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11 results for Receptionist in Indianapolis, IN

Front Desk Coordinator

Indianapolis, IN
onsite
Temporary / Contract
15 - 18 USD / Hourly
We are looking for a reliable and professional Front Desk Coordinator to join our team. This individual will be the first point of contact for visitors, clients, and team members, while also providing administrative support to help keep daily office operations running smoothly. Key Responsibilities <ul><li>Welcome visitors and provide a positive first impression</li><li>Answer, screen, and route incoming phone calls</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle incoming and outgoing mail, deliveries, and packages</li><li>Schedule appointments and assist with calendar coordination</li><li>Perform general administrative duties including filing, data entry, scanning, and copying</li><li>Prepare and edit documents, reports, and correspondence</li><li>Monitor and order office supplies as needed</li><li>Support staff with clerical and office-related tasks</li><li>Maintain confidentiality and professionalism in all interactions</li></ul>
2026-08-04T00:00:00Z

Medical Front Desk

Indianapolis, IN
onsite
Temporary / Contract
18 - 22 USD / Hourly
Our client is seeking a professional and organized Medical Front Desk Coordinator to support daily operations at a busy healthcare office. This individual will serve as the first point of contact for patients, providing excellent customer service while managing scheduling, patient intake, and administrative duties. Hours: Monday - Friday 8am - 5pm Key Responsibilities<ul><li>Greet patients and visitors in a friendly, professional manner. </li><li>Answer incoming phone calls and direct inquiries appropriately.</li><li>Schedule, confirm, and update patient appointments.</li><li>Complete patient check-in and check-out processes.</li><li>Verify patient information, insurance details, and required documentation. </li><li>Maintain accurate patient records and file documentation. </li><li>Support records management, scheduling, and patient access activities. </li><li>Coordinate with clinical and administrative staff to ensure smooth office workflow. </li><li>Collect copays and assist with general front office administrative tasks.</li></ul>
2026-08-05T00:00:00Z

Medical Front Desk Specialist

Greenwood, IN
onsite
Temporary to Hire
18 - 21 USD / Hourly
We are seeking a dependable and detail-oriented Medical Front Office Specialist to support daily operations in a busy healthcare office. This role is ideal for someone who thrives in a fast-paced environment, provides excellent patient service, and can manage multiple administrative responsibilities with accuracy and professionalism. This position works 3 days per week in Carmel, Mondays in Greenwood, and every other Friday in Greenwood. On alternating Fridays, the work location will be Muncie. Shift: 8 hours between 8am and 6:30pm (either 8am- 5pm or 9:30am - 6:30pm) Key Responsibilities:<ul><li>Print and prepare the daily patient schedule for the office</li><li>Check out patients promptly and accurately following appointments</li><li>Collect copays and process patient payments</li><li>Enter and verify patient insurance information accurately in the system</li><li>Receive incoming referrals and ensure they are handled appropriately</li><li>Send outgoing referrals to specialists and other providers as needed</li><li>Call patients to confirm upcoming appointments and assist with scheduling</li><li>Retrieve incoming faxes and work them as needed, including routing and follow-up</li></ul>
2026-08-07T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is seeking a professional and detail-oriented Administrative Assistant for a contract opportunity with a well-established manufacturing company located in Downtown Indianapolis. This role will support daily administrative operations, assist department leaders, and serve as a key point of contact for both internal employees and external customers. The successful candidate will be highly organized, proactive, and comfortable working with multiple departments across manufacturing operations. They will possess strong problem-solving abilities, excellent follow-through, and the ability to communicate effectively with leadership, plant personnel, vendors, and customers. Daily Responsibilities: <ul><li>Provide administrative support to management and departmental teams.</li><li>Answer and direct incoming phone calls in a professional manner.</li><li>Manage calendars, schedule meetings, and coordinate conference rooms.</li><li>Prepare reports, presentations, correspondence, and other business documents.</li><li>Maintain electronic and physical filing systems.</li><li>Assist with data entry, record maintenance, and document management.</li><li>Support inventory, purchasing, production, and operations teams with administrative tasks.</li><li>Process purchase orders, invoices, and other departmental documentation.</li><li>Monitor office supplies and assist with ordering and vendor communication.</li><li>Serve as a liaison between departments to ensure smooth communication and workflow.</li><li>Perform additional administrative projects and duties as assigned.</li></ul>
2026-08-04T00:00:00Z

