15 results for Receptionist in Indianapolis, IN

Receptionist

Indianapolis, IN
onsite
Temporary
18 - 18 USD / Hourly
We are looking for an organized and detail-oriented Receptionist to join our team in Indianapolis, Indiana. In this long-term contract role, you will serve as the first point of contact for visitors and callers, providing excellent customer service and administrative support to ensure efficient front office operations. The role requires strong communication skills, attention to detail, and proficiency with Microsoft Word and Excel. Responsibilities:<ul><li>Greet visitors, answer and direct incoming phone calls in a professional manner.</li><li>Maintain the front desk area, keeping it neat and organized.</li><li>Schedule and manage appointments, meetings, and conference room bookings.</li><li>Assist with general administrative tasks, such as filing, copying, and scanning documents.</li><li>Prepare and edit correspondence, memos, and other documents using Microsoft Word.</li><li>Maintain and update spreadsheets for reports, logs, and contact lists using Microsoft Excel.</li><li>Handle mail distribution and courier services.</li><li>Support other team members with administrative tasks as needed.</li><li>Perform data entry and manage basic records.</li><li>Provide excellent customer and client service.</li></ul>
2026-02-17T00:00:00Z

Receptionist

Indianapolis, IN
onsite
Temporary
15.8365 - 18.337 USD / Hourly
We are looking for a dedicated Receptionist to join our team on a long-term contract basis in Indianapolis, Indiana. In this role, you will play a key part in supporting the daily operations of a non-profit organization by managing administrative tasks and ensuring smooth communication across teams. This position offers an opportunity to contribute to the success and efficiency of our services while interacting with clients and staff in a detail-oriented and welcoming manner. Responsibilities: • Manage the front desk area to maintain a clean, organized, and welcoming environment for clients and visitors. • Handle client intake processes, including evaluating calls, scheduling appointments, and managing account information. • Collect and verify insurance details, process intake paperwork, and ensure accurate data entry into electronic healthcare systems. • Review provider-submitted charges and post payments using Electronic Health Records software. • Educate staff and providers on the use of Electronic Health Records systems and assist with troubleshooting as needed. • Collaborate with the business office on financial tasks such as bookkeeping, client revenue tracking, and deposit management. • Support marketing efforts by assisting with website updates, mailings, and registrations for programs and seminars. • Provide clear communication to administrative assistants and detail-oriented providers, ensuring seamless coordination and understanding of procedures. • Assist therapists with orientation on administrative practices and offer ongoing consultation regarding client account management. • Attend staff meetings and generate reports as requested to support organizational goals.
2026-03-04T00:00:00Z

Front Desk Coordinator

Indianapolis, IN
onsite
Temporary
17 - 20 USD / Hourly
We are looking for a Front Desk Coordinator to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a vital role in ensuring the smooth operation of the front desk and related administrative tasks. This is a part-time opportunity requiring 20-30 hours per week, offering a dynamic and engaging work environment. Responsibilities:• Greet and assist visitors, ensuring a welcoming and detail oriented atmosphere.• Manage incoming and outgoing mail, including sorting and organizing deliveries.• Oversee the setup and cleanup of conference rooms to ensure readiness for meetings.• Stock and maintain the break room with necessary supplies and refreshments.• Handle phone calls efficiently using a multi-line switchboard system.• Provide concierge services to support staff and guests as needed.• Maintain cleanliness and organization of the front desk area.• Assist with administrative tasks as assigned to support office operations.
2026-02-11T00:00:00Z

Office Coordinator

Indianapolis, IN
onsite
Temporary
20 - 24 USD / Hourly
Are you an organized, confident multitasker who loves keeping an office running smoothly? Our client, a growing real estate company in Indianapolis, is seeking an Office Coordinator to support daily operations and ensure a seamless experience for both the team and their clients. If you enjoy being the “hub” of a busy office, this opportunity is perfect for you! Responsibilities: Greet visitors, clients, and partners with a warm, detail oriented presence Answer and direct incoming calls and assist with general inquiries Support real estate agents and leadership with administrative tasks Maintain office supplies, equipment, and overall workspace organization Assist with scheduling meetings, coordinating conference rooms, and preparing materials Process incoming/outgoing mail, packages, and courier needs Help prepare client documents, packets, and basic correspondence
2026-02-11T00:00:00Z

Medical Front Desk Specialist

Noblesville, IN
onsite
Contract / Temporary to Hire
14 - 19 USD / Hourly
Join our team as a Medical Front Desk Specialist and play a crucial role in creating a welcoming, professional atmosphere for our patients. This highly interactive, customer-facing position supports both front and back office functions in a busy medical practice averaging 100 patients per day. The ideal candidate is committed to the long term, ready to learn new systems, and thrives in an environment where professionalism, warmth, and clear communication are essential. Hours (30 hours weekly): Monday: 7:15am - 7:15pm (90 min lunch)Tuesday: 10am - 1pmWednesday & Thursday: 7:15am - 6:15pm (90 min lunch) Key Responsibilities:<ul><li>Greet all patients with a warm, friendly, and professional presence</li><li>Manage patient scheduling and maintain organized front desk flow</li><li>Support the doctor during patient visits (calling out adjustments and note-taking)</li><li>Assist with back-office tasks as needed to ensure seamless clinic operations</li><li>Consistently deliver a high-quality patient experience with empathy and attention to detail</li></ul>
2026-02-19T00:00:00Z

