<p>Drive efficiency and organization within our manufacturing/construction operations team as an Office Manager. In this vital role, you’ll oversee administrative functions, support production teams, and help maintain a seamless workflow in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Supervise office administration and provide support to management, production, and logistics teams.</li><li>Manage scheduling, correspondence, and meeting coordination for leadership and staff.</li><li>Oversee procurement of supplies, inventory management, and vendor communications.</li><li>Organize and maintain key records, reports, and documentation to ensure compliance and efficiency.</li><li>Support HR functions such as timesheet processing, onboarding, and employee relations activities.</li><li>Uphold company standards for safety, confidentiality, and continuous improvement.</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p> Our client, a mission-driven nonprofit organization, is seeking an experienced Commercial Property Manager to oversee the day-to-day operations of their commercial property portfolio. The ideal candidate will ensure properties are well-maintained, financially productive, and compliant with all regulations while providing exceptional tenant service. This role requires a hands-on manager with strong organizational skills, business acumen, and the ability to foster positive relationships with tenants, vendors, and internal teams.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily operations of commercial properties, including maintenance, tenant relations, and vendor oversight.</li><li>Develop and monitor budgets, track expenses, and prepare financial reports for leadership.</li><li>Oversee lease administration, renewals, and tenant agreements to maximize occupancy and revenue.</li><li>Ensure properties comply with local, state, and federal regulations, including safety and environmental requirements.</li><li>Coordinate property inspections, maintenance schedules, and capital improvement projects.</li><li>Serve as the primary point of contact for tenants, addressing concerns promptly and professionally.</li><li>Collaborate with internal teams to support organizational goals and property strategy.</li></ul><p><br></p>
<p>We are recruiting for a Growth & Division Manager to help scale a direct lending division of a growing mortgage company based in San Diego, CA, supporting their loan officers and optimize operations across the non-delegated channel.</p><p><br></p><p>The Growth & Division Manager is a high-impact role responsible for driving growth of the company's direct lending group. This person will support existing loan officers, participate in recruiting new loan officers, strengthen investor relationships, and serve as a strategic voice in shaping the channel. This role is ideal for someone who thrives in a fast-paced, growth-oriented environment and wants to make a direct impact on company growth. </p><p><br></p><p>Key Responsibilities </p><p>● Channel Growth & Strategy – Increase adoption and production volume within the company's non-delegated platform. </p><p>● Recruiting Support – Partner with recruiting to attract prospective LOs, articulate value prop, and assist in onboarding alignment. </p><p>● Investor & Product Liaison – Support investor relationships at a strategic level and communicate platform needs to leadership. </p><p>● Training & Enablement – Lead education sessions and help create enablement resources for LOs and recruiting teams. </p><p>● Voice of the Channel – Surface opportunities and feedback on product gaps, pricing competitiveness, and platform evolution. Develop KPI reports for channel performance. </p><p>● Platform Evangelism – Represent the company internally and externally at industry events and strategic meetings</p>
<p>Our client, a high-end <strong>hospitality and property management company</strong> specializing in luxury coastal rentals, is looking for a polished and energetic <strong>Assistant Property Manager</strong> to join their Encinitas team. This role offers the perfect blend of administrative coordination, guest relations, and property oversight — ideal for someone who thrives in a customer-focused, fast-paced environment.</p><p>You’ll work alongside the Senior Property Manager to ensure exceptional experiences for guests and homeowners alike, coordinating everything from check-ins and maintenance to vendor relations and reporting. This company prides itself on its exceptional service standards and attention to detail, managing exclusive coastal properties across North County.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as a primary point of contact for guests, homeowners, and vendors.</li><li>Coordinate property inspections, maintenance schedules, and housekeeping teams.</li><li>Manage rental reservations, update booking platforms, and prepare welcome materials.</li><li>Handle administrative duties such as contract processing, vendor invoicing, and recordkeeping.</li><li>Assist in preparing monthly property reports and financial summaries.</li><li>Support marketing and social media efforts for property listings and guest communications.</li><li>Maintain a professional, courteous, and polished demeanor while representing the company’s brand.</li></ul><p><br></p><p><br></p>
We are looking for an experienced Accounting Manager to lead our financial operations in San Diego, California. This role involves overseeing accounts payable and receivable functions, ensuring compliance with accounting standards, and maintaining accurate financial records. The ideal candidate will possess strong leadership skills and a commitment to excellence in financial management.<br><br>Responsibilities:<br>• Lead and manage accounts payable operations, ensuring timely and accurate execution of tasks while providing guidance and resolving issues.<br>• Evaluate and enhance current accounts payable processes, ensuring efficiency and adherence to protocols.<br>• Supervise the accounts receivable team by reviewing assignments, improving workflows, and ensuring accurate and timely collections.<br>• Maintain and update a 13-week receipts forecast to support financial planning.<br>• Prepare and analyze monthly financial reports, including credit card journal entries, accruals, reconciliations, and revenue flux analysis.<br>• Collaborate with internal departments to gather, analyze, and interpret financial data.<br>• Assist with bank reconciliations related to accounts payable and receivable transactions.<br>• Support annual financial audits and participate in special projects, such as system implementations and ad hoc assignments.<br>• Monitor and resolve disputes with vendors and customers to ensure timely resolutions.<br>• Ensure compliance with accounting standards and internal policies in all financial processes.
