30T19:48:40Z
Case Administrator
  • San Diego, CA
  • remote
  • Temporary
  • 22.00 - 24.00 USD / Hourly
  • <p><strong>Position Overview</strong></p><p>The Case Administrator plays a critical role in supporting the lifecycle of insurance cases by providing administrative, coordination, and documentation support to case managers, claims professionals, and internal stakeholders. This position ensures cases are accurately documented, processed efficiently, and compliant with internal procedures and regulatory requirements.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as administrative support for assigned insurance cases from intake through resolution</li><li>Open, maintain, and update case files within internal case management systems</li><li>Accurately enter data, process documentation, and track case milestones and deadlines</li><li>Coordinate communication between case managers, adjusters, providers, policyholders, and internal teams</li><li>Prepare correspondence, reports, and case summaries as needed</li><li>Ensure all case documentation is complete, compliant, and properly filed</li><li>Monitor case status and follow up on outstanding information or documentation</li><li>Schedule appointments, reviews, and case-related meetings</li><li>Respond to internal and external inquiries in a professional and timely manner</li><li>Maintain confidentiality and adhere to HIPAA and insurance regulatory standards</li><li>Support audit requests and quality assurance reviews as required</li></ul><p><br></p>
  • 2026-01-23T00:52:43Z
Case Administrator
  • San Diego, CA
  • remote
  • Temporary
  • 22.00 - 24.00 USD / Hourly
  • <p><strong>Position Overview</strong></p><p>The Case Administrator plays a critical role in supporting the lifecycle of insurance cases by providing administrative, coordination, and documentation support to case managers, claims professionals, and internal stakeholders. This position ensures cases are accurately documented, processed efficiently, and compliant with internal procedures and regulatory requirements.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as administrative support for assigned insurance cases from intake through resolution</li><li>Open, maintain, and update case files within internal case management systems</li><li>Accurately enter data, process documentation, and track case milestones and deadlines</li><li>Coordinate communication between case managers, adjusters, providers, policyholders, and internal teams</li><li>Prepare correspondence, reports, and case summaries as needed</li><li>Ensure all case documentation is complete, compliant, and properly filed</li><li>Monitor case status and follow up on outstanding information or documentation</li><li>Schedule appointments, reviews, and case-related meetings</li><li>Respond to internal and external inquiries in a professional and timely manner</li><li>Maintain confidentiality and adhere to HIPAA and insurance regulatory standards</li><li>Support audit requests and quality assurance reviews as required</li></ul><p><br></p>
  • 2026-01-23T00:52:43Z
Executive Assistant
  • Rialto, CA
  • onsite
  • Temporary
  • 22.87 - 27.00 USD / Hourly
  • We are looking for an experienced and highly organized Executive Assistant to provide key administrative support within the City Manager’s Office. This long-term contract position is based in Rialto, California, and requires someone who is detail oriented, adept at managing schedules, coordinating communications, and maintaining confidentiality while working closely with senior leadership and elected officials. If you thrive in a dynamic environment and excel in executive-level administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the City Manager and executive staff, ensuring efficient daily operations.<br>• Manage calendars, schedule meetings, and coordinate appointments to optimize time management for senior leadership.<br>• Prepare, edit, and organize documents, reports, and presentations for internal and external use.<br>• Serve as the first point of contact by greeting visitors and handling inquiries with a detail-oriented approach.<br>• Maintain confidentiality of sensitive information and exercise discretion in all communications.<br>• Facilitate communication and collaboration between departments, ensuring alignment with organizational goals.<br>• Assist in coordinating travel arrangements for executive staff, including booking accommodations and managing itineraries.<br>• Support executive meetings by preparing agendas, taking minutes, and following up on action items.<br>• Collaborate with team members to ensure seamless coordination of administrative tasks.<br>• Provide bilingual support in Spanish for communications, if applicable.
