<p><strong>Accounts Payable Specialist – Project-Based (Estimated 3+ Months) – Carmel, IN</strong></p><p><br></p><p>Are you an experienced <strong>Accounts Payable Specialist</strong> looking to make an immediate contribution in a thriving, fast-paced environment? A leading service company headquartered in Carmel, IN, is hiring for a <strong>3+ month project-based opportunity</strong> to support their Accounts Payable team. This is an <strong>on-site, in-office role</strong>, perfect for a detail-oriented professional who can hit the ground running!</p><p><br></p><p><strong>Job Description:</strong></p><p>As an Accounts Payable Specialist, you will play a critical role in ensuring timely and accurate processing of invoices and payments. This role will also involve reconciling vendor accounts, resolving discrepancies, and supporting the finance team's key objectives. If you're ready to jump into a challenging and rewarding position for a dynamic company, this is your chance!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high volumes of invoices with speed and accuracy.</li><li>Review and verify coding on payments while ensuring adherence to company policies.</li><li>Assist with reconciling vendor accounts, resolving invoice discrepancies, and maintaining strong vendor communication.</li><li>Support the finance team in the preparation of accounts payable and accrual reports for month-end close.</li><li>Contribute to process improvements to enhance efficiency.</li></ul><p><strong>Project Details:</strong></p><ul><li><strong>Duration:</strong> Estimated 3+ months with the potential for extension based on business needs.</li><li><strong>Location:</strong> Carmel, IN (on-site).</li></ul>
<p>We are looking for a detail-oriented and motivated Title Specialist to join our team in Indianapolis, Indiana. In this Contract-to-permanent position, you will play a key role in processing and perfecting automotive titles accurately and efficiently, ensuring compliance with state-specific requirements. This role requires strong organizational skills, a collaborative mindset, and the ability to thrive in a fast-paced, goal-driven environment. This is an in-office position.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Accurately process and perfect automotive titles in the correct lending partner's name within established timelines.</p><p>• Verify and audit loan and title documents to ensure all details are accurate and complete.</p><p>• Maintain the Title Check Queue and ensure tasks are managed effectively and efficiently.</p><p>• Provide timely and constructive feedback to management on title processing issues.</p><p>• Deliver exceptional customer service and meet established service level agreements.</p><p>• Stay informed about state-specific title laws and requirements for lien perfection.</p><p>• Handle sensitive information with a high level of professionalism and confidentiality.</p><p>• Assist in updating internal processes to reflect changes in state titling forms and requirements.</p><p>• Monitor accounts for potential fraud or irregularities and escalate concerns appropriately.</p><p>• Document information in the system of record following applicable policies and procedures.</p>
<p>Robert Half is looking for a Hospital Logistics Specialist to join our client located downtown, Indianapolis. In this role, you will be responsible for facilitating requisitions, inventory management, receiving, and projects. You will ensure that orders are filled timely and accurately, and that products are inspected for damage, expiration, and proper packaging. You will also perform cycle counts and physical inventories, and coordinate the availability and delivery of products. In addition, you will provide excellent customer service and ensure that aisle/storeroom maintenance and cleanliness is constantly maintained. This position may require on-call rotation and weekend coverage.</p><p> </p><p><strong>Shift: </strong>Tuesday - Saturday 9am - 5:30pm</p><p> </p><p>Responsibilities</p><ul><li>Facilitate requisitions, inventory management, receiving, and projects</li><li>Ensure orders are filled timely and accurately</li><li>Verify product by description, item number, and quantity</li><li>Inspect products for damage, expiration, and proper packaging</li><li>Perform cycle counts and physical inventories</li><li>Coordinate the availability and delivery of products, to include equipment, mail and/or linen</li><li>Provide excellent customer service</li><li>Ensure aisle/storeroom maintenance and cleanliness is constantly maintained</li><li>May be required to work on-call and weekends</li></ul><p><br></p>