<p><strong>DIRECT HIRE: Recruiting Manager – Mortgage & Loan Industry (San Diego, CA)</strong></p><p><strong>Mission:</strong></p><p> Own the recruiting strategy and team performance. This person is a player-coach who sets the tone, systems, and goals - and ensures recruiting is directly tied to the company’s growth objectives. This is a hybrid recruiting and sales leadership role responsible for building and scaling a high-performing recruiting team focused on hiring loan officers nationwide.</p><p><br></p><p><strong>Core Responsibilities:</strong></p><ul><li>Build and execute the national recruiting strategy for loan officer expansion.</li><li>Lead and mentor a team of recruiters; coach on sourcing, conversion, and relationship-building best practices.</li><li>Set and track monthly/quarterly KPIs (outreach, conversions, placements, funded volume, etc.).</li><li>Develop performance-driven campaigns, contests, and incentives to drive recruiter productivity and engagement.</li><li>Partner closely with leadership and marketing to align recruiting messaging, branding, and outreach strategies.</li><li>Participate in key prospect meetings to help close top loan officer talent.</li><li>Leverage an established professional network within the mortgage and financial services industry to open new markets and attract high-caliber talent.</li><li>Drive continuous improvement across recruiting operations to meet business growth and expansion goals.</li></ul><p><br></p><p><br></p>
Duties/Responsibilities:<br>• Establishes internal controls and guidelines for accounting transactions.<br>• Prepares and runs all payroll operation, including regualr and additional payrolls <br>• Oversees the production of periodic financial reports; ensures that the reported results comply with US GAAP, and prepares consolidated financial reporting for HQ. Responsible for managing chart of accounts/business units and running year end process.<br>• Ensures timely completion of all account reconciliations.<br>• Responsible for tax planning throughout the fiscal year; files annual corporate tax return. Responsible for Sales and Use Tax filing to States in a monthly, quarterly, or annual basis.<br>• Audits accounts to ensure compliance with state and federal regulations; coordinates with outside auditors and provides needed information for the annual external audit.<br>• Ensures compliance with local, state, and federal government requirements.<br>• Oversees ship & debit (rebate program) to ensure accurate processing and accounting.<br>• Reviews and approves outgoing payments.<br>• Oversight of the accounts receivable function, including aging and credit terms.<br>• Responsible for preparing internal commission and offshore commission.<br>• Provides training, guidance, and support to Staff Accountant and Associate Accountant.<br>• Optimizes accounting systems and workflows.<br>• Provide financial insights to leadership for decision-making.<br>• Performs other related duties as necessary or assigned.<br><br>Required Skills/Abilities: <br>• Achievement Focus - Demonstrates persistence and overcomes obstacles. Measures self against standard of excellence. Recognizes and acts on opportunities. Sets and achieves challenging goals. Takes calculated risks to accomplish goals.<br>• Communications - Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.<br>• Managing Customer Focus - Develops new approaches to meeting customer needs. Establishes customer service standards. Monitors customer satisfaction. Promotes customer focus. Provides training in customer service delivery.<br>• Managing People - Develops subordinates' skills and encourages growth. Includes subordinates in planning. Makes self-available to subordinates. Provides direction and gains compliance. Provides regular performance feedback. Takes responsibility for subordinates' activities.<br>• Planning and Organization - Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner.<br>• Problem Solving - Develops alternative solutions. Gathers and analyzes information skillfully. Identifies problems in a timely manner. Resolves problems in early stages. Works well in group problem solving situations.<br>• Kowledge of U.S. GAAP.<br>• Profeiciency with SAP.