  • 2026-01-28T21:08:47Z
Manager of Accounting
  • Long Beach, CA
  • onsite
  • Permanent
  • 100000.00 - 126000.00 USD / Yearly
  • <p>Do you have a knack for establishing and regulating an organization's accounting and finance procedures? If you're a practical Accounting Manager, this might be the job for you. Consider this position if you want to feel appreciated in your day-to-day work and be rewarded for your efforts. If you can take charge of daily operations, such as preparing and/or reviewing appropriate ledger entries and reconciliations, maintaining the general ledger system, preparing monthly, quarterly and annual financial statements, assisting with regulatory reporting as applicable, and related duties, you might be right for this Accounting Manager position with a burgeoning, innovative Local Government company. Located in the Long Beach, California area, this Accounting Manager position would be on a permanent basis. Apply today with Robert Half!</p><p><br></p><p>Responsibilities</p><p><br></p><p>- Ensure close deadlines are met by encouraging and managing the accounting team performance during the closing process</p><p><br></p><p>- Organize a variety of technical accounting analyses, procedures, and policies</p><p><br></p><p>- Possess a working knowledge of enterprise resource planning (ERP) systems</p><p><br></p><p>- Provide regular review and analysis of balance sheets and income statement accounts owned by the Senior Accountant</p><p><br></p><p>- Work closely with FP& A and accounting management to create relevant and timely reports on financial data analytics like the monthly flash report, key financial metrics, and actual spend against budgets/outlook</p><p><br></p><p>- Contribute to the preparation of GAAP financial statements through data analysis, document preparation, integrity validation, and reconciliation processes</p><p><br></p><p>- Assist in the implementation of NetSuite Financials, including system and process design, data migration, testing, training, and go-forward system administration</p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0012837948. email resume to [email protected]</p>
  • 2026-01-27T18:51:12Z
Accounting Manager
  • Long Beach, CA
  • onsite
  • Permanent
  • 120000.00 - 135000.00 USD / Yearly
  • <p>&#128680; <strong>Exciting Opportunity in Long Beach!</strong> &#128680;</p><p>A <strong>leading company</strong> in the <strong>Manufacturing/Construction</strong> industry is seeking an <strong>Accounting Manager</strong> to join their team <strong>100% in-office</strong>. This role is perfect for someone with expertise in <strong>General Ledger (GL)</strong> and <strong>revenue recognition accounting</strong>.</p><p><strong>Key Responsibilities:</strong></p><p>✔️ Oversee accounts payable and ensure timely, accurate financial processing</p><p>✔️ Manage <strong>General Ledger (GL)</strong> entries and lead the month-end close</p><p>✔️ Handle <strong>revenue recognition accounting</strong> and ensure compliance</p><p>✔️ Use accounting software and Excel for detailed financial analysis and reporting</p><p>✔️ Collaborate with other departments to resolve financial discrepancies</p><p>✔️ Review financial statements for accuracy and compliance</p><p><strong>Ideal Candidate:</strong></p><p>✔️ Strong experience in <strong>Manufacturing</strong> or <strong>Construction</strong> industries</p><p>✔️ Expertise in <strong>GL</strong> and <strong>revenue recognition accounting</strong></p><p>✔️ Proficient with financial systems like <b>excel</b></p><p>✔️ Strong communication and auditing skills</p><p><br></p><p>For confidential consideration, please email your recruiter with Robert Half. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number</p><p>00460-0013169541 . email resume to [email protected]</p>
  • 2026-01-27T18:51:12Z
Receptionist - Secret Clearance
  • El Segundo, CA
  • onsite
  • Temporary
  • 20.90 - 24.20 USD / Hourly
  • We are looking for a detail-oriented and dependable Receptionist to join our team on a contract basis at our El Segundo, California office. In this role, you will be the first point of contact for visitors while providing essential administrative support to ensure smooth daily operations. This is an excellent opportunity for someone who thrives in a fast-paced environment and is skilled at multitasking.<br><br>Responsibilities:<br>• Greet visitors and ensure a welcoming experience by providing assistance and directing them to the appropriate personnel.<br>• Answer and manage incoming calls, emails, and correspondence promptly and with attention to detail.<br>• Maintain and organize office records and files, including scanning and filing documents.<br>• Coordinate schedules and timelines for construction projects and other office activities.<br>• Assist with project management tasks, ensuring deadlines and deliverables are met.<br>• Monitor and update master scheduling for ongoing projects.<br>• Prepare and distribute communications, reports, and other documents as needed.<br>• Ensure the reception area and common spaces are well-maintained and organized.<br>• Collaborate with team members to support daily operations and administrative needs.
