We are looking for a detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership and assist with office operations. In this long-term contract position, you will play a key role in managing schedules, coordinating projects, and ensuring the smooth execution of day-to-day tasks. Based in Irvine, California, this role requires someone who is adaptable, organized, and capable of handling sensitive information with professionalism.<br><br>Responsibilities:<br>• Manage calendar scheduling, meeting coordination, and task follow-ups for senior leadership.<br>• Serve as a resource for administrative needs across the office, ensuring smooth operations.<br>• Maintain confidentiality and professionalism when managing sensitive documents and information.<br>• Support office initiatives, including organizing office moves and coordinating physical space planning.<br>• Oversee furniture inventory, vendor communications, and project timelines related to office logistics.<br>• Perform basic Salesforce administrative tasks, such as generating reports, data entry, and maintaining data accuracy.<br>• Assist with financial tasks, including organizing credit card expenses and preparing documentation.<br>• Track deadlines and dependencies for projects, ensuring timely execution and resolution of open items.<br>• Handle a variety of administrative tasks, from routine processes to urgent requests, with a proactive approach.<br>• Manage workload independently, identifying priorities and escalating conflicts when necessary.
<p>We are seeking a highly organized, proactive, and professional <strong>Executive Assistant</strong> to support senior leadership at a fast-paced organization in <strong>Koreatown, Los Angeles</strong>. This role is ideal for someone who thrives in a dynamic environment, anticipates needs, and can manage multiple priorities with discretion and efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives</li><li>Manage calendars, scheduling, and meeting coordination</li><li>Handle phone calls, emails, and correspondence on behalf of leadership</li><li>Prepare reports, presentations, and documents</li><li>Coordinate travel arrangements and itineraries</li><li>Assist with project tracking and follow-up</li><li>Maintain confidentiality and handle sensitive information with discretion</li><li>Support day-to-day office operations as needed</li></ul>
We are looking for an experienced Executive Assistant to join our team on a contract basis in Irvine, California. This role requires a highly organized, detail-oriented individual who can manage multiple priorities, support executive-level functions, and ensure smooth operations within a fast-paced retail environment. The ideal candidate will bring exceptional attention to detail and the ability to work independently while handling complex tasks efficiently.<br><br>Responsibilities:<br>• Manage executive calendars, ensuring appointments and meetings are scheduled effectively.<br>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.<br>• Support vendor-related projects by reviewing documentation and tracking progress.<br>• Organize and oversee executive meetings, preparing agendas and ensuring timely follow-up.<br>• Maintain and update vendor files, ensuring accuracy and accessibility.<br>• Prioritize and manage multiple tasks with minimal supervision.<br>• Assist with project management tasks, ensuring deadlines are met and deliverables are completed.<br>• Provide administrative support to executives, ensuring seamless communication and operations.<br>• Monitor workload and adjust priorities to meet changing demands.<br>• Ensure confidentiality and discretion when handling sensitive information.
We are looking for a skilled and organized Executive Assistant to support senior leadership in Santa Ana, California. This role is a Contract to permanent position, offering the opportunity to grow within a dynamic and detail-oriented environment. The ideal candidate will have a strong background in executive support, exceptional attention to detail, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are avoided.<br>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.<br>• Act as the primary point of contact for communication between executives and other stakeholders.<br>• Handle confidential information with discretion and a high level of integrity.<br>• Utilize Microsoft Office Suite and Office 365 to create reports, presentations, and other documents.<br>• Support executives in managing priorities and deadlines for ongoing projects.<br>• Coordinate and oversee logistics for both onsite and offsite meetings.<br>• Ensure smooth day-to-day operations by proactively addressing administrative needs.<br>• Collaborate with various departments to facilitate efficient communication and workflow.