We are looking for an experienced Cost Accounting Manager to lead and manage cost accounting functions within our manufacturing operations in Poway, California. This role demands a hands-on approach with meticulous attention to detail, ensuring the accurate recording and analysis of costs to support financial reporting and operational efficiency. The ideal candidate will possess strong analytical skills and a proactive mindset, collaborating with cross-functional teams to optimize cost structures and enhance business performance.<br><br>Responsibilities:<br>• Manage and oversee standard costing, inventory valuation, cost of goods sold, and variance analysis to ensure accurate financial reporting.<br>• Develop and refine cost accounting policies and procedures to align with organizational goals and compliance standards.<br>• Ensure timely and precise recording of manufacturing costs and inventory transactions.<br>• Support month-end and year-end close processes related to inventory and cost accounting, delivering actionable insights to enhance financial outcomes.<br>• Monitor and reconcile inventory accounting, including valuation and analysis of excess and obsolete materials.<br>• Implement controls and best practices to improve inventory accuracy and reduce waste.<br>• Collaborate with IT and finance teams to enhance cost accounting systems and automate processes for greater efficiency.<br>• Partner with manufacturing, supply chain, procurement, and engineering teams to understand cost drivers and support strategic business initiatives.<br>• Provide financial guidance for product development, sourcing decisions, and production planning to drive operational success.<br>• Ensure compliance with internal controls, company policies, and audit requirements by maintaining accurate documentation.
<p><strong>Overview:</strong></p><p> Robert Half is partnering with a leading commercial property management firm to hire an Assistant Property Manager. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and is passionate about supporting property operations, tenant relations, and administrative functions.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist the Property Manager in daily operations of commercial properties, ensuring smooth property maintenance, tenant satisfaction, and operational efficiency.</li><li>Serve as a primary point of contact for tenants, responding to inquiries, resolving issues, and maintaining positive relationships.</li><li>Support financial operations, including processing invoices, managing rent collections, and tracking budgets and expenses.</li><li>Coordinate vendor services, maintenance requests, and inspections to ensure properties are well-maintained and compliant with regulations.</li><li>Maintain accurate property records, reports, and documentation for management review.</li><li>Assist in leasing activities, including tenant communications, lease administration, and onboarding new tenants.</li><li>Collaborate with cross-functional teams to support property improvement projects and operational initiatives.</li></ul><p><br></p>
<p>A reputable and long-standing <strong>construction and infrastructure company</strong> in San Marcos is seeking a dedicated and knowledgeable <strong>Human Resources Specialist</strong> to support their growing operations. The company prides itself on its strong community ties, safety-focused culture, and commitment to supporting both field and office employees with professionalism and respect.</p><p>This is a great opportunity for someone who enjoys working in a hands-on, operational HR role—balancing administrative precision with real-world problem-solving. You’ll interact closely with field supervisors, project managers, and leadership to ensure compliance and smooth HR operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer onboarding and offboarding processes for both field and office personnel, ensuring accuracy of all documentation and timely data entry into HRIS.</li><li>Maintain compliance with employment laws, safety requirements, and jobsite regulations, including <strong>OSHA</strong>, <strong>EEOC</strong>, and <strong>California labor codes</strong>.</li><li>Support and manage <strong>prevailing wage and certified payroll documentation</strong>, ensuring adherence to public works contract requirements.</li><li>Coordinate employee benefits enrollments, changes, and annual open enrollment activities.</li><li>Process background checks, employment verifications, and I-9 documentation with attention to legal compliance.</li><li>Maintain and update employee records, ensuring confidentiality and accuracy across digital and paper systems.</li><li>Assist in employee relations matters, including investigations, coaching documentation, and corrective actions, in partnership with HR leadership.</li><li>Track certifications, training completion, and safety compliance across active job sites.</li><li>Prepare and submit HR-related reports, including turnover metrics, headcount, and compliance audits.</li><li>Participate in HR projects such as policy updates, process improvements, and HR system implementations.</li><li>Collaborate closely with payroll and accounting teams on job costing, prevailing wage updates, and labor reporting.</li></ul>