  • 2026-01-29T02:09:58Z
Audit Manager
  • Irvine, CA
  • onsite
  • Permanent
  • 30000.00 - 40000.00 USD / Yearly
  • <p>We are looking for an experienced Audit Manager to oversee part-time audit engagements specializing in 401(k) and employee benefit plan audits. This role is ideal for a, semi-retired auditor, or someone with a background in public accounting seeking flexible and seasonal work. This position allows you to leverage your expertise while maintaining a balanced work schedule.</p><p><br></p><p>Responsibilities:</p><p>• Lead audit engagements for employee benefit plans, including 401(k), 403(b), and defined benefit plans.</p><p>• Conduct thorough audit planning and risk assessments to identify critical testing areas.</p><p>• Execute audit fieldwork efficiently while adhering to deadlines and applicable standards.</p><p>• Review workpapers, financial statements, and supplemental schedules for accuracy and compliance.</p><p>• Ensure all audits meet regulatory requirements, including Uniform Guidance and industry standards.</p><p>• Communicate audit results and recommendations effectively to clients, providing clear and practical guidance.</p><p>• Collaborate with clients to address issues and deliver tailored solutions.</p><p>• Maintain confidentiality and uphold high standards of integrity in handling sensitive information.</p><p>• Stay updated on regulatory changes and industry trends impacting employee benefit plans.</p><p>• Ensure audit quality and consistency throughout engagements.</p>
  • 2026-01-28T17:58:46Z
Executive Assistant
  • San Diego, CA
  • onsite
  • Temporary
  • 30.00 - 35.00 USD / Hourly
  • <p>Our client, a reputable property management firm in San Diego, CA is seeking an accomplished Executive Assistant to provide high-level support to their leadership team. This individual will play a pivotal role in streamlining operations, facilitating communication, and enhancing organizational efficiency across multiple properties.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, schedule meetings, and coordinate travel logistics for property visits, board meetings, and industry events.</li><li>Prepare, review, and distribute correspondence, presentations, financial reports, and operational updates for internal and external stakeholders.</li><li>Serve as a liaison between executives, property staff, tenants, vendors, and regulatory agencies.</li><li>Support leasing, compliance, and contract management processes, including tracking deadlines and maintaining documentation.</li><li>Assist in organizing tenant communications, property inspections, and onboarding of new vendors.</li><li>Handle confidential information and sensitive business matters with professionalism and discretion.</li><li>Contribute to process improvements by leveraging digital platforms, workflow automation, and new technologies commonly used in property management.</li><li>Help plan and coordinate special events, board meetings, and property-related milestones.</li></ul><p><br></p>
  • 2026-01-29T18:48:40Z
Administrative Assistant
  • San Diego, CA
  • onsite
  • Temporary
  • 25.00 - 28.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Diego, California. In this role, you will provide essential support to ensure smooth operations and excellent client service. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information with care.<br><br>Responsibilities:<br>• Coordinate and schedule client meetings while efficiently managing calendars for the owner.<br>• Prepare, organize, and maintain both digital and physical client files to ensure accessibility and accuracy.<br>• Assist with onboarding clients and collecting necessary documents for tax and financial planning services.<br>• Manage sensitive financial information with discretion and adhere to confidentiality standards.<br>• Support office management tasks, including maintaining supplies, handling mail, and coordinating with vendors.<br>• Perform billing tasks, data entry, and client information tracking as needed to ensure accurate records.<br>• Answer inbound calls and provide courteous, attentive assistance to clients.<br>• Handle receptionist duties, including greeting visitors and directing inquiries appropriately.<br>• Ensure smooth scheduling processes to optimize workflow and client satisfaction.
  • 2026-02-03T23:03:52Z
In-House Legal Assistant
  • Azusa, CA
  • onsite
  • Permanent
  • 70000.00 - 90000.00 USD / Yearly
  • <p>An in-house legal department is seeking a <strong>Legal Assistant</strong> to join their attorney and contracts manager. This role is hybrid, out of Azusa, CA. This role is a dynamic mix of <strong>litigation support (approx. 50%)</strong> and <strong>transactional/contract administration (approx. 50%)</strong>. <em>This is not an entry-level position - a foundation in litigation is required. </em></p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p><strong>Litigation & Insurance Support (about 50%)</strong></p><ul><li><strong>Subpoena Management:</strong> Serve as the primary point person for receiving, tracking, and managing all incoming legal subpoenas, including communicating with internal teams to gather necessary information.</li><li><strong>Discovery Management:</strong> Request and collect documentation for discovery purposes, and calendar discovery deadlines<em> (knowing how to calculate these deadlines is critical; please do not apply without this knowledge).