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3 results for Office Services Specialist in Indianapolis, IN

Office Manager

Indianapolis, IN
onsite
Permanent
48000 - 52000 USD / Yearly
We are looking for a detail-oriented Office Manager to join our client's team in Indianapolis, Indiana. This role requires a proactive individual who excels in managing financial records, processing payroll, and overseeing accounts payable and receivable tasks. The ideal candidate will also assist with human resources functions and ensure the smooth operation of office activities. Responsibilities:• Manage accounts receivable by documenting remittances, processing homeowner and builder checks, and running weekly reports to ensure timely collections.• Handle accounts payable, including tracking purchase orders, processing invoices, and maintaining an organized filing system for audits.• Process daily work orders and invoices using company-specific software to maintain accurate financial records.• Conduct month-end audits by running aging reports, following up on overdue accounts, and reporting any issues to the Branch Manager.• Support human resources tasks such as onboarding new hires, managing benefit updates, and maintaining accurate employee records.• Oversee payroll processing by verifying daily timecards, updating employee pay spreadsheets, and ensuring timely submission of payroll data.• Coordinate fleet management by tracking vehicle inspections, scheduling maintenance, and managing payment for services.• Order office and safety supplies as needed, ensuring cost-effective purchasing practices.• Assist with incoming calls to support the operations team and ensure excellent customer service.
2026-04-06T00:00:00Z

Office Manager

Indianapolis, IN
onsite
Contract / Temporary to Hire
25.118 - 29.084 USD / Hourly
We are looking for a skilled Office Manager to oversee and manage front office operations in Indianapolis, Indiana. In this Contract to permanent position, you will collaborate closely with the team to ensure smooth administrative processes, maintain office efficiency, and support essential business functions. This role requires keen attention to detail, exceptional organizational skills, and the ability to balance multiple priorities effectively. Responsibilities: • Coordinate daily front office operations to ensure an attentive and efficient work environment. • Manage office supplies inventory, ensuring timely procurement and availability. • Assist in payroll management, including compliance and tax-related processes. • Utilize accounting and payroll software to support financial operations and reporting. • Support construction management and general contracting activities as needed. • Maintain communication with labor unions and ensure compliance with related regulations. • Handle accounts payable and accounts receivable tasks with accuracy and timeliness. • Prepare and present administrative reports while maintaining thorough documentation. • Manage inbound calls and provide excellent customer service. • Collaborate with team members to improve organizational processes and workflows.
2026-03-26T00:00:00Z

Accounting Specialist

Indianapolis, IN
onsite
Contract / Temporary to Hire
21 - 25 USD / Hourly
Accounting Specialist (Contract-to-Hire) – Onsite | Northwest IndianapolisIndustry: Service & DistributionSchedule: Full-Time, OnsiteHours: Monday–Friday, 8:00 AM–5:00 PMType: Contract-to-Hire OverviewOur client on the northwest side of Indianapolis is seeking a detail‑oriented Accounting Specialist to support both accounts receivable and accounts payable functions. This is a full-time, onsite contract-to-hire opportunity with a stable and growing organization in the service and distribution industry. Key ResponsibilitiesAccounts Receivable<ul><li>Prepare and process customer billing.</li><li>Post customer payments, including checks, credit cards, and ACH transactions.</li><li>Prepare bank deposits.</li><li>Generate and send monthly customer statements.</li><li>Respond to customer inquiries regarding account status or billing questions.</li></ul>Accounts Payable<ul><li>Enter vendor invoices accurately into the accounting system.</li><li>Process vendor payments in a timely manner.</li><li>Respond to vendor inquiries regarding invoices or payment status.</li></ul>
2026-04-16T00:00:00Z