<p>Robert Half is seeking a proactive and detail-oriented Administrative Coordinator to support organizational processes and ensure seamless day-to-day operations. This role involves handling administrative tasks, coordinating team activities, and ensuring smooth communication across departments. The ideal candidate will possess exceptional organizational skills, strong accountability, and the ability to manage competing priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the central point of contact for administrative processes, providing support across departments as needed.</li><li>Manage departmental calendars, schedule meetings, prepare agendas, and ensure timely follow-up on tasks.</li><li>Organize and maintain files, records, and other company documents, ensuring accuracy and easy accessibility.</li><li>Prepare reports, presentations, and materials for meetings or projects.</li><li>Coordinate communication between staff, teams, and external vendors or stakeholders.</li><li>Assist with event planning, office supply management, and other administrative functions as requested.</li><li>Track budgets, expenses, and invoices, ensuring timely processing and compliance with company policies.</li><li>Provide project management support for internal initiatives, ensuring deliverables are achieved on time and within scope.</li></ul><p><br></p>
<p>Robert Half is seeking a dynamic Executive Assistant to support senior executives or leadership teams in a fast-paced environment. The ideal candidate is highly organized, proactive, and capable of independently managing projects, coordinating complex schedules, and handling sensitive information. This pivotal role requires excellent communication and problem-solving skills to ensure seamless support and contribute to the organization’s success. </p><p><br></p><p>Key Responsibilities</p><ul><li> Calendar Management: Maintain detailed executive calendars, prioritize appointments, and schedule meetings. </li><li>Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and logistics. </li><li>Document Preparation: Draft, edit, and finalize correspondence, presentations, and reports with high attention to detail. </li><li>Stakeholder Communication: Act as a liaison between executives and internal/external contacts, managing sensitive and timely communication. </li><li>Event Planning: Coordinate events, conferences, and team-building engagements with precision. </li><li>Administrative Support: Handle multitasking responsibilities such as expense reporting, filing systems, and general office coordination. </li><li>Project Management: Oversee or assist in special projects by managing timelines, deliverables, and stakeholders. </li><li>Confidentiality: Manage sensitive and confidential information, ensuring discretion and compliance with company policies.</li></ul>
Robert Half is currently hiring a Senior Administrative Assistant to provide advanced administrative support to senior executives or managers within a fast-paced and dynamic organization. This professional will play a critical role in managing schedules, coordinating projects, and ensuring seamless communication across multiple departments, while handling confidential information with utmost discretion. The ideal candidate will be experienced, highly organized, and adaptable to a variety of tasks and challenges. <br> Key Responsibilities Provide high-level administrative support to senior executives or department heads, including calendar management, travel arrangements, and meeting coordination. Prepare and edit documents, presentations, and reports that align with organizational standards. Handle incoming communication (email, phone calls, etc.), acting as a liaison between executives and key stakeholders. Track and prioritize tasks, monitor deadlines, and follow up on action items to ensure projects are completed on time. Organize and manage documents, files, and data systems to ensure access to accurate and up-to-date information. Plan and execute company events, team meetings, or special projects as requested. Conduct research and compile data to support planning, decision-making, and project initiatives. Mentor entry level administrative staff or coordinate teamwork across the administrative team.