<p>Robert Half is looking for a Hospital Logistics Specialist to join our client located downtown, Indianapolis. In this role, you will be responsible for facilitating requisitions, inventory management, receiving, and projects. You will ensure that orders are filled timely and accurately, and that products are inspected for damage, expiration, and proper packaging. You will also perform cycle counts and physical inventories, and coordinate the availability and delivery of products. In addition, you will provide excellent customer service and ensure that aisle/storeroom maintenance and cleanliness is constantly maintained. This position may require on-call rotation and weekend coverage.</p><p> </p><p><strong>Shift:</strong> Monday - Friday 10pm - 6:30am</p><p> </p><p>Responsibilities</p><ul><li>Facilitate requisitions, inventory management, receiving, and projects</li><li>Ensure orders are filled timely and accurately</li><li>Verify product by description, item number, and quantity</li><li>Inspect products for damage, expiration, and proper packaging</li><li>Perform cycle counts and physical inventories</li><li>Coordinate the availability and delivery of products, to include equipment, mail and/or linen</li><li>Provide excellent customer service</li><li>Ensure aisle/storeroom maintenance and cleanliness is constantly maintained</li><li>May be required to work on-call and weekends</li></ul><p> </p>
We are looking for a dedicated Collections Specialist to join our team in Fishers, Indiana. This Contract to permanent position requires an experienced and detail-oriented individual with a strong background in commercial collections and accounts receivable processes. The role is primarily onsite, with the potential for partial remote work after demonstrating consistent performance and the ability to work independently.<br><br>Responsibilities:<br>• Manage accounts receivable tasks, including billing, claim administration, and payment reconciliation.<br>• Handle inbound calls from clients and customers, addressing inquiries and resolving payment issues promptly.<br>• Conduct thorough collection processes, ensuring timely follow-up and resolution of outstanding balances.<br>• Utilize accounting software systems and CRM tools to track and manage financial records.<br>• Collaborate with internal teams to identify and address discrepancies in payments or claims.<br>• Prepare reports and documentation related to collections and account status.<br>• Maintain compliance with company policies and procedures while meeting deadlines.<br>• Leverage tools such as SAP and Accurint to enhance efficiency in collections and account management.<br>• Provide clear and effective communication with clients to maintain positive relationships.<br>• Adapt to flexible working hours within the provided time windows (e.g., 8 AM to 5 PM, 9 AM to 6 PM, or 10 AM to 7 PM).
<p>Robert Half is looking for a Hospital Logistics Specialist to join our client located in Carmel, Indiana. In this role, you will be responsible for facilitating requisitions, inventory management, receiving, and projects. You will ensure that orders are filled timely and accurately, and that products are inspected for damage, expiration, and proper packaging. You will also perform cycle counts and physical inventories, and coordinate the availability and delivery of products. In addition, you will provide excellent customer service and ensure that aisle/storeroom maintenance and cleanliness is constantly maintained. This position may require on-call rotation and weekend coverage.</p><p> </p><p><strong>Shift: </strong>Monday - Friday 7am -3:30pm</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Facilitate requisitions, inventory management, receiving, and projects</li><li>Ensure orders are filled timely and accurately</li><li>Verify product by description, item number, and quantity</li><li>Inspect products for damage, expiration, and proper packaging</li><li>Perform cycle counts and physical inventories</li><li>Coordinate the availability and delivery of products, to include equipment, mail and/or linen</li><li>Provide excellent customer service</li><li>Ensure aisle/storeroom maintenance and cleanliness is constantly maintained</li><li>May be required to work on-call and weekends</li></ul><p><br></p>
We are looking for an experienced Payroll Specialist to join our team in Indianapolis, Indiana. This is a long-term contract position with the potential for a transition to a permanent role, offering an excellent opportunity to contribute to accurate and efficient payroll operations. The ideal candidate will have a strong background in full-cycle payroll processing and experience with multi-state payroll systems.<br><br>Responsibilities:<br>• Manage full-cycle payroll processing for approximately 250 employees, ensuring accuracy and compliance with all regulations.<br>• Handle multi-state payroll operations, adhering to varying state-specific requirements.<br>• Utilize Paycor software to execute payroll tasks, troubleshoot issues, and maintain system efficiency.<br>• Verify employee timekeeping records and resolve discrepancies promptly.<br>• Prepare and distribute payroll reports, ensuring data accuracy and timely delivery.<br>• Address payroll-related inquiries from employees and provide effective solutions.<br>• Ensure compliance with federal, state, and local payroll regulations.<br>• Collaborate with HR and finance teams to maintain seamless payroll operations.<br>• Maintain confidentiality and safeguard sensitive employee information.
