<p>We are seeking a patient-focused professional who excels in communication, organization, and delivering excellent service as a Medical Front Office Specialist.</p><p><br></p><p><strong>Hours</strong>:</p><p>Monday 12:00p – 5:30p</p><p>Tuesday 8:00a – 5:30p</p><p>Wednesday 8:00a – 5:30p</p><p>Thursday 7:30a – 5:30p</p><p>Friday 7:30a – 4:30p</p><p><br></p><p>Responsibilities for the position include the following:</p><ul><li><strong>Patient Reception & Communication:</strong> Greet all patients warmly, manage patient sign-in, and keep them informed of any delays.</li><li><strong>Patient Flow Coordination:</strong> Maintain communication with clinical staff to ensure efficient patient flow and provide updates to waiting patients.</li><li><strong>Insurance & Documentation Management:</strong> Copy/scan and verify insurance cards, ensure medical record and referral accuracy, and organize patient charts.</li><li><strong>Scheduling & Appointment Management:</strong> Schedule patient appointments, medical tests, X-rays, and office procedures; manage rescheduling and no-shows.</li><li><strong>Financial Transactions:</strong> Collect co-payments and outstanding balances, update patient records, and verify demographics.</li><li><strong>Telephone & Team Support:</strong> Answer and transfer calls professionally, rotate late shifts, and provide relief support across front office functions.</li><li><strong>General Administrative Duties:</strong> Assist with new patient chart completion, cover other offices as needed, and perform other assigned tasks.</li></ul>
<p><strong>Business-to-Business Collections Specialist</strong></p><p><br></p><p><strong>Location:</strong> Just north of downtown Indianapolis</p><p><strong>Type:</strong> Contract-to-hire (approx. 90 days to permanent)</p><p><strong>Schedule:</strong> Full in-office training, then hybrid with remote work on Mondays and Fridays</p><p><br></p><p>🏢<strong> About the Opportunity</strong></p><p>Our client, a service company headquartered just north of downtown Indianapolis, has an immediate opening for an <strong>experienced Business-to-Business Collections Specialist</strong>. This role is ideal for someone who can balance persistence in collecting outstanding debts with professionalism and customer service to maintain strong client relationships.</p><p>📋 <strong>Key Responsibilities</strong></p><ul><li>Proactively identify and manage overdue commercial accounts</li><li>Communicate with clients via phone, email, and written correspondence in a courteous, professional manner</li><li>Negotiate and secure payment arrangements for outstanding invoices</li><li>Maintain accurate records of all communications and collection activities</li><li>Process payments and ensure accounts are updated promptly and correctly</li></ul><p>💼 <strong>What to Expect</strong></p><ul><li>Start as a <strong>contract role</strong> with the intention to transition to permanent after ~90 days</li><li>Initial <strong>in-office training</strong>, followed by hybrid flexibility (remote Mondays and Fridays)</li><li>Opportunity to make a direct impact while building long-term client relationships</li></ul>
<p>Robert Half is looking for a Hospital Logistics Specialist. In this role, you will be responsible for facilitating requisitions, inventory management, receiving, and projects. You will ensure that orders are filled timely and accurately, and that products are inspected for damage, expiration, and proper packaging. You will also perform cycle counts and physical inventories, and coordinate the availability and delivery of products. In addition, you will provide excellent customer service and ensure that aisle/storeroom maintenance and cleanliness is constantly maintained. This position may require on-call rotation and weekend coverage.</p><p> </p><p><strong>Shift:</strong> Monday - Friday 5am - 1:30pm</p><p> </p><p>Responsibilities</p><ul><li>Facilitate requisitions, inventory management, receiving, and projects</li><li>Ensure orders are filled timely and accurately</li><li>Verify product by description, item number, and quantity</li><li>Inspect products for damage, expiration, and proper packaging</li><li>Perform cycle counts and physical inventories</li><li>Coordinate the availability and delivery of products, to include equipment, mail and/or linen</li><li>Provide excellent customer service</li><li>Ensure aisle/storeroom maintenance and cleanliness is constantly maintained</li><li>May be required to work on-call and weekends</li></ul><p><br></p>
We are looking for a skilled Payroll Specialist to join our team on a contract basis in Indianapolis, Indiana. This role is ideal for individuals with a strong background in payroll processes, including multistate payroll handling and advanced spreadsheet management. If you are detail-oriented, excel in customer service, and have expertise in payroll systems, we encourage you to apply.<br><br>Responsibilities:<br>• Process and verify full-cycle payroll transactions with accuracy and efficiency.<br>• Manage multistate payroll operations, ensuring compliance with local regulations.<br>• Maintain and balance payroll records, identifying and resolving discrepancies.<br>• Utilize advanced Microsoft Excel functions for data analysis and reporting.<br>• Deliver exceptional customer service while addressing payroll-related inquiries.<br>• Collaborate with internal teams to ensure timely and accurate payroll processing.<br>• Assist in the implementation and optimization of payroll systems, such as Workday.<br>• Generate detailed payroll reports and summaries for management review.<br>• Stay updated on industry regulations and best practices to ensure compliance.