<p>Our client, a modern and fast-growing <strong>corporate firm</strong>, is seeking a professional <strong>Front Desk Specialist</strong> to manage their reception area and support the administrative team. This individual will represent the first impression of the company—warm, organized, and dependable.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Welcome and check in visitors and clients in a polished, friendly manner.</li><li>Manage incoming calls, emails, and mail distribution.</li><li>Schedule conference rooms, handle visitor parking passes, and assist with travel arrangements.</li><li>Order office supplies, coordinate catering for meetings, and maintain common areas.</li><li>Assist HR and Operations with administrative projects and data entry.</li><li>Maintain confidentiality and professionalism in all interactions.</li></ul>
<p>Are you a detail-driven payroll professional looking for an exciting opportunity to advance your career? Robert Half is currently working with a dynamic client in search of a meticulous and experienced Payroll Specialist to join their team. If you have a knack for numbers and a passion for delivering accurate payroll services, this could be the perfect role for you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Process payroll accurately and in a timely manner for all employees, ensuring compliance with federal, state, and local tax regulations.</li><li>Manage employee benefits deductions, direct deposit setup, and garnishments.</li><li>Ensure accurate data entry and maintenance of employee records in the payroll system.</li><li>Address and resolve payroll discrepancies and employee inquiries efficiently.</li><li>Assist in preparing payroll reports for management and support month-end close processes related to payroll.</li><li>Stay updated on current payroll legislation and compliance requirements.</li><li>Collaborate with HR and Accounting teams to ensure seamless communication and process flow between departments.</li></ul><p><br></p>
<p>A leading <strong>commercial construction company in Vista</strong> is seeking a highly organized and detail-oriented <strong>Accounts Payable Specialist</strong> to join their accounting department. This role is ideal for someone who thrives in a fast-paced, deadline-driven environment and has experience handling a high volume of invoices from multiple projects and vendors. This company has been a trusted name in the industry for over 30 years, specializing in large-scale commercial builds and public works projects across Southern California. Their accounting team is known for its professionalism, teamwork, and commitment to accuracy.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process vendor invoices, purchase orders, and check requests accurately and efficiently.</li><li>Match invoices to POs and receiving documents; resolve discrepancies with project managers.</li><li>Prepare and process weekly check runs and electronic payments.</li><li>Maintain vendor files and ensure W-9 and insurance compliance.</li><li>Reconcile monthly statements and support month-end closing activities.</li><li>Assist with job cost tracking and lien releases.</li><li>Communicate with vendors regarding payment status and account issues.</li><li>Support annual 1099 preparation and audit requests.</li></ul>
<p>Our client in the nonprofit sector is seeking a dependable and detail-oriented Office Clerk to provide administrative support and ensure smooth day-to-day operations of the office. This role is ideal for someone who is organized, customer-service-oriented, and passionate about contributing to a meaningful cause. The Office Clerk will be responsible for handling routine administrative tasks and assisting team members to promote productivity and organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative tasks, like answering phone calls, managing emails, and handling correspondence.</li><li>File and organize records, both physical and electronic, ensuring accuracy and confidentiality.</li><li>Assist with data entry and maintain databases to support organizational operations.</li><li>Process incoming and outgoing mail, including sorting, recording, and distribution.</li><li>Support the scheduling of meetings, appointments, and events for staff and leadership.</li><li>Coordinate office supply inventory and manage orders as needed.</li><li>Provide support with photocopying, scanning, and preparing documents.</li><li>Respond to inquiries from visitors, staff, and donors, providing accurate information or directing them to the appropriate person.</li><li>Assist in maintaining a clean and organized office environment.</li><li>Perform other operational or clerical tasks as assigned by managers or supervisors.</li></ul><p><br></p>
<p>A fast-growing <strong>financial services firm in Vista</strong> is looking for an <strong>accurate and analytical Data Entry Specialist</strong> to join their back-office operations team. This position plays an essential role in maintaining data integrity, supporting internal departments, and ensuring smooth daily workflows for the company’s accounting and finance processes. This firm has earned its reputation by providing exceptional client service and innovative business solutions to small and mid-sized companies throughout California. They pride themselves on accuracy, accountability, and teamwork — and they’re looking for someone who shares that same drive for excellence. If you’re someone who finds satisfaction in order, precision, and process — and you take pride in spotting data inconsistencies before anyone else does — this could be a perfect fit. You’ll work closely with accounting, HR, and compliance teams to input and validate financial and employee data, reconcile records, and generate reports used for business decision-making.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Accurately enter large volumes of client and financial data into internal databases.</li><li>Review and verify documentation for completeness and consistency.</li><li>Assist in reconciling discrepancies in billing, payroll, and expense records.</li><li>Generate daily, weekly, and monthly reports for management review.</li><li>Support accounting and HR teams with data organization and document archiving.</li><li>Identify process gaps and collaborate with leadership to improve workflow efficiency.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Perform routine quality checks to ensure data accuracy and compliance with company policies.</li></ul>
<p>Are you ready to take the next step in your accounting career? Robert Half has an exclusive opportunity for an Accounts Receivable Specialist with a growing and innovative biotech company. This position offers the chance to work in a dynamic industry dedicated to advancing science and improving lives.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Monitor and process incoming payments, ensuring accuracy and timely application.</li><li>Generate and maintain invoices for clients, vendors, and internal teams.</li><li>Investigate and resolve invoice discrepancies or issues.</li><li>Reconcile accounts receivable ledger to ensure all payments are accounted for and properly documented.</li><li>Communicate with customers to follow up on outstanding payments and maintain positive relationships.</li><li>Execute month-end closing functions related to accounts receivable.</li><li>Collaborate with cross-functional teams to drive process improvements.</li></ul><p><br></p>
We are looking for a skilled Collections Specialist to join our team in Carlsbad, California. In this Contract-to-permanent position, you will play a vital role in managing the collections process to ensure timely payments and maintain strong client relationships. The ideal candidate will have expertise in both commercial and consumer collections, along with a solid understanding of billing and credit processes.<br><br>Responsibilities:<br>• Oversee the collection of outstanding payments from both commercial and consumer accounts.<br>• Communicate effectively with clients to resolve payment discrepancies and ensure timely payments.<br>• Analyze account histories to identify and address overdue balances.<br>• Collaborate with internal teams to streamline billing and collections processes.<br>• Maintain accurate records of all collection activities in compliance with company policies.<br>• Utilize NetSuite to manage and track collection efforts.<br>• Implement strategies to minimize delinquent accounts and improve payment rates.<br>• Provide detailed reports on collection metrics to management.<br>• Address customer inquiries related to billing and payments promptly and professionally.<br>• Develop and maintain positive relationships with clients to support long-term business partnerships.