<p>A higher education institution in Encinitas is seeking an experienced and polished <strong>Executive Assistant</strong> to provide high-level administrative support to senior academic leadership. This role requires exceptional organization, discretion, and the ability to manage competing priorities in a mission-driven environment. The Executive Assistant will act as a trusted partner, ensuring leadership can operate efficiently while supporting institutional goals.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide direct administrative support to executive-level leadership</li><li>Manage complex calendars, meetings, and academic scheduling</li><li>Prepare correspondence, reports, presentations, and briefing materials</li><li>Coordinate meetings with faculty, staff, and external stakeholders</li><li>Serve as a primary point of contact for executive communications</li><li>Track action items, deadlines, and follow-ups</li><li>Assist with special projects, committees, and institutional initiatives</li><li>Handle sensitive and confidential information with discretion</li></ul>
<p><strong>A High-Visibility Role Supporting Senior Leadership</strong></p><p>A well-established real estate organization is seeking a dynamic <strong>Executive Assistant</strong> to support executive leadership in a fast-paced, deal-driven environment. This role requires confidence, precision, and the ability to manage both operational details and high-level executive workflows.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide direct support to senior executives, including calendar, travel, and meeting coordination</li><li>Prepare contracts, correspondence, and executive summaries</li><li>Coordinate with internal departments, legal counsel, and external partners</li><li>Manage sensitive documents and executive communications</li><li>Assist with project tracking, deadlines, and reporting</li><li>Support investor meetings, property reviews, and leadership presentations</li><li>Act as a gatekeeper and trusted point of contact for executives</li></ul>
1. Prepares a variety of moderately complex letters and reports.<br>2. Participates in the development and maintenance of moderately complex spreadsheet programs.<br>3. Performs keyboarding, data entry, and filing.<br>4. Assists with verifying payments, responding to moderately complex inquiries, providing routing or procedural information, fielding calls and directing work orders.<br>5. Coordinates the agenda packet, reports, and minutes preparation for several Commissions and/or Boards.<br>6. Maintains appointment schedules, arranges meetings and conferences, coordinates travel arrangements.<br>7. Assist with posting content to City websites and social media platforms.<br>8. Assist with ensuring consistency in messaging and branding in all City departments.<br>9. Prepares a variety of moderately complex documents in draft and final form using a personal computer and word processing software.<br>10. Operates a variety of office equipment.<br>11. Assists in moderately complex research data collection and report preparation.<br>12. Monitors contract issues, including the tracking of contract expiration dates and renewals and the drafting of contract modification language.<br>13. Screens calls and provides a variety of assistance to the public and other agencies.<br>14. Performs some moderately complex account clerk work such as maintaining accounts and assisting with budgets.<br>15. Attends periodic evening meetings and weekend events.<br>16. Performs other related duties as required.
<p>A reputable professional services organization in Encinitas is seeking a highly organized and proactive <strong>Administrative Assistant</strong> to provide comprehensive support to leadership and internal teams. This role is ideal for someone who enjoys being the operational backbone of an office and excels at juggling priorities while maintaining a polished and professional presence.</p><p><br></p><p><strong>Role Overview</strong></p><p>The Administrative Assistant will manage daily administrative functions, support executives and departments, and ensure smooth office operations. This position requires strong organizational skills, discretion, and the ability to anticipate needs in a fast-paced environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to executives and department leaders</li><li>Manage calendars, schedule meetings, and coordinate logistics</li><li>Prepare correspondence, reports, and presentations</li><li>Maintain organized filing systems and office documentation</li><li>Serve as a point of contact for internal and external stakeholders</li><li>Assist with onboarding, office coordination, and vendor management</li><li>Order office supplies and manage inventory</li><li>Support special projects and cross-department initiatives</li><li>Handle confidential information with professionalism and discretion</li></ul><p><br></p>
Essential Duties and Responsibilities <br>• Schedule appointments, dispatch technicians for service and inspections as needed to maximize tech productivity.<br>• Responsible for creating work orders, providing status to customers and following up with technicians.<br>• Confirm work order is completed and/or closed by reviewing all notes and following up on pending items.<br>• Complete contract paperwork and QC paperwork.<br>• Schedule sub-contractor work.<br>• Work with technicians to ensure all paperwork is completed properly within the designated time.<br>• Maintain appointment schedules.<br>• Order material and equipment. <br>• Receive material/equipment and issue material and equipment to technicians. <br>• Complete daily reports.<br>• Assist in coordinating activities such as scheduling, customer notification and equipment procurement.<br>• Conduct physical inventory.<br>• Act as a liaison between Sales, Project Managers and technicians.<br>• Other duties as assigned. <br>• Bill out service and inspections jobs daily<br>• Respond to high volume of emails<br>• Work with sales team to ensure jobs are scheduled timely<br><br>Qualifications - External<br>Minimum Qualifications:<br>• High School Diploma or General Education Degree (GED)<br>• Minimum 3 years of experience performing administrative duties required within a sales or service industry and working knowledge of ERP systems preferred<br>• Proficient in Microsoft Office (Word, Excel & PowerPoint)<br>• Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English<br>Experience/Requirements: <br>• Must possess good decision-making skills, be very organized and detail oriented.<br>• Must have excellent oral and written communication.<br>• Ability to use discretion. Problem Solving and ability to escalate matters when needed.<br>• Data analysis and interpretation skills.<br>• Speed and accuracy with attention to detail.<br>• Dispatching and scheduling.<br>Work Environment:<br>• Normal office environment.<br>• The noise level in the work environment is usually moderate.