<p>An established <strong>financial advisory and wealth management firm</strong> in Rancho Santa Fe is looking for a professional <strong>Senior Client Services Associate</strong> to provide high-level support to advisors and clients. This firm offers comprehensive financial planning, investment management, and estate services to a select clientele. This is a key role for someone who enjoys building lasting client relationships, managing complex administrative tasks, and ensuring the seamless execution of financial transactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for high-net-worth clients regarding account activity, statements, and service requests.</li><li>Prepare and process new account paperwork, transfers, and investment documentation.</li><li>Coordinate with custodians (Charles Schwab, Fidelity, etc.) to ensure timely and accurate account management.</li><li>Maintain client files and CRM records with precision and confidentiality.</li><li>Support financial advisors in preparing client review materials, reports, and presentations.</li><li>Manage follow-ups on trades, contributions, distributions, and compliance documentation.</li><li>Assist with onboarding new clients and coordinating cross-departmental communication.</li><li>Participate in process improvement and workflow initiatives to enhance client experience.</li></ul>
<p>A growing <strong>real estate and property management firm</strong> in Carlsbad is hiring an experienced <strong>Office Manager</strong> to oversee administrative operations, office workflow, and team coordination. This position is ideal for a self-starter who thrives on organization, problem-solving, and leadership in a professional, fast-paced environment. The company offers a team-oriented culture, long-term stability, and opportunities for professional development in one of San Diego’s most desirable industries.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily office operations, scheduling, and coordination for multiple departments.</li><li>Supervise administrative staff and ensure efficient workflow across the office.</li><li>Oversee invoicing, expense tracking, and vendor management.</li><li>Support property management team with lease documentation and tenant correspondence.</li><li>Coordinate new hire onboarding, HR documentation, and employee communications.</li><li>Maintain office budget and track supplies, equipment, and vendor contracts.</li><li>Plan company meetings, trainings, and team-building events.</li><li>Serve as the liaison between executive leadership and administrative support teams.</li></ul>
<p>Our client, a leading <strong>manufacturing and distribution company</strong> in Vista, is seeking a sharp and data-driven <strong>Financial Analyst</strong> to join their growing finance department. This position will play a vital role in supporting financial planning, budgeting, and decision-making processes across operations, supply chain, and corporate functions.</p><p>The ideal candidate is analytical, proactive, and enjoys transforming raw data into actionable business insights that drive performance and profitability.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in developing and maintaining financial models to support forecasting, budgeting, and long-range planning.</li><li>Analyze monthly results, identify variances, and provide recommendations to improve operational efficiency and cost control.</li><li>Collaborate with department heads to track KPIs and prepare financial performance dashboards.</li><li>Support the month-end and quarter-end close processes, including journal entries and accrual analysis.</li><li>Perform cost and margin analysis for products, materials, and production activities.</li><li>Consolidate and analyze financial data for management reporting and presentations.</li><li>Assist in annual budget preparation and variance reporting.</li><li>Evaluate capital expenditures, ROI, and profitability across product lines.</li><li>Partner with accounting and operations teams to ensure data accuracy and financial integrity.</li></ul>
We are looking for an HR Coordinator to join our team in San Diego, California. In this role, you will provide essential support across various human resources functions, ensuring smooth operations and maintaining compliance with company policies and regulations. The ideal candidate will have strong organizational skills, attention to detail, and a commitment to delivering excellent service.<br><br>Responsibilities:<br>• Process payroll and ensure timely approvals, while maintaining accurate records and forwarding payroll deductions to the appropriate department.<br>• Address employee inquiries regarding company policies, payroll, worker's compensation, and other HR-related matters.<br>• Maintain accurate digital and physical records, including the HR SharePoint platform and organizational charts.<br>• Conduct ergonomic evaluations for employees in collaboration with the Facilities Manager.<br>• Manage inventory and operations for the company’s branded merchandise store, both onsite and online.<br>• Handle employee notifications related to leave of absence and other time-sensitive matters.<br>• Support internal audits by collecting and organizing necessary data, and maintain office supplies and department organization.<br>• Coordinate team lunches and assist with event setup and breakdown.<br>• Track education assistance benefits and collaborate with payroll to process related information.<br>• Ensure compliance with federal and state poster requirements and maintain proper postings in designated areas.
