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4 results for Office Specialist in Indianapolis, IN

Office Operations Assistant

Carmel, IN
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are seeking a highly organized and proactive Office Operations Assistant to support day-to-day administrative functions and help ensure smooth office operations. This role is ideal for someone who thrives in a fast-paced environment, has strong communication skills and can manage multiple priorities effectively. Hours: Monday - Friday 8a -5pm Key Responsibilities<ul><li>Support daily office operations and administrative workflows</li><li>Coordinate front office activities and help maintain an organized, efficient workplace</li><li>Provide general administrative support, including scheduling, correspondence and document management</li><li>Assist with project coordination and operational tasks as needed</li><li>Maintain records, track office supplies and support internal process improvements</li><li>Serve as a point of contact for employees, visitors and vendors</li><li>Help manage customer or internal service requests in a professional and timely manner</li></ul>
2026-05-29T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a dedicated Administrative Assistant to support a Program Director and contribute to daily administrative operations within a mission-driven nonprofit. This Long-term Contract position is well suited for someone who values accuracy, professionalism, and thoughtful service in a collaborative office setting. The person in this role will help keep schedules, communications, records, and office activities organized while ensuring reliable and dependable administrative support. Responsibilities: • Provide day-to-day administrative assistance to the Program Director and partner teams, helping priorities move forward smoothly and efficiently. • Organize calendars, schedule appointments, and coordinate meetings to ensure leaders and stakeholders are informed and prepared. • Greet visitors and guests with warmth and professionalism, creating a welcoming experience for internal and external contacts. • Draft, edit, and proofread letters, reports, and program-related documents to maintain a high standard of accuracy and presentation. • Support communication and event logistics by preparing materials, coordinating details, and following up on action items. • Enter data, maintain records, and keep physical and digital filing systems current, orderly, and easy to access. • Assist with budget tracking and financial paperwork by reviewing information carefully and updating documentation as needed. • Handle general clerical and front-office duties, including phone support and other administrative tasks that help the office operate effectively.
2026-06-05T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
22 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations in Indianapolis, Indiana. This contract opportunity with permanent potential is ideal for someone who excels at organization, communication, and maintaining accurate documentation in a fast-paced office setting. The person in this role will work closely with internal teams and clients to keep administrative processes moving efficiently while handling sensitive information with professionalism. Responsibilities:• Maintain organized and up-to-date records for equipment financing requests, agreements, and client information within internal databases and company systems.• Assist with loan and lease application processing by gathering documents, checking files for completeness, and routing materials to the appropriate teams.• Coordinate calendars by arranging meetings, client visits, and team events while preparing supporting materials and documentation in advance.• Perform day-to-day office administration, including drafting routine correspondence, sorting incoming and outgoing mail, filing records, and monitoring supply levels.• Provide support to the sales team by assembling proposal materials, following up on active opportunities, and producing status reports and performance updates.• Handle confidential customer and financial data in accordance with established policies, privacy standards, and compliance requirements.• Contribute to special assignments such as audit preparation, training support, and administrative process improvement initiatives.• Manage shipping and courier tasks, including coordinating outgoing packages through carriers such as UPS and FedEx.
2026-06-05T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support a legal and ethics-focused office in Indianapolis, Indiana. This Long-term Contract position will contribute to case review, written analysis, and day-to-day coordination involving confidential matters and communication with a wide range of stakeholders. The ideal candidate brings strong organizational judgment, excellent writing skills, and the ability to manage sensitive information with discretion. Responsibilities:• Support attorneys by organizing case materials and assisting documentation.• Conduct legal and factual research to help prepare documentation, advisory responses, and other written materials tied to ethics inquiries.• Draft clear summaries, reports, and background documents that capture findings, key issues, and next steps for review.• Review available records and evidence, identify relevant details, and help assemble information for further legal analysis.• Serve as a point of contact for internal and external stakeholders by answering questions, sharing program-related information, and resolving concerns in a thorough manner.• Handle challenging conversations with tact and composure, working toward practical and respectful resolution.• Maintain accurate, detailed, and confidential records in automated systems while balancing multiple assignments and deadline-driven priorities.• Provide general administrative support, including document preparation, data entry, and other assigned duties that support office operations.
2026-06-11T00:00:00Z