</em></li><li><strong>Litigation Deadlines:</strong> Proactively calendar/docket litigation deadlines (e.g., discovery, responses) for the attorney per CA civil codes & procedures. <em>Cannot train on calculating litigation deadlines.</em></li><li><strong>Insurance Claims:</strong> Communicate with brokers and insurance carriers to file and manage various insurance claims, ensuring proper documentation, follow-up, and tracking on the master spreadsheet.</li></ul><p><strong>Contract & Vendor Administration (about 50%)</strong></p><ul><li><strong>Contract Administration:</strong> Support the Contract Manager by maintaining the contract management system, including document organization, tracking, and maintaining comprehensive contract files.</li><li><strong>Vendor Onboarding:</strong> Facilitate the vendor onboarding process, which includes communicating with Branch Managers and Sales Teams to gather required documentation and inputting vendor packet information into Excel.</li></ul><p><em>Pay is contingent upon fluency in the tasks above, with the high end reserved for Legal Assistants who check every box.</em></p><p><br></p><p><strong><u>Details of Role</u></strong>:</p><p>·      <u>Hours</u>: 8am to 5pm</p><p>·      <u>Hybrid Schedule:</u> Onsite Monday, Tuesday, Thursday. This job will start 5x/week in the office; a day or two remote per week will be awarded after training.</p><p><br></p><p><strong><u>Perks of Role</u></strong>:</p><p>·      I placed the supervising attorney here almost two years ago. He is caring, down-to-earth, reasonable, and willing to provide training.</p><p>·      In-house work-life balance. “You will have a better life here than at a law firm” –supervising attorney</p><p>·      Positive work environment – the attorney is not going to be a person who creates work for no reason. “Sometimes there is 120% utilization, other times it is light. I won’t add to their workload if I don’t have to.” –supervising attorney</p>
  • 2026-01-21T23:24:37Z
Order Administration Admin
  • La Mirada, CA
  • onsite
  • Temporary
  • 19.95 - 23.10 USD / Hourly
  • <p><strong>Job Title: Order Administrator (Bilingual Spanish)</strong></p><p><strong>Location:</strong> La Mirada</p><p><strong>Schedule:</strong> Mon-Friday 7am-330pm</p><p><strong>Industry:</strong> Art / Creative Services / Fine Art Logistics</p><p><br></p><p><strong>Position Overview</strong></p><p>The Order Administrator will support the front office operations of a dynamic art company, serving as a key liaison between customers, internal teams, and the shipping department. This role is responsible for managing order workflows from intake through fulfillment, ensuring accuracy, timely communication, and a high level of customer service. The ideal candidate is detail-oriented, organized, and bilingual in English and Spanish, with experience supporting order processing and logistics coordination in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process and manage customer orders from receipt through completion, ensuring accuracy and completeness</li><li>Coordinate closely with the shipping and logistics team to track shipments, confirm delivery timelines, and resolve issues</li><li>Serve as a primary point of contact for customer inquiries related to orders, shipping status, and documentation</li><li>Communicate effectively with Spanish- and English-speaking clients, vendors, and internal stakeholders</li><li>Maintain accurate records in internal systems, including order details, invoices, shipping confirmations, and correspondence</li><li>Support front office operations, including administrative tasks, documentation, and internal coordination</li><li>Identify and resolve order discrepancies, delays, or issues in a timely and professional manner</li><li>Ensure adherence to company procedures, quality standards, and deadlines</li></ul>
  • 2026-01-29T16:23:43Z
Accounting Manager – Procurement & Payables
  • Irvine, CA
  • onsite
  • Permanent
  • 125000.00 - 175000.00 USD / Yearly
  • We are looking for an experienced Accounting Manager to lead our Accounts Payable and Procurement operations in Irvine, California. This role emphasizes process improvement, automation, and team leadership to ensure operational excellence. Reporting to the Assistant Controller, you will play a vital role in managing workflows, optimizing systems, and fostering cross-departmental collaboration.<br><br>Responsibilities:<br>• Oversee Accounts Payable and Procurement processes, including purchase order matching, invoice management, and supplier master file maintenance.<br>• Lead and mentor a team of 6–7 professionals, supporting their growth and development at various career stages.<br>• Manage account reconciliations related to accrued expenses and other organizational accounts.<br>• Drive system and workflow improvements to enhance automation and efficiency in AP/PO processes.<br>• Collaborate with departments such as IT, Real Estate, and Maintenance to ensure seamless AP and procurement operations.<br>• Participate in projects related to workflow rollouts and upcoming supply chain implementations.<br>• Maintain a balance between compliance requirements and a service-oriented approach to internal stakeholders.<br>• Support month-end close processes and contribute to financial reporting as necessary.<br>• Build and nurture strong relationships with stakeholders while promoting a culture of accountability and transparency.
  • 2026-01-29T00:23:48Z
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