<p>A respected <strong>property management company in San Marcos</strong> is seeking an <strong>Accounts Receivable Specialist</strong> to handle tenant billing, rent payments, and account reconciliation for a diverse portfolio of commercial and residential properties. This is a great fit for someone with strong attention to detail and a customer service mindset.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and send monthly rent invoices and account statements.</li><li>Record and reconcile rent payments, deposits, and adjustments.</li><li>Communicate with tenants regarding past-due accounts and payment plans.</li><li>Maintain accurate tenant ledgers and update lease information as needed.</li><li>Support the accounting team with financial reporting and collections efforts.</li><li>Assist property managers with tenant correspondence and documentation.</li></ul>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Carlsbad, California. In this long-term contract position, you will play a key role in managing financial transactions, ensuring accuracy in processing invoices, and maintaining compliance with company policies. This is an excellent opportunity for professionals skilled in accounts payable operations to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Process vendor invoices accurately and efficiently, ensuring proper account coding and compliance with internal policies.<br>• Manage Automated Clearing House (ACH) payments and oversee timely check runs to support business operations.<br>• Review and reconcile account statements to ensure all transactions are recorded correctly.<br>• Collaborate with internal departments to resolve discrepancies related to invoices and payments.<br>• Maintain detailed records of financial transactions and support audits as needed.<br>• Communicate with vendors to address payment inquiries and resolve issues promptly.<br>• Assist in streamlining accounts payable processes to improve efficiency and accuracy.<br>• Ensure compliance with tax regulations and company-specific guidelines during invoice processing.<br>• Generate reports on accounts payable activities to provide insights to management.<br>• Support month-end closing activities by providing accurate financial data.
<p>Robert Half is seeking a results-driven Accounts Receivable Specialist for a contract to permanent opportunity with one of our valued clients. This role is an excellent pathway for professionals eager to advance their careers in a fast-paced accounting environment while delivering critical business impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily accounts receivable activities, including invoicing, payment collection, and cash application.</li><li>Monitor aging reports and proactively follow up on overdue accounts.</li><li>Research and resolve payment discrepancies and customer inquiries.</li><li>Prepare and maintain accurate financial records and reports.</li><li>Collaborate with internal departments to streamline billing and collections processes.</li><li>Assist with month-end closing and audit requests.</li></ul><p><br></p>
<p>A premier <strong>hospitality and resort management group</strong> located in Encinitas is seeking an experienced <strong>Accounts Payable Specialist</strong> to support their accounting team. The ideal candidate will bring both technical expertise and a customer-service mindset to ensure smooth financial operations for multiple resort and vacation properties. This is a great opportunity for someone who enjoys working in a dynamic, hospitality-driven environment and values accuracy, teamwork, and efficiency.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process high-volume invoices, purchase orders, and expense reports with accuracy and timeliness.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Code and enter invoices into <strong>Sage Intacct</strong> for multiple property accounts.</li><li>Prepare weekly check runs and ACH payments.</li><li>Maintain organized AP files and assist with month-end accruals.</li><li>Communicate with vendors and internal departments to ensure proper payment processing.</li><li>Assist the Controller with reporting and special projects.</li></ul>
<p>Our client, a dynamic leader in the technology sector, is seeking an success driven and detail-oriented Account Specialist to join their team. This role is essential for managing client accounts and supporting operational efficiency in a fast-paced, innovative environment. </p><p><br></p><p>Key Responsibilities: </p><ul><li>Manage and maintain client account records, ensuring all information is accurate and up to date </li><li>Process invoices, payments, and assist with account reconciliations </li><li>Serve as a primary point of contact for clients, resolving inquiries and issues promptly </li><li>Collaborate with sales, finance, and operations teams to support client needs and business objectives </li><li>Assist with reporting, data analysis, and process improvement initiatives </li><li>Ensure compliance with company policies and industry regulations</li></ul>
