3 Results for Records Specialist Jobs in Kapolei, HI

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Collections Specialist

Kapolei, Hawaii
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Collections Specialist to support retail finance operations in Kapolei, Hawaii through a Contract assignment. This position focuses on maintaining healthy receivables by coordinating billing activity, posting payments, reviewing account status, and following up with customers on outstanding balances. The ideal candidate brings strong attention to detail, confidence working with financial records, and the ability to stay organized in a fast-moving office environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-8056. Responsibilities:• Manage day-to-day accounts receivable activities, including generating invoices, issuing statements, and applying incoming payments accurately.• Monitor past-due balances and conduct timely follow-up with customers to resolve delinquent accounts through detail-focused collection practices.• Maintain customer account records by updating billing details, researching discrepancies, and ensuring account information remains accurate.• Prepare and review aging reports, subledger activity, and other receivable data to support financial oversight and informed decision-making.• Assist with month-end close tasks by reconciling transactions, validating balances, and supporting overall accuracy in reporting.• Contribute to bank reconciliation support by comparing payment activity against financial records and identifying variances for resolution.• Produce billing, job cost, and work-in-progress reporting to provide visibility into operational and financial performance.• Use accounting and reporting tools such as QuickBooks Desktop, Timberline, Sage 300, and Excel to complete daily responsibilities efficiently.
2026-09-30T00:00:00Z

Collections Specialist

Kapolei, Hawaii
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Collections Specialist to support accounts receivable and billing operations for a retail organization. This contract position is ideal for a detail-focused individual who can manage invoicing, payment activity, account updates, and customer outreach with a high level of accuracy. The role will contribute to financial reporting and month-end processes while helping maintain timely collections and dependable records. Responsibilities: • Manage day-to-day accounts receivable activities, including creating invoices, issuing statements, and recording incoming payments accurately. • Follow up with commercial and consumer accounts regarding outstanding balances, resolve payment issues, and encourage timely remittance. • Maintain customer account records by updating billing details, reviewing account status, and ensuring documentation is complete and current. • Prepare and review aging schedules, subledger reports, and other receivables data to support financial control and visibility. • Assist with month-end close tasks by verifying billing activity, reconciling account information, and supporting bank reconciliation efforts. • Generate job cost, work-in-progress, and billing-related reports to help leadership monitor operational and financial performance. • Respond to customer inquiries related to invoices, balances, and payment history while delivering attentive service in a fast-paced environment.
2026-09-28T00:00:00Z

Operations Specialist

Honolulu, Hawaii
onsite
Temporary to Hire
24 - 27 USD / Hourly
We are looking for an Operations Specialist to support repair coordination, vendor oversight, and budget tracking for facility and unit-related operations in Honolulu, Hawaii. This contract position has the potential to become permanent and is ideal for someone who can balance day-to-day operational needs with cost control and service quality. The role requires strong organizational skills, sound judgment when reviewing repair expenses, and the ability to work effectively with internal and external partners. Responsibilities:• Manage the scheduling and follow-through of unit and facility repairs to help maintain efficient operations and timely issue resolution.• Direct relationships with outside vendors, contractors, and service providers to ensure work is completed to expected standards and within agreed timelines.• Monitor spending tied to repairs and operational services, reviewing charges and authorizing costs in alignment with approved budgets.• Evaluate the urgency and business impact of maintenance and service issues using criticality analysis to support informed operational decisions.• Maintain accurate records of repair activity, vendor performance, service history, and budget usage for reporting and planning purposes.• Collaborate with internal teams to prioritize operational needs, communicate status updates, and address service-related concerns promptly.
2026-09-21T00:00:00Z

3 results for Records Specialist in Kapolei, HI