<p>We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Pomona, California. In this role, you will provide crucial support to senior leadership by managing schedules, coordinating travel arrangements, and ensuring seamless execution of organizational initiatives. This is a Contract to permanent position within the manufacturing industry, offering an opportunity to grow professionally while contributing to the success of our company. This role will offer competitive compensation and benefits upon hire. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring efficient scheduling of meetings and appointments.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare detailed reports and presentations to support decision-making processes for senior leadership.</p><p>• Compile and track key metrics and data to monitor organizational performance and progress.</p><p>• Facilitate onboarding processes for new team members, ensuring they have access to necessary resources and systems.</p><p>• Organize and support executive meetings, including preparing agendas and documenting action items.</p><p>• Maintain accurate records and documentation for programs, projects, and operational activities.</p><p>• Collaborate with various departments to ensure alignment and successful execution of organizational priorities.</p><p>• Develop and implement standard operating procedures to optimize efficiency and promote consistency across teams.</p><p>• Assist with workforce tracking and performance review coordination in partnership with the HR team.</p>
<p><strong>Make an Impact Behind the Scenes</strong></p><p>A mission-driven nonprofit organization is seeking a highly polished <strong>Executive Assistant</strong> to provide strategic and administrative support to senior leadership. This role goes far beyond calendar management — it is a trusted partner position that supports initiatives, donor relations, and organizational operations that directly impact the community.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Serve as a key liaison between executive leadership, board members, donors, and community partners</li><li>Manage complex calendars, travel logistics, and confidential correspondence</li><li>Prepare executive-level reports, presentations, and briefing materials</li><li>Assist with board meeting coordination, agendas, and follow-up documentation</li><li>Track priorities, deadlines, and action items across multiple initiatives</li><li>Support grant-related documentation and donor communications</li><li>Anticipate leadership needs and proactively solve logistical challenges</li><li>Maintain strict confidentiality and professionalism at all times</li></ul>
Position Summary The Administrative Assistant provides essential clerical and administrative support to ensure the effective operation of a department or program. This role involves coordinating daily office activities, supporting management and staff, and interacting with the public while maintaining accuracy, confidentiality, and compliance with established policies and procedures. Key Duties and Responsibilities Perform a wide range of administrative and clerical functions, including scheduling, calendar management, and meeting coordination Prepare, process, and maintain correspondence, reports, records, and official documents Respond to phone calls, emails, and in-person inquiries in a detail oriented and courteous manner Maintain electronic and physical filing systems in accordance with record-retention requirements Assist with data entry, tracking, and basic reporting Coordinate office operations, including supply inventory, equipment requests, and facility needs Support onboarding, timekeeping, and payroll-related documentation as assigned Ensure compliance with applicable regulations, procedures, and confidentiality standards Provide customer service to internal staff, external agencies, and the general public Perform other related duties as assigned Minimum Qualifications High school diploma or equivalent required; college coursework or certification in office administration preferred One or more years of administrative or clerical experience, preferably in a public-sector or service-oriented environment Proficiency with standard office software, including word processing, spreadsheets, email, and document management systems Strong organizational, time-management, and multitasking skills Excellent written and verbal communication skills Ability to handle sensitive and confidential information with discretion Knowledge, Skills, and Abilities Knowledge of general office procedures and administrative practices Ability to prioritize tasks, meet deadlines, and adapt to changing priorities Strong attention to detail and accuracy Ability to work independently and collaboratively in a team environment detail oriented demeanor and commitment to public service Work Environment Office-based setting with regular interaction with staff and the public May require occasional overtime or schedule adjustments based on operational needs