Office Admin/Bookkeeper

Brownsburg, IN
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for an experienced Office Admin/Bookkeeper to support daily financial operations for a construction-focused business on the west side of Indianapolis. This role is ideal for someone who can keep accounting records accurate, manage office coordination tasks, and contribute to the steady flow of project-related administration. The successful candidate will bring strong QuickBooks expertise, sound judgment with confidential information, and the ability to stay organized in a busy, deadline-driven environment. Responsibilities:• Maintain complete and accurate financial records, including accounts payable, accounts receivable, and routine general bookkeeping activities.• Process invoices, track payments, and reconcile bank and credit card accounts to ensure financial data remains current and accurate.• Prepare payroll records and support employee onboarding documentation while assisting with other administrative human resources tasks.• Coordinate office schedules, meetings, and project-related appointments to help keep internal operations and field activities organized.• Manage vendor communications, assist with purchasing support, and maintain orderly documentation for contracts, invoices, and project files.• Produce spreadsheets, reports, and written correspondence using Microsoft Office applications to support financial and operational decision-making.• Provide front office assistance by answering calls, welcoming visitors, and directing questions to the appropriate team members.• Support budgeting efforts by monitoring expenses, organizing records, and helping prepare financial summaries for leadership.• Handle sensitive company, employee, and project information with discretion and maintain a well-structured administrative environment.
2026-08-05T00:00:00Z

Office Manager

Indianapolis, IN
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily business operations. This long-term contract position is ideal for someone who can balance administrative coordination, front-office support, and operational tasks in a busy workplace. The role requires strong attention to detail, sound judgment, and the ability to keep office activities running smoothly while providing dependable support to leadership and staff. Responsibilities: • Oversee day-to-day office activities to maintain an efficient, well-organized, and detail-focused work environment. • Coordinate purchasing, tracking, and replenishment of office materials while working with vendors to support ongoing operational needs. • Arrange meetings, manage schedules, and assist with travel planning to keep calendars and logistics organized. • Provide administrative support for financial processes, including invoice handling, expense monitoring, accounts payable tasks, and accurate data entry. • Maintain employee files and assist with onboarding preparation to ensure records are complete and up to date. • Organize business documents, company records, and filing systems so information can be accessed quickly and accurately. • Support company initiatives, internal projects, and office events by handling logistics and administrative follow-through. • Assist managers and leadership with a range of operational and administrative priorities, including reception and front-desk related duties as needed.
2026-08-07T00:00:00Z

Accounts Receivable Clerk

Indianapolis, IN
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for an Accounts Receivable Clerk to support daily finance operations for a long-term contract opportunity based in Indianapolis, Indiana. This position combines receivables work with administrative support for the Finance Division, making it ideal for someone who is organized, detail-oriented, and comfortable handling confidential records. The selected candidate will help keep billing, payment activity, and financial documentation accurate while also assisting with routine office coordination from Monday through Friday. Responsibilities: • Record incoming customer payments, cash receipts, and credit card transactions each business day to keep receivable balances current. • Coordinate invoice generation and billing activities to support timely and accurate customer charges. • Organize and maintain accounts receivable records, ensuring supporting documentation is complete and easy to retrieve. • Perform assigned reconciliations for general ledger accounts and investigate discrepancies as needed. • Provide day-to-day clerical assistance for the Finance Division, including preparing correspondence, distributing mail, and managing filing tasks. • Maintain follow-up tracking files for finance leadership to support deadlines, reminders, and pending items. • Safeguard confidential departmental records such as insurance documents, contracts, trust-related files, maintenance agreements, and payroll documentation. • Support the Accounting Manager and finance leadership team with additional administrative and accounting-related assignments as needed.
2026-08-07T00:00:00Z