<p>The Robert Half Healthcare Practice is working with a healthcare organization in the Indianapolis area to add a <strong>Medical Charge Entry Specialist </strong>to their team. This will be a fully onsite position. </p><p><br></p><p><strong>Hours: </strong>Monday - Friday 8am - 5pm</p><p><br></p><p><strong>Responsibilities for the position include the following:</strong></p><ul><li><strong>Accurate Charge Entry:</strong> Precisely input physician charges into the billing system.</li><li><strong>Coding Expertise:</strong> Maintain up-to-date knowledge of all procedural and diagnostic codes (CPT, ICD-10, etc.), correctly identify appropriate codes, and educate staff on proper coding practices when errors occur.</li><li><strong>Coding Issue Resolution:</strong> Collaborate with staff to resolve coding discrepancies and associated billing problems.</li><li><strong>Daily Charge Balancing:</strong> Reconcile and balance charges on a daily basis to ensure accuracy.</li><li><strong>Payment Posting:</strong> Accurately post payments collected by the office or department.</li><li><strong>Confidentiality:</strong> Uphold strict confidentiality of all patient and financial information.</li></ul>
<p>We are looking for a detail-oriented purchasing and order specialist for our established client. In this role, you will play a key part in managing sales processes, maintaining accurate records, and ensuring smooth communication between internal teams and customers. This position also involves occasional travel.</p><p><br></p><p>Responsibilities:</p><p>• Input sales orders, ensuring accurate data entry and timely communication with both internal teams and external customers.</p><p>• Collaborate with the internal team to track purchase orders and provide updates to all parties.</p><p>• Maintain accurate and organized accounts receivable records.</p><p>• Contact clients with outstanding balances to ensure timely collections and resolve payment issues efficiently.</p><p>• Approach challenges proactively by identifying opportunities for innovation. </p>
<p>We’re looking for a <strong>Medical Referrals Specialist</strong> to join our team in a remote capacity. This position is remote but requires candidates to be local to ensure occasional in-person collaboration when necessary. As a Medical Referrals Specialist, you will play a vital role in facilitating patient care by managing insurance referrals and authorizations accurately and efficiently. In collaboration with healthcare providers, patients, and insurance companies, you’ll ensure compliance with healthcare regulations while coordinating approvals for medical services. <strong>Training for the position is 4 weeks On-Site.</strong></p><p><br></p><p><strong>Hours:</strong> Monday - Friday 8:30am - 4:30 pm EST</p><p><br></p><p><strong>Responsibilities for the position include the following:</strong></p><ul><li>Process and monitor insurance referrals and prior authorization requests for medical services.</li><li>Confirm insurance coverage and benefits for recommended services.</li><li>Coordinate with healthcare providers to collect required clinical documentation.</li><li>Submit referrals and authorization applications to insurance carriers using phone, fax, or electronic systems.</li><li>Follow up with insurance companies to check the status of pending referrals and authorizations.</li><li>Inform providers, patients, and relevant parties about approval outcomes, denials, or additional documentation requirements.</li><li>Keep detailed and up-to-date records in electronic medical records (EMR) platforms.</li><li>Support in addressing and resolving insurance-related challenges affecting referrals or authorizations.</li><li>Adhere to HIPAA regulations and internal privacy and security policies.</li><li>Work closely with billing, front office, and clinical teams to enhance workflow efficiency.</li></ul><p><br></p><p><br></p>
<p><strong>Part-Time Accounting Specialist (Hybrid – Carmel, IN)</strong></p><p><em>3–4 Month Project | Monday–Friday, 8AM–12PM</em></p><p><br></p><p>We’re hiring a <strong>Part-Time Accounting Specialist</strong> for a short-term project supporting our financial services client located in Carmel. This hybrid role offers a consistent morning schedule with <strong><u>two days onsite</u></strong> in our Carmel office and three days remote.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and reconcile incoming payments received via mail and lockbox (checks, wires, credit cards)</li><li>Process NSF/declined payments</li><li>Prepare journal entries and maintain accurate records</li><li>Run and analyze accounts receivable reports</li></ul>