<p>We are looking for a dynamic Administrative Assistant to join our team in Santa Monica. In this contract role, you will play a key part in creating a welcoming and efficient workplace environment while providing essential support to both colleagues and visitors. This position is ideal for someone who thrives in a detail-oriented setting and enjoys multitasking to ensure seamless daily operations.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Serve as the primary point of contact for visitors and clients, ensuring they are greeted warmly and courteously.</p><p>• Oversee the maintenance and cleanliness of common areas, conference rooms, and the front desk to uphold a productive and inviting environment.</p><p>• Coordinate company events, such as team luncheons and holiday celebrations, contributing to a positive work culture.</p><p>• Collaborate with the IT team to resolve technical issues related to office equipment and assist with ad hoc projects.</p><p>• Manage facility-related tasks, including scheduling conference rooms, organizing catering services, and monitoring visitor access.</p><p>• Handle administrative tasks such as processing mail, managing office supplies, and issuing work orders to vendors.</p><p>• Create purchase orders and provide support with scheduling meetings, tracking expenses, and other administrative functions.</p><p>• Lead or assist with special projects to enhance workplace efficiency and experience.</p><p>• Continuously seek opportunities to improve processes and contribute to a better work environment.</p>
We are looking for a detail-oriented Administrative Assistant to support our construction administration department in Irvine, California. This long-term contract position involves managing project logistics, maintaining documentation, and coordinating communication between teams and stakeholders. The role offers an opportunity to work on-site and contribute to a dynamic environment, with the possibility of transitioning to a regular position.<br><br>Responsibilities:<br>• Coordinate schedules, meetings, and dispatch employees to projects as needed.<br>• Maintain accurate documentation, including project plans, reports, and files, ensuring compliance with organizational standards.<br>• Serve as a liaison to relay updates and concerns between managers, teams, and stakeholders.<br>• Monitor task progress and budgets, providing regular status updates to project managers.<br>• Assist with resource allocation to ensure team members have necessary tools and support.<br>• Issue purchase orders using the organization's software and ensure timely processing.<br>• Manage inbound calls and communications to support daily operations.<br>• Perform data entry tasks to maintain organized and up-to-date records.<br>• Support receptionist duties, such as greeting visitors and managing inquiries.<br>• Utilize Microsoft Office tools to create reports, presentations, and other administrative materials.
We are looking for a detail-oriented Administrative Assistant to provide contract support for a two-week contract position in Culver City, California. This role involves assisting with a variety of administrative tasks to ensure smooth daily operations, including supporting property management functions and handling tenant-related inquiries. The position is ideal for someone with experience in property management or homeowners associations, though experienced administrative professionals are encouraged to apply.<br><br>Responsibilities:<br>• Perform data entry, organize files, and maintain an orderly office environment.<br>• Handle incoming and outgoing mail, as well as manage deliveries efficiently.<br>• Schedule and coordinate vendor services and maintenance activities.<br>• Assist with property inspections and oversee maintenance-related tasks.<br>• Address tenant inquiries and resolve issues promptly and professionally.<br>• Organize and maintain accurate records related to administrative and property management activities.<br>• Support meeting coordination and ensure timely communication with stakeholders.<br>• Collaborate with vendors to ensure smooth and timely service deliveries.<br>• Provide general administrative support to ensure seamless daily operations.
