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33 results for Communications Manager in La Jolla Amago, CA

Administrative Assistant - Construction

Sorrento Valley, CA
onsite
Temporary / Contract
23.00 - 29.00 USD / Hourly
Our client, a growing and fast-paced construction company, is seeking a highly organized and detail-oriented Administrative Assistant to join their team on a contract-to-hire basis. This position plays a critical role in supporting daily operations, coordinating schedules, managing high-volume data entry, and serving as a key point of contact for both internal teams and external partners.The ideal candidate is proactive, adaptable, and thrives in a dynamic environment where priorities can shift quickly. This individual must be comfortable interacting with a variety of personalities, including field personnel, vendors, subcontractors, and leadership teams, while maintaining professionalism and exceptional customer service.Key ResponsibilitiesAdministrative Support<ul><li>Provide comprehensive administrative support to project managers, operations teams, and company leadership.</li><li>Manage incoming calls, emails, and correspondence, ensuring timely responses and appropriate follow-up.</li><li>Prepare, organize, and maintain project documentation, contracts, reports, and company records.</li><li>Assist with onboarding paperwork, vendor documentation, and project-related administrative tasks.</li><li>Maintain accurate filing systems, both electronic and physical.</li></ul>Data Entry & Record Management<ul><li>Perform high-volume data entry with a strong emphasis on accuracy and efficiency.</li><li>Update and maintain databases, spreadsheets, project tracking logs, and internal systems.</li><li>Review documents for completeness and accuracy before processing.</li><li>Generate reports and assist with record audits as needed.</li><li>Ensure information is entered correctly and deadlines are consistently met.</li></ul>Scheduling & Coordination<ul><li>Coordinate calendars, meetings, project schedules, and appointments.</li><li>Assist with scheduling field personnel, subcontractors, inspections, and vendor appointments.</li><li>Communicate schedule changes and project updates to appropriate stakeholders.</li><li>Track deadlines and follow up on outstanding tasks to ensure projects remain on schedule.</li></ul>Customer Service & Communication<ul><li>Serve as a professional point of contact for clients, vendors, subcontractors, and internal team members.</li><li>Build positive working relationships while effectively managing challenging conversations and competing priorities.</li><li>Handle inquiries, concerns, and requests with professionalism and discretion.</li><li>Support collaboration between office staff and field teams.</li></ul>General Office Operations<ul><li>Assist with office organization and daily operational needs.</li><li>Order and maintain office supplies and materials.</li><li>Support special projects and additional administrative duties as assigned.</li><li>Contribute to a positive, team-oriented work environment.</li></ul>QualificationsRequired Experience<ul><li>Minimum of 3 years of administrative support experience.</li><li>Proven experience with high-volume data entry and document management.</li><li>Experience coordinating schedules, appointments, and multiple priorities simultaneously.</li><li>Strong customer service and interpersonal communication skills.</li><li>Experience working with a variety of personalities in a fast-paced environment.</li></ul>
2026-05-29T22:58:43Z

Recruiting & Operations Specialist

Leucadia/olivenhain, CA
onsite
Temporary / Contract
35.00 - 40.00 USD / Hourly
A rapidly growing lifestyle and consumer products company is seeking a Recruiting & Operations Specialist to support hiring initiatives, employee onboarding, internal communications, and business operations. This is an excellent opportunity for someone who enjoys wearing multiple hats and contributing to both people operations and business administration.This position will work closely with leadership to help scale the organization while maintaining a strong employee experience and operational efficiency.ResponsibilitiesTalent Acquisition<ul><li>Source candidates through job boards, LinkedIn, and networking efforts</li><li>Conduct candidate screenings and interview coordination</li><li>Manage recruiting pipelines and applicant tracking systems</li><li>Partner with hiring managers to identify talent needs</li></ul>Operations & Administrative Support<ul><li>Coordinate onboarding and employee setup activities</li><li>Assist with office operations and vendor management</li><li>Support company-wide meetings, training sessions, and events</li><li>Prepare reports and maintain internal documentation</li><li>Assist with special projects related to organizational growth</li></ul>
2026-06-17T22:18:50Z