We are looking for a skilled Staff Accountant to join our team in Carlsbad, California. This is a long-term contract opportunity ideal for someone with a keen attention to detail and expertise in financial reporting and reconciliation. The role involves managing various accounting functions, ensuring accurate financial records, and contributing to the overall efficiency of financial operations.<br><br>Responsibilities:<br>• Prepare and post journal entries related to lease accounting, fixed assets, and prepaids amortization.<br>• Reconcile accounts receivable clearing accounts to ensure accuracy in financial transactions.<br>• Analyze material cost margins and generate detailed reports to support financial decision-making.<br>• Calculate and record depreciation for fixed assets and manage associated journal entries.<br>• Develop and maintain schedules for prepaid insurance and other intangible assets.<br>• Prepare accruals for customer and store promotional activities, spoils reserves, and customer reclaim processes.<br>• Distribute key financial reports, including retail freight metrics, product unit trends, and customer profit and loss statements.<br>• Conduct product margin analysis and provide insights into financial performance.<br>• Support month-end close activities by preparing post-close reporting schedules.<br>• Collaborate with teams to ensure compliance with accounting principles and organizational policies.
<p>We are looking for a skilled Payroll Manager to oversee and ensure the accurate and timely processing of payroll operations for a multi-state workforce. This role requires expertise in managing full-cycle payroll for large employee groups while maintaining compliance with state and federal regulations. The successful candidate will bring a strong attention to detail, leadership skills, and proficiency in payroll systems.</p><p><br></p><p>Responsibilities:</p><ul><li>Oversee daily payroll operations, supervising and developing payroll staff.</li><li>Manage multi-state payroll for 400+ union and non-union employees, ensuring compliance with policies and agreements.</li><li>Review and approve payroll runs, tax filings, certified payrolls, and union reports.</li><li>Maintain compliance with wage laws, tax regulations, and collective bargaining requirements.</li><li>Collaborate with HR, Accounting, and Operations on payroll and audit matters.</li><li>Ensure accurate payroll accounting, job costing, and labor reporting.</li><li>Lead process improvements and system enhancements in Trimble Viewpoint or similar ERP.</li><li>Manage year-end reconciliations, W-2s, and audit preparation.</li></ul>
<p>Robert Half is seeking an experienced and motivated Assistant Property Manager to join our client's team specializing in commercial real estate. This position offers an exciting opportunity to work in a dynamic environment and contribute to the success of a growing organization.</p><p><br></p><p><strong>Job Summary:</strong></p><p>The Assistant Property Manager will support the Property Manager in overseeing and managing day-to-day operations of commercial properties. This role involves assisting with tenant relations, lease administration, financial oversight, and coordinating building maintenance to ensure seamless property management.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in daily property operations to ensure the properties are maintained to the highest standard.</li><li>Support lease administration, including lease tracking, renewal processes, and tenant communication.</li><li>Foster and maintain professional relationships with tenants, ensuring excellent customer service and prompt resolution of concerns.</li><li>Coordinate building maintenance, vendor services, and ensure compliance with safety and maintenance standards.</li><li>Prepare and manage budgets, financial reports, invoices, and expense tracking with the Property Manager's guidance.</li><li>Conduct property inspections, monitor occupancy levels, and ensure all spaces are compliant with local regulations.</li><li>Assist with marketing efforts for vacancies and property showing schedules.</li><li>Oversee administrative functions, including record-keeping, documentation, and reporting.</li><li>Address emergencies or issues swiftly and coordinate appropriate response plans.</li></ul><p><br></p>
<p>A stable, growing San Marcos–based company is seeking an <strong>Administrative Manager</strong> to oversee the daily operations of the office, supervise administrative support staff, and streamline processes across departments. This role is perfect for a highly organized professional who enjoys structure, team leadership, and improving operational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee all administrative operations and ensure the office runs smoothly and efficiently</li><li>Lead, train, and mentor administrative and front office staff</li><li>Manage scheduling, internal communication, company correspondence, and operational workflows</li><li>Support the executive team with reporting, presentations, and project coordination</li><li>Monitor office expenses, budgeting, inventory, and vendor contracts</li><li>Develop process improvements to enhance productivity and employee experience</li><li>Coordinate company events, onboarding logistics, and internal communication initiatives</li><li>Serve as a go-to resource for interdepartmental support, helping ensure cohesive collaboration</li></ul>