Administrative Assistant

Fishers, IN
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Fishers, Indiana. This position offers the opportunity to support daily operations by handling administrative tasks, ensuring smooth communication, and maintaining organized workflows. The ideal candidate will be adaptable, attentive to detail, and skilled in managing multiple responsibilities efficiently. Responsibilities:• Provide administrative support by organizing schedules, managing appointments, and coordinating meetings.• Handle incoming calls with courtesy, addressing inquiries and directing them appropriately.• Perform data entry tasks with accuracy and efficiency to maintain records and documentation.• Assist in maintaining a well-organized office environment by managing supplies and resources.• Serve as the first point of contact for visitors and clients, ensuring a welcoming reception experience.• Prepare and distribute correspondence, reports, and other documentation as needed.• Collaborate with team members to facilitate smooth communication and workflow processes.• Uphold confidentiality and ensure sensitive information is handled securely.• Support day-to-day operations by completing miscellaneous administrative tasks as required.
2026-02-09T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Permanent
50000 - 60000 USD / Yearly
We are looking for a proactive and organized Administrative Assistant to join our client's team in Indianapolis, Indiana. This role is ideal for someone who thrives in dynamic environments and enjoys creating a positive workplace atmosphere. You will play a key role in ensuring smooth office operations while providing exceptional support to team members and visitors. Responsibilities:• Oversee daily office functions to maintain efficiency and organization.• Provide attentive and friendly assistance to team members and external visitors.• Manage a variety of tasks with flexibility and a solutions-oriented mindset.• Monitor deadlines and ensure timely follow-up on tasks and projects.• Anticipate potential challenges and proactively implement effective solutions.• Foster a welcoming and goal-oriented office environment that promotes collaboration.• Ensure accurate documentation and record-keeping for administrative processes.• Assist with coordinating benefits administration and resolving related inquiries.• Support team initiatives and contribute to overall office culture improvements.
2026-02-12T00:00:00Z

Administrative Assistant

Fishers, IN
onsite
Temporary
20 - 25 USD / Hourly
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
2026-02-11T00:00:00Z

Office Manager

Indianapolis, IN
onsite
Contract / Temporary to Hire
25.118 - 29.084 USD / Hourly
We are looking for a skilled Office Manager to oversee and manage front office operations in Indianapolis, Indiana. In this Contract to permanent position, you will collaborate closely with the team to ensure smooth administrative processes, maintain office efficiency, and support essential business functions. This role requires keen attention to detail, exceptional organizational skills, and the ability to balance multiple priorities effectively. Responsibilities: • Coordinate daily front office operations to ensure an attentive and efficient work environment. • Manage office supplies inventory, ensuring timely procurement and availability. • Assist in payroll management, including compliance and tax-related processes. • Utilize accounting and payroll software to support financial operations and reporting. • Support construction management and general contracting activities as needed. • Maintain communication with labor unions and ensure compliance with related regulations. • Handle accounts payable and accounts receivable tasks with accuracy and timeliness. • Prepare and present administrative reports while maintaining thorough documentation. • Manage inbound calls and provide excellent customer service. • Collaborate with team members to improve organizational processes and workflows.
2026-02-18T00:00:00Z

Office Manager

Indianapolis, IN
onsite
Temporary
25 - 30 USD / Hourly
We are looking for a highly organized and proactive Office Manager to join our dynamic team and contribute to our continued success. The Office Manager will oversee the daily operations of our office, ensuring a productive and efficient work environment. This role involves managing administrative tasks, coordinating office activities, and providing support to the executive team and staff. The ideal candidate will be a detail-oriented detail oriented with excellent communication skills and a knack for problem-solving. Responsibilities: · Administrative Management · Office Coordination · Financial Administration · Human Resources Support · Communication and Support
2026-02-11T00:00:00Z

Mailroom Assistant

Indianapolis, IN
onsite
Contract / Temporary to Hire
13.3 - 15.4 USD / Hourly
We are looking for a dedicated Mailroom Assistant to join our team in Indianapolis, Indiana. This is a Contract to permanent position that offers an excellent opportunity to contribute to the efficient operation of our mailroom and administrative processes. The ideal candidate will perform a variety of tasks, ensuring seamless mail handling and accurate record-keeping. Responsibilities:• Process incoming and outgoing mail efficiently while adhering to company protocols.• Perform data entry tasks with a high level of accuracy to maintain organized records.• Scan and file documents to ensure secure and accessible storage.• Conduct research as needed to support departmental operations.• Prepare outgoing correspondence and verify its accuracy before dispatch.• Provide general clerical support to enhance workflow within the team.• Maintain a clean and organized mailroom environment.• Assist with any additional duties as assigned to support the department.
2026-03-05T00:00:00Z

