Receptionist Jobs in Indianapolis, IN

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Receptionist

Indianapolis, IN
onsite
Temporary / Contract
16.625 - 17 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk operations for a non-profit organization in Indianapolis, Indiana. This Contract position is ideal for someone who communicates professionally, stays organized in a fast-paced setting, and helps create a welcoming experience for visitors and staff. The role will contribute to smooth administrative coordination by managing schedules, maintaining records, and handling incoming communications with accuracy and care. Responsibilities: • Welcome visitors, answer front-desk inquiries, and guide guests to the appropriate staff members or meeting locations. • Maintain department files and shared records, ensuring information is current, organized, and easy to retrieve. • Oversee the master calendar by updating appointments, events, and schedule changes so teams remain informed. • Receive, sort, and distribute incoming mail, packages, and other deliveries in a timely manner. • Scan paper documents and upload them into electronic files while preserving accuracy and completeness. • Monitor daily administrative needs and provide general receptionist support to help office operations run efficiently. • Communicate updates clearly with internal teams to keep important office items and schedule details aligned.
2026-10-23T00:00:00Z

Front Desk Coordinator

Carmel, IN
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office activities and create a welcoming experience for visitors and staff in Indianapolis. This Contract position is ideal for someone who enjoys balancing customer-facing responsibilities with workplace coordination and administrative support. The role will help keep the reception area organized, ensure smooth day-to-day desk operations, and assist with meeting and event logistics. Responsibilities:• Welcome guests, employees, and vendors in a courteous and detail-oriented manner and serve as the first point of contact at the front desk.• Oversee daily reception activities, including answering inquiries, directing visitors, and maintaining an orderly check-in experience.• Coordinate facility-related service requests and communicate with building support teams to help resolve workplace needs.• Keep common areas, reception spaces, and shared rooms neat, organized, and ready for daily use.• Arrange meeting spaces by preparing rooms, confirming schedules, and supporting onsite event coordination as needed.• Manage front desk administrative tasks such as handling incoming communications, tracking visitors, and supporting general office operations.
2026-10-23T00:00:00Z

Front Desk Coordinator

Indianapolis, IN
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a Front Desk Coordinator to support daily operations at a well-organized business center in Indianapolis, Indiana. This Contract position is ideal for someone who enjoys creating a welcoming environment, staying organized, and delivering dependable service to clients and visitors. In this role, you will help keep the front desk running smoothly while handling administrative support that allows customers to stay focused on their business priorities. Responsibilities: • Welcome visitors and clients in a courteous, attentive manner and provide front desk assistance throughout the day. • Sort and distribute incoming mail and ensure deliveries reach the appropriate offices promptly. • Maintain the appearance and readiness of shared spaces by monitoring supplies and keeping the center clean, orderly, and presentable. • Manage routine reception activities, including answering inbound calls and directing inquiries to the appropriate contacts. • Support customers with day-to-day administrative needs and respond promptly to questions or service requests. • Monitor the front desk area to ensure smooth daily operations and a positive on-site experience for all guests and tenants.
2026-11-03T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for our client's customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy. Responsibilities:• Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures.• Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve.• Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks.• Use maps and routing information to help explain service details and answer location-related questions clearly.• Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly.• Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day.• Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking.• Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.
2026-10-23T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
17.1 - 18 USD / Hourly
We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access coordinated support while ensuring day-to-day administrative operations run smoothly. The ideal candidate will combine strong communication and recordkeeping abilities with a service-focused approach, contributing to a collaborative non-profit environment dedicated to positive family outcomes. Responsibilities: • Coordinate administrative activities that support family services, including scheduling, document preparation, and routine office follow-up. • Maintain organized, current records and prepare timely reports to help ensure accuracy, compliance, and continuity of service. • Assist with intake-related processes such as gathering information, verifying eligibility details, and supporting enrollment activities. • Track attendance and service participation data, entering updates accurately into internal records and reporting systems. • Communicate with families by phone, email, and in person to provide guidance, share information, and connect them with available resources. • Support case coordination efforts by helping organize service information, monitoring documentation, and facilitating communication among team members. • Contribute to outreach and engagement efforts that encourage family participation and strengthen connections within the program community. • Work closely with colleagues and partner teams to improve coordination across programs and help address family needs effectively.
2026-10-05T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
18.05 - 20.9 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a wholesale distribution business in Indianapolis, Indiana. This contract-to-permanent position is ideal for someone who enjoys balancing front-desk interaction with detailed administrative work in a collaborative, fast-paced setting. The role offers the opportunity to contribute directly to customer service, order processing, and overall efficiency while working closely with internal staff and external partners. This position is on-site, Monday-Friday 8:00am-4:30pm. Responsibilities:• Welcome customers, visitors, and callers while creating a helpful first impression.• Enter sales and customer order information into internal systems with a high degree of accuracy and attention to detail.• Review order documentation to confirm completeness, resolve discrepancies, and help prevent processing delays.• Respond to questions from customers and sales team members regarding order status, documentation, and general account support.• Prepare, organize, and maintain invoices, purchase orders, filing systems, and other business records needed for daily operations.• Perform administrative support tasks such as scanning, copying, filing, scheduling assistance, and routine data entry.• Coordinate with vendors, customers, sales representatives, and personnel to share updates and gather required information.• Monitor open orders and follow up as needed to keep requests moving and ensure timely communication.• Support the broader team with additional clerical and operational duties while helping maintain an orderly work environment.
2026-11-02T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
19.5 - 19.5 USD / Hourly
Our client is seeking a dependable and organized Part-time Administrative Assistant to provide administrative support for church operations and ministry activities. This individual will play a vital role in helping the office run smoothly by managing schedules, coordinating communications, maintaining records, and supporting ministry-related projects. The ideal candidate is proactive, technology-savvy, and able to work independently while maintaining a servant-hearted approach to supporting the church's mission. Responsibilities:Provide administrative support for church staff, ministries, and church programs.Manage calendars, schedules, appointments, and meeting logistics.Respond to emails, phone calls, and inquiries in a timely and professional manner.Prepare, organize, and maintain church records, files, and documents.Assist with ministry communications, announcements, and correspondence.Coordinate and track projects, deadlines, and administrative tasks.Support volunteer and ministry leaders with administrative needs.Assist with data entry, database management, and reporting as needed.Maintain office supplies and support general office operations.Learn and utilize church software and office systems effectively.
2026-10-12T00:00:00Z

Office Manager

Carmel, IN
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an organized Office Manager to support daily administrative operations in Indiana. This position plays a central role in keeping the office running smoothly by coordinating front-desk activities, managing supplies, and assisting with financial administrative tasks. The ideal candidate is detail-oriented, dependable, and comfortable handling a mix of operational and receptionist responsibilities in a structured office environment. Responsibilities: • Oversee day-to-day office activities to ensure an efficient and well-organized workplace. • Monitor inventory levels and coordinate the timely purchase of office materials and business supplies. • Keep supply storage areas organized and maintain accurate records of items used and reordered. • Support accounts payable processes by reviewing invoices, organizing documentation, and assisting with payment-related administrative tasks. • Serve as the first point of contact for visitors and incoming calls, providing courteous front-desk support. • Schedule and coordinate routine office needs, including administrative follow-up and general operational support. • Maintain orderly office records, files, and shared administrative documents for easy access and compliance. • Assist with office communications and help address day-to-day requests from staff and vendors.
2026-10-20T00:00:00Z

8 results for Receptionist in Indianapolis, IN