We are looking for a skilled Payroll Specialist to oversee and manage payroll operations for a large workforce. This long-term contract role is based in Fishers, Indiana, and offers the opportunity to work on multi-state payroll processes in a dynamic environment. The ideal candidate will bring expertise in full-cycle payroll and proficiency in ADP Workforce Now.<br><br>Responsibilities:<br>• Administer full-cycle payroll processes, ensuring accurate and timely payments to employees.<br>• Manage multi-state payroll operations for a workforce exceeding 500 employees.<br>• Utilize ADP Workforce Now to process and track payroll data efficiently.<br>• Maintain compliance with federal, state, and local payroll regulations.<br>• Address and resolve payroll discrepancies or issues in a timely manner.<br>• Prepare and distribute payroll reports to management as needed.<br>• Collaborate with HR and finance teams to ensure seamless payroll integration.<br>• Monitor and implement updates to payroll systems and procedures.<br>• Respond to employee inquiries regarding payroll and tax matters with professionalism.
We are looking for an experienced Accounts Payable Specialist to join our team in Indianapolis, Indiana. This is a Contract to permanent position offering an excellent opportunity to showcase your skills in managing financial transactions and supporting property portfolios. The ideal candidate will excel in handling invoices, utility bills, and financial reports with precision and efficiency.<br><br>Responsibilities:<br>• Process invoices for a designated portfolio of residential properties, ensuring accuracy and timeliness.<br>• Scan and distribute utility bills to site managers for proper handling.<br>• Organize and file accounts payable invoices, maintaining a structured record-keeping system.<br>• Scan bank statements and ensure all financial documents are appropriately filed.<br>• Generate financial reports using Adobe tools for monthly distribution.<br>• Assist with quarterly preparation of invoices for replacement reserve draws.<br>• Support month-end activities by compiling and printing necessary reports.