<p>Robert Half is working with a meaningful nonprofit organization to identify a meticulous and driven Data Entry Specialist. If you have excellent attention to detail and a desire to contribute to impactful initiatives, this is your chance to join a team focused on making a difference in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Input data into databases, systems, and spreadsheets with accuracy and efficiency.</li><li>Verify and correct data entries to ensure accuracy and consistency.</li><li>Maintain organized filing systems (digital and physical) for easy retrieval of records.</li><li>Assist in compiling reports and statistics by pulling data from various sources.</li><li>Manage sensitive or confidential information with the utmost discretion and professionalism.</li><li>Perform basic administrative tasks, such as scanning, copying, and filing, as needed.</li><li>Collaborate with team members to ensure data integrity and resolve issues promptly</li></ul><p><br></p>
<p>A well-established <strong>real estate investment and mortgage company</strong> in Pala is seeking a detail-oriented <strong>Payroll Specialist</strong> to join their corporate accounting team. The ideal candidate has experience processing <strong>commission-based payroll</strong>, understands California wage laws, and thrives in a collaborative, deadline-driven environment. This role is ideal for someone who enjoys balancing precision and efficiency while supporting a dynamic, fast-paced financial services organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process bi-weekly and semi-monthly payroll for both salaried and commissioned employees.</li><li>Manage payroll adjustments, bonuses, and incentive compensation with accuracy.</li><li>Audit timesheets, commission structures, and pay changes for compliance.</li><li>Maintain payroll records, garnishments, and benefit deductions.</li><li>Collaborate with HR to ensure accurate onboarding, terminations, and benefit entries.</li><li>Prepare and reconcile payroll reports and general ledger entries.</li><li>Stay current with <strong>California wage and hour laws</strong> and <strong>multi-state payroll tax regulations</strong>.</li><li>Respond promptly to employee payroll questions and verification requests.</li></ul>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in San Diego, California. In this role, you will handle full-cycle accounts payable processes while ensuring accuracy and compliance with company policies. The ideal candidate will be proactive, organized, and capable of building strong relationships with vendors and internal teams.<br><br>Responsibilities:<br>• Manage full-cycle accounts payable processes, including invoice entry, coding, matching, and payment processing through checks, ACH, and wire transfers.<br>• Set up new vendors in the company database, ensuring all required documentation is collected and maintained.<br>• Process monthly expense reports, verifying adherence to corporate policies.<br>• Address vendor inquiries and resolve discrepancies to maintain positive vendor relationships.<br>• Reconcile monthly commission statements and investigate undocumented charges or discrepancies.<br>• Maintain both physical and electronic filing systems for the accounts payable department.<br>• Collaborate with the accounting manager to identify opportunities for process improvements.<br>• Handle the processing of specific non-standard invoices and ensure timely payment.<br>• Audit accounts payable records to identify and resolve unjustified charges.<br>• Assist internal teams and customers by coordinating communications with other departments.
<p>Our client, a well-established <strong>construction and design firm</strong> in beautiful Encinitas, is seeking an organized and energetic <strong>Office Coordinator</strong> to support daily operations in their busy administrative office. This company specializes in high-end residential and commercial projects, offering a creative and collaborative atmosphere where teamwork and communication are key. The ideal candidate is <strong>bilingual in English and Spanish</strong>, detail-oriented, and enjoys creating an efficient, welcoming workspace. This is a fantastic opportunity for someone looking to join a respected local company with long-term stability and a strong team culture.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for visitors, clients, and vendors, providing excellent customer service in both English and Spanish.</li><li>Support day-to-day office operations including scheduling, filing, mail distribution, and inventory management.</li><li>Coordinate meetings, manage calendars, and assist with internal communications.</li><li>Maintain and organize company records, permits, and project documentation.</li><li>Assist management with travel arrangements, expense reports, and general correspondence.</li><li>Support HR and accounting teams with data entry and onboarding paperwork as needed.</li><li>Ensure the office runs smoothly by anticipating supply needs and coordinating maintenance requests.</li></ul>
<p>Are you passionate about ensuring employees are paid accurately and on time? Our client, is looking for a skilled Payroll Specialist to join their team. This role is perfect for someone detailed-oriented and proactive, with a deep understanding of payroll systems and compliance.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Process timely and accurate payroll for [insert employee size] employees across multiple pay cycles.</li><li>Maintain, update, and verify payroll data, including attendance, time records, and deductions.</li><li>Manage employee payroll inquiries and resolve discrepancies quickly and professionally.</li><li>Ensure compliance with federal, state, and local wage and hour regulations.</li><li>Prepare payroll reports for management and auditing purposes.</li><li>Collaborate with HR and Accounting departments to ensure all payroll-related data is accurate.</li></ul><p><br></p>