<p>We are looking for a skilled Payroll Specialist to join our client's team in Indianapolis, Indiana. In this role, you will play a critical part in managing payroll operations across multiple locations, ensuring accuracy and compliance with all relevant regulations. This is an excellent opportunity to contribute to a dynamic organization within the automotive industry while enhancing your attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll for multiple locations, ensuring accuracy and compliance with multi-state regulations.</p><p>• Maintain strong working relationships with internal departments, location leaders, and employees to address payroll-related inquiries.</p><p>• Administer payroll garnishments and other withholdings, ensuring proper documentation and compliance.</p><p>• Update and maintain employee records, verifying the accuracy of data entered into payroll systems.</p><p>• Monitor and ensure compliance with payroll laws, tax regulations, and company policies.</p><p>• Identify areas for improvement within payroll processes and implement solutions to enhance efficiency.</p><p>• Provide support for payroll audits, preparing necessary documentation and reports as required.</p><p>• Collaborate with teams to understand and communicate company policies and procedures effectively.</p><p>• Utilize advanced Microsoft Excel functions, including VLookUp and Pivot Tables, to manage payroll data efficiently.</p><p>• Serve as an advocate for employees while balancing the objectives of the organization.</p>
<p>We are looking for an Accounts Payable Staff member to join our client's team in Indianapolis, Indiana. In this role, you will manage the accounts payable process, ensuring accurate and timely handling of invoices, payments, and reconciliations. This is an excellent opportunity for a detail-oriented individual to contribute to the efficiency of our financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Process daily accounts payable transactions, including invoice posting and vendor payment preparation.</p><p>• Verify the accuracy of purchase orders and invoices, ensuring proper matching and reconciliation.</p><p>• Maintain and analyze the accounts payable aging report, providing timely updates and reports as needed.</p><p>• Perform reconciliations of bank statements and ensure deposits are accurately recorded in the general ledger.</p><p>• Ensure accounts payable sub-ledgers align with the general ledger and resolve discrepancies.</p><p>• Manage vendor data, ensuring accurate records for year-end reporting and compliance.</p><p>• Complete month-end and year-end closing processes within strict deadlines.</p><p>• Support audit processes by providing required documentation and reports, as well as assisting auditors with inquiries.</p><p>• Identify opportunities to automate manual accounting tasks using relevant software.</p><p>• Implement procedures to improve efficiency and accuracy in the accounts payable process.</p>
We are offering an exciting opportunity for a Billing Specialist in Indianapolis, Indiana. As a Billing Specialist, your primary role will be to manage and execute full-cycle billing functions and collaborate with various team members for efficient operations. You will also be expected to analyze financial data, ensure adherence to client billing requirements, and contribute to process improvements. <br><br>Responsibilities:<br><br>• Accurately execute full-cycle billing functions, including client bills, client statements, and audit letters.<br>• Collaborate effectively with the Finance Director, Billing Manager, and attorneys to ensure adherence to client billing requirements in monthly invoices.<br>• Actively participate in discussions related to client budgets and client rates.<br>• Analyze and address deductions to bills in collaboration with attorneys.<br>• Proactively contribute to improving the billing process to minimize future deductions.<br>• Monitor and update information for new clients and matters regarding billing guidelines, invoice formats/settings, discount, and rate arrangements.<br>• Assist the Billing Manager with mid-month and month-end proforma runs.<br>• Maintain professionalism and responsiveness to provide best-in-class service to attorneys, staff, vendors, and clients.<br>• Understand and efficiently use the Firm’s electronic billing system to process ebilling invoices.<br>• Identify performance trends and issues in relation to practice group profitability and client fee agreements.<br>• Generate reports, analyze data, and prepare spreadsheets.<br>• Analyze financial data to propose effective billing solutions.<br>• Understand discounting, rates, pricing, and volume discounts.<br>• Support team members and proactively assist others to meet deadlines.<br>• Process electronic invoicing of clients using client-determined external websites.<br>• Understand and utilize billing software to maintain information.<br>• Highlight aging WIP to Management and analyze for handling mainly during year-end close.