We are looking for a dedicated Administrative Assistant to join our team in Los Angeles, California. In this role, you will provide vital support by handling a variety of office tasks to ensure smooth day-to-day operations. This is a long-term contract position, ideal for someone who thrives in an organized and collaborative environment.<br><br>Responsibilities:<br>• Manage filing systems to ensure documents are properly stored and easily accessible.<br>• Answer incoming phone calls promptly and direct inquiries to the appropriate departments.<br>• Perform data entry tasks with accuracy to maintain up-to-date records.<br>• Organize and maintain office supplies to support daily operations.<br>• Assist with receptionist duties, including greeting visitors and managing front desk activities.<br>• Coordinate and schedule meetings, ensuring all logistics are arranged efficiently.<br>• Support administrative projects by providing organizational assistance.<br>• Maintain confidentiality of sensitive information in compliance with organizational policies.<br>• Collaborate with team members to ensure operational efficiency.
We are looking for a skilled Administrative Assistant to join our team in Newport Beach, California. This contract-to-permanent position offers a dynamic mix of remote work and occasional onsite tasks, including event support. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a detail-oriented environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including managing calendars, scheduling meetings, and preparing reports or presentations.<br>• Coordinate communication efforts, both internally and with clients, ensuring accuracy and effective communication.<br>• Assist with planning and executing events, including logistics and onsite support.<br>• Maintain organized records and data management systems using digital platforms.<br>• Handle confidential information with a high level of discretion and care.<br>• Support workflow automation initiatives and contribute to improving operational processes.<br>• Collaborate with team members to ensure smooth daily operations and resolve challenges effectively.<br>• Assist during speaking engagements by providing logistical and administrative support.<br>• Utilize Microsoft Office Suite tools proficiently for various administrative tasks.
We are looking for a dedicated Administrative Assistant to join our team in Anaheim, California. This long-term contract position offers the opportunity to play a vital role in supporting operations and ensuring seamless communication between field teams and corporate offices. If you excel in scheduling, dispatching, and administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage communication channels between field teams and the corporate office to ensure timely updates and effective coordination.<br>• Oversee scheduling and dispatching tasks to ensure operational efficiency and adherence to deadlines.<br>• Monitor and control company capacity by managing supply orders and liaising with vendors.<br>• Coordinate dispatching processes for job assignments and maintain a steady workflow.<br>• Ensure deadlines are met through proactive planning and adjustments as needed.<br>• Assist in maintaining accurate records and documentation related to operational activities.<br>• Provide administrative support to the Director of Operations, including organizing schedules and managing correspondence.<br>• Collaborate with various teams to streamline processes and improve overall efficiency.<br>• Utilize software tools such as Salesforce and Microsoft Office to complete tasks effectively.<br>• Prepare reports and summaries to support decision-making processes.
<p>A higher education organization in Encinitas is seeking a proactive <strong>Administrative Assistant</strong> to support academic departments and administrative teams. This role is ideal for someone who enjoys being the organizational backbone of an office, supporting faculty and staff while keeping daily operations running efficiently. You’ll be part of a collaborative campus environment where attention to detail and reliability are highly valued.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to academic and administrative staff</li><li>Coordinate meetings, schedules, and department calendars</li><li>Prepare and format documents, reports, and correspondence</li><li>Maintain organized records, files, and shared resources</li><li>Serve as a point of contact for students, faculty, and visitors</li><li>Assist with department logistics, events, and projects</li><li>Order supplies and support office operations</li><li>Ensure smooth communication across departments</li></ul>