Accounts Receivable Clerk

Indianapolis, IN
onsite
Contract / Temporary to Hire
20 - 23 USD / Hourly
Accounts Receivable Specialist Contract‑to‑Hire - Northwest Indianapolis - On‑Site - 37.5 Hours/Week We’re partnering with a well‑established nonprofit organization on the northwest side of Indianapolis to add an Accounts Receivable Specialist to their Finance team. This position begins as a 90‑day contract with strong potential to convert to permanent. This role is fully on‑site Monday–Friday, working a 37.5‑hour week with a 45‑minute lunch. About the RoleThis position supports multiple internal departments and plays a key role in managing the organization’s revenue and collections cycle. The Accounts Receivable Specialist will handle invoicing, payment processing, reconciliations, donor/member record updates, and finance‑related customer service across several programs. It’s a great fit for someone who enjoys mission‑driven work, values accuracy, and thrives in a collaborative environment. Key Responsibilities<ul><li>Perform invoicing, payment posting, cash receipts, bank deposits, and all accounts receivable activity across multiple revenue streams.</li><li>Research and resolve discrepancies, monitor past‑due accounts, prepare collection correspondence, and communicate with delinquent account holders.</li><li>Maintain accurate donor, member, and program records; process refunds and adjustments; and support general financial data entry.</li><li>Assist with monthly billing statements, account status reporting, and reconciliation tasks within the organization’s ERP system.</li><li>Process and reconcile fiscal agent reports and support periodic account reconciliations.</li><li>Provide customer service to donors, members, and internal staff while completing general office duties such as mail distribution, filing, and document management.</li></ul>Additional Details<ul><li>Full on‑site schedule (M–F) until conversion to permanent</li></ul>
2026-03-05T00:00:00Z

Accounts Receivable Clerk

Carmel, IN
onsite
Temporary
18 - 18 USD / Hourly
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Carmel, Indiana. In this long-term contract position, you will play a key role in managing financial data, reconciling accounts, and ensuring the accuracy of payment records. This opportunity is ideal for individuals with a strong commitment to precision and efficiency in a fast-paced financial services environment. Responsibilities: • Accurately input financial data into internal systems to ensure up-to-date records. • Maintain and update customer account information in accordance with company policies. • Verify data integrity by reviewing entries and identifying discrepancies. • Assist in reconciling accounts, investigating variances, and resolving issues. • Generate routine reports, including daily, weekly, and monthly summaries. • Prepare and track correspondence related to payment activities or account updates. • Apply payments to accounts and monitor outstanding balances for timely resolution. • Organize and maintain documentation and supporting records for accounts receivable tasks.
2026-02-25T00:00:00Z

Data Entry Clerk

Indianapolis, IN
onsite
Temporary
15 - 16 USD / Hourly
We are looking for a meticulous and organized General Office/Copy Clerk to join our team on a long-term contract basis in Indianapolis, Indiana. This position is ideal for individuals who thrive in detail-oriented environments and are skilled in maintaining accuracy and efficiency in data management tasks. As part of this role, you will contribute to high volume of copy and scanning projects. Previous experience working in a copy center is ideal, but not mandatory. Responsibilities:<ul><li> Performs operator maintenance as required. Primary duties may include but are not limited to: </li><li>Must have the ability to operate automated mail finishing equipment. </li><li>Must have high level knowledge and understanding of mail finishing operations and processes. </li><li>Must have the ability to set-up and operate various types of mail finishing equipment in Delivery Services. </li><li>Detail minded and have the ability to deal with deadlines and high volumes. </li><li>Ability to stand for long periods of time. Good communication skills with the ability to deal professionally with customers and management</li><li>Scan and digitize documents to facilitate efficient data management.</li><li>Utilize Microsoft Excel and Microsoft Word to create and update reports.</li><li>Respond to email correspondence promptly and professionally.</li><li>Maintain a high level of customer service while addressing internal and external inquiries.</li></ul>
2026-03-04T00:00:00Z

Medical Front Office Specialist

Indianapolis, IN
onsite
Temporary
18 - 22 USD / Hourly
Our growing medical group is seeking a Medical Front Desk Specialist who will be the welcoming face of our practice. This opportunity is perfect for candidates who thrive in fast-paced environments, enjoy solving challenges, and are committed to providing an exceptional experience for every patient. Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m. Primary responsibilities:<ul><li>Warmly greet and check in patients, ensuring a professional and positive first impression</li><li>Manage a high volume of phone calls, schedule appointments, and respond to patient inquiries efficiently</li><li>Coordinate patient registration, verify insurance, and confirm appointments</li><li>Keep patient records accurate and confidential at all times</li><li>Collaborate with clinical and support teams to facilitate smooth daily operations</li><li>Proactively resolve issues as they arise with effective solutions</li><li>Maintain an organized, welcoming, and compliant front office environment</li></ul>
2026-03-04T00:00:00Z