We are looking for a skilled Accounts Payable Specialist to join our team on a contract basis in Indianapolis, Indiana. This role requires someone who is detail-oriented and can efficiently handle financial transactions while ensuring the accuracy of accounts payable processes. If you thrive in a fast-paced environment and have expertise in QuickBooks Online, we encourage you to apply.<br><br>Responsibilities:<br>• Process accounts payable transactions, including coding invoices and account coding, with precision and accuracy.<br>• Manage automated clearing house (ACH) payments and ensure timely execution of check runs.<br>• Utilize QuickBooks Online to maintain and update financial records effectively.<br>• Reconcile payable accounts to ensure accurate reporting and compliance.<br>• Handle vendor inquiries and resolve discrepancies in an efficient manner.<br>• Collaborate with internal teams to streamline payment processes and improve efficiency.<br>• Monitor and maintain records of all financial transactions related to accounts payable.<br>• Assist in preparing reports and documentation for audits or internal reviews.<br>• Ensure adherence to company policies and procedures in all accounts payable activities.
<p>The Robert Half Healthcare Practice is working with a local healthcare center to add a <strong>Medical Accounts Receivable Specialist </strong>to their team.<strong> </strong>This is a fully onsite position. The ideal candidate must be able pick up the role quickly. </p><p><br></p><p><strong>Hours: </strong>Monday - Friday 7am - 3:30pm (hours can be flexible)</p><p><br></p><p><strong>Responsibilities for the position include the following: </strong></p><ul><li><strong>Proactively manage accounts receivable:</strong> Research and resolve outstanding balances efficiently to ensure timely collections.</li><li><strong>Action correspondence:</strong> Investigate and address assigned inquiries promptly and accurately.</li><li><strong>Optimize claims processing:</strong> Utilize effective resources to secure prompt payment for open claims.</li><li><strong>Resolve payment discrepancies:</strong> Identify and resolve underpayments, overpayments, and unpaid claims, initiating adjustments, overpayment notifications, and refund requests as needed.</li><li><strong>Support team initiatives:</strong> Be adaptable and willing to assist with various projects as they arise.</li><li><strong>Address complex issues:</strong> Troubleshoot and resolve escalated AR and manufacturer-related concerns.</li></ul><p><br></p>
<p>We are in search of a Billing Specialist to become an integral part of our team. This role entails maintaining precise and up-to-date financial records with a focus on billing operations. The position is situated in Indianapolis, Indiana, where you will be using unique accounting software systems, and handling customer queries and issues efficiently.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle the billing for complex customers, ensuring accuracy and efficiency at all times</p><p>• Facilitate the processing of customer credit applications, ensuring accuracy and efficiency at all times</p><p>• Oversee and manage customer credit records, maintaining their accuracy consistently</p><p>• Handle and resolve customer inquiries, providing timely and suitable solutions</p><p>• Monitor and manage customer accounts, taking necessary actions when required</p><p>• Utilize accounting software systems for various accounting functions</p><p>• Efficiently handle and respond to inbound calls from customers</p><p>• Use computerized billing systems to ensure efficient and error-free billing procedures</p><p><br></p>
We are looking for a skilled Accounts Payable Specialist to join our manufacturing team in Pittsboro, Indiana. This long-term contract position offers an opportunity to play a vital role in ensuring accurate and efficient financial operations. The ideal candidate will excel at managing accounts payable processes, collaborating with vendors, and maintaining compliance with company policies.<br><br>Responsibilities:<br>• Process invoices with accuracy, verifying documentation and obtaining necessary approvals.<br>• Maintain vendor records, ensuring all information is up-to-date and resolving discrepancies promptly.<br>• Prepare and execute payment batches, including checks, ACH, and wire transfers, while reconciling vendor accounts.<br>• Review employee expense reports for compliance with company policies and ensure timely processing.<br>• Assist with month-end closing activities by preparing reports and reconciling accounts payable to the general ledger.<br>• Ensure adherence to internal controls, tax regulations, and company policies in all accounts payable activities.<br>• Collaborate with internal teams, such as procurement and supply chain, to enhance AP workflows.<br>• Utilize Great Plains Accounting software to streamline accounts payable functions and support automation efforts.