<p>Looking for your next opportunity in accounts receivable? Our client, needs a skilled Accounts Receivable Specialist to streamline financial operations and support their accounting team. If you're detail-oriented, thrive in numbers-driven roles, and excel at maintaining customer relationships, this opportunity may be right for you.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage all aspects of accounts receivable, including invoicing, payment posting, and reconciliation.</li><li>Monitor customer accounts for overdue balances and initiate collection efforts as needed.</li><li>Collaborate with internal teams to resolve billing discrepancies and clarifications.</li><li>Prepare periodic reports detailing AR activity and status.</li><li>Maintain accurate and up-to-date customer records within accounting systems.</li><li>Ensure compliance with company policies and procedures related to receivables.</li></ul><p><br></p>
<p>We are looking for an experienced Procurement Lead to join our team on a contract basis in El Cajon, California. In this position, you will play a key role in managing procurement operations and ensuring the smooth execution of purchasing processes. This role requires someone with strong organizational skills and the ability to thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Supervise day-to-day procurement activities and provide operational support to leadership.</p><p>• Serve as a key resource for the procurement team, offering guidance and resolving issues.</p><p>• Monitor and report on project progress, ensuring procurement tasks are completed on schedule.</p><p>• Process high volumes of transactional purchases, managing approximately 1,000 line items.</p><p>• Maintain accuracy in purchase order management and inventory tracking to ensure compliance.</p><p>• Facilitate cross-training opportunities within the department to enhance team capabilities.</p><p>• Collaborate with warehouse staff and procurement specialists to optimize workflows.</p><p>• Support contract negotiations and implement effective procurement strategies.</p><p>• Promote efficiency and accuracy in all aspects of the procurement cycle.</p>
<p>Our client, a respected <strong>healthcare organization</strong> with multiple clinics throughout San Diego County, is seeking a <strong>Payroll Specialist</strong> to manage bi-weekly payroll for both clinical and administrative employees. The ideal candidate will have hands-on payroll processing experience, strong attention to detail, and a genuine desire to support a mission-driven organization that serves its community.</p><p>This is an excellent opportunity for a professional who enjoys working in a collaborative, fast-paced environment and wants to contribute to a company that makes a real difference in people’s lives.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process bi-weekly payroll for 300+ employees using <strong>ADP Workforce Now</strong>, ensuring accuracy and compliance.</li><li>Maintain and update employee records, timecards, and pay adjustments.</li><li>Reconcile payroll reports and verify deductions for benefits, 401(k), and garnishments.</li><li>Respond to employee payroll inquiries with professionalism and confidentiality.</li><li>Prepare payroll journal entries and assist with month-end close.</li><li>Support the HR department with onboarding, terminations, and pay-related updates.</li><li>Ensure compliance with state and federal labor laws, including wage and hour regulations.</li></ul>
<p>Robert Half is seeking a proactive Accounts Payable Specialist for a contract-to-permanent assignment with a leading client. This role is ideal for professionals driven by accuracy and efficiency, offering a pathway for career growth in the finance and accounting field.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process invoices, check requests, and payments in accordance with company policies.</li><li>Reconcile accounts payable transactions and resolve discrepancies.</li><li>Communicate with vendors and internal teams to ensure timely payments and resolve queries.</li><li>Prepare and review payment batches, expense reports, and purchase orders.</li><li>Support month-end closing and assist with financial reporting.</li><li>Maintain accurate records and assist with audits as needed.</li></ul><p><br></p>
<p>Our client, a recognized leader in the nonprofit sector, is seeking a dedicated Accounts Payable Specialist to join their finance team. This crucial position ensures timely and accurate processing of invoices, playing an important role in supporting the organization’s mission and financial transparency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and review vendor invoices, check requests, and expense reimbursements</li><li>Ensure all payments comply with organizational policies and nonprofit accounting standards</li><li>Maintain vendor files and manage correspondence related to payables</li><li>Assist with monthly reconciliations and help prepare reports for grants and fund audits</li><li>Resolve discrepancies in a timely and professional manner</li><li>Collaborate with internal teams and support process improvement efforts</li></ul><p><br></p>
