We are looking for a Front Desk Coordinator to join our team on a contract basis in Indianapolis, Indiana. In this role, you will be the first point of contact for visitors, ensuring a welcoming and attentive experience while managing essential front desk operations. This position is ideal for someone with strong organizational skills and a customer-focused mindset.<br><br>Responsibilities:<br>• Greet visitors and ensure they feel welcomed upon arrival.<br>• Manage the check-in process for contractors and other guests.<br>• Respond to phone inquiries using a multi-line switchboard system.<br>• Maintain accurate records of visitor logs and contractor check-ins.<br>• Assist with general administrative tasks to support front desk operations.<br>• Ensure the reception area remains clean, organized, and well-maintained.<br>• Communicate effectively with internal teams to relay visitor information.<br>• Follow established procedures for handling sensitive information.<br>• Provide timely support for any front desk-related issues or concerns.
We are looking for a Front Desk Coordinator to join our team in Indianapolis, Indiana. In this contract role, you will be the first point of contact for visitors and contractors, ensuring a welcoming and efficient experience. If you are organized, detail oriented, and skilled in managing multi-line phone systems, we encourage you to apply.<br><br>Responsibilities:<br>• Welcome and greet guests, contractors, and visitors as they arrive at the facility.<br>• Handle check-in procedures for contractors to ensure compliance with company policies.<br>• Operate and manage a switchboard with 1-10 phone lines, directing calls to the appropriate personnel.<br>• Maintain a clean and organized front desk area to create a detail oriented atmosphere.<br>• Provide accurate information to visitors regarding company policies and procedures.<br>• Coordinate with internal teams to address visitor and contractor needs efficiently.<br>• Monitor and manage visitor logs, ensuring accurate record-keeping.<br>• Assist with basic administrative tasks to support the front office operations.<br>• Respond promptly to inquiries and resolve minor issues to ensure a smooth workflow.
<p>We are looking for a <strong>PART-TIME</strong> detail-oriented Administrative Assistant to join our team in Carmel, Indiana. This part-time position offers the opportunity to play a key role in ensuring seamless office operations while providing high-level support to executives. The ideal candidate will excel in organization, communication, and multitasking, contributing to both day-to-day activities and larger projects such as event planning. This position is <strong>ON-SITE</strong> and <strong>Monday- Thursday 9:00am-3:00PM.</strong></p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors professionally, ensuring a welcoming experience.</p><p>• Oversee the visitor registration process and maintain adherence to security protocols.</p><p>• Manage office supplies inventory and coordinate restocking as needed.</p><p>• Handle mail distribution, including incoming, outgoing, and overnight deliveries.</p><p>• Act as the liaison with property management to address facilities maintenance and other operational needs.</p><p>• Maintain executive schedules by organizing meetings and arranging travel plans.</p><p>• Prepare presentations and materials for meetings, ensuring accuracy and timely delivery.</p><p>• Coordinate logistics for meetings, events, and annual conferences, including catering and supplies.</p><p>• Support special projects and assist with tasks related to insurance renewals.</p><p>• Perform additional administrative duties as assigned to ensure smooth office operations.</p>
<p>We are seeking a detail oriented and dedicated <strong>Administrative Scheduler</strong> to join a local Healthcare organization. The ideal candidate will be responsible for supporting medical billing and coding processes, maintaining compliance with healthcare regulations, and ensuring efficient coordination of patient care through effective scheduling and administrative tasks. This position is critical to the seamless operation of patient care services and requires excellent organizational and communication skills.</p><p><br></p><p><strong>Hours: </strong>Monday - Friday 9am - 5pm</p><p><br></p><p><strong>Responsibilities for the Position include the following; </strong></p><ul><li>Support medical billing and coding (CPT, ICD-10), manage patient records, and ensure HIPAA compliance.</li><li>Act as the primary liaison for patients, families, caregivers, and interdisciplinary teams.</li><li>Coordinate admissions, patient scheduling, and care plans while monitoring patient progress and communicating changes to the clinical team.</li><li>Maintain accurate patient records, ensure compliance with relevant policies and regulations, and review documentation for accuracy and completeness.</li><li>Track authorizations, NOAs, and recertification dates to ensure uninterrupted care.</li><li>Prepare reports for surveys, audits, quality assurance, and reviews.</li><li>Develop and manage staffing schedules to minimize service disruptions and ensure effective resource utilization.</li><li>Communicate scheduling changes to all relevant parties in a timely manner.</li><li>Collaborate with teams to maintain regulatory compliance and uphold quality assurance standards.</li></ul><p><br></p>