<p>We are looking for a dedicated Office Clerk to join our team in Carmel, Indiana. In this position, you will play a vital role in ensuring the smooth operation of our site by managing customer interactions, and record-keeping tasks. The ideal candidate will be organized, detail-oriented, and committed to delivering excellent service in a manufacturing environment. <strong>This position is on-site Monday-Friday, and the hours will be 6:30am-4:00pm.</strong></p><p><br></p><p>Responsibilities:</p><p>• Operate automated software systems to accurately ticket customers.</p><p>• Provide site-specific training to visitors and ensure compliance with established guidelines.</p><p>• Direct customers to appropriate areas on-site and assist in their safe entry and exit.</p><p>• Maintain precise records of aggregate tonnage and sales activities, preparing regular reports.</p><p>• Communicate with site personnel to coordinate sales activities and meet customer requirements.</p><p>• Answer customer inquiries regarding pricing, product descriptions, and availability.</p><p>• Uphold professionalism when interacting with customers and colleagues.</p><p>• Assist in training co-workers to ensure smooth operations.</p><p>• Perform additional duties as assigned by the supervisor.</p>
We are looking for a detail-oriented Office Coordinator to join our team in Indianapolis, Indiana, on a Contract to permanent basis. This position plays a vital role in ensuring the smooth operation of administrative processes, supporting multiple departments, and maintaining an organized office environment. Ideal candidates will be proactive, efficient, and capable of managing a variety of tasks with precision.<br><br>Responsibilities:<br>• Process incoming payments, including checks and debit transactions, using provided equipment.<br>• Handle and distribute incoming mail, ensuring it is properly categorized and assigned to General Ledger accounts.<br>• Provide administrative support across departments, including scanning documents for the billing team.<br>• Collaborate with vendors and coordinate building maintenance as needed.<br>• Record and distribute meeting minutes for scheduled staff gatherings.<br>• Assist the billing department and HR Manager with various office tasks, including bookkeeping.<br>• Manage office supply inventory and place orders to ensure adequate stock.<br>• Maintain a structured workflow by dedicating time to accounting-related responsibilities.<br>• Ensure all tasks are completed accurately and in alignment with organizational values.
