<p>We are looking for a skilled Executive Assistant to join a non-profit organization in Kansas City, Missouri. In this long-term contract position, you will provide dedicated support to the Executive Director, ensuring efficient operations and seamless communication across all levels. The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively.</p><p>100% On-site, Monday-Friday </p><p><br></p><p>Responsibilities:</p><p>• Maintain the Executive Director's calendar, prioritize scheduling, and proactively address conflicts to optimize time management.</p><p>• Track commitments, goals, projects, tasks, and deadlines for the Executive Director, ensuring timely completion.</p><p>• Provide administrative assistance including contract management, expense reporting, file organization, and procurement of office supplies.</p><p>• Prepare reports, presentations, and meeting materials to support the Executive Director’s appointments and engagements.</p><p>• Draft and edit correspondence, including sensitive and confidential communications, with precision and professionalism.</p><p>• Conduct research and follow up on issues requiring the Executive Director’s attention, ensuring thorough resolution.</p><p>• Facilitate communication between the Executive Director, board members, staff, and external stakeholders to foster positive relationships.</p><p>• Coordinate scheduling and logistics for board and committee meetings, ensuring seamless execution.</p><p>• Assist in preparing agendas, materials, and timely minutes for board and committee meetings.</p><p>• Collaborate with administrative teams to manage agency calendars, organize staff meetings, and oversee event logistics.</p>
We are looking for a dynamic AP/Purchasing Coordinator to join our team in Kansas City, Kansas. This role combines traditional accounts payable responsibilities with purchasing coordination, serving as a key link between the warehouse and accounting department. The ideal candidate thrives in a fast-paced environment, enjoys variety in their daily tasks, and is eager to contribute to the creation of new processes and procedures.<br><br>Responsibilities:<br>• Process and manage day-to-day accounts payable activities with accuracy and attention to detail.<br>• Serve as the primary liaison between the warehouse and accounting teams to ensure smooth purchasing operations.<br>• Oversee and coordinate the purchasing process, including managing contracts, invoices, and billing.<br>• Support the development and implementation of new processes and procedures to optimize workflow.<br>• Handle administrative tasks and special projects as needed to support team objectives.<br>• Maintain accurate records and documentation related to purchasing and accounts payable.<br>• Collaborate with team members to resolve discrepancies and ensure timely completion of tasks.<br>• Communicate effectively with vendors and internal stakeholders to address inquiries and ensure compliance with purchasing policies.<br>• Assist with ERP system usage, including data entry and troubleshooting as necessary.<br>• Adapt to changing priorities and contribute to a team-oriented work environment.