Talent Acquisition Coordinator

Valley Center, CA
onsite
Temporary / Contract
28.00 - 38.00 USD / Hourly
Finding the right people can transform an organization. A large hospitality and entertainment employer in Valley Center is seeking a Talent Acquisition Coordinator to support recruiting operations during a period of continued growth. This position offers the opportunity to partner with hiring managers, engage with candidates, and play a direct role in helping departments attract top talent. The ideal candidate enjoys fast-paced environments, thrives on organization, and takes pride in creating a positive candidate experience from the first interaction through onboarding. This role is perfect for someone looking to grow their recruiting career while gaining exposure to workforce planning, employee onboarding, and talent acquisition strategy. What You'll Be Responsible ForRecruiting Coordination<ul><li>Schedule interviews and coordinate candidate communications</li><li>Manage applicant tracking system activity and candidate records</li><li>Post job openings across multiple recruiting platforms</li><li>Conduct initial candidate screenings and phone interviews</li><li>Coordinate background checks and pre-employment requirements</li><li>Assist hiring managers throughout the recruiting process</li></ul>Onboarding & HR Support<ul><li>Prepare onboarding documentation and new hire packets</li><li>Coordinate orientation schedules and employee introductions</li><li>Maintain employee files and recruiting documentation</li><li>Assist with employment verifications and HR administration</li></ul>
2026-06-17T22:15:39Z

Accounts Payable Specialist

Carlsbad, CA
onsite
Temporary / Contract
30.00 - 33.00 USD / Hourly
A growing commercial construction company is hiring an Accounts Payable Specialist to support project accounting and vendor payment operations. This role will work closely with project managers, subcontractors, and accounting leadership to ensure invoices are processed accurately and efficiently. ResponsibilitiesAP & Project Accounting Support<ul><li>Review and process subcontractor invoices and vendor payments</li><li>Match invoices with contracts, purchase orders, and project documentation</li><li>Manage lien waiver and compliance documentation</li><li>Reconcile vendor accounts and resolve discrepancies</li><li>Support monthly project cost reporting</li><li>Assist with month-end and year-end close processes</li></ul>Administrative Support<ul><li>Maintain organized AP files and vendor documentation</li><li>Coordinate with project teams regarding approvals and coding</li><li>Communicate with vendors regarding payment inquiries</li><li>Assist with special accounting projects as assigned</li></ul>
2026-06-03T16:08:47Z

Payroll Specialist

San Diego, CA
onsite
Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for a Payroll Specialist to join a hotel organization in San Diego, California on a contract-to-permanent basis. This position focuses on delivering accurate, timely payroll processing while supporting employee record maintenance, reporting, and payroll-related issue resolution. The ideal candidate brings strong attention to detail, sound knowledge of payroll practices, and the ability to work effectively in a fast-paced environment. Responsibilities: • Manage end-to-end biweekly payroll processing, including off-cycle payments and manual checks when required. • Review employee time entries, identify exceptions, and work with managers or employees to correct missed or inaccurate punches before payroll is finalized. • Research payroll variances, make necessary corrections, and handle adjustments such as final wages, supplemental pay, and other earning changes. • Maintain organized payroll files and employee documentation, ensuring records are complete, accurate, and properly stored in digital systems. • Administer additional earnings such as service charges, bonuses, commissions, incentives, and other payroll-related payments. • Prepare recurring payroll reports, support reconciliations, and assist with internal reviews and audit activities. • Coordinate year-end payroll tasks, including W-2 distribution support and responses to employment verification requests. • Contribute to payroll data accuracy, system updates, compliance tracking, and special projects tied to payroll operations.
2026-06-09T00:08:42Z