<p>We are seeking a reliable and detail-oriented <strong>Office Assistant</strong> with <strong>QuickBooks experience</strong> to support daily office operations. This role will handle <strong>order processing</strong>, <strong>front desk/reception duties</strong>, and <strong>administrative support for the sales team</strong>. The ideal candidate is <strong>bilingual in English and Spanish</strong>, organized, and comfortable working in a fast-paced office environment.</p><p>Key Responsibilities</p><ul><li>Process customer orders accurately and in a timely manner</li><li>Enter invoices, payments, and basic accounting data in <strong>QuickBooks</strong></li><li>Answer and direct incoming phone calls; greet visitors professionally</li><li>Provide administrative support to the sales team (quotes, order follow-ups, documentation)</li><li>Maintain organized records, files, and office documents</li><li>Assist with general office tasks such as data entry, emailing, and scheduling</li><li>Communicate with customers and vendors in both English and Spanish</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join a growing rental company in Banning, California. This position primarily focuses on billing and shipment documentation, ensuring accuracy and efficiency in logistics processes. As a Contract to permanent opportunity, this role offers a chance for long-term growth within a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Process and verify shipment paperwork to ensure all documentation is accurate and complete.<br>• Communicate with drivers to confirm shipment details and resolve discrepancies.<br>• Manage post-shipment tickets and reconcile shipment orders with driver records.<br>• Calculate drive times and job site hours to determine accurate client billing.<br>• Approve and manage timecards for employees and ensure proper documentation.<br>• Utilize Microsoft Excel to filter, sort, and organize data for billing purposes.<br>• Collaborate with logistics teams to ensure seamless operations.<br>• Maintain organized records of billing and shipment information.<br>• Identify and address errors in documentation to uphold accuracy.<br>• Provide support in distribution, logistics, or rental operations as needed.
We are looking for a detail-oriented Administrative Assistant to join our team in Azusa, California. In this role, you will provide essential support across multiple departments, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position, ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Organize and manage calendars for multiple departments, ensuring schedules remain accurate and up-to-date.<br>• Coordinate travel arrangements, including booking transportation and accommodations.<br>• Prepare and process expense reports, ensuring accuracy and compliance with company policies.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Take detailed meeting notes and distribute them to relevant stakeholders.<br>• Restock office supplies, including coffee and other essentials, to support daily operations.<br>• Provide clerical support such as filing, scanning, and updating records.<br>• Assist in updating and maintaining department files to ensure accessibility and accuracy.<br>• Support three departments with various administrative tasks as needed.
<p>We are looking for a dedicated Administrative Assistant to join a boutique interior design firm based in Aliso Viejo, California. This Contract to permanent position offers a unique opportunity to contribute to the operational efficiency of creative design projects while supporting key administrative and financial processes. The ideal candidate will excel in organization, communication, and multitasking, ensuring smooth project and office workflows.</p><p><br></p><p>Responsibilities:</p><p>• Communicate professionally with clients, vendors, and contractors to confirm orders, delivery schedules, and payment arrangements.</p><p>• Assist in the creation of proposals, formatting documents, and preparing presentation materials for design projects.</p><p>• Coordinate schedules for meetings, site visits, and client calls to ensure seamless project management.</p><p>• Provide administrative support to the design team, organizing files, correspondence, and documentation for easy access.</p><p>• Work closely with accounting and design teams to resolve billing discrepancies and keep records up to date.</p>
<p>Our client is seeking an experienced Senior Administrative Assistant to support our executive team in Del Mar, CA. In this high-visibility role, you will manage complex calendars, coordinate meetings and travel, prepare presentations, and serve as a critical point of contact for internal and external stakeholders. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment and enjoys taking initiative.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to senior leadership</li><li>Manage high-volume calendars, schedule meetings, and coordinate logistics</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Liaise with internal teams and external partners, ensuring seamless communication</li><li>Coordinate domestic and international travel arrangements</li><li>Maintain confidential records and handle sensitive information</li><li>Support special projects and departmental initiatives as assigned</li><li>Organize events, meetings, and team activities</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This is a long-term contract opportunity offering room for growth and ongoing development. The ideal candidate will have strong organizational skills, a proactive approach to tasks, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Manage daily calendars, scheduling appointments and meetings with efficiency.<br>• Handle expense reports, ensuring accuracy and timely submission.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Perform general office duties such as filing, scanning, and data entry to maintain organized records.<br>• Answer inbound calls and provide attentive receptionist support.<br>• Assist with administrative tasks to support team operations and goals.<br>• Maintain clear and accurate documentation for office processes and correspondence.<br>• Collaborate with team members to ensure smooth office operations.