<p>We are looking for a detail-oriented Records Clerk to join our team on a long-term contract basis in Indianapolis, Indiana. In this position, you will be responsible for managing and maintaining maintenance documents, ensuring accuracy and accessibility within an electronic filing system. This role requires a proactive individual who can handle clerical tasks efficiently while maintaining a high level of organization.</p><p><br></p><p>Responsibilities:</p><p>• Digitize aircraft maintenance documents by scanning them into the electronic filing system.</p><p>• Organize and index records using various fields to create a searchable database.</p><p>• Conduct regular audits of records to verify accuracy and completeness after initial entry.</p><p>• Sort incoming mail and distribute maintenance documents to the designated Records Auditor.</p><p>• Collaborate with team members to address discrepancies or improve record-keeping processes.</p><p>• Maintain organization and accessibility of records to support operational needs.</p><p>• Execute other administrative tasks as assigned to support departmental objectives.</p>
<p><strong>Bookkeeper Opportunity – Contract to Hire Role with CPA Firm in Indianapolis!</strong></p><p><br></p><p>Are you a meticulous numbers enthusiast looking to build your accounting career in a collaborative environment? One of our clients, a reputable CPA firm located on the Northwest side of Indianapolis, is seeking a <strong>full-time, on-site bookkeeper</strong> to join their dynamic team! This is a <strong>contract-to-hire role</strong> offering the potential to transition into a permanent position, making it a fantastic opportunity to grow with the firm.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Provide day-to-day bookkeeping services to support the firm's growing client base.</li><li>Maintain financial records, reconciliations, accounts payable/receivable, and monthly reporting using <strong>QuickBooks Online</strong> software.</li><li>Communicate effectively with team members and clients to address inquiries and ensure accurate reporting.</li><li>Uphold confidentiality and compliance with accounting standards.</li></ul><p><strong>Why Join This Team?</strong></p><ul><li>Work in a supportive, team-oriented CPA firm with excellent leadership.</li><li>Gain hands-on experience and unlock career growth potential in this <strong>contract-to-hire role</strong>.</li><li>Develop your expertise in a CPA setting, working daily with <strong>QuickBooks Online</strong>.</li></ul>
We are looking for a skilled Full Charge Bookkeeper to join a dynamic construction company in Indianapolis, Indiana. In this role, you will manage various accounting functions, including accounts payable, accounts receivable, payroll, and general financial reporting. The ideal candidate will bring industry-specific expertise, exceptional organizational skills, and the ability to thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Process vendor invoices, subcontractor pay applications, and credit card transactions while ensuring proper coding, approvals, and policy compliance.<br>• Prepare and track construction-related billings and progress payment applications, maintaining accuracy and adherence to project-specific requirements.<br>• Monitor accounts receivable collections, follow up on outstanding balances, and maintain detailed aging reports.<br>• Handle weekly or bi-weekly payroll processing for field and office employees, ensuring compliance with wage and hour regulations.<br>• Maintain accurate payroll records and respond promptly to payroll-related inquiries and concerns.<br>• Assist with month-end closing activities, including journal entries and account reconciliations.<br>• Support project managers by tracking job costs and providing detailed financial reports.<br>• Collaborate with the accounting team during audits and compliance reviews.<br>• Reconcile vendor statements and resolve any discrepancies in a timely manner.<br>• Provide assistance with lien waivers and other construction billing requirements.
We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This Contract-to-permanent position offers an excellent opportunity to contribute to a dynamic office environment while enhancing organizational efficiency. The ideal candidate will excel in administrative support tasks and foster smooth communication within the office.<br><br>Responsibilities:<br>• Manage incoming calls professionally, ensuring prompt and courteous responses.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Provide administrative support to various office functions, including scheduling and correspondence.<br>• Act as the first point of contact for visitors, handling receptionist duties with a welcoming attitude.<br>• Organize and maintain office files and documentation for easy accessibility.<br>• Assist in coordinating meetings and preparing necessary materials.<br>• Ensure the office operates efficiently by addressing day-to-day administrative needs.<br>• Communicate effectively with team members to support collaborative efforts.<br>• Uphold confidentiality and professionalism when handling sensitive information.
We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Franklin, Indiana. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and providing excellent customer service. This is a part-time opportunity, ideal for someone who is organized and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors warmly and direct them to the appropriate person or department.<br>• Manage a multi-line phone system, handling inbound calls efficiently and courteously.<br>• Respond to inquiries and provide accurate information to callers and guests.<br>• Maintain a clean and welcoming reception area.<br>• Record and relay messages accurately to the appropriate individuals.<br>• Monitor and manage the switchboard, ensuring seamless communication across 1-10 phone lines.<br>• Assist with administrative tasks such as filing, data entry, or scheduling as needed.<br>• Provide support to ensure smooth day-to-day operations of the front desk.