Data Specialist

San Diego, CA
remote
Temporary / Contract
22.00 - 26.00 USD / Hourly
Data Specialist6-Month Contract | Education IndustryPosition OverviewOur client, a growing organization within the education sector, is seeking a highly detail-oriented Data Specialist to support a large-scale data organization and cleanup initiative. This six-month contract position will be responsible for maintaining, auditing, organizing, and validating critical business data across Excel and HubSpot.The ideal candidate will have strong technical skills in Excel, experience working within CRM systems, and a proven ability to manage large volumes of data with a high degree of accuracy. This role regularly supports executive leadership and requires professionalism, discretion, and excellent communication skills.Key ResponsibilitiesData Management & Organization<ul><li>Review, organize, clean, and maintain large datasets across multiple platforms.</li><li>Input, update, and validate information in Excel spreadsheets and HubSpot CRM.</li><li>Ensure data accuracy, consistency, and completeness across systems.</li><li>Identify and correct discrepancies, duplicate records, and incomplete information.</li><li>Assist with data migration, standardization, and ongoing data maintenance efforts.</li></ul>Reporting & Analysis<ul><li>Utilize advanced Excel functions to organize and analyze data.</li><li>Create and maintain Pivot Tables, VLOOKUPs, and other reporting tools.</li><li>Generate reports and dashboards to support business operations and executive decision-making.</li><li>Analyze data trends and provide insights regarding data quality and integrity.</li><li>Assist leadership with ad hoc reporting requests and special projects.</li></ul>CRM Administration<ul><li>Manage data entry and updates within HubSpot.</li><li>Maintain accurate contact, company, and account information.</li><li>Support database integrity through ongoing audits and quality control reviews.</li><li>Collaborate with internal teams to ensure data is properly captured and maintained.</li></ul>Executive Support & Cross-Functional Collaboration<ul><li>Work directly with executives and department leaders to fulfill data-related requests.</li><li>Communicate professionally regarding project updates, reporting needs, and data findings.</li><li>Handle confidential and sensitive information with discretion.</li><li>Collaborate with multiple departments to gather, verify, and organize information.</li></ul>
2026-05-29T23:04:41Z

Workplace Exp Coordinator

San Diego, CA
remote
Temporary / Contract
23.00 - 23.57 USD / Hourly
We are looking for a Workplace Exp Coordinator to support daily front desk and workplace operations for a client site in San Diego, CA. This is a contract position with an initial duration of 6 weeks and the potential for extension. The person in this role will help create a welcoming, organized, and service-focused environment for employees, guests, and vendors while ensuring office services run smoothly. Responsibilities:- First point of contact for all those entering the facility. Greet them with a friendly and welcomingdemeanor. Issue visitor and parking passes and follow security protocols.- Make a memorable first impression by answering the telephone in a professional manner. Createpresentations and speak to various-sized groups.- Arrange and confirm recreational dining and business activities on behalf of the requestor.- Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace servicesincluding mail office supply services and onboarding.- Acknowledge inquiries or complaints from employees guests and co-workers. Provide solutions in aprofessional customer service-driven manner.- Organize and manage on-site events. This includes securing event space set up and tear down of theroom and delivery of supplies.- Follow property-specific security and emergency procedures. Notify appropriate parties to ensure thesafety of all individuals in the building.- Coordinate with vendors who supply services or goods to the workplace.- Explain detailed and/or complicated information within the team. Follow specific directions as given bythe manager.- Impact through clearly defined duties and methods and tasks are described in detail. Use existingprocedures to solve straightforward problems while having a limited opportunity to exercise discretion.
2026-05-14T20:58:41Z

HR Assistant (Contract)

Fallbrook, CA
onsite
Temporary / Contract
23.00 - 27.00 USD / Hourly
A large agricultural organization in Fallbrook is seeking an HR Assistant to support recruiting, onboarding, employee records management, and HR administrative functions during a seasonal hiring period. This position offers hands-on exposure to multiple areas of Human Resources and is ideal for someone looking to expand their HR experience.The ideal candidate is detail-oriented, approachable, and comfortable handling confidential employee information. ResponsibilitiesHuman Resources Support<ul><li>Assist with onboarding and new hire documentation</li><li>Schedule interviews and coordinate candidate communication</li><li>Maintain employee files and HR records</li><li>Support benefits enrollment and employment verification requests</li><li>Process employee status changes and HRIS updates</li><li>Assist with employee engagement activities and training coordination</li></ul>Recruiting Support<ul><li>Post job openings and track applicant activity</li><li>Coordinate interview scheduling with hiring managers</li><li>Conduct reference checks and onboarding follow-up</li><li>Maintain recruiting documentation and compliance records</li></ul>
2026-06-04T23:54:08Z