Accounts Receivable Clerk

Indianapolis, IN
onsite
Permanent / Full Time
45000 - 52000 USD / Yearly
We are looking for an Accounts Receivable Clerk to join our team in Indianapolis, Indiana. This role supports the timely collection and reconciliation of customer payments while maintaining accurate account records in a high-volume environment. The ideal candidate brings strong communication skills, careful attention to detail, and the ability to manage multiple priorities while working closely with internal teams. Responsibilities: • Investigate customer account questions and resolve billing concerns to help drive timely invoice payment. • Work closely with operations personnel in Indianapolis and regional branch locations throughout the Midwest to share updates and respond to customer-related inquiries. • Maintain and update customer information across multiple systems so invoice details and account records remain accurate. • Reconcile large-volume, high-value accounts by reviewing billing activity, incoming payments, and account adjustments. • Provide support for cash application activities when needed, including work within Sage Intacct. • Perform the role on site at the corporate office in Indianapolis, Indiana, with consistent daily attendance. • Contribute to additional accounting tasks, special assignments, and process support as business needs require.
2026-08-06T00:00:00Z

Data Entry Clerk

Indianapolis, IN
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join a small business in the non-residential real estate industry in Indianapolis, Indiana. This contract opportunity with potential for a long-term role is ideal for someone who enjoys keeping records accurate, supporting daily office operations, and working with organized data in a structured environment. The person in this role will help maintain important operational information, coordinate administrative updates, and ensure entries are completed efficiently and correctly. Responsibilities:• Input work order details into the company database with a high level of accuracy and timeliness.• Maintain and update Excel tracking sheets to keep operational records current and easy to review.• Process information related to clients and contractors, ensuring documentation is entered completely and correctly.• Review incoming data for errors or missing details and resolve discrepancies before finalizing records.• Support day-to-day administrative tasks that help the office run smoothly and efficiently.• Organize digital records and monitor data status to improve visibility across active items.• Communicate with internal team members as needed to confirm information tied to work orders and related entries.
2026-08-04T00:00:00Z

Medical Front Office Specialist

Carmel, IN
onsite
Temporary to Hire
18 - 19.5 USD / Hourly
We are seeking a professional and detail-oriented Medical Front Office Coordinator to support daily operations at a busy healthcare practice. The ideal candidate will deliver excellent patient service, manage front desk activities, and help ensure an efficient office workflow. Hours: Monday 12:30p – 5:30pTuesday 8:00a – 5:30pWednesday 8:00a – 5:30pThursday 7:30a – 5:30pFriday 7:30 – 4:30p Key Responsibilities:<ul><li>Greet patients and visitors in a friendly, professional manner.</li><li>Answer incoming calls, route messages, and respond to patient inquiries.</li><li>Schedule, confirm, and update patient appointments.</li><li>Verify patient information, insurance details, and intake documentation.</li><li>Maintain accurate records and support records management processes.</li><li>Assist with patient access, registration, and front office coordination.</li><li>Support administrative tasks such as filing, data entry, and correspondence.</li><li>Coordinate with clinical and billing staff to promote a smooth patient experience.</li></ul>
2026-08-07T00:00:00Z

Medical Front Office Specialist

Avon, IN
onsite
Temporary to Hire
18 - 19.5 USD / Hourly
Our client is seeking a professional and organized Medical Front Office Specialist to support daily operations at a busy, high-traffic healthcare office. This individual will serve as the first point of contact for patients, providing excellent customer service while managing scheduling, patient intake, and administrative duties. Hours:Monday 8:30am-5:30pmTuesday 7:30am-5:00pmWednesday 12:00pm-5:30pmThursday 8:00am-5:30pmFriday 7:30am-4:00pm Key Responsibilities<ul><li>Greet patients and visitors in a friendly, professional manner.</li><li>Answer incoming phone calls and direct inquiries appropriately.</li><li>Schedule, confirm, and update patient appointments.</li><li>Complete patient check-in and check-out processes.</li><li>Verify patient information, insurance details, and required documentation.</li><li>Maintain accurate patient records and file documentation.</li><li>Support records management, scheduling, and patient access activities.</li><li>Coordinate with clinical and administrative staff to ensure smooth office workflow.</li><li>Collect copays and assist with general front office administrative tasks.</li></ul>
2026-08-06T00:00:00Z