<p><strong> Accounts Payable Specialist – Project-Based | Carmel, IN (On-Site)</strong></p><p>Are you a detail-oriented AP pro ready to jump into a fast-paced environment? A leading service company in Carmel is hiring for a 3+ month project to support their Accounts Payable team. This is an on-site role for someone who can hit the ground running and make an immediate impact.</p><p><br></p><p><strong>🔹 What You’ll Do</strong></p><ul><li>Process high volumes of invoices with speed and accuracy</li><li>Verify payment coding and ensure policy compliance</li><li>Reconcile vendor accounts and resolve discrepancies</li><li>Prepare AP and accrual reports for month-end close</li><li>Support process improvements and team initiatives</li></ul><p><strong>🔹 Project Details</strong></p><ul><li>Duration: 3+ months, potential for extension</li><li>Location: Carmel, IN (on-site only)</li></ul><p><strong>Why This Role?</strong></p><p> Join a growing, high-performing team where your contributions matter. Build new skills, expand your network, and help drive results in a dynamic environment.</p>
<p>We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Fishers, Indiana. This is a contract to hire position that requires a reliable and detail-oriented individual to support daily office operations. The ideal candidate will have excellent interpersonal skills and a proactive approach to handling administrative tasks efficiently.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide general administrative support to ensure smooth office operations.</p><p>• Manage inbound calls, offering assistance to clients and directing them to appropriate team members.</p><p>• Organize and maintain office records and documentation with accuracy.</p><p>• Perform data entry tasks promptly and with attention to detail.</p><p>• Greet visitors in a courteous manner and serve as the initial point of contact for the company.</p><p>• Collaborate with team members to address client inquiries and provide solutions.</p><p>• Assist with scheduling and calendar management to optimize workflow.</p><p>• Maintain a tidy and organized workspace that aligns with the company’s business casual environment.</p><p>• Support the team in preparing tax-related documents if needed.</p><p>• Utilize QuickBooks Online for basic accounting tasks, if applicable.</p>
We are looking for a detail-oriented Accounting Clerk to join our team in Indianapolis, Indiana. In this role, you will be responsible for managing essential financial tasks, ensuring accuracy in records, and supporting the daily operations of the accounting department. This position offers an opportunity to contribute to the success of a growing organization while enhancing your accounting skills.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions with precision and efficiency.<br>• Utilize QuickBooks software to record and maintain accurate financial data.<br>• Conduct thorough data entry to ensure the integrity of accounting records.<br>• Handle invoice processing, including verification and timely submission.<br>• Monitor and replenish office supplies to support smooth administrative operations.<br>• Collaborate with team members to resolve discrepancies and improve workflow processes.<br>• Prepare financial reports and summaries as required by the management team.<br>• Assist in maintaining compliance with accounting policies and procedures.<br>• Support the Operations Manager with additional administrative tasks as needed.
We are looking for a dedicated Administrative Assistant to support career exploration and self-discovery initiatives. This long-term contract role requires someone with strong attention to detail who excels in data management, communication, and customer service. Based in Indianapolis, Indiana, the position offers an opportunity to work autonomously while contributing to impactful projects.<br><br>Responsibilities:<br>• Perform accurate data entry tasks to ensure records are comprehensive and up-to-date.<br>• Utilize Microsoft Excel to analyze and organize data effectively.<br>• Create and manage email campaigns using Mailchimp to support communication efforts.<br>• Conduct data analytics to provide insights and inform decision-making processes.<br>• Deliver excellent customer service by addressing inquiries and resolving issues promptly.<br>• Work independently to manage tasks and meet deadlines without close supervision.<br>• Collaborate with team members to enhance workflow and project outcomes.<br>• Ensure high levels of attention to detail while handling sensitive information.<br>• Draft and edit communications to ensure clarity and professionalism.<br>• Support administrative functions and contribute to the smooth operation of daily activities.
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This is a Contract position that offers an exciting opportunity to support daily operations and organizational activities. The ideal candidate will excel at multitasking, have strong communication skills, and demonstrate proficiency with various administrative tools.<br><br>Responsibilities:<br>• Welcome and assist guests with professionalism and courtesy.<br>• Manage incoming and outgoing mail, ensuring timely delivery and proper documentation.<br>• Handle merchandise processing and maintain accurate records.<br>• Utilize Microsoft Word, Microsoft Excel, and SharePoint to create and manage documents and spreadsheets.<br>• Coordinate travel arrangements, including airline reservations, for managers.<br>• Design flyers and posters using Canva to support organizational initiatives.<br>• Answer inbound calls and address inquiries promptly and efficiently.<br>• Maintain organized administrative records and ensure data entry accuracy.<br>• Provide receptionist duties, including scheduling and general office support.<br>• Collaborate with team members to ensure smooth daily operations.