<p>A well-established <strong>manufacturing company</strong> in Vista is seeking a proactive <strong>Staff Accountant</strong> to join their growing accounting department. This is a hands-on role focused on daily accounting operations, reconciliations, and financial reporting. You’ll work directly under the Accounting Manager and collaborate with operations, purchasing, and payroll to ensure accurate financial data across the organization. This company prides itself on stability, integrity, and a close-knit culture that values professional growth.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare journal entries, general ledger reconciliations, and month-end closing activities.</li><li>Assist with accounts payable and accounts receivable processing as needed.</li><li>Reconcile bank accounts, credit cards, and balance sheet accounts.</li><li>Maintain fixed asset schedules and depreciation entries.</li><li>Support audit preparation and annual budgeting processes.</li><li>Generate monthly financial statements and assist with variance analysis.</li><li>Utilize <strong>QuickBooks Enterprise</strong> for all accounting functions.</li></ul><p><br></p>
<p>Our client is seeking a highly professional Senior Administrative Assistant to support executives and senior leadership with advanced administrative tasks, organization, and operations management. The ideal candidate has extensive experience in high-level administrative work, possesses exceptional organizational and time-management skills, and is comfortable handling sensitive and confidential information. This role offers a unique opportunity to work closely with decision-makers and play an integral part in the success of the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support, including managing complex calendars, coordinating meetings, and arranging travel logistics.</li><li>Serve as the primary contact for internal and external communications on behalf of executives, ensuring professionalism and accuracy.</li><li>Prepare, organize, and manage high-level reports, presentations, correspondence, and other documents with precision.</li><li>Act as a gatekeeper for executives, prioritizing tasks and scheduling to ensure efficient operations.</li><li>Organize and support company meetings and events, including handling logistics, materials preparation, and follow-ups.</li><li>Manage deadlines and assist with project coordination to ensure deliverables are met in a timely manner.</li><li>Handle confidential and high-priority information with discretion and integrity.</li><li>Maintain office efficiency by keeping records, filing systems, and communication channels organized.</li><li>Collaborate with other administrative staff to provide seamless operational support.</li><li>Proactively identify efficiencies and improvements in administrative processes.</li></ul><p><br></p>
<p>A growing <strong>manufacturing and operations company</strong> in Vista is seeking a detail-oriented <strong>Data Entry Clerk</strong> to join their administrative team. This individual will play a vital role in maintaining accurate company records, processing large volumes of information, and supporting the production and finance departments. This is an excellent opportunity for someone with strong attention to detail who enjoys working independently and contributing to the smooth flow of business operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately enter and update data in company databases, spreadsheets, and ERP systems.</li><li>Review and verify the accuracy of invoices, purchase orders, and shipping documents.</li><li>Reconcile discrepancies and report errors promptly.</li><li>Support inventory control by maintaining updated part numbers, quantities, and lot tracking data.</li><li>Collaborate with accounting and operations teams to ensure timely data processing.</li><li>Maintain digital and paper filing systems for quick data retrieval.</li><li>Generate weekly reports for management and assist in data audits as needed.</li></ul>
<p><strong>Overview</strong></p><p>Our client, a reputable fire protection company in San Diego, is seeking a highly organized and detail-oriented Service Coordinator to support their service operations. This role is essential in ensuring administrative accuracy, maintaining compliance, and providing excellent support to both internal teams and customers. The ideal candidate has a strong administrative background, exceptional attention to detail, and the ability to thrive in a fast-paced service environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, process, and send customer invoices with accuracy and timeliness.</li><li>Review and verify service paperwork to ensure all documents meet company and industry standards.</li><li>Monitor service data to ensure all billing processes are completed correctly and efficiently.</li><li>Confirm compliance by reviewing alarm reports, inspection notes, and related documentation.</li><li>Upload reports to compliance management platforms.</li><li>Distribute essential service documents and follow-up paperwork to customers.</li><li>Maintain organized electronic and physical records to support streamlined operations.</li><li>Collaborate closely with technicians, service managers, and administrative staff to resolve service-related issues.</li><li>Communicate effectively with internal stakeholders and external clients to support smooth service workflows.</li><li>Take on additional administrative or service-related duties as needed.</li></ul><p><br></p>
We are looking for an experienced Human Resources Director to lead and manage the HR operations of our motor freight forwarding company based in San Diego, California. This role offers a unique opportunity to oversee a dynamic team while driving strategic HR initiatives that align with organizational goals. The ideal candidate will bring extensive experience, strong leadership skills, and a business-oriented approach to human resources management.<br><br>Responsibilities:<br>• Provide strategic oversight and leadership to an HR team consisting of managers and analysts, ensuring alignment with company objectives.<br>• Develop and implement comprehensive HR policies and programs covering employee relations, benefits administration, compliance, and compensation.<br>• Lead efforts to ensure compliance with government regulations, including reporting requirements and audits related to Department of Transportation standards.<br>• Manage multi-state HR operations, addressing varying legal and regulatory requirements effectively.<br>• Oversee employee relations initiatives, fostering a positive and productive workplace environment.<br>• Partner with senior leadership to align HR strategies with overall business objectives.<br>• Evaluate and improve HR systems and processes to enhance efficiency and effectiveness.<br>• Conduct regular reviews of compensation and benefits structures to ensure competitiveness and equity.<br>• Mentor and develop HR team members, promoting growth and collaboration.<br>• Collaborate on workforce planning and talent acquisition strategies to meet organizational needs.
<p>Our client, a well-established <strong>construction and design firm</strong> in beautiful Encinitas, is seeking an organized and energetic <strong>Office Coordinator</strong> to support daily operations in their busy administrative office. This company specializes in high-end residential and commercial projects, offering a creative and collaborative atmosphere where teamwork and communication are key. The ideal candidate is <strong>bilingual in English and Spanish</strong>, detail-oriented, and enjoys creating an efficient, welcoming workspace. This is a fantastic opportunity for someone looking to join a respected local company with long-term stability and a strong team culture.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for visitors, clients, and vendors, providing excellent customer service in both English and Spanish.</li><li>Support day-to-day office operations including scheduling, filing, mail distribution, and inventory management.</li><li>Coordinate meetings, manage calendars, and assist with internal communications.</li><li>Maintain and organize company records, permits, and project documentation.</li><li>Assist management with travel arrangements, expense reports, and general correspondence.</li><li>Support HR and accounting teams with data entry and onboarding paperwork as needed.</li><li>Ensure the office runs smoothly by anticipating supply needs and coordinating maintenance requests.</li></ul>
<p>We are looking for an experienced Finance Manager to join our team on a contract basis. In this role, you will oversee key financial operations, including reporting, analysis, and forecasting, ensuring the organization maintains a strong financial position. This opportunity is ideal for someone with exceptional analytical skills who thrives in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Update forecast models with monthly actuals and assist in finalizing the 2026 budget (January completion target)</li><li>Manage complex monthly ARR rollforwards and ensure accuracy in revenue reporting</li><li>Update monthly bookings and renewal data and prepare a revenue flash by BD6 each month</li><li>Conduct marketing spend and ROI analyses to support budget decisions</li><li>Maintain and update capacity planning models to align on headcount plans for the upcoming year</li><li>Support ad-hoc analyses, mainly related to the Budget and monthly close as needed</li></ul><p><br></p>