<p><strong>Part-Time Full Charge Bookkeeper</strong></p><p><strong>Location:</strong> Westfield, IN</p><p> <strong>Schedule:</strong> Approx. 25 hours per week | <strong>Set schedule required</strong> | Must be worked between <strong>Monday–Friday, 8:00 AM–5:00 PM</strong> | <strong>On-site</strong></p><p><br></p><p>🏭<strong> About the Opportunity</strong></p><p>On behalf of our client, a growing <strong>manufacturing company based in Westfield</strong>, we are seeking a detail-oriented and reliable <strong>Full Charge Bookkeeper</strong>. This is a part-time, in-office role with a consistent schedule during standard business hours.</p><p>📋 <strong>Key Responsibilities</strong></p><ul><li>Manage day-to-day accounting operations using <strong>QuickBooks Online</strong></li><li>Handle accounts payable/receivable, bank reconciliations, and general ledger entries</li><li>Prepare monthly financial reports and support management with accurate data</li><li>Maintain organized records and ensure compliance with accounting standards</li><li>Collaborate with leadership on budgeting and cash flow management</li></ul><p>💼 <strong>What We Offer</strong></p><ul><li>Part-time role: approx. <strong>25 hours per week</strong></li><li><strong>Set schedule required</strong> between <strong>Monday–Friday, 8:00 AM–5:00 PM</strong></li><li>Collaborative, supportive office environment</li><li>Opportunity to make a direct impact in a growing company</li></ul>
We are looking for a detail-oriented File Clerk to join our team in Carmel, Indiana. As part of a long-term contract position, you will play a vital role in maintaining and organizing important records to ensure seamless operations within the health insurance industry. This is an excellent opportunity for individuals who thrive in a structured environment and are skilled in document management.<br><br>Responsibilities:<br>• Organize and maintain physical files to ensure easy accessibility.<br>• Handle file boxes and ensure proper storage and labeling of documents.<br>• Digitize records by scanning and uploading files into electronic systems.<br>• Perform e-filing tasks to keep digital records accurate and up-to-date.<br>• Conduct regular audits of files to verify completeness and accuracy.<br>• Assist in retrieving and delivering records as requested by team members.<br>• Collaborate with other departments to ensure proper document management.<br>• Follow established procedures for document confidentiality and security.
<p>We are offering an exciting opportunity for an Accounting Clerk on the Northwest side of Indianapolis. The chosen candidate will be a crucial part of our client's team, dealing with various accounting functions for designated projects. This role is in the industry of accounting, where meticulousness and organization are paramount.</p><p><br></p><p>Responsibilities:</p><p>• Accurately and consistently deal with owner billings each month.</p><p>• Collaborate with Project Managers to ensure billings are prepared as per contract specifications, while also maintaining job cost estimates and change orders in the system.</p><p>• Conduct reviews and processing of vendor invoices and subcontractor AIA billings.</p><p>• Handle Subcontractor contracts, billings, and requisite documents.</p><p>• Oversee the approval process and project cash flow for weekly check runs.</p><p>• Efficiently manage time to ensure all assigned duties and tasks are completed.</p><p>• Adhere to all deadlines in accordance with closings.</p><p>• Utilize your skills in Account Reconciliation, Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, and Microsoft Excel to excel in this role.</p>
We are looking for a detail-oriented Accounting Clerk to join our team in Indianapolis, Indiana. This Contract-to-Permanent position offers an excellent opportunity to contribute to accounts payable and receivable processes while ensuring accuracy and efficiency in financial transactions. The ideal candidate will have a strong background in accounting and a commitment to maintaining organized financial records.<br><br>Responsibilities:<br>• Process accounts payable transactions, including verifying invoices and issuing payments.<br>• Handle accounts receivable tasks, such as preparing invoices and monitoring collections.<br>• Maintain accurate financial records and ensure proper documentation for audits.<br>• Assist with reconciling accounts to resolve discrepancies and ensure accuracy.<br>• Collaborate with team members to improve accounting processes and workflows.<br>• Communicate with vendors and clients to address payment-related inquiries.<br>• Support month-end and year-end closing activities as needed.<br>• Ensure compliance with company policies and financial regulations.<br>• Generate reports and summaries to support decision-making processes.
We are looking for a Front Desk Coordinator to join our team on a contract basis in Indianapolis, Indiana. In this role, you will be the first point of contact for visitors, ensuring a welcoming and attentive experience while managing essential front desk operations. This position is ideal for someone with strong organizational skills and a customer-focused mindset.<br><br>Responsibilities:<br>• Greet visitors and ensure they feel welcomed upon arrival.<br>• Manage the check-in process for contractors and other guests.<br>• Respond to phone inquiries using a multi-line switchboard system.<br>• Maintain accurate records of visitor logs and contractor check-ins.<br>• Assist with general administrative tasks to support front desk operations.<br>• Ensure the reception area remains clean, organized, and well-maintained.<br>• Communicate effectively with internal teams to relay visitor information.<br>• Follow established procedures for handling sensitive information.<br>• Provide timely support for any front desk-related issues or concerns.
<p>We are looking for an Accounting Clerk to join our client's team in Indianapolis, Indiana. This role is essential to maintaining the accuracy and efficiency of our financial operations. The ideal candidate will have a strong grasp of accounting principles, excellent organizational skills, and a proactive approach to learning and problem-solving. This entry-level position offers an opportunity for growth within a dynamic and expanding company.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate financial records by scanning, copying, and filing paper and electronic documents.</p><p>• Process and track invoices, purchase orders, and customer deposits to support accounts receivable operations.</p><p>• Manage accounts payable tasks, including reconciling vendor statements and matching purchase orders with bills.</p><p>• Perform general ledger reconciliations to ensure data accuracy and resolve discrepancies.</p><p>• Assist in compiling routine financial reports to support decision-making processes.</p><p>• Execute clerical and administrative tasks to streamline accounting department operations.</p><p>• Monitor and reconcile statements to ensure timely and accurate financial transactions.</p><p>• Collaborate with team members to perform additional tasks as required, adapting to department needs.</p>
We are looking for a detail-oriented Accounts Receivable Analyst to join our team in Indianapolis, Indiana. This contract-to-permanent position is ideal for someone who thrives on problem-solving and can work independently while maintaining a strong focus on accuracy. In this role, you will contribute to the financial operations by analyzing discrepancies, managing deductions, and ensuring the smooth processing of transactions.<br><br>Responsibilities:<br>• Investigate and resolve account discrepancies with accuracy and attention to detail.<br>• Conduct thorough analysis of deductions to identify causes and propose solutions.<br>• Perform research on billing and delivery deposits to ensure proper documentation and reconciliation.<br>• Process financial transactions efficiently using Sage Intacct software.<br>• Apply commercial collections strategies to manage outstanding accounts and improve cash flow.<br>• Handle cash applications to ensure timely allocation of payments.<br>• Execute billing functions to maintain up-to-date and accurate records.<br>• Monitor and track cash activity to ensure compliance with financial policies and procedures.<br>• Take detailed notes and retain information for effective communication and follow-up.<br>• Proactively ask questions to clarify processes and enhance operational efficiency.
<p>We are looking for a dedicated Full Charge Bookkeeper to join our client's team in Indianapolis, Indiana. In this role, you will play a vital part in managing financial records, ensuring transactions are accurately recorded, and preparing detailed financial statements. If you have a sharp eye for detail and a passion for maintaining financial integrity, this position may be the perfect fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain accurate financial records, ensuring all transactions are properly recorded.</p><p>• Prepare and analyze financial statements to provide a clear overview of the company's financial health.</p><p>• Manage accounts payable and accounts receivable processes efficiently.</p><p>• Perform bank reconciliations to ensure all financial data aligns with account balances.</p><p>• Utilize QuickBooks and other accounting software to streamline bookkeeping tasks.</p><p>• Handle journal entries and ensure compliance with established accounting standards.</p><p>• Monitor financial operations to ensure adherence to relevant regulations and policies.</p><p>• Support financial reporting and reconciliation processes as needed.</p><p>• Collaborate with other departments to address financial queries and provide necessary insights.</p><p>• Continuously improve accounting practices to enhance efficiency and accuracy.</p>
